Questions and Responses.pdf
PDF 127 KB Posted
- Attached to
- J036--Amendment 0001, RE#1-Questions and Responses, RE#2-Schedule Site Visit RE#3 Question Due date, RE#4-Extend Response/Close Date CAVHS Laundry Maintenance and Services Federal contract opportunity
- Solicitation number
- 36C25626Q0494
About this file
This is a Questions and Responses document for federal contract solicitation 36C25626Q0494, a Laundry Facility Maintenance and Service Contract. The document addresses six clarifications submitted by prospective offerors regarding the solicitation requirements.
Key clarifications address pricing structure, facility locations, technician qualifications, and safety training requirements. All contractors must provide pricing per Solicitation E.1 (3.2)(a) for equipment listed at 2200 Fort Roots Drive; location-wide pricing is not permitted. No laundry equipment is located at John L. McClellan Memorial Veterans' Hospital (JLMMVH); all equipment is at the Central Arkansas Veterans Healthcare System (CAVHS) location. OEM training and certification requirements apply to all technicians performing work under the contract, including subcontractor personnel. All personnel must hold current NFPA 70E credentials; OSHA training is not an acceptable alternative. Offerors must submit current OEM documentation/evidence/agreement from manufacturers validating the contractor's ability to perform required preventative maintenance and service; failure to submit all OEM certifications renders quotes unacceptable. The prime contractor is responsible for providing OEM authorization for all manufacturer brand-named equipment listed in Section 17.
A site visit is scheduled for April 7, 2026, from 9:00 am to 10:30 am CST at 2200 Fort Roots Drive, Building 111, Room 103, North Little Rock, AR 72114. Prospective offerors must email Christopher Davidson (Christopher.Davidson@va.gov, 501-454-8790) and Anthony Marion to confirm attendance. Solicitation questions are due April 8, 2026, at 1:00 pm CST, and the solicitation close date has been extended from April 8, 2026, to April 20, 2026, at 10:00 am CST.
View the file
Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| 36C25626Q0494_2.docx | DOCX document | |
| SF30-Amendment-36C25626Q0494 0001.pdf | ||
| 36C25626Q0494-Laundry Maintenance and Service .pdf | ||
| 36C25626Q0494_1.docx | DOCX document |
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Text version
Laundry Facility Maintenance and Service Contract
36C25626Q0494
Questions and Responses
Question 1
Page / Section Pages 4-112
Solicitation Reference B.2 Price/Cost Schedule
Question / Clarification
Requested
The equipment listed at 2200 Fort Roots Drive appears to be structured for pricing on a per-unit basis. Please clarify whether the
Government intends for offerors to submit pricing by individual machine, or whether pricing may be submitted on a location-wide basis for the equipment at this facility. Pricing by location rather than by individual unit would provide a more practical and accurate basis for bidding.
Response# 1: All contractor will provide pricing for B.2 per Solicitation E.1 (3.2)(a)
ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL
PRODUCTS AND COMMERCIAL SERVICES
Question 2
Page / Section Page 113
Solicitation Reference B.4 Performance Work Statement (PWS), 1. General: Maintenance and Service Contract for the Laundry Facility
Question / Clarification
Requested
The PWS references JLMMVH (John L. McClellan Memorial
Veterans' Hospital) as a location; however, no equipment appears to be listed for that location. Please confirm whether there is no laundry equipment to be serviced at JLMMVH, and whether all equipment under this solicitation is located at the Central Arkansas Veterans
Healthcare System (CAVHS) location.
Response# 2: No equipment at JLMMVH.
Question 3
Page / Section Page 114
Solicitation Reference B.4 PWS, 3. Scope of Work, Section C
Question / Clarification
Requested
This section states that the contractor shall ensure technicians are
OEM trained and certified for the specific brands identified in
Section 17. Please clarify whether this requirement applies only to the prime contractor's technicians, or whether it also applies to any subcontracted technicians performing work under the contract. If subcontractors will be utilized, please confirm that subcontractor technicians must also meet the same OEM training and certification requirements.
Response# 3: Requirement OEM trained and certified applies to technicians that will perform work under the contract.
Question 4
Page / Section Page 117
Solicitation Reference B.4 PWS, 7. Managed Maintenance Program Specification, Section
D
Question / Clarification
Requested
This section references safety training in OSHA 29 CFR 1910
Subpart S and NFPA 70E. Please clarify exactly what the
Government is requiring for technician safety training under this solicitation. Are offerors required to provide OSHA 30 for the lead technician, OSHA 10 for an assistant/helper, NFPA 70E training, or a combination thereof? OSHA 30 may include general electrical safety awareness, but it is not equivalent to NFPA 70E training. OSHA enforces its own electrical standards, while NFPA 70E is generally recognized as a consensus standard used to support safe work practices and hazard recognition. Please confirm the minimum required credentials for all personnel who will perform work under this contract.
Response# 4: NFPA 70E credentials for all personnel will suffice to perform work under this contract.
Question 5
Page / Section Page 118
Solicitation Reference B.4 PWS, 8. General Conditions, Section E
Question / Clarification
Requested
This section appears to require evidence of OEM training and qualifications, including documentation dated within the calendar year of quote submission. However, not all OEM manufacturers provide formal authorized schools or standardized training for their equipment. Please clarify whether the Government will accept alternative documentation of qualifications, such as: (a) letters of recommendation, (b) distributor authorizations, (c) documented prior experience on the equipment, (d) prior VA project experience, and/or
(e) technician resumes reflecting relevant work history. Please also confirm whether such supplemental documentation may be submitted for both the contractor and any subcontractor personnel proposed for performance.
Response# 5: per Solicitation E.1 (4)(ii) Offeror’s Certifications
ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL
PRODUCTS AND COMMERCIAL SERVICES
ii. Offeror shall submit with quote, current original equipment manufacturer (OEM) documentation/evidence/agreement from the OEM for each of the respective manufacturer brand-named pieces of equipment to be maintained in section 17 of this Solicitation/PWS. OEM documentation/evidence/agreement shall validate the contractor’s ability to perform the work required. Failure to submit all OEM certification shall deem quote unacceptable.
The prime contractor shall provide OEM authorization, documentation, evidence, agreement for each of the respective manufacturer brand-named pieces of equipment to be maintained in section 17. Certification from OEM shall provide communication and the prime technicians are qualified to perform preventative maintenance and service for the equipment in Section 17.
Question 6
Page / Section General
Solicitation Reference Site Visit / Solicitation Administration
Question / Clarification
Requested
We do not see a site visit identified in the solicitation. In order for interested offerors to properly assess equipment conditions, site layout, access considerations, and any health and safety concerns, please advise whether the Government will schedule a site visit for this requirement. If a site visit is added, please also advise whether the Government intends to provide a corresponding extension to the proposal due date to allow offerors sufficient time to incorporate site visit findings into their bids.
Response# 6: Site Visit is Schedule for April 7, 2026
Time: Promptly at 9:00am to 10:30am cst
Location: 2200 Fort Roots Drive
BLDG 111, RM 103
North Little Rock, AR 72114
Point of Contact: Christopher Davidson
Phone: Cell: 501-454-8790
Email: Christopher.Davidson@va.gov
Please email Christopher Davidson and Anthony Marion to confirm site visit attendance.
Solicitation questions are due 04-08-26, at 1:00 pm (cst).
The close date of solicitation will be extended from 04-08-26 to 04-20-26 at 10:00 am (cst).
mailto:Christopher.Davidson@va.gov
File details come from the government source that posted it. Updated .