36C25625Q1242 0002.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 598-25-4-520-0080

NONE

Department of Veterans Affairs Veterans Health Administration Network Contracting Office 16 15 S. Pear Orchard Rd.

Ridgeland

MS

39157 Same as block 6

To all Offerors/Bidders

36C25625Q1242

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 09-18-2025 5pm CDT The purpose of this amendment is to post questions and answers and extend the due date.

A. To allow sufficient time for vendors to examine attached questions and answers the due date for all quotes is now September 18, 5PM CST.

B. All other terms and conditions remain unchanged.

Joseph L Warren Contracting Officer

NCO1616L2-78432

Q1. Could you clarify whether this experience is intended to be based on real-life filming (with actors or characters captured in scenes) or a digitally created simulation (similar to a video game)? From there, should this be designed as a true 360° experience (e.g., 360° video or photographs i.e. Users can ‘look around’) or will this be developed as another type of virtual simulation? We plan to use a digitally created simulation. We want a true 360 degree experience where the caregiver can navigate the rooms in rooms of a home caring for a family member experiencing dementia. They will be able to make choices throughout the experience.

Q2. Should the experience be linear/on-rails (with a defined beginning and end), or do you envision it as interactive, allowing participants to click hotspots, explore, or change outcomes? The experience will not be linear. The story line changes depending on the caregiver choices.

Q3. The RFP mentions an interactive character. Could you clarify what level of interactivity is intended? For example:

· Simple menus or text prompts

· Passive “fly on the wall” observation the user “watches” (this can be a very powerful approach when used correctly)

· More advanced game-like interactivity The goal is for an interactive game for the caregiver. They will make selections on how to handle situations like seeing their family member with dementia become agitated based on scenarios. We hope to have various scenarios taken from actual caregivers to create a storyboard with selections (eating, bathing, dressing, etc).

Q4. Do you have a target run time in mind for the experience (e.g., 2 minutes, 10 minutes, 20 minutes), or should this be determined during the creative process? This will be finalized with the creative process. We are looking at 3 potential scenarios no more than 30 minutes total time.

Q5. How many components or story segments are expected? Is this a single continuous experience, or multiple shorter modules? Can you provide any more information regarding the scenario(s). Based on your expertise it can either be 3 stories built as one story (max 30 min) or 3 separate scenarios (10 minutes or less each). See above regarding storyboard experiences (eating, bathing, dressing). We have interviewed 5 caregivers and would like to use their stories.

Q6. The RFP refers to an “application.” How do you foresee the final experience being delivered? For example:

· Web-based experience

· VR application

· Desktop application

· Other delivery method Q7. The RFP references both VR and web-based hosting. Can you clarify if you expect VR headset playback, browser-based playback (e.g., Chrome or Safari), or downloadable applications of some kind? This will be a web-based virtual experience for caregivers of Veterans with dementia. We will not be using VR with this platform. The experience does not need to be downloadable. We will use other testing to see how the virtual experience impacts caregivers.

Q8. The RFP states that Agitation 360 will be deployed to a web server with no ongoing or recurring fees. Since all websites require some form of hosting and maintenance, how do you envision this being handled? We can work with the Veterans Affairs OIT regarding the hosting and maintenance. We also have a VA Innovations team ready to assist.

Q9. If a clear distribution methodology is not yet defined, would you be interested in our support to explore and recommend the best approach? We can provide guidance across platform research, delivery formats, hardware acquisition (e.g., VR headsets), and staff training. We would be interested In learning more regarding your recommendations for the best approach.

Q10. The RFP states: “The vendor must have the ability to perform highly multi-disciplinary research towards the design, development, and deployment of applied research products to be utilized outside the research community and integrated into industrial workflows.”

Could you clarify what is specifically meant by this requirement and how it applies to the Agitation 360 project? Our team would like assistance to create a storyboard (3 scenarios) based on qualitative interviews with caregivers. We need assistance with developing the online platform (web-based experience) to test with our caregivers.

Q11. Could you share if there is a budget or budget range identified for this project? Understanding available resources can help us determine the best path forward, as the experience could be developed in multiple ways, each requiring different levels of investment.

Since this Is a service type requirement, It Is not permissible to release this Information.