-36C25625R0113.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C25625R0113 07-1-2025

LaTonya Mack 601-362-4471 ex 6365 07-8-2025 11am CDT

00586 Department of Veterans Affairs G.V. (Sonny) Montgomery VAMC

1500 E. Woodrow Wilson Dr.

Jackson MS 39216

X 100

X

811210

$34 Million

N/A

X

00586

Department of Veterans Affairs G.V. (Sonny) Montgomery VAMC Facility Management Service 1500 E. Woodrow Wilson Drive Jackson MS 39216-5199

10N16

Department of Veterans Affairs G.V. (Sonny) Montgomery VAMC A&MM Service (90C) 715 South Pear Orchard Road Ridgeland MS 39157

FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 invoice must be submitted electronically

1-877-489-6135

See CONTINUATION Page

Generator Preventive Maintenance and Repair Service with a base year 4 option year periods for the G.V. Sonny Montgomery VA Medical Center

See Addendum to Instructions to Offerer (page 48-49) for quotation submission instructions.

See CONTINUATION Page

X X

36C25625R0113

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 DELIVERY SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.216-18 ORDERING (AUG 2020)

C.3 52.216-19 ORDER LIMITATIONS (OCT 1995)

C.4 52.216-22 INDEFINITE QUANTITY (OCT 1995)

C.5 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.6 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.7 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

C.8 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.9 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ... 34

C.10 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.11 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (JAN 2025) (DEVIATION FEB 2025)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS ..... Error! Bookmark not defined.

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.3 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT

ORDERS—REPRESENTATION AND DISCLOSURES (DEC 2023)

E.4 52.216-1 TYPE OF CONTRACT (APR 1984)

E.5 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.6 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2024) (DEVIATION

FEB 2025)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C256

Department of Veterans Affairs

G.V. (Sonny) Montgomery VAMC

1500 E. Woodrow Wilson Dr.

Jackson MS 39216

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[X] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Invoicing shall be in accordance with the requirements of The Department of Veterans Affairs (VA) Financial Services Center (VAFSC). The latest information shall be used for invoicing and payments and may change during the Period of Performance of this acquisition. Current Invoicing information is located at http://www.fsc.va.gov/einvoice.asp. NOTE: The contractor must submit a signed “Final Invoice Memo” (template located in Section D) along with the final invoice for final payment or within seven (7) calendar days after the period of performance or contract expiration whichever is applicable at that time. The Contractor must send one signed copy to the Contracting Officer or the Contracting Officer’s Representative or the assigned Ordering Officer. Failure to submit a signed “Final Invoice Memo” could result in a negative CPARS entry as a lack of business-like concern for the interest of the customer.

Notwithstanding the claim period Stated in FAR 52.233-1, Disputes, and pursuant to FAR 33.206, Initiation of a Claim, the contractor agrees to submit any claim related to this contract within 12 months after accrual.

5. SECURE FAX: Please review VA Handbook 6500 that requires the following statement on all fax cover sheets be included:

This fax is intended only for the use of the person or office to which it is addressed and may contain information that is privileged, confidential, or protected by law. All others are hereby notified that the receipt of this fax does not waive any applicable privilege or exemption for disclosure and that any dissemination, distribution, or copying of this communication is prohibited. If you have received this fax in error, please notify this office immediately at the telephone number listed above.

6. Mandatory written disclosures required by FAR clause 52.203-13 to the Department of Veterans Affairs, Office of Inspector General (OIG) must be made electronically through the VAOIG Hotline at https://www.va.gov/oig/hotline/ and clicking on "FAR clause 52.203- 13Reporting." If you have trouble accessing the website, call the Hotline at 1-800-488-8244for further instructions.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

Statement of Work Generator Preventive Maintenance and Repair Service

G.V. “Sonny” Montgomery VA Medical Center (GVSMVAMC) 1500 E Woodrow Wilson Drive

Jackson, MS 39216

1. OBJECTIVE: The G.V. “Sonny” Montgomery VA Medical Center located in Jackson, MS requires the following services for the facility: Generator Preventive Maintenance and Repair Service as required by (and in accordance with) Joint Commission Standards, Occupational Safety and Health Administration (OSHA) Standards, and other regulations/policies that are applicable.

