36C25625Q1462SSN.docx

SUBJECT*

Legionella Water Testing Services

GENERAL INFORMATION

Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue Biloxi MS 39531

POINT OF CONTACT*

Contracting Officer D. Rene' Impey rene.impey@va.gov 228-523-4747

PLACE OF PERFORMANCE

Gulf Coast Veterans Health Care System

Network Contracting Office 16

400 Veterans Avenue

Biloxi MS

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

This is a SOURCES SOUGHT NOTICE ONLY.

This SOURCE SOUGHT NOTICE is for the purpose of Market Research. Response to this notice will be used for information and planning purposes. No proposals or quotes are being requested or accepted with this notice. THIS IS NOT A SOLICITATION FOR PROPOSALS or QUOTES and NO CONTRACT SHALL BE AWARDED FROM THIS NOTICE. This notice shall NOT be construed as solicitation or as an obligation on the part of the Department of Veterans Affairs (VA). Responses to this notice is not a request to be added to a prospective bidders list or to receive a copy of the solicitation.

The Gulf Coast Veterans Health Care System is seeking preferably Service-Disabled Veteran Owned Small Businesses, or Small Businesses (but will accept other than small business for market research purposes), capable of providing Legionella water testing services for the Biloxi, MS, campus.

See DRAFT Scope of Work for detailed description of services.

The NAICS code is 541620 Environmental Consulting Services and the Size Standard is $19M. Responses must be received by no later than 12:00 p.m. Central Time, Monday, September 8, 2025. Responses shall be emailed to rene.impey@va.gov. Facsimile or Telephonic responses will not be accepted. Responses shall contain Capabilities Statements to include the following:

Contractors shall also provide the following:

Contractor name: ___________________________________________ Point(s) of contact name: ______________________________________ Address: ___________________________________________________ Telephone number: ___________________________________________ Email address: _______________________________________________ Company's business size: _______________________________________

UEI #: ______________________________

CAGE Code: _______________________________

· Proof that you are an authorized dealer and/or any qualifying certifications that may be required to perform the service.

· Is your company considered a small business concern, Small Business (SB), Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Historically Underutilized Business Zone (HUBZone), or 8A concern under the NAICS 541620.

· Does your company have the services available under any Government Wide Agency Contract (GWAC), General Service Administration (GSA), Federal Supply Schedule (FSS), Indefinite Delivery Indefinite Quantity (IDIQ), and/or Blanket Purchase Agreement (BPA) contract? If so, please identify the contract number for the government to review as part of this Market Research.

Note: All interested parties are reminded to be registered, active and verified in the following to be considered for Award.

· SAM: SAM.gov | Home

· SBA Small Business Search: https://search.certifications.sba.gov/

· Vet 4212 (Veteran owned small Business are reminded of Reporting Requirements) VETS-4212 Federal Contractor Reporting | U.S. Department of Labor (dol.gov)

Sources Sought Notice Sources Sought Notice

Sources Sought Notice

DRAFT SCOPE OF WORK

QUARTERLY LEGIONELLA TESTING FOR

SPECIFIC BLDGS AND WATER PLANT

MANAGEMENT SERVICES AT THE

GULF COAST VETERANS HEALTH CARE SYSTEM

BILOXI, MS

Furnish all labor, tools, materials, equipment, and supervision necessary to perform all work associated with testing for Legionella bacteria and other impurities at various described locations in Buildings 3, 5, 14, 15, 19, 25, 30, and the Chiller Plant (cooling towers, chiller loop, and condenser) on a quarterly basis as further described below, all water sampling locations being located at the Gulf Coast Veterans Health Care System, Biloxi, Mississippi.

