36C25626Q0188 v1.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Recalibrate Armstrong QM-3 Monitor MEDVAMC

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 77056

SOLICITATION NUMBER* 36C25626Q0188

RESPONSE DATE/TIME/ZONE 12-01-2025 3:00pm CENTRAL TIME, CHICAGO, USA

ARCHIVE 7 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* J066

NAICS CODE* 811210

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 16 Galleria Financial Center 8075 Westheimer Road Suite 750 Houston TX 77056

POINT OF CONTACT*

Contracting Officer Jeneice Matthews jeneice.matthews@va.gov 601-362-4471

PLACE OF PERFORMANCE

ADDRESS Michael E. DeBakey VA Medical Center

2002 Holcombe Blvd Houston Texas

POSTAL CODE 77030

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov URL DESCRIPTION Department of Veterans Affairs AGENCY CONTACT’S EMAIL ADDRESS jeneice.matthews@va.gov EMAIL DESCRIPTION Sources Sought Notice 36C25626Q0188

DESCRIPTION

DISCLAIMER: THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS SYNOPSIS IS NOT A REQUEST FOR QUOTE, PROPOSAL, OR BID. This notice is not a solicitation as defined by FAR 2.101, therefore it shall not be construed as a commitment by the Government to enter into a contract, nor does it restrict the Government to an acquisition approach. All information contained in this sources sought notice is preliminary as well as subject to amendment and is in no way binding on the Government. Information submitted in response to this notice is voluntary;

the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government. The Government is requesting that restrictive or proprietary markings not be used in response to this notice. If a solicitation is released, it will be synopsized in the Federal Contract Opportunities website or GSA. It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this sources sought. The Department of VA, Network Contracting Office-16 in Houston, Texas 77056, seeks information for Recalibration of government-owned Armstrong QM-3 Steam Monitor at the Michael E.

DeBakey VA Medical Center (VAMC) located in Houston, Texas, 77030 for one (1) year, See attached Sources Sought Notice 36C25626Q0188 for details.

This is a Sources Sought Notice only. The responses to this posting will be used to establish the procurement strategy, for example, set-aside, unrestricted, for a solicitation that VA intends to post in the near future. Please review the attached document(s) for more details on this requirement. See attached file(s): 36C25626Q0188 Sources Sought, Performance Work Statement.

NO SOLICITATION EXISTS AT THIS TIME. Please provide the information you deem relevant in order to respond to the specific inquiries of the description. Interested parties are encouraged to furnish information by email only, with RESPONSE TO – 36C25626Q0188 Recalibrate Armstrong QM-3 Steam Monitor

56, seeks information for Factory Recalibration of government-owned Armstrong QM-3 Steam Monitor at the Michael E. DeBakey VA Medical Center (VAMC) located in Houston, Texas, 030 for one

(1) year.

This Sources Sought is published in accordance with FAR Part 5.101(a)(1), requiring the dissemination of information regarding proposed contract actions. This is a request for information, and no solicitation is available at this time. Market research has determined that the highly specialized equipment/service for the acquisition is essential to the Government’s requirements. The Government seeks to gather information from interested parties about their ability to meet the requirements.

Tentative Period of Performance: 12/15/2025 – 12/14/2026

Basic description of the requirement: The Contractor shall provide all labor, parts/supplies, equipment, tools, materials, transportation/travel, trained personnel, and management for non-personal services to Recalibrate the Armstrong QM-3 Steam Monitor at the Michael E.

DeBakey VAMC in Houston, TX.

Interested parties may identify their interest and capability to respond to this requirement no later than the date/time indicated below. Information received will normally be considered solely for determining whether to conduct a competitive procurement. The VA will NOT be responsible for any costs incurred by interested parties in responding to this notice. Only written responses will be considered. All responses from responsible sources will be considered. As a result of analyzing responses to this notice, the government will determine if a solicitation will be issued. Any prospective contractor must be registered in the System for Award Management (SAM) to be eligible for award.

Responses to the sources sought notice are due by 3:00 p.m. Central Time on December 1, 2025; size is limited to 8.5 x 11 inches, 12-point font, with 1-

Adobe Acrobat format and virus checked prior to submission via email to Jeneice Matthews, Contracting , jeneice.matthews@va.gov. All documents submitted will not be returned. All interested parties shall submit clear and convincing documentation demonstrating their capabilities to satisfy the requirements to Jeneice Matthews, jeneice.matthews@va.gov. Capability documentation should include general information and technical background describing in detail the prospective contractor's capabilities and experience that will demonstrate the ability to support the requirement.

Performance Work Statement

Armstrong QM-3 Steam Monitor Recalibration

Michael E. DeBakey VA Medical Center

1. Requirements:

The Michael E. DeBakey VA Medical Center has a need for factory recalibration of the Armstrong QM-3 Steam Monitor. This system monitors the steam quality being used is SPS and ensures compliance with ANSI/AAMI ST79, AAMI ST108. The unit requires factory recalibration yearly.

2. Information:

The QM-3 monitor tracks the steam quality being used for SPS equipment and is recalibrated yearly to standard EN285. This helps to ensure compliance with ANSI/AAMI

ST79, AAMI ST108.

The system monitors Dryness, Superheat and Non-condensable gasses (NCG) on the steam being provided to SPS for used in processing medical equipment with sterilization steam.

3. Statement of Work:

Contractor to provide all labor, material, equipment and supervision to recalibrate the QM-3 steam monitor system to factory standers and compliance with EN285 standards. All work is at the Michael E. DeBakey VA Medical Center, 2002 Holcombe Blvd. Houston, TX 77030, building 100.

Contractor shall be factory certified to recalibrate this equipment.

Contractor shall inspect the equipment prior to starting the recalibration.

Contractor shall perform the NCG measurement first and if within the specified range, follow with the dryness and superheat.

Contractor include common wear and tear parts for replacement.

Contractor shall complete overall system check including a final report of compliance.

4. General Information and Requirements

4.1. Vendor field verify existing conditions of the equipment.

4.2. Vendor shall provide verification of parts prior to placing order.

5. Work Schedule and Period of Performance

5.1. The work will be performed at the Michael E DeBakey VA Medical Center main hospital building 100.

5.2. This work will be completed during standard working hours, standard hours are from 7:30 am to 5:00 pm.

5.3. Federal Holidays. The contractor is not required to perform services on Federal Holidays.

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January Washington’s Birthday - 3rd Monday in February Memorial Day - last Monday in May Juneteenth – 19 June Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

5.4. If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day post the holiday observance.

5.5. Period of performance for this project is 14 calendar days after contract award

6. Parking

6.1. Parking is rigidly controlled throughout the Medical Center. Contractor parking is only allowed in authorized areas. Contractors shall abide by all police requirements.

Parking in designated patient parking areas is strictly prohibited. Parking for unloading equipment necessary to perform the work will be authorized in advance of starting the project.

7. Code Requirements

7.1. All work and installation shall meet the current required codes\. The VA follows the current codes and NFPA, Life Safety Codes, AAMI and ANSI.

8. Project Safety

1.1. Contractor shall comply with the following and keep a copy of the attached-on site at all times:

Interim Life Safety Measure Assessment (completed on site by phase)-not required Infection Control Risk Assessment (completed on site by phase)- not required