36C25625Q1269.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Overton Brooks VA Medical Center (90C) 510 East Stoner Avenue Shreveport LA 71101

POINT OF CONTACT*

CO

Tiffany Conner Tiffany.Conner@va.gov

(318) 990-4064

PLACE OF PERFORMANCE

2002 Holcombe Boulevard

Houston TX

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

SOURCES SOUGHT SYNOPSIS

DESCRIPTION: This "Sources Sought Synopsis" shall be used to determine the availability of potential sources having the skills and capabilities necessary to perform/provide EWH Massage Therapist (on-site) for the Michael E. Debakey VA Medical Center located at 2002 Holcombe Boulevard Houston, TX 77030, and associated Clinics. All interested vendors are invited to provide information to contribute to this market survey/sources sought synopsis including commercial market information. This is not a solicitation announcement. This is a Sources Sought Synopsis only. Provide only the requested information below.

All qualified sources and their size classification, The Network Contracting Offiincluding6 is seeking preferably Service-Disabled Veteran Owned Small Businesses, Veterans Owned Small Businesses, or Small Businesses (but will accept other than small business for market research purposes), capable of providing Service relative to NAICS 621111 PSC Q999. Responses to this synopsis will be used by the Government to make appropriate acquisition decisions. After reviewing the responses to this sources sought synopsis, a solicitation announcement may be published on GSA eBUY or Contract Opportunities website. Responses to this sources sought synopsis are not considered adequate responses to the solicitation announcement. All interested offerors must respond to the solicitation announcement in addition to responding to this sources sought announcement.

Please demonstrate the contractor's ability to perform services of this nature as the course of its daily business operations. Services shall be performed in accordance with industry standards and practices by qualified personnel.

Responses must be emailed to tiffany.conner@va.gov no later than 10:00 AM CST, Aug 12, 2025. Your response should include both the STATEMENT OF CABABILITY, BUSINESS SIZE, SOCIOECONOMIC STATUS AND GSA CONTRACT information as explained below. Please place "Attention: Massage Therapist ", in the subject line of your email. This notice is to assist the VA in determining sources only. A solicitation is not currently available; therefore, DO NOT REQUEST A COPY OF A SOLICITATION THAT DOES NOT EXISTS. If a solicitation is issued it will be announced later, and all interested parties shall respond to that solicitation announcement separately from the responses to this announcement.

Required: Labor and Materials to provide Massage Therapist to perform on-site chair massage services. See attached SOW

REQUESTED INFORMATION: (1) STATEMENT OF CABABILITY:

(1) Submit a brief [five (5) pages or less] capability statement explaining your capability to perform commercial and industrial machinery repair and maintenance services.

Include the number of qualified personnel need to accomplish this service.

Include experience in performing these services for the VA, other Government (Federal or State) agency, or for a private medical facility.

Include the UIE number of your firm.

State whether your firm is registered with the System for Award Management (SAM) at Sam.gov and/or SBA.gov If not, please NOTE: any future solicitation can only be awarded to a contractor who is registered in the System for Award Management (SAM). To receive an award based on SDVOSB or VOSB status you must be registered in the SBA Vet Registry.

SPECIFIED REQUIREMENT: The contractor shall communicate its capabilities to accomplish the following: EWH Massage Therapist" (SEE ATTACHED SOW) for detailed information.

Statement of Work Chair Massage Services for Employee Well-Being Background Studies have shown that 15-20 minute chair massages at work can reduce employee stress, anxiety, and depression; relieve muscle pain and tension; decrease the duration and intensity of headaches; lower blood pressure; increase immune function; prevent repetitive stress injuries; and increase focus, energy, and mental clarity. Other VA facilities have contracted with a corporate massage vendor for several years to provide chair massages for employee well-being. Those programs have been well-received by staff and have been successful in reducing subjective stress and pain scores.

