36C25626Q0514.pdf

A.1 COMBINED SYNOPSIS/SOLICITATION

1. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

2. The combined synopsis/solicitation number is 36C25626Q0514.

Solicitation number 36C25626Q0514 is issued as a request for quotation (RFQ) for Mat Service in support of the Alexandria VA Medical Center (AVAMC).

3. Solicitation documents and incorporated provisions and clauses are those in effect - Federal Acquisition Circular FAC 2026-01 (eff. 03/13/2026)

4. This requirement is Total Service-Disabled Veteran-Owned Small Business (SDVOSB) Set Aside. The North American Industry Classification System number is 812332 with a size standard of $47M. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

5. Line-item number(s) and items, quantities, and units of measure:

SLIN DESCRIPTION UNIT QUANTITY

43 SIZE 4X6 FLOOR MAT

SERVICE in accordance with the attached Performance Work Statement (PWS)

ORDERING

PERIOD 1:

05/01/2026 - 04/30/2027

MO 12

3 SIZE 3X10 FLOOR MAT

SERVICE in accordance with the attached Performance Work Statement (PWS)

MO 12

1 SIZE 3X5 FLOOR MAT

SERVICE in accordance with the attached Performance Work Statement (PWS)

MO 12

43 SIZE 4X6 FLOOR MAT

SERVICE in accordance with the attached Performance Work Statement (PWS)

ORDERING

PERIOD 2:

05/01/2027 - 04/30/2028

MO 12

3 SIZE 3X10 FLOOR MAT

SERVICE in accordance with the attached Performance Work Statement (PWS)

MO 12

1 SIZE 3X5 FLOOR MAT

SERVICE in accordance with the attached Performance Work Statement (PWS)

MO 12

43 SIZE 4X6 FLOOR MAT

SERVICE in accordance with the attached Performance Work Statement (PWS) ORDERING

PERIOD 3:

05/01/2028 - 04/30/2029

MO 12

3 SIZE 3X10 FLOOR MAT

SERVICE in accordance with the attached Performance Work Statement (PWS)

MO 12

0009 1 SIZE 3X5 FLOOR MAT

SERVICE in accordance with MO 12 the attached Performance Work Statement (PWS)

43 SIZE 4X6 FLOOR MAT

SERVICE in accordance with the attached Performance Work Statement (PWS)

ORDERING

PERIOD 4:

05/01/2029 - 04/30/2030

MO 12

3 SIZE 3X10 FLOOR MAT

SERVICE in accordance with the attached Performance Work Statement (PWS)

MO 12

1 SIZE 3X5 FLOOR MAT

SERVICE in accordance with the attached Performance Work Statement (PWS)

MO 12

43 SIZE 4X6 FLOOR MAT

SERVICE in accordance with the attached Performance Work Statement (PWS)

ORDERING

PERIOD 5:

05/01/2030 - 04/30/2031

MO 12

3 SIZE 3X10 FLOOR MAT

SERVICE in accordance with the attached Performance Work Statement (PWS)

MO 12

1 SIZE 3X5 FLOOR MAT

SERVICE in accordance with the attached Performance Work Statement (PWS)

MO 12

6. All floor mats and runners at all locations shall be exchanged every two weeks to ensure floor mats and runners are being rotated out and cleaned on a consistent basis.

7. Place of Performance:

Alexandria VA Medical Center 2495 Shreveport Highway Pineville, LA 71360-4044

8. Period of Performance: The period of performance shall be a five-year base period with five one-year ordering periods.

9. All questions regarding this solicitation shall be submitted via email to the Contract Specialist, Alan Scanio at alan.scanio@va.gov no later than 10:00A.M. Central Time on 04/14/2026.

10. Quotes are due no later than 04/20/2026 at 10:00A.M. Central Time and shall be submitted electronically via e-mail to the Contract Specialist, Alan Scanio at alan.scanio@va.gov

*SEE PAGE 79 FOR QUOTATION INSTRUCTIONS*

APPLICABLE Provisions and Clauses:

The provision at 52.212-1 Introduction to Offerors – Commercial, applies to this acquisition.

The provision at 52.212-2 EVALUATION – COMMERCIAL ITEMS (NOV 2021) applies to this acquisition.

mailto:alan.scanio@va.gov

All offers shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications –Commercial Items.

The clause at 52.212-4, Contract Terms and Conditions – Commercial Items, applies to this acquisition and a statement. The addendum to FAR 52.212-4 also applies to this acquisition.