2. GENERAL: This is a non-personnel services requirement. The contractor shall provide all management, supervision, labor, transportation, tools, materials, parts, and other items necessary to perform work, execute services, and to successfully complete all services as contained within this Scope of Work. The Government shall not exercise any supervision and/or control over contractor personnel (which includes contractor service providers, contractor representatives, and subcontractors employed with and/or being utilized by the prime contractor) during all active performance periods of the contract. All contractor personnel shall be accountable solely to the Contractor, who in turn is responsible to the Government.

3. BACKGROUND: The Department of Veterans Affairs, G.V. “Sonny” Montgomery VA Medical Center, has a requirement for providing preventive maintenance and repair services on six (6) Caterpillar generator engine sets that serve as emergency backup generators for the facility. It is the government’s intent to institute a complete preventive maintenance program that will reduce and minimize equipment repairs and maintenance costs through preventive and predictive maintenance measures. Generators are vital for supplying emergency power capabilities for the facility.

4. SCOPE OF SERVICES: The Contractor shall provide all parts, labor, equipment, and travel to perform inspections, preventative maintenance services, repair services, and equipment required to load test six Caterpillar generator engine sets for a period of five (5) years at the Jackson VA Medical Center. Contractor provided parts/fluids shall include but are not limited to cleaning fluids, gaskets, seals, hoses, glycol engine coolant, coolant conditioner, fuel filters, engine oil, engine oil conditioner, engine oil filters, air filters, block heaters, batteries, gauges, switches, and belts. Contractor will provide emergency repair services to include parts, labor, and travel at a cost up to $10,000.00 per year of contract. Services needed under this effort will be executed for the generators that are described below:

Table 1:

ITEM MANUFACTURER MODEL DESCRIPTION SERIAL # LOCATION

Emergency Generator

#1

Caterpillar SR4 Diesel Generator 6MA00870 Bldg.1 Generator

Room

Emergency Generator

#2

Caterpillar SR4 Diesel Generator 6MA00876 Bldg.1 Generator

Room

Emergency Generator

#3

Caterpillar SR4 Diesel Generator 6MA00869 Bldg.1 Generator

Room

Standby Generator

#1

Caterpillar 3516-

Diesel Generator PBR00484 Lot C

Standby Generator

#2

Caterpillar 3516-

Diesel Generator PBR00481 Lot C

Standby Caterpillar 3516- Diesel Generator PBR00611 Lot C

Generator #3

1. Inspections and Preventive Maintenance

Contractor shall provide the following:

A. Semi-annual preventative maintenance and service level inspections on each listed generator. This shall include one (1) Level 1 inspection and preventative maintenance service performed in the month of July for each performance period.

Contractor will provide a full-service report within 14 days after completion of services. The following will be accomplished at minimum:

• Check radiator core for obstruction(s)

• Check freeze protection of coolant

• Check coolant inhibitors

• Check coolant level

• Check conditions of radiator cap and seal

• Check for coolant leaks

• Check conditions of all hoses of flexible water connections

• Check condition and tightness of hose clamps

• Check for proper operation of jacket water heater(s) and thermostat(s)

• Walk around inspections of complete installation for leaks, loose bolts, etc.…

• Check electrolyte level (fill as required)

• Re-check for leaks with engine running

• Check lube oil level

• Check and clean crankcase vent

• Check oil level in governor if applicable

• Check for crankcase blow-by

• Take oil sample while oil is hot

• Re-check oil level

• Re-check for leaks with engine running

• Check v-belt tension

• Lubricate governor linkage if applicable

• Check condition of flexible fuel lines

• Check fuel level in main tank

• Check for water in main tank with kolor kut paste

• Check day tank pump and alarms

• Check for leaks in complete fuel system

• Re-check for leaks with engine running

• Check battery condition. Perform battery testing and provide test results.

