36C25625Q1429 0001.docx

Amendment to a Previous Combined Solicitation

Amendment to a Previous Combined Solicitation

GENERAL INFORMATION

Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

POINT OF CONTACT*

Contracting Officer Le Kisha Douglas LeKisha.Douglas@va.gov

PLACE OF PERFORMANCE

510 E. Stoner Avenue

Shreveport, LA

71101

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

The purpose of this amendment is to:

1) Extend the closing date of solicitation 36C25625Q1429 from to 09/08/2025 at 10:00 am CST.

2) Post all questions and government responses received for this requirement:

a. Will there be a site visit?

i. No, there will not be a site visit

b. What cable length is needed to connect the load bank to the generator?

i. In the past the longest distance for load bank test was 100 ft

c. Are grounding provisions in place for the load bank?

i. There are lugs for the ground wires

d. Is there enough space for the load bank and ventilation clearance?

i. There is ample space for the load bank and ventilation

e. On page 25 of the Synopsis/Solicitation:

The Contractor shall restore the equipment to full performance within one week of the originating call and/or have the capability to provide a portable emergency generator of equal capacity if the facility has one or two inoperable generators. Charges to the VA for generator rental and tie ins shall originate only upon prior approval being granted by the Contracting Officer as an additional cost to the VA. Use of overtime emergency hours as listed in this PWS may be used toward this item should the VA have not yet exhausted the aggregate for the year. Should the facility experience a failure of three or more generators at one time, the Contractor shall provide portable emergency generators (rental, tie ins and fuel) of equal, total capacity of the units, minus two, at no cost to the VA to maintain an emergency power capacity of 11MW (equivalent of five 2.2 MW units). This shall occur if the inoperability of the units is due to poor maintenance, lead time of replacement parts as part of maintenance program, system failures due to normal wear and tear.

i. Without knowing the current state of repair, or ongoing maintenance schedule, is it the VA’s intent for the contractor to take the full risk and responsibility for providing free-of-charge emergency power if the existing generators are already in a state of disrepair?

1. It is our intent for the contractor to be held accountable if the generators are down due to contractors’ negligence of inadequately performing the preventative maintenance. All generators listed in the SOW are tested monthly according to Joint Commission Standards and have been properly maintained up to this point. All

ii. Will the VA allow the contractor to include a rental fee schedule as part of this proposal, broken out on a per-generator basis?

1. The contract is for maintenance and annual testing. Any emergency rental (unassociated with #2 per the PWS, below, that we would need to cover would likely need to be a new emergency contract for equipment rental

2. This shall occur if the inoperability of the (3 or more) units is due to poor maintenance, lead time of replacement parts as part of maintenance program, system failures due to normal wear and tear

iii. Does the phrase cited above, “if the inoperability of the units is due to poor maintenance” include existing units, if poorly maintained currently?

1. All generators listed in the SOW are tested monthly, in accordance with Joint Commission Standards and have been properly maintained up to this point

Page 1 of

Amendment to a Previous Combined Solicitation