36C25626Q0243.pdf

PAGE 1 OF1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C25626Q0243 12-29-2025

William Shaver 601-362-4471 01-14-2026

07:00 CST

36C256 Department of Veterans Affairs Network Contracting Office 16

715 South Pear Orchard Road Ridgeland MS 39157

X 100

X

811310

$12.5 Million

N/A

X

00564

Department of Veterans Affairs VHSO VA Medical Center

1100 North College Ave.

Fayetteville AR 72703

10N16

Department of Veterans Affairs Network Contracting Office 16

715 South Pear Orchard Road Ridgeland MS 39157

FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 invoice must be submitted electronically

1-877-489-6135

See CONTINUATION Page

This is a solicitation for commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate solicitation document will not be issued.

This solicitation is issued as a Request for Quote (RFQ).

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-06, dated 08/26/2025. This acquisition is 100% Set Aside for SDVOSB.

See Price/Cost Schedule, Statement of Work, Quotation Submission Instructions, Evaluation – Commercial Products and Services, and VA Notice of Limitations on Subcontracting Submit all question to William.Shaver@va.gov. All questions must be submitted by 01/07/2026, at 07:00 CST.

See CONTINUATION Page

X X

X 1(One)

36C25626Q0243

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

B.2 DELIVERY SCHEDULE

B.3 STATEMENT OF WORK

1.0 GENERAL OVERVIEW

2.0 GENERAL TASKS

3.0 TANK INSPECTION CRITERIA

4.0 BASE YEAR SPECIFIC TASKS

5.0 OPTION YEAR 1 SPECIFIC TASKS

6.0 OPTION YEAR 2 SPECIFIC TASKS

7.0 OPTION YEAR 3 SPECIFIC TASKS

8.0 OPTION YEAR 4 SPECIFIC TASKS

9.0 CONTRACT DELIVERABLES/DOCUMENTATION

10.0 FACILITY CHECK IN/OUT REQUIREMENTS

11.0 HOURS OF OPERATION

12.0 CONTRACTOR QUALIFICATIONS

13.0 PROTECTION OF GOVERNMENT PROPERTY

14.0 DAMAGE

15.0 CONFORMANCE STANDARDS

16.0 RECORDS MANAGEMENT OBLIGATIONS

17.0 DEFINITIONS/ACRONYMS

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ...26

C.4 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.5 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION)

C.6 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.7 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

C.8 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.9 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

C.10 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.11 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (OCT 2025) (DEVIATION FEB 2025)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.3 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS

AND CERTIFICATIONS (NOV 2025) (DEVIATION)

E.4 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.5 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.6 QUOTATION SUBMISSION INSTRUCTIONS

E.7 EVALUATION-COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV

2021)

E.8 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION

FEB 2025)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: POC Name: _________________ Address: ___________________ Phone: _____________________ Email: ______________________ DUNS Number: ______________ Tax ID Number: ______________

b. GOVERNMENT: William Shaver, Contract Specialist

Department of Veterans Affairs Network Contracting Office 16 715 South Pear Orchard Road Ridgeland MS 39157 E-mail: William.Shaver@va.gov

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [x] Monthly

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Invoicing shall be in accordance with the requirements of The Department of Veterans Affairs (VA) Financial Services Center (VAFSC). The latest information shall be used for invoicing and payments and may change during the Period of Performance of this acquisition. Current Invoicing information is located at http://www.fsc.va.gov/einvoice.asp

5. SECURE FAX: Please review VA Handbook 6500 that requires the following statement on all fax cover sheets be included:

This fax is intended only for the use of the person or office to which it is addressed and may contain information that is privileged, confidential, or protected by law. All others are hereby notified that the receipt of this fax does not waive any applicable privilege or exemption for disclosure and that any dissemination, distribution, or copying of this communication is prohibited. If you have received this fax in error, please notify this office immediately at the telephone number listed above.

6. Mandatory written disclosures required by FAR clause 52.203-13 to the Department of Veterans Affairs, Office of Inspector General (OIG) must be made electronically through the VA OIG Hotline at https://www.va.gov/oig/hotline/ and clicking on "FAR clause 52.203-13 Reporting." If you experience difficulty accessing the website, call the Hotline at 1-800-488-8244 for further instructions.