• Check specific gravity of batteries and list abnormalities

• Check electrolyte level (fill as required)

• Check battery voltage

• Check battery charger rate

• Check battery terminals and connections

• Check flexible exhaust coupling

• Check rain protection for exhaust system

• Check air cleaner and light test

• Check air cleaner seal

• Check turbo wheel for bearing wear, free play, tightness, oil leak etc.…

• Check air cleaner indicator

• Check for abnormal exhaust characteristics

• Check for looser terminals on all interconnect terminal strips

• Check for loose relays in control system

• Check for broken or worn insulation on generator leads and connections

• Check air gap on generator

• Check engine instruments and record abnormalities

• Check for abnormal noise or vibration

• Check for proper operation of remote fan motors, thermostats, circulating pump, solenoid valves, etc.…

• Check for proper operation of inlet and discharge louvers.

• Check all safeties and pre-alarms on control panel and annunciator panels and list abnormalities

• Check for proper voltage and frequency and proper operation of all instrumentation

• Return control to automatic and check engine for proper shutdown

• Check voltage drop across normal contacts of ATS with normal building load

• If unable to transfer ATS jumper remote start contacts and check for proper operation

• Check for proper starting, load transfer and running under load

• Check the following at completion of test

• Cranking control – in automatic

• Circuit breaker – closed

• Phase selectors switch 1, 2 or 3 position

• Battery charger – on

• Fuel transfer pump – on

• Fuel valves – open

• Jacket water heater – on

• Remote radiator fan – on

• Louver motor control – on

B. Annual preventative maintenance and service level inspections on each listed generator. This shall include one (1) Level 2 inspection and preventative maintenance service performed in the month of January for each performance period. Contractor will provide a full-service report within 14 days after completion of services. The following will be accomplished at minimum:

• Check radiator core for obstruction(s)

• Check freeze protection of coolant

• Check coolant inhibitors

• Check coolant level

• Check conditions of radiator cap and seal

• Check for coolant leaks

• Check conditions of all hoses of flexible water connections

• Check condition and tightness of hose clamps

• Check for proper operation of jacket water heater(s) and thermostat(s)

• Walk around inspections for leaks, loose bolts, etc.…

• Check electrolyte level (fill as required)

• Re-check for leaks with engine running

• Change engine oil filter(s) if applicable

• Change engine oil if applicable

• Check lube oil level

• Check and clean crankcase vent

• Check oil level in governor if applicable

• Check for crankcase blow-by

• Take oil sample while oil is hot

• Re-check oil level

• Re-check for leaks with engine running

• Check v-belt tension

• Lubricate governor linkage if applicable

• Check condition of flexible fuel lines

• Check fuel level in main tank

• Check for water in main tank with kolor kut paste

• Check and clean/replace primary fuel filter

• Replace secondary fuel filter(s)

• Check day tank pump and alarms

• Check for leaks in complete fuel system. Replace day tank fuel filters.

• Re-check for leaks with engine running

• Check battery condition. Perform battery testing and provide test results.

• Check specific gravity of batteries and list abnormalities

• Check electrolyte level (fill as required)

• Check battery voltage

• Check battery charger rate

• Check battery terminals and connections

• Check flexible exhaust coupling

• Check rain protection for exhaust system

• Check air cleaner and light test

• Inspect air filter element(s) clean and or replace as needed

• Check air cleaner seal

• Check turbo wheel for bearing wear, free play, tightness, oil leak etc.…

• Check air cleaner indicator

• Check for abnormal exhaust characteristics

• Check for looser terminals on all interconnect terminal strips

• Check for loose relays in control system

• Check for broken or worn insulation on generator leads and connections

• Check air gap on generator

• Check engine instruments and record abnormalities

• Lubricate front and rear bearing of generator if required.