Addendum to FAR 52.212-4 Show FAR clauses followed by VAAR clauses in numeric order.

Solicitation contains a list of all clauses incorporated by reference in numeric order under 52.252-2 (see below), starting first with FAR and followed by VAAR.

36C25626Q0514

Table of Contents

A.1 COMBINED SYNOPSIS/SOLICITATION

SECTION B – CONTINUATION OF COMBINED SYNOPSIS-SOLICITATION

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 DELIVERY SCHEDULE

B.4 PERFORMANCE WORK STATEMENT

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.216-18 ORDERING (AUG 2020)

C.3 52.216-19 ORDER LIMITATIONS (OCT 1995)

C.4 52.216-21 REQUIREMENTS (OCT 1995)

C.5 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.6 52.222-18 CERTIFICATION REGARDING KNOWLEDGE OF CHILD LABOR FOR

LISTED END PRODUCTS (FEB 2021)

C.7 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION)

C.8 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.9 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

C.10 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

(NOV 2018)

C.11 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ..51

C.12 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.13 52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY

2014)

C.14 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.15 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (OCT 2025) (DEVIATION FEB 2025)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 WAGE DETERMINATION NO.: 2015-5175

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

E.3 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS

AND CERTIFICATIONS (NOV 2025) (DEVIATION)

E.4 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.5 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.6 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION

FEB 2025)

SECTION B – CONTINUATION OF COMBINED SYNOPSIS-

SOLICITATION

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C256

Department of Veterans Affairs

Network Contracting Office 16

5075 Westheimer Road, Suite 750

Houston TX 77056-5643

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVIC

ES

QUANTIT

Y

UNI

T UNIT PRICE AMOUNT

26.00 EA ________________

43 SIZE 4X6 FLOOR MAT SERVICE in accordance with the attached Performance Work Statement (PWS) Contract Period: Base POP Begin: 05-01-2026 POP End: 04-30-2031 PRINCIPAL NAICS CODE: 812332 - Industrial Launderers PRODUCT/SERVICE CODE: S299 - Housekeeping - Other

MANUFACTURER PART NUMBER (MPN): N/A

ORDERING PERIOD 1: 05/01/2026 THROUGH 04/30/2027

1,118.00 EA ________________

3 SIZE 3X10 FLOOR MAT SERVICE in accordance with the attached Performance Work Statement (PWS) Contract Period: Base POP Begin: 05-01-2026 POP End: 04-30-2031 PRINCIPAL NAICS CODE: 812332 - Industrial Launderers PRODUCT/SERVICE CODE: S299 - Housekeeping - Other

78.00 EA ________________

1 SIZE 3X5 FLOOR MAT SERVICE in accordance with the attached Performance Work Statement (PWS) Contract Period: Base POP Begin: 05-01-2026 POP End: 04-30-2031

PRINCIPAL NAICS CODE: 812332 - Industrial Launderers PRODUCT/SERVICE CODE: S299 - Housekeeping - Other

1.00 EA ________________

Charges/Fees Contract Period: Base POP Begin: 05-01-2026 POP End: 04-30-2031 PRINCIPAL NAICS CODE: 812332 - Industrial Launderers PRODUCT/SERVICE CODE: S299 - Housekeeping - Other

43 SIZE 4X6 FLOOR MAT SERVICE in accordance with the attached Performance Work Statement (PWS) Contract Period: Base POP Begin: 05-01-2026 POP End: 04-30-2031 PRINCIPAL NAICS CODE: 812332 - Industrial Launderers PRODUCT/SERVICE CODE: S299 - Housekeeping - Other

ORDERING PERIOD 2: 05/01/2027 THROUGH 04/30/2028

3 SIZE 3X10 FLOOR MAT SERVICE in accordance with the attached Performance Work Statement (PWS) Contract Period: Base POP Begin: 05-01-2026 POP End: 04-30-2031 PRINCIPAL NAICS CODE: 812332 - Industrial Launderers PRODUCT/SERVICE CODE: S299 - Housekeeping - Other

1 SIZE 3X5 FLOOR MAT SERVICE in accordance with the attached Performance Work Statement (PWS) Contract Period: Base

PRINCIPAL NAICS CODE: 812332 - Industrial Launderers PRODUCT/SERVICE CODE: S299 - Housekeeping - Other

