RFI Responses 36C25625R0066_FINAL.pdf
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- Solicitation number
- 36C25625R0066
About this file
This document contains Request for Information (RFI) responses for a VA construction project to install a fence at the Whole Health Veteran Healing Garden in Fayetteville, Arkansas. The solicitation (36C25625R0066) is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside with a project budget between $25,000-$100,000. Key project details include installing an 8' tall chain link fence around an 80' x 64' perimeter, including three double chain link gates, with a 60-calendar day performance period.
The RFI responses clarify multiple technical specifications, including fence design, gate hardware, utility locations, and project requirements. Notable clarifications include: TB tests and influenza shots are still required for workers, pavers along the sidewalk will be removed by the VA, no steps are needed in the fencing, and a payment bond will be required. Contractors must be registered in VetCert, SAM, and meet SDVOSB qualifications. The site visit is scheduled for 03 April 2025 at 10:00 am, with RFIs due by 10 April 2025 at 2:00 pm central time.
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Install Fence Whole Health Veteran Healing Garden
564-23-705 Solicitation 36C28625R0066
Veterans’ Health Care System of the Ozarks (VHSO) Fayetteville, Arkansas
RFI’s
1) SOW states that negative TB test and influenza shot is required. With this project being 100% outdoors with no expected contact with patients, can this requirement be waived?
Answer: No.
2) SCOPE OF WORK: Item 1.a states to install 80’x64’, 8’ tall chain link fence… Specifications include section 32 31 13 CHAIN LINK FENCES AND GATES, the plans show and specify Galvanized hog paneling. The plan detail shows hog paneling on the top section of the fencing. Is the paneling also required for the bottom section?
Answer: Please see updated drawings under attachments on Amendment 2. The above design is not desired by the station. An 8’ tall chain link fence is the desire of the station.
3) SOW States “Furnish and install three (3) double chain link gates in accordance with construction documents…” there are no details in the drawings for the gates. Will the VA provide a basis for design?
Answer: No basis of design will be provided. Gate to be similar to proposed chain link fence.
The contractor shall provide shop drawings for proposed fence, gates, and associated hardware for approval.
4) Plans page SP100 shows 80’ x 64’ rectangular perimeter, however, plans PM100 show an additional square attached to the rectangular perimeter. Can the VA verify the perimeter shape of this fence?
Answer: The polygon shown on sheet PM100 includes the laydown area shown on sheet SP100. Perimeter shape of fence is shown on sheet SP100.
5) The SOW includes information pertaining to water-based stain. Where is stain included in the scope of this project?
Answer: Stain is not included in this project. Water based stain was erroneously included in the scope of work. See updated SOW under attachments- Amendment 2
6) Pavers run all the way to the sidewalk. Does the VA plan on removing them? How do they plan to mitigate that with the fence installment?
Answer: Pavers along sidewalk will be removed by VA.
7) The SOW calls out chain link; however, the drawing depicts otherwise. Which will be used?
design is not desired by the station. An 8’ tall chain link fence is the desire of the station.
8) Can elevations be provided for the “steps” in fencing that are asked to be provided?
Answer: No steps necessary. Please see updated drawings under attachments on Amendment 2.
9) Can the VA provide utility prints of area for known electric and water in area?
Answer: Yes. However, utility locate still needs to be completed by the contractor. Please see page 5, Paragraph “N” of the SOW. See site utility plan under attachments- Amendment 2
10) Can the VA provide a basis of design for the gate hardware?
Answer: No. The contractor shall provide shop drawings for proposed fence, gates, and associated hardware for approval.
11) Spec Section 01 00 00-17 (1.17 Final Elevation Digital Images) states that professional pictures with approved frames will be provided- Is this a requirement?
Answer: No. Professional pictures with approved frames are not required for this project.
Specs have been revised to omit this section. Please see updated Specs under attachments - Amendment 2.
12) Regarding Spec Section 01 32 16.15-1: Will a contractor consultant be required if the prime contractor can develop a schedule?
Answer: No. Prime contractor may develop a schedule. Specs have been revised to reflect this as optional. Please see updated Specs under attachments- Amendment 2.
13) Regarding Spec Section 01 32 16.15-4: Please confirm that there is no Asbestos Abatement in this project as noted in this spec section?
Answer: Asbestos abatement is not anticipated for this project. Specs have been revised to omit the reference of asbestos abatement in this section. Please see updated Specs under attachments- Amendment 2.
14) Is this project considered a DBB or DB?
Answer: Design was completed by VA. Neither DBB nor DB are applicable.
15) Regarding Spec Section 01 45 00 2: Will a CQC plan be required?
Answer: Yes.
16) Regarding Section 01 45 00-7: Will CQC personnel be required?
Answer: Yes.
17) Scope of Work III. A. 1 a) lists an 80’ x 64’, 8 ‘ tall chain link fence but drawings dated 1/28/2025 describe a much more detailed fence. Please confirm which fence you are soliciting for.
design is not desired by the station. An 8’ tall chain link fence is the desire of the station
18) Volume II Price #8 lists OSHA records for the last 3 years as a submission for the package. Please specify exactly what is being asked for.
Answer: The OHSA records are searched to see if there are any records of safety violations.
19) Can you verify if a bid bond is required for this solicitation? SF1442 item 13.b. states an offer guarantee is required, however, page 13 “VOLUME II-PRICE” paragraph states that a bid bond is not required.
Answer: Per solicitation posting on www.sam.gov under Solicitation posting 36C25625R0066, under attachments labeled “solicitation”, page 13 of 50 states: A bid bond is not required however, IAW FAR 28.102-1(b)(1)” the contracting officer shall select two or more of the following payment protection- payment bond or irrevocable letter of credit (ILC). For this project please submit a payment bond.
http://www.sam.gov/
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