36C25626Q0073.docx

Special Notice Special Notice

GENERAL INFORMATION

Network Contracting Office 16 Galleria Financial Center 5075 Westheimer Road, Suite 750 Houston, TX 77056-5643

POINT OF CONTACT*

Contract Specialist Frank Sanders frank.sanders1@va.gov

ADDITIONAL INFORMATION

DESCRIPTION

The Department of Veteran Affairs, Veterans Health Administration, Network Contracting Office 16, Houston, Texas 77030, intends to negotiate a sole source Firm-Fixed Price contract for the procurement of Laundry Equipment Preventive Maintenance Services at the Michael E. DeBakey VA Medical Center with Maintenance Management Services, LLC in accordance with 41 U.S.C. §3304(a)(1) as implemented by FAR 6.302-1. Only one responsible source and no other supplies or services will satisfy agency requirements.

This is not a request for competitive offers, and no solicitation is available. Market research has determined that these items are highly specialized, are only available from the original source without an unacceptable delay or duplication of cost and no other type of items will satisfy the agency’s requirements. The Government intends to award the contract with an anticipated date of 15 January 2026 to Maintenance Management Services, LLC, 5081 State Hwy 7 Marlin Texas 76661 CAGE: 5FJY1. The intended procurement will be classified under North America Industry Classification System (NAICS) 812320 with a Service-Disabled Veteran Owned Small Business (SDVOSB) size standard of $8M.

THIS NOTICE OF INTENT IS NOT A SOLICITATION OR REQUEST FOR COMPETITIVE QUOTES. However, interested parties may identify their interest and capability to respond to this requirement no later than the date/time indicated below. A determination not to compete this requirement, based upon responses to this notice, is solely within the discretion of the Government. The information received will normally be considered solely for determining whether to conduct a competitive procurement. The Department of Veterans Affairs will NOT be responsible for any costs incurred by interested parties in responding to this notice of intent. Only written responses will be considered. All responses from responsible sources will be considered. As a result of analyzing responses to this notice of intent, the Government shall determine if a solicitation will be issued. Any prospective contractor must be registered in the System for Award Management (SAM) to be eligible for the award.

Responses to this notice shall include evidence that the respondent is an Original Equipment Manufacturer (OEM), OEM authorized dealer, authorized distributor or authorized service provider for laundry equipment and systems, as verified by an authorization letter from the OEM on OEM letterhead or other document of valid proof for maintenance and service of laundry equipment and access to software, updates and warranty from the OEM.

Interested parties are encouraged to furnish information by email only with “RESPONSE TO INTENT TO SOLE SOURCE 36C25626Q0073” in the subject line. All documents submitted will not be returned. All interested parties shall submit clear and convincing documentation demonstrating their capabilities to satisfy the requirements listed above to Frank Sanders via e-mail at frank.sanders1@va.gov NO LATER THAN 27 October 2025 at 15:00 PM Central Standard Time. The capability documentation should include general information and technical background describing in detail the prospective contractor's capabilities and experience that will demonstrate the ability to support these requirements.

See Attached document: Statement of Work - Draft

Special Notice