Charges/Fees Contract Period: Base POP Begin: 05-01-2026 POP End: 04-30-2031 PRINCIPAL NAICS CODE: 812332 - Industrial Launderers PRODUCT/SERVICE CODE: S299 - Housekeeping - Other

43 SIZE 4X6 FLOOR MAT SERVICE in accordance with the attached Performance Work Statement (PWS) Contract Period: Base POP Begin: 05-01-2026 POP End: 04-30-2031 PRINCIPAL NAICS CODE: 812332 - Industrial Launderers PRODUCT/SERVICE CODE: S299 - Housekeeping - Other

ORDERING PERIOD 3: 05/01/2028 THROUGH 04/30/2029

3 SIZE 3X10 FLOOR MAT SERVICE in accordance with the attached Performance Work Statement (PWS) Contract Period: Base POP Begin: 05-01-2026 POP End: 04-30-2031 PRINCIPAL NAICS CODE: 812332 - Industrial Launderers PRODUCT/SERVICE CODE: S299 - Housekeeping - Other

1 SIZE 3X5 FLOOR MAT SERVICE in accordance with the attached Performance Work Statement (PWS) Contract Period: Base

PRINCIPAL NAICS CODE: 812332 - Industrial Launderers PRODUCT/SERVICE CODE: S299 - Housekeeping - Other

Charges/Fees Contract Period: Base POP Begin: 05-01-2026 POP End: 04-30-2031 PRINCIPAL NAICS CODE: 812332 - Industrial Launderers PRODUCT/SERVICE CODE: S299 - Housekeeping - Other

43 SIZE 4X6 FLOOR MAT SERVICE in accordance with the attached Performance Work Statement (PWS) Contract Period: Base POP Begin: 05-01-2026 POP End: 04-30-2031 PRINCIPAL NAICS CODE: 812332 - Industrial Launderers PRODUCT/SERVICE CODE: S299 - Housekeeping - Other

ORDERING PERIOD 4: 05/01/2029 THROUGH 04/30/2030

3 SIZE 3X10 FLOOR MAT SERVICE in accordance with the attached Performance Work Statement (PWS) Contract Period: Base POP Begin: 05-01-2026 POP End: 04-30-2031 PRINCIPAL NAICS CODE: 812332 - Industrial Launderers PRODUCT/SERVICE CODE: S299 - Housekeeping - Other

1 SIZE 3X5 FLOOR MAT SERVICE in accordance with the attached Performance Work Statement (PWS) Contract Period: Base

PRINCIPAL NAICS CODE: 812332 - Industrial Launderers PRODUCT/SERVICE CODE: S299 - Housekeeping - Other

Charges/Fees Contract Period: Base POP Begin: 05-01-2026 POP End: 04-30-2031 PRINCIPAL NAICS CODE: 812332 - Industrial Launderers PRODUCT/SERVICE CODE: S299 - Housekeeping - Other

43 SIZE 4X6 FLOOR MAT SERVICE in accordance with the attached Performance Work Statement (PWS) Contract Period: Base POP Begin: 05-01-2026 POP End: 04-30-2031 PRINCIPAL NAICS CODE: 812332 - Industrial Launderers PRODUCT/SERVICE CODE: S299 - Housekeeping - Other

ORDERING PERIOD 5: 05/01/2030 THROUGH 04/30/2031

3 SIZE 3X10 FLOOR MAT SERVICE in accordance with the attached Performance Work Statement (PWS) Contract Period: Base POP Begin: 05-01-2026 POP End: 04-30-2031 PRINCIPAL NAICS CODE: 812332 - Industrial Launderers PRODUCT/SERVICE CODE: S299 - Housekeeping - Other

1 SIZE 3X5 FLOOR MAT SERVICE in accordance with the attached Performance Work Statement (PWS) Contract Period: Base

PRINCIPAL NAICS CODE: 812332 - Industrial Launderers PRODUCT/SERVICE CODE: S299 - Housekeeping - Other

Charges/Fees Contract Period: Base POP Begin: 05-01-2026 POP End: 04-30-2031 PRINCIPAL NAICS CODE: 812332 - Industrial Launderers PRODUCT/SERVICE CODE: S299 - Housekeeping - Other