• Check for abnormal noise or vibration

• Check for proper operation of remote fan motors, thermostats, circulating pump, solenoid valves, etc.…

• Check for proper operation of inlet and discharge louvers

• Check all safeties and pre-alarms on control panel and annunciator panels and list abnormalities

• Check for proper voltage and frequency and proper operation of all instrumentation

• Return control to automatic and check engine for proper shutdown

• Check voltage drop across normal contacts of ATS with normal building load

• If unable to transfer ATS jumper remote start contacts and check for proper operation

• Check for proper starting, load transfer and running under load

• Check the following at completion of test

• Cranking control – in automatic

• Circuit breaker – closed

• Phase selector switch 1, 2 or 3 position

• Battery charger – on

• Fuel transfer pump – on

• Fuel valves – open

• Jacket water heater – on

• Remote radiator fan – on

• Louver motor control – on

C. Tri-Annual preventative maintenance and service level inspections on each listed generator. This shall include one (1) Level 3 inspection and preventative maintenance service performed in the month of January every three (3) years.

Last Level Three (3) was conducted January 2025. Contractor will provide a full-service report within 14 days after completion of services. The following will be accomplished at minimum:

• Check radiator core for obstruction

• Check coolant inhibitors, add ELC Extender if needed; replace coolant.

• Replace radiator cap

• Check for coolant leaks

• Check lube oil level

• Lubricate fan pulley

• Check condition of flexible fuel lines

• Check and clean primary fuel filter; replace as outlined in the Operation & Maintenance Manual

• Check fuel level in main tank

• Check for water in main tank with kolor kut paste

• Check day tank pump and alarms

• Check for leaks in fuel system

• Check exhaust coupling

• Check flexible exhaust coupling

• Check rain protection for exhaust system

• Check and clean crankcase vent

• Replace air filter(s) and check air cleaner seal

• Check turbo wheel for bearing wear, free play, tightness, oil leak etc.…

• Check air cleaner indicator

• Check for loose terminals on all interconnect terminal strips

• Check for loose relays in control system

• Check jacket water heater(s) and thermostat(s) for proper operation

• Check oil level in governor (if applicable)

• Lubricate governor linkage and bearing(s)

• Check air gap on generator

• Check for broken or worn insulation on generator leads and connections.

• Lubricate rear bearing of generator if required

• Check for dirt or oil build up in generator

• Walk around inspection of complete installation for leaks, loose bolts etc.…

• Check engine instruments and record abnormalities

• Check for abnormal noise or vibration

• Check for abnormal exhaust characteristics

• Check for proper operation of remote fan motors, circulating pump, solenoid valves, etc.…

• Check for proper operation of inlet and discharge louvers.

• Check all safeties and pre-alarms on control panel and annunciator panels

• Check for crankcase blow-by

• If unable to transfer ATS’s jumper remote start contacts and check for proper operation

• Check for proper voltage and frequency and proper operation of all instrumentation

• Return control to automatic and check engine for proper shutdown

• If unable to transfer ATS(s) jumper remote start contact and check for proper operation

• Check voltage drop across normal contacts of ATS(s) with normal building load

• Change engine oil and filters

• Re-check for leaks with engine running

• Re-check engine oil level

• Change fuel filter(s)

• Replace coolant hoses

• Replace vee belts

• Adjust valves (if needed)

• Replace battery(s)

• Check battery voltage

• Check battery charger rate

• Re-check battery terminals and connections. Perform battery testing and provide test results.

• Check the following at completion of test

• Cranking control – in automatic

• Circuit breaker – closed

• Phase selector switch 1, 2 or 3 position

• Battery charger – on

• Fuel transfer pump – on

• Fuel valves – open

• Jacket water heater – on

• Remote radiator fan – on

• Louver motor control – on

D. All expended fluids and materials shall be disposed of in accordance with applicable state and federal EPA guidelines.