7. The Contracting Officer will issue a post award orientation letter (in lieu of a conference) for contract orientation purposes in accordance with FAR 42.504.

8. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

(End of B.1 Contract Administration Information)

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVIC

ES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1.00 YR _____________

Provided water tower inspection, testing, and maintenance PER SOW, which also include:

Tank Inspection & report, Cathodic protection system maintenance, Adjust Tower Ladder Safety Climb Device, Temporary Roof patching, Replacement of roof vent screen, Tank draining and cleaning, Water Tower-mounted aviation light bulb replacement.

Contract Period: Base POP Begin: 03-31-2026 POP End: 03-30-2027 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J046 - Maintenance, Repair, and Rebuilding of Equipment - Water Purification and Sewage Treatment Equipment

0002 1.00 YR _____________

Miscellaneous Repairs as needed Not to Exceed (NTE) $25,000.

Contract Period: Base POP Begin: 03-31-2026 POP End: 03-30-2027 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

PRODUCT/SERVICE CODE: J046 - Maintenance, Repair, and Rebuilding of Equipment - Water Purification and Sewage Treatment Equipment

1001 1.00 YR _____________

Provided water tower inspection, testing, and maintenance PER SOW, which also include:

Tank Inspection & report, Cathodic protection system maintenance, Adjust Tower Ladder Safety Climb Device, Temporary Roof patching, Replacement of roof vent screen, Tank draining and cleaning, Water Tower-mounted aviation light bulb replacement.

Contract Period: Option 1 POP Begin: 03-31-2027 POP End: 03-30-2028 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J046 - Maintenance, Repair, and Rebuilding of Equipment - Water Purification and Sewage Treatment Equipment

1002 1.00 YR _____________

Miscellaneous Repairs as needed Not to Exceed (NTE) $25,000.

Contract Period: Option 1 POP Begin: 03-31-2027 POP End: 03-30-2028 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J046 - Maintenance, Repair, and Rebuilding of Equipment - Water Purification and Sewage Treatment Equipment

2001 1.00 YR _____________

Provided water tower inspection, testing, and maintenance PER SOW, which also include:

Tank Inspection & report, Cathodic protection system maintenance, Adjust Tower Ladder Safety Climb Device, Temporary Roof patching, Replacement of roof vent screen, Tank draining and cleaning, Water Tower-mounted aviation light bulb replacement.

Contract Period: Option 2 POP Begin: 03-31-2028 POP End: 03-30-2029

PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J046 - Maintenance, Repair, and Rebuilding of Equipment - Water Purification and Sewage Treatment Equipment

2002 1.00 YR _____________

Miscellaneous Repairs as needed Not to Exceed (NTE) $25,000.

Contract Period: Option 2 POP Begin: 03-31-2028 POP End: 03-30-2029 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J046 - Maintenance, Repair, and Rebuilding of Equipment - Water Purification and Sewage Treatment Equipment

3001 1.00 YR _____________

Provided water tower inspection, testing, and maintenance PER SOW, which also include:

Tank Inspection & report, Cathodic protection system maintenance, Adjust Tower Ladder Safety Climb Device, Temporary Roof patching, Replacement of roof vent screen, Tank draining and cleaning, Water Tower-mounted aviation light bulb replacement Contract Period: Option 3 POP Begin: 03-31-2029 POP End: 03-30-2030 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J046 - Maintenance, Repair, and Rebuilding of Equipment - Water Purification and Sewage Treatment Equipment

3002 1.00 YR _____________

Miscellaneous Repairs as needed Not to Exceed (NTE) $25,000.

