36C25625Q1337.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJE

CT*

Grill Hood Cleaning

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 77056-5643

SOLICITATION NUMBER* 36C25625Q1337

RESPONSE DATE/TIME/ZONE 08-18-2025 12:00 CENTRAL TIME, CHICAGO,

USA

ARCHIVE 30 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SBA

PRODUCT SERVICE CODE* Z1FD

NAICS CODE* 561790

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 16

5075 Westheimer Road, Suite 750

Houston TX 77056-5643

POINT OF CONTACT* Contract Specialist

Carmyn E Williams carmyn.williams@va.gov

713-799-0795

PLACE OF PERFORMANCE

ADDRESS Central Arkansas Veterans Healthcare System

2200 Ft Roots Dr

North Little Rock AR

POSTAL CODE 72114

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Sources Sought Notice (SSN)

Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office 16 (NCO16)

This SSN is for market research and planning purposes only and shall not be considered an Invitation for Bid (IFB), Request for Task Execution Plan, Request for Quotation (RFQ), or a Request for Proposal (RFP). Additionally, there is no obligation on the part of the Government to acquire any products or services described in this SSN. Your response to this SSN will be treated only as information for the Government to consider. You will not be entitled to payment for direct or indirect costs that you incur in responding to this SSN. This request does not constitute a solicitation for proposals or the authority to enter negotiations to award a contract.

No funds have been authorized, appropriated, or received for this effort. Interested parties are responsible for adequately marking proprietary, restricted or competition sensitive information contained in their response. The Government does not intend to pay for the information submitted in response to this SSN.

The North American Industry Classification System (NAICS) for this requirement is 561790 with a size standard of $9M and Product Service Code (PSC) of Z1FD.

SCOPE

The John L. McClellan VA Medical Center is seeking a contractor to clean grill hoods and fans located at Bldg 1 in Little Rock, Bldg 76, Bldg 170, and Bldg 202 in North Little Rock. The contractor shall provide all labor, tools, materials, equipment, transportation, and supervision necessary.

GENERAL GUIDANCE

Clean cleaning services to clean the vent hoods and fans of grease and dirt as prescribed below in the general requirements section. This equipment is located at the Fort Roots campus in North Little Rock and at JLM Medical Centers.

WORK HOURS

All work pertaining to this contract will need to be performed Monday thru Friday unless a Federal Holiday falls on one of these days. The time frame will be whatever is needed to work around the different service schedule. Most of the work could be done between 7pm to 12am.

This work timeframe is outside the normal hours of operations and must be coordinated on the days listed above unless unique situations arrive and prior approval between the contractor and CAVHS parties involved is agreed upon.

GENERAL REQUIREMENTS

The contractor will provide all cleaning supplies and equipment needed to perform their duties.

The following are the required equipment:

Cover the equipment below the hood

The contractor shall provide all equipment and adhere to all VA and Infectious Control Risk Assessment (ICRA) guidelines and regulations.

All disposal costs and fees for debris removal will be the contractor’s responsibility.

Site shall always be kept clean and free from debris and contractor shall remove debris daily from the health care system property. Contractor will not be allowed to use Government tools, materials, and/or labor for this project.

EQUIPMENT TO BE CLEANED

Building 76 – (3) Hoods Brand: Model: Serial Number:

Gaylord BDL-DS-MA-WA 1047G1SW-2A

Gaylord BDL-DS-MA-WA 1047G1SW-2B

Unknown SWIM SW-708-3

Building 76 – (3) Fans Brand: Model:

Trane 365L

Trane 365L

Trane Unknown

Building 170 - (4) Hoods Brand: Model:

Captive-Aire System 6024R

Unknown Unknown

Unknown Unknown

Unknown Unknown

Building 170 – (1) Fan Brand: Model: Serial Number:

Greenheck 22 SWB 75 630578

Building 202 – (5) Hoods Brand: Model:

Hood #1: Oven Hood Line Captive-Aire System 5424 ND-2

Hood #2: Oven Hood Line Captive-Aire System 5424 ND-2

Hood #3: Oven Hood Line Captive-Aire System 5424 ND-2

Hood #4: Griddle Hood Line Captive-Aire System 5424 ND-2

Hood #5: Grill Hood Captive-Aire System 6024 ND-2

Building 202 – (3) Fans Brand: Model:

Fan #1: Oven Fan Captive-Aire System DU180HFA

Fan #2: Griddle Fan Captive-Aire System NCA24FA

Fan #3: Grill Fan Captive-Aire System DU180HFA

1. The following information is requested in response to this SSN:

General Company Information: _______________________________________ Name of Company: ________________________________________________ Address: ________________________________________________________ Point of Contact: __________________________________________________ Phone Number: ___________________________________________________ Email Address: ____________________________________________________ Company Website (if available): _______________________________________ SAM Unique Entity Identifier Number: __________________________________ Commercial & Government Entity (CAGE) Number: _______________________

2. Business Type (Socio-economic status as it relates to 561790). Please ensure the System for Award Management (SAM – sam.gov) indicates this NAICS code if you are interested in the requirement. Please put a check mark or X next to the type of business you are below:

a) Large

b) 8(a)

c) HubZone

d) Small Business

e) Small Disadvantaged Business

f) Woman Owned Small Business

g) Service-Disabled Veteran Owned Small Business

h) Veteran Owned Small Business

***Note: All Veteran Owned Businesses must be registered in SBA Veteran Small Business Certification (VetCert) at Veteran Small Business Certification (sba.gov) to be considered a Veteran Owned Business. Socioeconomic status (whether Service Disable Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VSOB), Hubzone, 8(a), Woman Owned, Small Disadvantaged, etc.).

If small, does your firm qualify as a small, emerging business, or small disadvantaged business? For all small businesses, to include SDVOSB and VOSB at least fifty (50) percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern.

If disadvantaged, specify under which disadvantaged group and if your firm is certified under Section 8(a) of the Small Business Act. ***

3. Is this product available under a federal supply schedule (GSA)? If yes, please provide the contract number.

4. How long has your company provided these products and/or services?

5. Does your company directly provide this product?

6. Provide information for any current or past VA contracts for these products and/or services.

7. Proposed NAICS code (if different from above) Proposed PSC code (if different from above.

All responses to this Sources Sought Notice should be emailed to Carmyn.Williams@va.gov.

All responses are due by noon on Monday, 18 August 2025.