GRAND TOTAL ________________

B.3 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY

DELIVERY

DATE

0001 SHIP TO: Alexandria VA Health Care System 2495 Shreveport Highway Pineville, LA 71360 4044

26.00 05/01/2026

THROUGH

04/30/2027

MARK FOR: Ronald Carnahan 318-473-0010*2724/2725 ronald.carnahan@va.gov

FOB: ORIGIN

0002 SHIP TO: Alexandria VA Health Care System 2495 Shreveport Highway Pineville, LA 71360 4044

1,118.00 05/01/2026

THROUGH

04/30/2027

MARK FOR: Ronald Carnahan

0003 SHIP TO: Alexandria VA Health Care

2495 Shreveport Highway

78.00 05/01/2026

THROUGH

Pineville, LA 71360 4044 04/30/2027

MARK FOR: Ronald Carnahan

0004 SHIP TO: Alexandria VA Health Care

2495 Shreveport Highway Pineville, LA 71360 4044

1.00 05/01/2026

THROUGH

04/30/2027

MARK FOR: Ronald Carnahan

0005 SHIP TO: Alexandria VA Health Care

2495 Shreveport Highway Pineville, LA 71360 4044

26.00 05/01/2027

THROUGH

04/30/2028

MARK FOR: Ronald Carnahan

0006 SHIP TO: Alexandria VA Health Care

2495 Shreveport Highway Pineville, LA 71360 4044

1,118.00 05/01/2027

THROUGH

04/30/2028

MARK FOR: Ronald Carnahan

0007 SHIP TO: Alexandria VA Health Care

2495 Shreveport Highway Pineville, LA 71360 4044

78.00 05/01/2027

THROUGH

04/30/2028

MARK FOR: Ronald Carnahan

0008 SHIP TO: Alexandria VA Health Care

2495 Shreveport Highway Pineville, LA 71360 4044

1.00 05/01/2027

THROUGH

04/30/2028

MARK FOR: Ronald Carnahan

0009 SHIP TO: Alexandria VA Health Care

2495 Shreveport Highway Pineville, LA 71360 4044

26.00 05/01/2028

THROUGH

04/30/2029

MARK FOR: Ronald Carnahan

0010 SHIP TO: Alexandria VA Health Care

2495 Shreveport Highway Pineville, LA 71360 4044

1,118.00 05/01/2028

THROUGH

04/30/2029

MARK FOR: Ronald Carnahan

0011 SHIP TO: Alexandria VA Health Care

2495 Shreveport Highway Pineville, LA 71360 4044

78.00 05/01/2028

THROUGH

04/30/2029

MARK FOR: Ronald Carnahan

0012 SHIP TO: Alexandria VA Health Care

2495 Shreveport Highway Pineville, LA 71360 4044

1.00 05/01/2028

THROUGH

04/30/2029

MARK FOR: Ronald Carnahan

0013 SHIP TO: Alexandria VA Health Care

2495 Shreveport Highway Pineville, LA 71360 4044

26.00 05/01/2029

THROUGH

04/30/2030

MARK FOR: Ronald Carnahan

0014 SHIP TO: Alexandria VA Health Care

2495 Shreveport Highway Pineville, LA 71360 4044

1,118.00 05/01/2029

THROUGH

04/30/2030

MARK FOR: Ronald Carnahan

0015 SHIP TO: Alexandria VA Health Care

2495 Shreveport Highway Pineville, LA 71360 4044

78.00 05/01/2029

THROUGH

04/30/2030

MARK FOR: Ronald Carnahan

0016 SHIP TO: Alexandria VA Health Care

2495 Shreveport Highway Pineville, LA 71360 4044

1.00 05/01/2029

THROUGH

04/30/2030

MARK FOR: Ronald Carnahan

0017 SHIP TO: Alexandria VA Health Care

2495 Shreveport Highway Pineville, LA 71360 4044

26.00 05/01/2030

THROUGH

04/30/2031

MARK FOR: Ronald Carnahan

0018 SHIP TO: Alexandria VA Health Care

2495 Shreveport Highway Pineville, LA 71360 4044

1,118.00 05/01/2030

THROUGH

04/30/2031

MARK FOR: Ronald Carnahan

0019 SHIP TO: Alexandria VA Health Care

2495 Shreveport Highway Pineville, LA 71360 4044

78.00 05/01/2030

THROUGH

04/30/2031

MARK FOR: Ronald Carnahan

0020 SHIP TO: Alexandria VA Health Care

2495 Shreveport Highway Pineville, LA 71360 4044

1.00 05/01/2030

THROUGH

04/30/2031

MARK FOR: Ronald Carnahan

B.4 PERFORMANCE WORK STATEMENT

Alexandria VA Health Care System Mat Services Performance Work Statement

Part 1- General

General. This service contract will be in support of the Alexandria VA Medical Center. The contractor is responsible for the mat service services outlined in the PWS.