Contract Period: Option 3 POP Begin: 03-31-2029 POP End: 03-30-2030 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic)

Repair and Maintenance PRODUCT/SERVICE CODE: J046 - Maintenance, Repair, and Rebuilding of Equipment - Water Purification and Sewage Treatment Equipment

3003 1.00 YR _____________

Sandblast and Paint tank Contract Period: Option 3 POP Begin: 03-31-2029 POP End: 03-30-2030 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J046 - Maintenance, Repair, and Rebuilding of Equipment - Water Purification and Sewage Treatment Equipment

4001 1.00 YR _____________

Provided water tower inspection, testing, and maintenance PER SOW, which also include:

Tank Inspection & report, Cathodic protection system maintenance, Adjust Tower Ladder Safety Climb Device, Temporary Roof patching, Replacement of roof vent screen, Tank draining and cleaning, Water Tower-mounted aviation light bulb replacement.

Contract Period: Option 4 POP Begin: 03-31-2030 POP End: 03-30-2031 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J046 - Maintenance, Repair, and Rebuilding of Equipment - Water Purification and Sewage Treatment Equipment

4002 1.00 YR _____________

Miscellaneous Repairs as needed Not to Exceed (NTE) $25,000.

Contract Period: Option 4 POP Begin: 03-31-2030 POP End: 03-30-2031 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J046 - Maintenance, Repair, and Rebuilding of Equipment - Water Purification and Sewage

Treatment Equipment

GRAND TOTAL _____________

B.2 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION

QUANTIT

Y

DELIVERY

DATE

0001 1.00 See Price/Cost Schedule

0002 1.00 See Price/Cost Schedule

1001 1.00 See Price/Cost Schedule

1002 1.00 See Price/Cost Schedule

2001 1.00 See Price/Cost Schedule

2002 1.00 See Price/Cost Schedule

3001 1.00 See Price/Cost Schedule

3002 1.00 See Price/Cost Schedule

3003 1.00 See Price/Cost Schedule

4001 1.00 See Price/Cost Schedule

4002 1.00 See Price/Cost Schedule

B.3 STATEMENT OF WORK

INSPECTION AND MAINTENANCE OF ELEVATED WATER TOWER

STATEMENT OF WORK

The Contractor shall provide all labor, supervision, materials, tools, and equipment necessary to provide maintenance, inspection, testing, and repairs of the 100,000-gallon Elevated Water Tower (E.W.T.), located at the Veterans Healthcare System of the Ozarks 1100 North College Avenue Fayetteville, AR 72703 as defined in the Scope of Work (SOW).

1.0 GENERAL OVERVIEW

A. This Statement of Work (SOW) describes the requirements for the inspection, testing, and maintenance of the 100,000-gallon E.W.T and all of its components at the VA Medical Center in Fayetteville, Arkansas. These work items are referenced hereafter as “Maintenance and Testing” in this document.

B. This SOW describes the requirements for the Qualified Tank Inspection Contractor – known hereafter as “Contractors” in this document. Contractors who are contracted by VHA Medical Center to perform maintenance and testing of the Elevated Water Tank, and all of its components shall meet all requirements stated in Section 3, Scope of Work.

C. This SOW describes the requirements to establish maintenance and inspection reports.

2.0 GENERAL TASKS

A. Work items, definitions, and references shall comply with Arkansas Department of Health, National Fire Protection Association (NFPA), Occupational Safety and Health Administration (OSHA), and the American Water Works Association (AWWA).

B. Contractors must immediately report deficiencies that they deem critical or catastrophic to the Contracting Officer Representative (COR), and Chief of Facilities Management Service (Chief Engineer) for immediate action.

C. Defective/worn equipment or repairs required to bring equipment into proper working condition must be noted on the inspection report and brought to the COR or VA Facilities Management Supervisor’s attention immediately upon discovery.

D. Maintenance, inspection, testing, and reporting shall be performed on the Elevated Water Tower as per the following:

1. Arkansas Department of Health (ADH) requirements as identified at the following link:

https://healthy.arkansas.gov/programs-services/public-health-safety/drinking-watersystems-operators/water-system-forms/

a) ADH Guidance for Water Storage Tank Inspections

b) ADH Policy for Maintaining Water Quality

c) ADH Checklist for Water Storage Tank Inspections

2. Great Lakes - Upper Mississippi River Board (GLUMRB), “10 States Standards”

3. AWWA D100 – Welded Carbon Steel Tanks for Water Storage

4. AWWA D101– Evaluation of Steel Water Tanks and Related Facilities

5. AWWA C652-02 – Disinfection of Water Storage Facilities

6. AWWA M42 – Steel Water-Storage Tanks

7. NFPA 22 – Standard for Water Tanks for Private Fire Protection

8. OSHA 29 CFR 1910 & 1926

9. Society for Protective Coatings Guidelines (SSPC)

E. Change orders and/or contract modification requests will be considered on a case-by-case basis by the Contracting Officer and COR. Prior to approval, COR must find pricing to be fair and reasonable.

