36C25626Q0240 Special Notice CANCER ACCREDITATION.pdf

Special Notice

*= Required Field Special Notice

SUBJECT* Cancer Accreditation for Michael E. DeBakey VAMC

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 77056-5643

SOLICITATION NUMBER* 36C25626Q0240

RESPONSE DATE/TIME/ZONE 12-12-2025 16:00 CENTRAL TIME,

CHICAGO, USA

ARCHIVE 9 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

PRODUCT SERVICE CODE* R499

NAICS CODE* 611710

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 16 Galleria Financial Center 5075 Westheimer Road, Suite 750 Houston TX 77056-5643

POINT OF CONTACT*

Contracting Officer Jeneice Matthews jeneice.matthews@va.gov

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov

URL DESCRIPTION Department of Veterans Affairs

AGENCY CONTACT’S EMAIL

ADDRESS

jeneice.matthews@va.gov

EMAIL DESCRIPTION 36C25626Q0240 Special Notice

DESCRIPTION

This is a Special Notice issued only as a Notice of Intent to Sole Source. The responses to this posting will be used to establish the procurement strategy for example, set-aside, sole source, unrestricted for a solicitation that VA intends to post in the near future. Please review the attached document(s) for more details on this requirement. See attached file(s): 36C25626Q0240

NO SOLICITATION EXISTS AT THIS TIME. Please provide the information you deem relevant in order to respond to the specific inquiries of the description. Interested parties are encouraged to furnish information by email only with RESPONSE TO INTENT TO SOLE SOURCE – 36C25626Q0240 in the subject line. The Department of Veteran Affairs (VA), Network Contracting Office 16, Houston, Texas 77056, intends to negotiate and award a sole source, single, firm-fixed price contract to AMERICAN COLLEGE OF SURGEONS for Cancer Accreditation as a Follow on to Existing Cancer Accreditation contract at the Michael E. DeBakey VA Medical Center (VAMC) located in Houston, Texas in accordance with 41 U.S.C. 3304(a)(1) as implemented by Federal Acquisition Regulation (FAR) Part 6.103-1, “Only one responsible source and no other supplies or services will satisfy agency requirements”.

This Special Notice is published in accordance with FAR Part 5.101(a)(1) requiring the dissemination of information regarding proposed contract actions. This is not a request for competitive offers, and no solicitation is available. Market research has determined that the highly specialized service for the acquisition is 1) essential to the Government’s requirements, 2) available from the only source capable for the continued provision of highly specialized services and if not procured would ultimately cause unacceptable delays in fulfilling this requirement and 3) no other type of service will satisfy agency requirements. The Government intends to award the contract with an anticipated date of 31 December 2025 to AMERICAN COLLEGE OF SURGEONS 633 N SAINT CLAIR ST CHICAGO, IL 60611 U.S. UEI: MNSSA5BU44K9. The intended procurement will be classified under North America Industry Classification System (NAICS) 611710 Educational Support Services with a small business size standard of $24,000,000.00.

Tentative Period of performance: 1/1/2026 – 12/31/2026

Basic description of the requirement: The Contractor shall furnish non-personal services to provide Cancer Accreditation at the Michael E. DeBakey VAMC in Houston, TX. THIS SPECIAL NOTICE ISSUED AS A

NOTICE OF INTENT TO SOLE SOURCE IS NOT A SOLICITATION OR REQUEST FOR COMPETITIVE

QUOTES. However, interested parties may identify their interest and capability to respond to this requirement no later than the date/time indicated below. A determination not to compete this requirement, based upon responses to this notice, is solely within the discretion of the government. Information received will normally be considered solely for determining whether to conduct a competitive procurement. The VA will NOT be responsible for any costs incurred by interested parties in responding to this notice of intent. Only written responses will be considered. All responses from responsible sources will be considered. As a result of analyzing responses to this notice of intent, the government will determine if a solicitation be issued. Any prospective contractor must be registered in the System for Award Management (SAM) with a current registration to be eligible for award.