2. Oil Sampling A. Contractor shall perform comprehensive engine oil sample at each Inspection and shall deliver an electronic Engine Oil Analysis Report within 14 days following inspection and shall include at minimum:

• Glycol, water, fuel, viscosity, solids/contaminants, soot, oxidation, nitration, total base number, and total acid number.

• Iron

• Chromium

• Lead

• Copper

• Leachate from gasket/sealant or coolers

• Tin

• Aluminum

• Nickel

• Silver

• Manganese

• Silicon

• Boron

• Sodium

• Magnesium

• Calcium

• Barium

• Phosphorus

• Zinc

• Molybdenum

• Titanium

• Vanadium

• Cadmium

3. Load Bank Testing A. For Option years 1 and 3. To be conducted in January after Inspection and PM services have been completed: Non-destructive load testing shall be conducted as part of this contract including testing of the generator equipment in accordance with NFPA and EC standards for incremental periods of 30% nameplate full load for 30 minutes, 50% nameplate load for 30 minutes, 75% nameplate full load for one hour, and 30% nameplate full load for two hours, and 15 minutes under no load conditions for cool down purposes for a total of

4.25 continuous hours.

B. For Base Year and Option Years 2 and 4. To be conducted in January after Inspection and PM services have been completed.: Non-destructive load testing shall be conducted as part of this contract that include testing of the generator equipment in accordance with NFPA and EC standards for incremental periods of 25% nameplate full load for 30 minutes, 50% nameplate load for 30 minutes, 75% nameplate full load for one hour, and 15 minutes under no load conditions for cool down purposes for a total of 2.25 continuous hours.

C. Contractor is responsible for supplying all necessary equipment, cables, tools, etc. to perform testing.

D. At the completion of the load testing for all equipment, the contractor shall furnish a final written report, Load Bank Test Log, via e-mail within 14 working days of completion of the testing, inspection, and evaluation.

E. Load Bank Test Log - Contractor shall record test at 15- minute intervals.

Technician performing load bank shall print name and sign log. Log shall have at a minimum:

a. Date, start, and end times.

b. Building and/or area servicing

c. Engine Make, Model, Serial Number

d. Generator Make, Model, Serial Number

e. Rated KW, KVA

f. Voltage and Amperage

g. Power Factor

h. Unit Number

i. Time (hours) every 15 minutes, Total KW, Phase Voltage, Hz, PF, water temperature, oil pressure, fuel press, battery volts, ambient temperature, unit hour meter at unit’s control panel

4. Repair Services

A. Contractor will provide repair services to include parts, labor, and travel at a cost up to $10,000.00 per year of contract for the six generators in Table

1. A detailed estimate for any repair calls will be submitted to the COR prior to work. A detailed invoice will be given to COR upon completion of work. Costs that exceed the $10,000.00 threshold will be submitted to the COR for approval prior to any work.

B. Any estimates needed will be submitted to COR within 48 hours.

C. Contractor must respond and be on site within 24 hours of call for service.

D. Some service calls may require parts for repair. Those repair services will be scheduled in a timely manner with the COR as not to disrupt facility operations.

E. Contractor will be onsite to perform repairs within two weeks barring any delays with acquiring needed parts.

5. General Requirements A. All inspection, evaluation and testing service must be scheduled in advance as far as possible and in agreement with the COR.

B. The contractor must sign in each day that work is to be performed.

Employees to perform the service must notify the Electric Shop and COR when on site.

C. Contractor must notify the COR prior to testing any generator set or alarm devices unless a member of the electrical section is witnessing the test and is physically present at the testing site.

D. The contractor shall be responsible for coordinating with the COR and Electric Shop any necessary utility system shutdowns and returning these systems to an operational mode. In addition, the contractor must notify VA Facilities Management Service COR before any systems are shut down and when these systems are put back into full service.

E. The contractor shall be responsible for any damage due to negligence to equipment that is created while performing the services required in this contract.