Scope The contractor shall provide on-site chair massage services to employees at the Michael E. Bakey VA Medical Center and its Community-Based Outpatient Clinics (CBOCs) and other off-site locations on a regular basis:

· Monthly basis for the main facility: Michael E. Debakey VA Medical Center (12 total events)

· Quarterly basis for the main facility during after hours (i.e. between 7pm-7am) (4 total events)

· One event for the following CBOCs: Sugar Land, Richmond, Galveston, Texas City, Lake Jackson, Humble (only 1 massage therapist for 4 hours at these clinics) (6 total events)

· Two events for the following CBOCs: Katy, Tomball, Conroe, Lufkin, Beaumont (10 total events)

· Four additional sessions during the performance period for special events

· 4 hours, 10 therapists

· TOTAL: 32 events and 4 special events (36 events total)

Requirements/Tasks

· Two massage therapists on-site for an average of four (4) hours per day (26 Total sessions, 15 minute each session)

· One massage therapist on-site for an average for four (4) hours per day (16 Total sessions, 15 minute each) for the events at the following CBOCs: Sugar Land, Richmond, Galveston, Texas City, Lake Jackson, Humble (6 Total events)

· For special events: 10 therapists for 4 hours

· Contractor/Massage Therapist must bring massage chair and any other needed equipment and supplies, which may include music, supplies, disposable face cradle covers, and cleaning supplies.

· Therapists must be licensed and insured and have submitted to a criminal background check.

· Therapists must follow COVID-19 infection control protocols as defined by public health regulations and medical center policy at the time of service.

· Massages will be performed with client fully clothed.

· Massages will be 10-15 minutes each in duration, not including cleaning.

· The hours that services are performed vary from week to week to make chair massage available to employees on all shifts. Standard business hours and/or after hours included.

· Contractor must have at least five years’ experience providing chair massage services and experience must be of similar size and scope to the current requirement need.

Place of Performance Massages will be performed at the following facilities:

· Michael E. DeBakey VA Medical Center (main facility): 2002 Holcombe Blvd, Houston, TX 77030

· Beaumont VA Clinic: 3420 Veterans Circle, Beaumont, TX 77707

· Charles Wilson Department of Veterans Affairs Outpatient Clinic: 2206 North John Redditt Drive, Lufkin, TX 75904-1776

· Conroe VA Clinic: 690 South Loop 336 West, Suite 300, Conroe, TX 77304-3320

· Galveston County VA Clinic: 3828 Avenue N, Galveston, TX 77550-6614

· Katy VA Clinic: 750 Westgreen Boulevard, Westgreen Professional Building, Katy, TX 77450-2799

· Kingwood (Humble) VA Clinic: 1485 FM 1960 Bypass Road East, Humble Medical Plaza, Suite 340, Humble, TX 77338-3965

· Lake Jackson VA Clinic: 208 South Oak Drive, Suite 700, Lake Jackson, TX 77566-5789

· Richmond VA Clinic: 22001 Southwest Freeway, Suite 200, Richmond, TX 77469-7002

· Sugar Land VA Clinic: 1327 Lake Pointe Parkway, Suite 515, Sugar Land, TX 77478-4095

· Texas City VA Clinic: 9300 Emmett F. Lowery Expressway, Suite 206, Texas City, TX 77591-2134

· Tomball VA Clinic: 1200 West Main Street, Tomball, TX 77375-5522

TOUR OF DUTY:

The contractor shall arrive 10-15 minutes before scheduled sessions. Contractor will be notified and required to have back-up plan to provide needed staff in the event of a no-show. A no-show is defined as the contract employee not being in place at the scheduled start time. The scheduling, tracking and compensation of personnel in accordance with State or Federal Law is the sole responsibility of the Contractor.

Services shall be performed between the hours of 8:00 AM and 4:30pm CT on weekdays at the main hospital and outpatient clinic locations, and four sessions after hours for late shift staff between 5pm-7am CT.

Any scheduled work at the Government site shall not take place on Federal holidays unless directed by the Contracting Officer (CO). VA follows all Federal holidays that are set by law (USC Title 5 Section 6103). Holidays include:

In addition to the days designated as holidays, the Government observes the following days:

1. Any other day designated by Executive Order;

2. Any other day designated by the President’s Proclamation; and

3. Any other day designated by Federal Statute.

TERM OF THE CONTRACT:

The performance period will be for 12 months from the effective date of award

Security The C&A requirements do not apply, and a Security Accreditation Package is not required.

Sources Sought Notice