F. Outages for inspections shall be confirmed & scheduled a minimum of 8 (eight) weeks in advance. Contractor is responsible for submitting outage requests to the COR.

Services shall be performed in the months of March through October of each contract year. All work that requires an outage will be conducted outside of normal business hours in efforts to minimize impact on patients. Normal business hours are defined in Section 11. Contractor shall coordinate with the COR on activities/events, dates, times, buildings, impacts, and seasonal considerations, when drafting schedule.

G. With assistance from the VAMC Facilities Management Team Personnel, the contractor shall be responsible for the investigation and preparation of outages.

1. Utility site plans will be provided to the contractor for reference only. The

Contractor shall be responsible for verifying the systems affected by testing.

2. Outage impacts shall be identified in collaboration with the COR.

3. The contractor shall repair any damage caused by the execution of this contract to the satisfaction of the COR.

4. All work activity within occupied portions of the facility shall be immediately cleaned and restored to its original finished condition upon completion of activity.

If activity continues into the next workday, the area shall be left clean, safe, and presentable.

5. Contactor shall follow Lock Out Tag Out Procedures and wear proper required PPE in accordance with the OSHA, VA, and AWWA.

3.0 TANK INSPECTION CRITERIA

Inspections shall include the following criteria as described by ADH guidance:

A. Sanitary Assessment B. Structural Assessment C. Coatings Assessment D. Safety Assessment E. Security Assessment F. Miscellaneous Item Assessment G. Minor Repairs Recommendations

4.0 BASE YEAR SPECIFIC TASKS

Base Year consists of comprehensive inspection of E.W.T including both the inside and outside of the tank, the tank site, and all tank features. An inspection report with color photos and/or video shall follow the completed inspection.

A. Cathodic protection system maintenance to include the following.

1. Tank-to-Water potential profile within tank to monitor and verify effectiveness of system on submerged surface of tank.

2. Electrical measurements to test anode and reference cells.

3. Inspect, test, and clean rectifier, controls, wiring, and connections. Replace fuses as necessary.

4. Adjust system for optimum corrosion control on submerged metal surface of tank.

5. Submit report with all data obtained, evaluation of data, and recommendations for continued performance.

B. Inspection minor repair options are as follows with photo documentation of before and after conditions. Options will be inclusive of any necessary ADH reviews and approvals.

1. Adjust tower access ladder safety climb device.

2. Temporary patching of a hole in the tank’s roof.

3. Replacement of #24 mesh insect screen on roof vent.

4. Tank draining and cleaning.

5. Replace (2) water tower-mounted aviation lights with 116-watt, medium screw base traffic signal bulb.

6. Miscellaneous repairs as determined necessary by COR not to exceed

$25,000.00. Pricing must be found fair and reasonable by COR prior to repair option approval.

5.0 OPTION YEAR 1 SPECIFIC TASKS

Option Year 1 consists of comprehensive inspection of E.W.T including both the inside and outside of the tank, the tank site, and all tank features. An inspection report with color photos and/or video shall follow the completed inspection.

A. Cathodic protection system maintenance to include the following.

1. Tank-to-Water potential profile within tank to monitor and verify effectiveness of system on submerged surface of tank.

2. Electrical measurements to test anode and reference cells.

3. Inspect, test, and clean rectifier, controls, wiring, and connections. Replace fuses as necessary.

4. Adjust system for optimum corrosion control on submerged metal surface of tank.

5. Submit report with all data obtained, evaluation of data, and recommendations for continued performance.

B. Inspection minor repair options are as follows with photo documentation of before and after conditions. Options will be inclusive of any necessary ADH reviews and approvals.