1.1 The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn, is responsible to the Government. The contractor shall perform the requirements set forth in this document that are designed to provide acceptable service levels of performance standards.

1.2 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, tools, materials, uniforms, supervision, and other items and non‐personal services necessary to perform mat service services as defined in the PWS.

1.3 Objective: The contractor shall provide mat service services located at the Alexandria

VA Health Care Systems (2495 Shreveport HWY, Pineville, LA). All mat service shall be the contractor’s responsibility throughout the duration of the contract’s period of performance.

1.4 Scope of Work: The contractor shall provide mat service outlined in this Performance

Work Schedule (PWS). The contractor shall be responsible for all cleaning services identified areas in the PWS. Best commercial practices shall be applied in the performance of work. All work shall be completed per approved and accepted industry standards. The contractor shall furnish all labor, transportation, and tools to accomplish all cleaning services of Government facility In Accordance With (IAW) the standards outlined in Section 5 of this PWS.

1.5 General Information:

1.5.1 Period of Performance: The period of performance shall be the length of time to provide mat service listed in the PWS.

1.5.2 Recognized Holidays: The contractor may be required to perform services on weekends and holidays.

New Year’s Day Juneteenth Day Veteran’s Day

Martin Luther King Jr.’s

Birthday

Independence Day Thanksgiving Day

Presidents Day Labor Day Christmas Day

Memorial Day Columbus Day

1.5.3 Hours of Operation: The contractor shall provide scheduled mat service on a date agreed upon after contract award. The contractor shall provide mat service services between the hours of 08:00 am and 4:30 pm. Monday through Friday, except in the event of a facility operation schedule change identified in this PWS. The contractor shall ensure all technicians have the required relevant experience and training to handle their tasks successfully. The contractor shall have qualified technicians at the start of the contract period.

1.5.4 Place of Performance. Alexandria VA Health Care System, 2495 Shreveport

HWY, Pineville, LA 71306.

1.5.5 Type of Contract. The Government anticipates a Firm Fixed‐Price type contract.

1.5.6 Access and General Protection/Security Policy and Procedures: Contractor and all associated subcontractor employees shall comply with applicable installation, facility and area installation/facility access and local security policies and procedures (provided by the Government representative). The contractor shall also provide information required for background checks to meet installation access requirements for the installation Security Forces Office. The contractor workforce must comply with all personal identity verification requirements as directed by the Department of Defense

(DoD), USAF and/or local policy. In addition to the changes otherwise authorized by the

Changes Clause of this contract, the Government may require changes in contractor security matters or processes as required by the VA Police.

1.5.6.1 Facility Clearance. All contractors performing on this contract will work only in specified spaces.

1.5.6.2 The service contractor will not use any method or substances, which may cause damage to VA Property. Any damage or loss through negligence by the service contractor, subcontractor or service contractor's staff shall be the whole responsibility of the service contractor. Alexandria VA Health Care System may require the service contractor to correct all damages and pay for the cost of damages.

1.5.7 Government Representative: The Government Representative will be designated by a formal letter to the contractor. The Government Representative monitors all technical aspects of the contract and assists in contract administration. The Government

Representative is authorized to perform the following functions identified in the appointment letter: assure that the contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance;

maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements including

Government drawings, designs, and specifications; monitor the contractor's performance and notify both the Contracting Officer (KO) and contractor of any deficiencies;

coordinate availability of Government furnished property; and provide worksite entry for contractor personnel. The Government Representative’s formal designation letter states the responsibilities and limitations of the Government Representative, especially regarding changes in cost or price, estimates, or changes in delivery dates. The

Government Representative is not authorized to change any of the terms and conditions of the resulting contract.

Part 2 Definitions & Acronyms

2.1 Contractors. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.3 Contracting Officer (KO). A person with authority to enter, administer, and or terminate contracts, and make related determinations and findings on behalf of the

Government. Note: The only individual who can legally bind the Government.

2.1.4 Government Representative. An employee of the U.S. Government appointed by the KO to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor if that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5 Defective Service. A service output that does not meet the standard of performance associated with the PWS.

