S02 Final Notice of Intent to Sole Source 36C25626Q0075 Server Upgrades For ScriptPro Systems.pdf

Special Notice

SUBJECT* Notification of Government Intent to Sole Source, Server Upgrades for ScriptPro Robotic Prescription Dispensing System, Gulf Coast Veterans Health Care System, Biloxi, MS 39531 & Pensacola, FL 32507

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 39531

SOLICITATION NUMBER* 36C25626Q0075

RESPONSE DATE/TIME/ZONE 10-21-2025 1300 EASTERN TIME, NEW YORK,

USA

ARCHIVE 15 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

PRODUCT SERVICE CODE* J065

NAICS CODE* 811210

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office (NCO) 16 400 Veterans Avenue BLDG 10 Biloxi, MS 39531

POINT OF CONTACT*

Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office (NCO) 16 ATTN: C. Robert Oravetz 400 Veterans Avenue BLDG 10 Biloxi, MS 39531

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov/

URL DESCRIPTION VA

AGENCY CONTACT’S EMAIL ADDRESS christopher.oravetz@va.gov

EMAIL DESCRIPTION CO e-mail address

NOTICE OF GOVERNMENT INTENT TO SOLE SOURCE

The Department of Veterans Affairs, Network Contracting Office (NCO) 16, proposes to execute a sole source, non-competitive, contract with the following contractor, for the following services, in support of the following facilities for the following time period.

Contractor ScriptPro, USA Inc., UEI: RTB3DEMJ91U4, 5828 Reeds Road, Mission, KS 66202-2740 Services Description Server Upgrades for ScriptPro Robotic Prescription Dispensing System Facilities Supported:

Gulf Coast Veterans Health Care System (GCVHCS) -Biloxi VA Medical Center, 400 Veterans Ave, Biloxi, MS 39531 -Joint Ambulatory Care Clinic, 790 Veterans Way, Pensacola, FL 32507

Expected Duration of Agreement Performance period not to exceed (NTE) 30 days following contract award after start of performance by the contractor.

The authority for this action is FAR 6.302-1, Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements. The total estimated total cost of this acquisition (all sites, all performance periods) is approximately $60,000.00. The applicable North American Industry Classification System (NAICS) code is 811210 – Electronic and Precision Equipment Repair and Maintenance with a size standard of $34 million. The expected award date for this agreement is on or before October 30th, 2025.

ScriptPro Robotic Prescription Dispensing Systems are currently being used nationally by the Department of Veterans Affairs which includes use of these systems at the Gulf Coast Veterans Health Care System (GCVHCS) facilities in Mississippi and Florida. ScriptPro Robotic Prescription Dispensing Systems are critical systems that are comprised of a robotic machine and three filling stations with label printers which are used to fill the majority of all locally processed prescriptions for veterans. Use of this system is integral to the Pharmacy Department mission at the facility for the delivery of veteran patient care.

Current systems in use at Biloxi VA Medical Center, 400 Veterans Ave, Biloxi, MS 39531 and Joint Ambulatory Care Clinic, 790 Veterans Way, Pensacola, FL 32507 require new server upgrades in order to maintain full functionality and optimal operation of this equipment in accordance with Original Equipment Manufacturer (OEM) guidelines. Current systems in use are operating with (and are supported by) (Microsoft) Windows 10. (Microsoft) Windows 10 is being phased out and will become a legacy system after 10-31-2025 due to a migration to (Microsoft) Windows 11 support/operating systems. As (Microsoft) Windows 10 will no longer be supported upgrade to (to obtain the support of) (Microsoft) Windows 11 is needed for all ScriptPro Robotic Prescription Dispensing Systems in the facility.

Needed server upgrades can only be executed by ScriptPro USA, Inc. (the manufacturer) who elects to service their own ScriptPro (brand) equipment not allowing (and specifically prohibiting) third party contractors and alternate distributors (in any socioeconomic category) from doing so. These manufacturer imposed restrictions and prohibitions also apply to server upgrades and enhancements due to the proprietary nature of this equipment. (ScriptPro USA, Inc. maintains “close hold” access to their systems not sharing information about nor granting access to their proprietary network which would be required for other contractors to perform these needed server upgrades.

A sole source letter from the manufacturer, ScriptPro, USA Inc. was obtained whereby the following was confirmed in relation to the acquisition of these specific services

In their sole source letter, the following was stated by ScriptPro USA, Inc.

-As the Original Equipment Manufacturer (OEM), ScriptPro is the only source for maintenance, updates, modifications, and/or upgrades to ScriptPro system(s).

-Warranties are voided if equipment or software is installed and/or is modified without prior written authorization/consent from ScriptPro.

This notice is not a request for Expressions of Interest (EOI), offers, proposals, quotations, or bids, and no solicitation will be issued.

Contracting Office Address:

Gulf Coast Veterans Health Care System 400 Veterans Avenue BLDG 10 c/o Engineering Service Biloxi, MS 39531 United States

Place of Performance:

Gulf Coast Veterans Health Care System (GCVHCS) Biloxi VA Medical Center, 400 Veterans Ave, Biloxi, MS 39531.

Joint Ambulatory Care Clinic, 790 Veterans Way, Pensacola, FL 32507 United States

Point of Contact:

C. Robert Oravetz Contracting Officer christopher.oravetz@va.gov mailto:christopher.oravetz@va.gov