RFI responses are due by 4:00p.m. Central Time on December 12, 2025; size is limited to 8.5 x 11 inches, 12-point font, with 1-inch margins in Microsoft Word or Adobe Acrobat format and virus checked prior to submission via email to Jeneice Matthews, Contracting Officer jeneice.matthews@va.gov. All documents submitted will not be returned. All interested parties shall submit clear and convincing documentation demonstrating their capabilities to satisfy the requirements to Jeneice Matthews, jeneice.matthews@va.gov.

Capability documentation should include general information and technical background describing in detail the prospective contractor's capabilities and experience that will demonstrate the ability to support the requirement.

36C25626Q0240 1

Statement of Work

Service Care Line: Medical Care Line Department: Cancer Center Project: Accreditation Survey for the Cancer Program

I. Introduction

The Michael E. DeBakey VA Medical Center Cancer Program is tentatively scheduled to be surveyed on April 2026 by the American College of Surgeons Commission on Cancer (ACS CoC). This is a comprehensive virtual or on-site survey of the entire cancer program’s compliance level with all applicable standards. The ACS CoC survey includes:

•Assessment of compliance with all the new standards (Cancer Program Standards 2020:

Revised Edition for 2025.) The updated standards (Cancer Program Standards 2020:

Optimal Resources for Cancer Care for 2023, 2024, and 2025 activities. Data for these years is only found in the historical SAR).

• The new SAR will capture 2023, 2024, and 2025 information that is needed for survey.

II. Project Scope

The Commission on Cancer sets the standards for cancer programs and only approves those facilities that have voluntarily committed to provide the best in diagnosis and treatment to their patients and the community. Components required for an approved status include:

• A multidisciplinary Cancer Committee composed of physicians and other health professionals involved in the care of cancer patients and their caregivers

• Monthly Cancer Conferences and professional education

• Physician Credentials

• Quality Improvement Processes

• A Cancer Registry

• Public education and outreach

• Psychosocial Services

• Clinical Research Information

• Rehabilitation Services

• Diagnostic Imaging

• Nutrition Services

• Oncology Nurse Leadership

• Surgical Procedures

• Radiation Oncology Services

Draf t

36C25626Q0240 2

Healthcare organizations must undergo a rigorous evaluation process and performance review every three years, to maintain their status as an approved cancer center. Commission on Cancer approved programs represent about 1,500 CoC-accredited cancer programs in the U.S. and Puerto Rico approximately 20% of all acute care hospitals, but they diagnose and treat 85% of all cancer patients in the country.

By setting such rigorous standards, the Commission on Cancer ensures that patients receiving treatment from approved programs have access to:

• Quality care close to home

• Comprehensive care offering a range of state-of-the-art services and equipment

• A multi-specialty, team approach to coordinate the best treatment options available to cancer patients

• Access to cancer-related information, education, and support

• A cancer registry that collects data on type and stage of cancers and treatment results, and offers lifelong patient follow-up

• Ongoing monitoring and improvement of care

• Information about ongoing clinical trials and new treatment options

A final report of the survey, both written and electronic, will be submitted within 6 weeks, detailing findings of non-compliance, areas of vulnerability, and recommendations for improvement, targeted to bring the facility into compliance with ACoS requirements. A recommended plan of action to clear up all the deficiencies is also included.

III. Product Specifications and Quantities

Equipment Manufacturer & Model QTY CoC Accreditation 698 1

IV. Warranty and Support

The warranty and support must cover all components of the requirement in accordance with standard manufacturer’s warranty.

V. General Information / Requirements

36C25626Q0240 3

• Point of contact information:

Michael E DeBakey Veterans Affairs Medical Center 2002 Holcombe Blvd Houston TX 77030

1. Delivery:

Accreditation survey services will be coordinated with the COR. Details and updates can be coordinated with the COR.

The vendor will confine operations (including storage of materials) on Government premises to areas authorized and approved by the Contracting Officer and/or COR. The Contractor shall hold and save the Government, its officers, and agents, free and harmless from liability of any nature occasioned by the Contractor’s performance. Working space and space available shall be as determined by the COR.

Please direct questions regarding accreditation fees to the Accreditation Team.

Accreditation Fee FAQs