6. PLACE AND PERIOD OF PERFORMANCE: Work will be performed, services will be executed, and deliverables will be completed at G.V. “Sonny” Montgomery VA Medical Center, 1500 E Woodrow Wilson Drive, Jackson, MS 39216. This project, as encompassed by the final contract when executed, will consist of a base year plus 4 option years of service for the facility. Contract performance will end when the contract is successfully completed.

Ordering Period

Period Begins Period Ends

Base July 10, 2025 July 9, 2026 1 July 10, 2026 July 9, 2027 2 July10, 2027 July 9, 2028 3 July 10, 2028 July 9, 2029 4 July 10, 2029 July 9, 2030

Contract performance will end when the contract is successfully completed.

7. WORK HOURS AND SCHEDULE: All work, execution of services, and completion of deliverables must be accomplished during normal business hours, 8:00 a.m. through 4:30 p.m.

Monday through Friday, Federal Holidays excluded. Prior to work being performed proper coordination shall be initiated between the contractor and the government to ensure that services/work can be executed when scheduled. Any work, services, and/or other tasks performed during other than normal business hours must be approved in advance by the Contracting Officer Representative (COR), Contracting Officer, and/or other authorized facility designee/representative before such work begins. The Federal Holidays that are currently being observed by the facility are listed in the table below.

New Year’s Day January 1 Martin Luther King‘s Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Juneteenth Independence Day June 19th Independence Day July 4 Labor Day First Monday in September Columbus Day Second Monday in October

Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25

Other Federal Holidays (that could occur)

Any other day specifically declared to be a national holiday (per Federal Statute, Executive Order, or by the President’s Proclamation).

An alternative schedule (different from the schedule described above) may be utilized if there is mutual agreement between the government and the contractor regarding this alternative schedule if implemented.

8. PERSONNEL PERFORMING WORK/SERVICES - REQUIRED “CORE

COMPETENCIES”:

Personnel performing work, executing services, and completing deliverables during the active performance periods of the contract shall possess the knowledge, skills, and abilities required to successfully accomplish the following: Generator Preventive Maintenance and Repair Service. Personnel performing services during the active performance periods of the contract shall be knowledgeable of the Original Equipment Manufacturer (OEM) standards associated with conducting Preventive Maintenance Services and Repairs on Caterpillar generators and control systems. No unqualified individual shall be allowed to perform maintenance and/or repair of any equipment under this contract.

Technicians, providers, and personnel who will be performing work, executing services, and completing required Deliverables shall possess the following qualifications:

• Contractor shall only use properly trained and qualified staff in performance of this contract: only technicians trained by the manufacturer on the type of equipment identified in this contract shall be used. All technicians must have a minimum of three years’ experience working on the equipment identified in this contract.

• State of Mississippi license and certifications.

• Caterpillar Certified Technician.

9. OTHER REQUIREMENTS:

A. Identification and Badges: Any individual performing work under this contract shall wear a badge or other identification while on site that is clearly always displayed. While on site, any person performing work directly or indirectly must be able to specify their authorized purpose for their presence at the facility if such information is requested by VA facility personnel.

B. Parking: It is the responsibility of the contractor to park in the appropriate designated parking areas, to avoid ticketing or towing. Information on parking is available from the facility if requested by the contractor.

C. Contract Administration: The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes that will affect price, quantity, or quality of performance of this contract. In the event the Contractor makes any such change at the direction of any person other than the Contracting Officer, this change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. All changes to the contract will be issued via an amendment and/or modifications in writing from the Contracting Officer to the Contractor.

D. Invoicing and Payment: Contractor is authorized prompt payment IAW applicable regulation following the successful performance of work, execution of services, and completion of required deliverables. Contractor invoices shall be submitted IAW VAAR Clause 852.232-72 Electronic Submission of Payment Requests. Invoices submitted for payment must be detailed to the extent necessary to reflect the work done and the services performed during the time periods when completed so an accurate assessment can be made by the facility for certification of these invoices for payment. Advance payments are not authorized, and contractor is not authorized payment for future work not performed and/or for work that has not been successfully completed.