1. Adjust tower access ladder safety climb device.

2. Temporary patching of a hole in the tank’s roof.

3. Replacement of #24 mesh insect screen on roof vent.

4. Tank draining and cleaning.

5. Replace (2) water tower-mounted aviation lights with 116-watt, medium screw base traffic signal bulb.

6. Miscellaneous repairs as determined necessary by COR not to exceed

6.0 OPTION YEAR 2 SPECIFIC TASKS

Option Year 2 consists of comprehensive inspection of E.W.T including both the inside and photos and/or video shall follow the completed inspection.

A. Cathodic protection system maintenance to include the following.

1. Tank-to-Water potential profile within tank to monitor and verify effectiveness of system on submerged surface of tank.

2. Electrical measurements to test anode and reference cells.

3. Inspect, test, and clean rectifier, controls, wiring, and connections. Replace fuses as necessary.

4. Adjust system for optimum corrosion control on submerged metal surface of tank.

5. Submit report with all data obtained, evaluation of data, and recommendations for continued performance.

B. Inspection minor repair options are as follows with photo documentation of before and after conditions. Options will be inclusive of any necessary ADH reviews and approvals.

1. Adjust tower access ladder safety climb device.

2. Temporary patching of a hole in the tank’s roof.

3. Replacement of #24 mesh insect screen on roof vent.

4. Tank draining and cleaning.

5. Replace (2) water tower-mounted aviation lights with 116-watt, medium screw base traffic signal bulb.

6. Miscellaneous repairs as determined necessary by COR not to exceed

7.0 OPTION YEAR 3 SPECIFIC TASKS

Option Year 3 consists of comprehensive inspection of E.W.T including both the inside and photos and/or video shall follow the completed inspection.

A. Cathodic protection system maintenance to include the following.

1. Tank-to-Water potential profile within tank to monitor and verify effectiveness of system on submerged surface of tank.

2. Electrical measurements to test anode and reference cells.

3. Inspect, test, and clean rectifier, controls, wiring, and connections. Replace fuses as necessary.

4. Adjust system for optimum corrosion control on submerged metal surface of tank.

5. Submit report with all data obtained, evaluation of data, and recommendations for continued performance.

B. Inspection minor repair options are as follows with photo documentation of before and after conditions. Options will be inclusive of any necessary ADH reviews and approvals.

1. Adjust tower access ladder safety climb device.

2. Temporary patching of a hole in the tank’s roof.

3. Replacement of #24 mesh insect screen on roof vent.

4. Tank draining and cleaning.

5. Sandblasting rusted areas to SSPC #10 condition, brush blast remaining areas, stripe coat welds/seams, and apply two coats of epoxy to tank interior.

6. Replace (2) water tower-mounted aviation lights with 116-watt, medium screw base traffic signal bulb.

7. Miscellaneous repairs as determined necessary by COR not to exceed

8.0 OPTION YEAR 4 SPECIFIC TASKS

Option Year 4 consists of comprehensive inspection of E.W.T including both the inside and outside of the tank, the tank site, and all tank features. An inspection report with color photos and/or video shall follow the completed inspection.

A. Cathodic protection system maintenance to include the following.

1. Tank-to-Water potential profile within tank to monitor and verify effectiveness of system on submerged surface of tank.

2. Electrical measurements to test anode and reference cells.

3. Inspect, test, and clean rectifier, controls, wiring, and connections. Replace fuses as necessary.

4. Adjust system for optimum corrosion control on submerged metal surface of tank.

5. Submit report with all data obtained, evaluation of data, and recommendations for continued performance.

B. Inspection minor repair options are as follows with photo documentation of before and after conditions. Options will be inclusive of any necessary ADH reviews and approvals.

1. Adjust tower access ladder safety climb device.

2. Temporary patching of a hole in the tank’s roof.

3. Replacement of #24 mesh insect screen on roof vent.

4. Tank draining and cleaning.

5. Replace (2) water tower-mounted aviation lights with 116-watt, medium screw base traffic signal bulb.

6. Miscellaneous repairs as determined necessary by COR not to exceed $25,000.00.

Pricing must be found fair and reasonable by COR prior to repair option approval.