2.1.6 Deliverables. Anything that can be physically delivered but may include non‐manufactured things such as meeting minutes or reports.

2.1.7 Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the key personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.8 Physical Security. Actions that prevent the loss or damage of Government property.

2.1.9 Quality Assurance. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.10 Quality Control. All necessary measures taken by the Contractor to assure that the quality of a product or service shall meet contract requirements.

2.1.11 Sub‐Contractor. A person that enters a contract with a prime Contractor. The

Government does not have privity of contract with the Sub‐contractor.

2.1.12 Workday. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 Work Week. Monday through Friday unless specified otherwise.

2.2 ACRONYMS:

AOR Area of Responsibility

DOD Depart of Defense

FAR Federal Acquisition Regulation

FM Facilities Manager

FP Force Protection

FPCON Force Protection Condition

GFE Government Furnished Equipment

HQ Headquarters

IAW In Accordance With

KO Contracting Officer

NLT No Later Than

OPSEC Operations Security

POC Point of Contract

PoP Period of Performance

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QASP Quality Assurance Surveillance Plan

QC Quality Control

US United States

Part 3 Government Furnished Property, Equipment and/or Services

3.1 Services: Not applicable.

3.2 Facilities: All Matt services outlined in this PWS will take place on site on government facilities and the contractor’s facilities; however, no permanent workspace will be provided to the contractor.

3.3 Utilities: Not applicable.

Part 4 Contractor Furnished Items and Responsibilities

4.1 The Contractor shall provide all personnel, services, uniforms, materials, equipment, and transportation required to perform work under this contract.

4.2 Top Secret Facility Clearance: Not Applicable

4.3 Equipment: Not applicable.

Part 5 Specific Task

5.1 Basic Services: All floor mats and runners at all locations shall be exchanged every two weeks to ensure floor mats and runners are being rotated out and cleaned on a consistent basis.

5.1.1 Contractor floor mats and runners shall be of a quality and condition acceptable to the Alexandria VA Health Care Systems.

5.1.2 Contractor shall always guarantee delivery of the highest quality textile floor mats and runners services.

5.1.3 Contractor shall ensure all designated areas have floor mats and runners.

5.1.4 Contractor’s floor mats and runners shall have smooth back for tiled areas, gripper back for carpeted areas, slip-resistance surface, a minimum of 3/8” thick, heavy weight and certified slip resistant by the National Floor Safety Institute.

5.1.5 Exterior floor mats and runners shall be black with wide trap treads.

5.1.6 Mats shall be heavy traffic, rubber-backed, dirt and moisture trapping pile entrance mats.

5.1.7 Each floor mat and runner shall be laundered and returned the following service date to replace the current mat/runner/runner in use.

5.1.8 Each floor mat and runner shall be exchanged for the same size, color and/or logo being used at each location.

5.1.9 Floor mats and runners shall be free of stains, tears, and holes.

5.1.10 Floor mats and runners with minor tears, open seams, stains, etc. are not acceptable and shall not be used.

5.1.11 Floor mats and runners that do not lay flat pose a safety hazard and shall not be accepted for use at any of the VA buildings.

5.1.12 Floor mats and runners shall be exchanged whether soiled or not.

5.1.13 All floor mats and runners that require replacement due to normal wear and tear shall be replaced by Contractor with no charge to customer.

5.1.14 Pick-up dirty/soiled floor mats and runners and replace them with clean floor mat/runners.

5.1.15 Each floor mat and runner shall be laundered and returned the following service date to replace the current mat/runner/runner in use.

5.1.16 Each floor mat and runner shall be exchanged for the same size, color, and/or logo mat/runner/runner in use at each location.

5.1.17 At no time shall a floor mat and runner not be exchanged.

5.1.18 At no time shall a designated area be left without a floor mat and runner.

5.1.19 Contractor shall perform all work required under the terms of the Performance

Work Statement (PWS). The Contracting Officer Representative (COR) shall not consider the work complete until all deficiencies have been corrected.

5.1.20 When a deficiency per the requirements of the PWS enlists, it shall be brought to the attention of the COR. The COR shall confirm said deficiency by inspection and record results, noting the date and time of inspection of the deficiencies for correction.

5.2 Contractor upon award shall provide the Contracting Officer and Contracting Officer

Representative (COR) with a list of contractor employees expected to enter the buildings to pick-up and exchange mat/runners/runners.