E. VA authorized personnel who may contact contractor for repair service (Note:

names will be provided but are subject to change)

Contracting Officer Representative Electrical Shop Contracting Specialist

F. KEY PERSONNEL

During the active performance periods of the contract a Key Personnel Person shall be designated by the contractor (to be contacted by the government when needed) regarding performance of work, execution of services, and completion of Deliverables as contained within this Scope of Work and covered by the final contract.

G. REPORTS

All reports required will be digital in nature and must be submitted to the COR within 14 days of completion of services. At minimum, reports will have equipment that services were performed on, date and time, services performed, and any deficiencies.

H. WARRANTY:

a. Contractor shall provide a one (1) year warranty on all equipment/services, completed by the contractor, for all performance periods.

b. Warranty letter due at the completion of the project

I. CONFORMANCE STANDARDS:

a. Services shall be performed, and equipment shall function in conformance with all VA safety standards, manufacturer’s/industry standards, the latest published edition of NFPA-99, FDA, OSHA, JC, and other applicable national standards.

J. SMOKING POLICY:

a. Smoking is not permitted within or around the VA except in designated areas.

10. RECORDS MANAGEMENT

Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a).

These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVIC

ES

QUANTIT

Y

UNI

T UNIT PRICE AMOUNT

0001 1.00 YR ________________

Base- 0001 a requirement for providing preventive maintenance and repair services on six (6) Caterpillar generator engine sets that serve as emergency backup generators for the facility. It is the government's intent to institute a complete preventive maintenance program that will reduce and minimize equipment repairs and maintenance costs through preventive and predictive maintenance measures. Generators are vital for supplying emergency power capabilities for the facility.

Contract Period: Base POP Begin:

POP End:

PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: H259 - Equipment and Materials Testing - Electrical and Electronic Equipment Components

1001 1.00 YR ________________

Ordering Period 1- 1001 a requirement for providing preventive maintenance and repair services on six (6) Caterpillar generator engine sets that serve as emergency backup generators for the facility. It is the government's intent to institute a complete preventive maintenance program that will reduce and minimize equipment repairs and maintenance costs through preventive and predictive maintenance measures. Generators are vital for supplying emergency power capabilities for the facility.

PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: H259 - Equipment and Materials Testing - Electrical and Electronic Equipment Components

2001 1.00 YR ________________

Ordering Period 2 -2001 a requirement for providing preventive maintenance and repair services on six (6) Caterpillar generator engine sets that serve as emergency backup generators for the facility. It is the government's intent to institute a complete preventive maintenance program that will reduce and minimize equipment repairs and maintenance costs through preventive and predictive maintenance measures. Generators are vital for supplying emergency power capabilities for the facility.

PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: H259 - Equipment and Materials Testing - Electrical and Electronic Equipment Components

3001 1.00 YR ________________

Ordering Period 3 -3001 a requirement for providing preventive maintenance and repair services on six (6) Caterpillar generator engine sets that serve as emergency backup generators for the facility. It is the government's intent to institute a complete preventive maintenance program that will reduce and minimize equipment repairs and maintenance costs through preventive and predictive maintenance measures. Generators are vital for supplying emergency power capabilities for the facility.

PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance

1.00 YR ________________

Ordering Period 4 -4001 a requirement for providing preventive maintenance and repair services on six (6) Caterpillar generator engine sets that serve as emergency backup generators for the facility. It is the government's intent to institute a complete preventive maintenance program that will reduce and minimize equipment repairs and maintenance costs through preventive and predictive maintenance measures. Generators are vital for supplying emergency power capabilities for the facility.

PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance

GRAND TOTAL ________________

B.3 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY

DELIVERY

DATE

1.00 1 yr

1.00 1 Yr

1.00 1 Yr

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C.