9.0 CONTRACT DELIVERABLES/DOCUMENTATION

A written Inspection Report shall be provided to the COR noting the work performed and shall be provided to the VA within 7 days of completion. In addition, the inspection report must, at a minimum, document the information listed below legibly and in complete detail.

A written report is required upon completion of all work performed under this agreement.

Failure to provide written reports could result in delay of payments. Reports must be submitted in original copy.

A. Inspection company’s name, addresses, telephone, and email addresses.

B. Name and signature of inspector responsible for inspection work.

C. Date of inspection.

D. Public water systems name and tank name.

E. Nominal volume of tank.

F. Location of the tank, with map and directions from street or highway intersection.

G. Photo or plan drawing of the tank.

H. Data plate information from tank.

I. Assessments: Sanitary, Structural, Coatings, Safety, Security, Miscellaneous, and

Minor Repairs.

J. VA Work Contract Number, name of VA Contracting Officer.

K. Copies of applicable Licenses, Certifications, and/or Professional Training L. Photo and/or Video documentation of the features and conditions of the tank site and the entire tank including the interior, exterior, and all features.

M. Descriptions of work items N. Reference Materials such as applicable codes and regulations.

O. Remarks on conditions of tank and equipment, including a listing of all deficiencies, if any. P. Recommended corrective actions, if any

Submit the final report electronically in a mutually agreed format.

10.0 FACILITY CHECK IN/OUT REQUIREMENTS

The Contractor shall be required to report to The Engineering Service, Bldg. 5 to sign-in in the Contractor Logbook. This check-in is mandatory.

VA Contact Person(s): __________________ Telephone Number & Extension: _____________________

Contractor – Provide telephone number(s) to call for your service: ____________

Provide name(s) of authorized contact person(s) __________

11.0 HOURS OF OPERATION

A. Normal hours of operation are Monday through Friday from 0600 to 1600, excluding national holidays. Services will be performed outside normal business hours, to include evenings, and weekends; unless otherwise requested or approved by the COR or his/her authorized designee. Work will be scheduled to have minimal impact on patient care services. B. Federal and National Holidays observed by the VAMC are:

National Holidays New Year's Day MLK Day President’s Day Labor Day Independence Day Memorial Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day

1. Also included would be any other day specifically declared by the President of the United States to be a National Holiday.

2. When a holiday falls on a Sunday, the following Monday shall be observed as a legal holiday by U.S. Government agencies. When a holiday falls on a Saturday, the preceding Friday shall be observed as a legal holiday.

12.0 CONTRACTOR QUALIFICATIONS

A. Contractor technicians must have at least two (2) years of experience as a water tower inspector, with the properly trained and licensed permanent staff required to perform the proposed work. Water Tower inspection and maintenance shall be the primary interest/specialty of the Contractor’s core business operation. Proof of experience must be submitted with offer.

B. Contractors must be able to operate in the State of Arkansas and have personnel that are qualified inspectors and technicians and have completed the Occupational Safety & Health Administration (OSHA) approved 10-hour construction safety training. There shall be at least one OSHA certified person present at the job sites at all times. Proof of experience must be submitted with offer.

C. Contractors must have safety training – either on-the-job or class-room type - in E.W.T.-related safety outlined in the OSHA Standard 29 Code of Federal Regulations (CFR) 1910 and 1926.

D. Contract must provide copies of certification and training certificates/licenses for all employees who will be performing the tasks listed within this SOW. Training certifications or equivalent shall be submitted to the VA Contracting Officer with bid submittal.

E. Contractor must submit a sample page(s) showing the format of the report they will be using for the final report and the data they will be including.

F. Contractors must have a verifiable track record of working in the maintenance, inspection, and repair of E.W.T and other tank appurtenances and their components in healthcare, industrial, educational, and/or commercial facilities for a minimum of two

(2) years. Proof of verifiable track record must be submitted with offer.