5.3 While on VA premises, all contractor personnel shall comply with VA rules, regulations, and procedures governing the conduct of personnel and the operation of the facility.

5.4 The VA will supply an access badge to each contractor employee when they arrive at each station. Contractor Employees shall wear this badge at all times while performing services on location. Badges shall be turned in at the end of each delivery at each location to the COR or designee. Contractor personnel shall safeguard the access badge and immediately report any lost, stolen, or destroyed badges to the COR. Badges shall be worn at or above the waist and badge will be facing forward at all times.

5.5 It is the responsibility of the contractor personnel to park in the appropriate designated parking areas. Parking shall be coordinated with each facility and the COR for the contract.

5.6 The VA does not validate or make reimbursement for parking violations of the contractor’s personnel under any circumstances.

5.7 All VA properties and areas are smoke-free. No smoking shall be adhered to while on each campus.

5.8 Matt Service: The contractor shall provide all labor, material, equipment, supervision, and related services required to exchange matt at the Alexandria VA Health Care Systems, Pineville, LA. The work shall include, but is not limited to:

5.8.1 The Matt cleaning service in all interior door areas in the Alexandria VA Health

Care Systems. The Matt cleaning service of front and back door, north and southeast and west entrance.

5.8.2 Contractor Responsibilities: The contractor is responsible for all repairs / replacement of damaged floor mats and runners and shall ensure delivered floor mats and runners are free of damage.

5.9 PLACE OF PERFORMANCE:

Alexandria VA Medical Center

2495 Shreveport Highway

Pineville, LA 71360-4044

5.10 DAYS AND HOURS OF OPERATION:

5.10.1 Services shall be performed during business hours between 8:00a.m. to 3:

00p.m, Central Time (CST) every other Monday, excluding federal holidays listed below.

The Contractor shall perform to the standards expressed in the contract and perform all tasks during these hours. If a Monday is on a holiday the Contractor shall pick-up and deliver on the next day workday.

5.10.2 National Holidays: The ten holidays observed by the Federal Government are:

New Year’s Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day,Veteran’s Day, Thanksgiving Day and

Christmas Day and any other day specifically declared by the President of the United

States to be a national holiday.

5.11 SCHEDULING:

5.11.1 The Contractor shall provide a written work schedule identifying when the work will be accomplished, no later than the date identified in this solicitation for work to begin.

5.11.2 Schedule service shall be developed between the Contractor and Contracting

Officer’s Representative (COR) prior to, and service being performed.

5.12 DELIVERY:

5.12.1 All floor mats and runners shall be picked up by the Contractor once every two weeks and exchanged with clean replacements at the designated buildings on the designated delivery schedule agreed upon by both the Government and Contractor.

5.12.2 Interference to Normal Function:

5.12.2.1 Contractor may be required to interrupt their work at any time to prevent interference with the normal functioning of the facilities, including utility services, fire protection systems, and passage of facility patients, personnel equipment and carts.

5.12.2.2 In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the government.

5.12.2.3 Contractor personnel shall inform the COR or designee of the need to gain access to secured areas. If access is required to a secured area, prearranged scheduling will be made with the COR or designee.

5.13 SECURITY: Contractor personnel shall check in with security and the COR for each pick-up/exchange.

5.14 CONTRACTOR BADGES AND PARKING:

5.14.1 Contractor upon award shall provide the Contracting Officer and Contracting

Officer Representative (COR) with a list of contractor employees expected to enter the buildings to pick-up and exchange mat/runners/runners.

5.14.2 While on VA premises, all contractor personnel shall comply with VA rules, regulations, and procedures governing the conduct of personnel and the operation of the facility.

5.14.3 The VA shall supply an access badge to each contractor employee when they arrive at each station. Contractor Employees shall wear this badge at all times while performing services on location. Badges shall be turned in at the end of each delivery at each location to the COR or designee.

5.14.4 Contractor personnel shall safeguard the access badge and immediately report any lost, stolen, or destroyed badges to the COR.

5.14.5 Badges shall be worn at or above the waist and badge will be facing forward at all times.

5.14.6 It is the responsibility of the contractor personnel to park in the appropriate designated parking areas. Parking shall be coordinated with each facility and the COR for the contract.

5.14.7 The VA does not validate or make reimbursement for parking violations of the contractor’s personnel under and circumstances.