The work required is listed as follows:

1. Contractor shall test on a quarterly basis both the hot water and cold water faucets at ten (10) locations in each of Buildings 3, 5, 14, 15, 19, 25, 30, and up to 8 utility water samples in the Chiller Plant (Bldg. 3) to include cooling towers and chiller loop and condenser locations. The test locations at each building will be determined by Veterans Affairs personnel. Total number of water samples taken on a quarterly basis is 148. The period of performance for this service contract will be for one year or for 4 consecutive quarters, beginning in the first quarter of FY 26, with four optional years.

2. Samples taken of the potable water system at the distal sites for this service contract will be tested for Legionella bacteria, residual biocide, pH and temperature. Test results will be forwarded to the Contracting Officer Representative (COR) within 15 working days of sampling. Test results shall be sent to the COR via electronic mail with a pdf attachment within the specified period of time. The results will be reported in current spreadsheet format provided by the COR.

3. Contractor shall coordinate the distal site sampling locations with VA personnel. No water sampling shall occur until VA has given prior approval to start work. Contractor representatives conducting sampling will be required to obtain PIV badges through the VA security personnel security office. All water samples shall be collected per CDC guidelines. Samples shall be tested at laboratories certified by the CDC Environmental Legionella Isolation Techniques Evaluation (ELITE).

4. Complete the Legionella Sample Collection Spreadsheets to be provided by the government each quarter of the sampling test results. Spreadsheet contains 29 different data entries for each of the 148 sample locations. The information to be entered in the spreadsheet consists of VISN, station number, FY, QTR, Building number, Sample ID, Sample date, reason for sample, floor, room, occupancy, sample source, sample type, sample volume, water temp, biocide type, biocide level, pH, name taking sample, date sample sent to lab, date of test results received, legionella detected, lab name, lab sample ID, sample stored for future molecular typing, storage end date, notes (optional). Fields will be added or deleted in accordance with mandated changes in VA requirements. The contractor will be responsible for all sample collection and analytical service data required on the spreadsheets.

The work associated with the execution and management of the test results on a quarterly basis for the Biloxi VA is listed as follows:

1. Facilitate and advise in the on-going management of the Water Management Team (WMT) to discuss, address and manage all water systems.

2. Maintain, assist and advise in the executing and maintaining the Hazard Analysis Critical Control Point (HACCP) process and documents.

3. Provide guidance, analysis and management of the potable water test results from the continuous water quality monitoring systems and on-site water testing.

4. Maintain, operate and continue to customize the web-based Water Management Program (WMP) Management Information System.

5. Implement, monitor and adjust as necessary the Water Management Program (WMP) in order to achieve the desired performance in compliance with Directive 1061.

6. Verify that the Water Management Program is performing as designed on a quarterly and annual basis through testing, monitoring and documentation of system performance.

WATER SAMPLING SCHEDULE

1. Water sampling and test results shall be submitted to the Biloxi VA for the first quarter prior to December 31, 2025, in effort to report the water sampling results in January 2026 in accordance with VHA Directive 1061. All samples shall be collected prior to the end of the second month of each quarter throughout the contract base year and exercised option years. Each subsequent quarterly sampling and testing shall be performed such that results are reported in accordance with VHA Directive 1061.

2. Work will be performed during the hours of 8:00 AM and 4:30 PM, Monday through Friday, excluding Federal Holidays. Some work outside of normal hours of operations may be necessary and must be coordinated with the project COR.

3. The Contractor shall notify the COR(s) at least one week in advance of planned sampling activities.

SPECIAL CONSIDERATIONS BY THE CONTRACTOR:

1. All sampling and testing shall be done in accordance with VHA Directive 1061.

2. The contractor will be responsible for cleanliness of the building area both interior and exterior.

3. The contractor will ensure that sampling personnel arrive with adequate supplies, personal protective equipment and active certifications as required.

SAFETY CONSIDERATIONS:

1. Contractor’s workmen shall provide and utilize all safety requirements in accordance with OSHA regulations during all phases of the work.

Contractor will not be allowed to use Government tools, materials, and/or labor for this project.

All work is to be performed in strict compliance with the “Scope of Work”.

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