G. Contractors must have ready access to the latest versions of the following references:

1. OSHA Standard 29 CFR 1910

2. OSHA Standard 29 CFR 1926

3. AWWA D100 – Welded Carbon Steel Tanks for Water Storage

4. AWWA D101– Evaluation of Steel Water Tanks and Related Facilities

5. AWWA M42 – Steel Water-Storage Tanks

6. AWWA C652-02 – Disinfection of Water Storage Facilities

7. NFPA 22 – Standard for Water Tanks for Private Fire Protection

H. Contractors must be equipped with all necessary tools, test equipment, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and in a timely manner. All tools, test equipment, and PPE shall also comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I, as applicable.

I. When performing work under the provisions of this contract, the Contractor’s employees must strictly observe the requirements of all applicable Department of Veterans Affairs, U.S. Department of Labor Occupational Safety and Health Administration, U.S. and Arkansas Department of Health (ADH), and VA Medical Center rules, regulations, and policies.

Including but not limited to, rules and regulations pertaining to fire safety, infection control (ICRA), lock, and tag out procedures, and confined space entry within in the VA Medical Center.

13.0 PROTECTION OF GOVERNMENT PROPERTY

During work execution, the Contractor must take special care to protect Government property including furniture, walls, baseboards, and other surfaces. Accidental splashes shall be removed immediately. Damage resulting from the Contractor operations shall be repaired by the Contractor, including painting, refinishing, or replacement, if necessary, at no additional cost to the Government. The Contractor shall be responsible to meet OSHA/Safety requirements in the performance of the work. This shall include, but not limited to, taking all the necessary precautions to protect the patients, visitors, and/or staff at each location. The Contractor shall be held responsible for any injuries and /or damage, which may be caused as a result of the Contractors failure to adhere to these requirements.

14.0 DAMAGE

Extreme caution should be exercised to prevent damage to the building and its contents.

Any damage must be reported to the COR immediately for appropriate action. Any damage caused by the contractor will be repaired and/or replaced to the satisfaction of the VA at the Contractor’s expense.

15.0 CONFORMANCE STANDARDS

A. This Statement of Work describes the requirements for the Qualified E.W.T. Contract Professionals’ - known as “Contractors” in this document, hereafter. Contractors who are contracted by VHA Medical Center to perform maintenance and inspection of the E.W.T. and shall meet all requirements stated herein.

B. Any item found to be out of tolerance, or in any other way defective as a result of the required inspection, shall be reported to the Contracting Officers Representative (COR) immediately. Repairs/replacements may be covered under this contract, if pricing is deemed fair and reasonable by COR. Task Orders will be issued by Contracting Officer for repair and replacement work to be completed. After appropriate corrective action is completed, the item shall be appropriately documented.

C. All existing equipment, apparatus and work shall be inspected to ensure its proper and safe operation in accordance with these specifications, and manufacturer's standards.

16.0 RECORDS MANAGEMENT OBLIGATIONS

A. Applicability This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions “Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. includes Veterans Health Care System of the Ozarks records.

2. does not include personal materials.

3. applies to records created, received, or maintained by Contractors pursuant to their VHSO contract.

4. may include deliverables and documentation associated with deliverables.

C. Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs.

21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. VHSO and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of VHSO or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to VHSO. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity.

When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to VHSO control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and VHSO guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with VHSO policy.

8. The Contractor shall not create or maintain any records containing any non-public VHSO information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The VHSO owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S.

Government for which VHSO shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHSO-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

D. Flowdown of requirements to subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

17.0 DEFINITIONS/ACRONYMS

A. COR - Contracting Officer's Representative B. ESR - Engineering Service Report (vendor). A documentation of the services rendered for each incidence of work performance under the terms and conditions of the contract.

C. Acceptance Signature - VA employee who is authorized to sign-off on the ESR which indicates that the work has been concluded or is still pending completion, or that the Emergency Repair has been accomplished or is still in a pending status.

D. Authorization Signature - COR's signature; indicates COR accepts work status as stated in ESR.

E. OSHA – Occupational Health and Safety Administration F. PPE – Personal Protective Equipment G. VAMC - Department of Veterans Affairs Medical Center

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All…