5.14.8 All VA properties and areas are smoke-free. No smoking shall be adhered to while on each campus.

5.15 CONTRACTING RESPONSIBILITIES:

5.15.1 The designated Contracting Officer is the only person authorized to approve changes or modify and of the requirements of this contract.

5.15.2 Contractor shall communicate with the Contracting Officer on all floor mat and runner service pertaining to contract administration.

5.15.3 Only the Contracting Officer is authorized to make commitments or issue and modification to include but not limited to: Terms affecting price, or terms affecting the quality or quantity of the services listed in this contract.

5.15.4 The Contracting Officer is the final authority on validating complaints.

5.15.5 In the event that the Contractor effects and such change at the direction of any person other than the Contracting Officer without prior authority, no adjustment shall be made in the contract price to cover and increase in costs incurred as a result thereof.

5.15.6 In the event that the procured services on this contract do not meet the VA’s quality and/or safety expectations, the best remedy will be implemented, to include but not limited to a targeted and time limited improvement plan, increased monitoring of the contracted services, consultation or training for Contractor personnel to be provided by the VA; replacement of the personnel and/or renegotiation of the contract terms or termination of the contract.

5.16 CONTRACTOR PERSONNEL:

5.16.1 The Contractor shall provide the COR with a list of Contractor employee expected to enter the buildings. While on VA premises, all Contractor personnel shall comply with the rules, regulations, and procedures governing the conduct of personnel and the operation of the facility.

5.16.2 The Contractor shall be required to comply with all security policies/requirements of the medical center.

5.16.3 All security policies/requirements must be met, and employees cleared prior to the Contractor performing work under this contract. Employees that cannot meet the security and clearance requirements shall not be allowed to perform work under this contract.

5.16.4 It is the responsibility of the Contractor’s personnel to park in the appropriate designated parking areas. Parking information shall be coordinated with each facility

Contracting Officer Representative (COR).

5.16.5 The facility does not validate or make reimbursement for parking violations of the

Contractor’s personnel under and circumstances

5.17 NON-PERSONAL SERVICES:

Government and Contractor agree that the Contractor and all of its employees shall not be considered VA employees for any purpose.

5.18 SAFETY AND FIRE PREVENTION:

5.18.1 The Alexandria VA Health Care System Safety Officer is responsible for the enforcement of all safety regulations as the apply to the safety of VA employees, Contractor employees, visitors, and patients. Any violations by Contractor employees shall be submitted to the Contracting Officer for mediation.

5.18.2 In the performance of this contract, the Contractor shall take such safety precautions as necessary to protect the lives and health of occupants of the building.

5.18.3 The Contractor shall comply with the Federal, State, and Local safety and fire regulations and codes. Contract employees shall no longer smoke in areas outside the building. The Alexandria VA Health Care Systems is a smoke free facility. The

Contractor shall be responsible for providing all applicable training and protective equipment to protect Contractor employees from any hazards.

Part 6 Applicable Publications

The Contractor shall abide by all applicable regulations, publications, manuals, and local policies and procedures.

Part 7 Attachment/Technical Exhibit Listing

7.1 Technical Exhibit 1 – Performance Requirements Summary (PRS)

7.2 Deliverables Schedule

Attachment 1 – Alexandria VA Health Care SY Floor Plans

Technical Exhibit 1 Performance Requirements Summary Tasks

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Factor No.

Performance Indicator

Performance Standard

AQL Maximum Allowable Degree

If Deviation

Deduction Amount (monthly billing)

1. All matt quotas are met.

All quotas are delivered to Medical

Centers per

4 valid discrepancies per month

1% for each discrepancy over 4, NTE 10%

2. Weights are accurate

Weight delivery equals weight received.

discrepancies per month

1% for each discrepancy over 2, NTE 10%

3. Laundry is clean, serviceable and properly

Laundry is clean, in usable condition, and free of excessive wrinkles.

5 valid complaints per month

2% for each discrepancy over 5, NTE 14%

4. Provide required reports

Data required submitted on time.

Within 5 working days after due date

1% for each late item x days late (Max of

Technical Exhibit 2 Deliverables Schedule

Deliverable Title Description Estimated Quantity Frequency Submit To

Mat Service Contractor shall pick up and replace all floor mats and runners with clean replacements

See Price

Schedule

Every 2 Weeks COR

Material Safety Data

Sheets (MSDS). IAW

PWS 5.5

Shall be provided on all materials used in the performance of this contract where such as sheet is required

1 Copy COR

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty.