36C25625Q1020.docx

SUBJECT*

Special Notice 6-12 Jun 25 MiPACS Annual Maintenance and Support Renewal -MEDICOR IMAGING - MiPacs Support

GENERAL INFORMATION

Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

POINT OF CONTACT*

Contract Specialist Rhonda Gibson rhonda.gibson2@va.gov 7132908184

ADDITIONAL INFORMATION

DESCRIPTION

NOTICE OF INTENT TO AWARD SOLE SOURCE

I. The Network Contracting Office (NCO) 16, located at Galleria Financial Center, 5075 Westheimer Rd, Ste 750, Houston, TX 77030, intends to solicit and award a Sole Source, Firm-Fixed-Price to one Small Business (SB) source, LEAD TECHNOLOGIES, INC Located at 1927 South Tryon Street 200, Charlotte, NC 28203-4911. This will be for South Central VA – Alexandria, LA, 2495 Shreveport HWY, Pineville, LA 71360. LEAD TECHNOLOGIES, INC is the Original Equipment Manufacturer (OEM) for the government equipment.

MiPACS Annual Maintenance and Support Renewal

II. The North American Industry Classification (NAICS) code for this acquisition is 541511, Custom Computer Programming Services. The size standard is $34.0 Mil.

III. This purchase will be made under the authority of 41 U.S.C. § 1901 and is implemented in accordance with Federal Acquisition Regulation (FAR) 13.106-1(b)(2), for restricting competition since only one responsible source is available.

IV. The estimated award date is June 23, 2025.

V. Please note, this is not a request for competitive quotes/proposals and is being posted for informational purposes only. Telephone inquiries will not be accepted. If no responses are received, the Contracting Office will proceed with the sole source negotiation with. LEAD TECHNOLOGIES, INC. Interested contractors shall provide the following information as an attachment to your response:

1. Identify any other companies owned (wholly or in-part) by the owners of this business who provide goods or services under the same or a related NAICS codes. Contractors shall provide their point(s) of contact name, address, telephone number, and email address, and the company's business size, and SAM Unique Entity Identification Number.

2. Is your company a small business, SDBs, HUBZone, or 8A concern? Please provide proof of qualifications. Is your company considered small under the NAICS code: 541511?

3. Do you plan on responding to a solicitation for this requirement with a Joint Venture utilizing multiple owned companies as majority or non-majority owner? Yes ___No ___ If yes, please identify which companies you are considering a Joint Venture and the ownership of each company.

4. Do you have an existing BPA’s, GSA or VA, Federal Supply Schedule contract to procure the product being requested, please include the contract details in your response.

5. Do you (Contractor) manufacture the product itself or a distributor of the items being researched above?

6. Are you an authorized distributor/reseller? Provide evidence from original equipment manufacturer (OEM).

7. Do you (Contractor) supply a product manufactured by another domestic small business, if it is a nonmanufacturer?

8. Do you (Contractor) supply the product of any sized manufacturer if SBA has granted a waiver to the nonmanufacturer rule?

9. Is your (Contractor) Buy American Certificate completed in SAM? Please provide evidence with response.

10. Is your (Contractor) Trade Agreement Certificate completed in SAM? Please provide evidence with response.

11. Information for the product being requested, is it manufactured outside the US-Domestic non-available?

12. Information for the product being requested, is it a foreign manufactured end product under the trade agreement?

13. What is your schedule of delivery after receipt of order for the product?

VI. Interested parties shall identify their interests and capability in response to this notice within Ten calendar days of the publication of this notice. Any response to this notice shall show clear and convincing evidence that competition would be advantageous to the Government.

VII. Questions regarding this notice should be sent to Contracting Specialist Rhonda Gibson no later than June 10, 2025, by 10:00am (CST) at rhond.gibson2@va.gov. Please fill out all questions.

See attached Draft SOW

Special Notice Special Notice

Special Notice

STATEMENT OF WORK (SOW)

2495 Shreveport Highway Pineville LA 71360-4044

1. Contract Title: Quarterly MIPACS Maintenance and Support Dental Solution

2. Background: The Alexandria Department of Veterans Affairs Medical Center located at 2495 Shreveport Hwy 71, Pineville, Louisiana 71360, utilizes a Picture Archiving and Communication System (PACS) in the Dental Department. Medicor Imaging Picture Archiving and Communication System (MiPACS) Dental Enterprise Solution is the software used at the Alexandria VA Medical Center Dental Department. MiPACS Dental Enterprise Solution is used to acquire, store, and view digital dental images. MIPACS works to bring all image capturing devices together no matter what type of capture hardware is being used. Due to the lack of MIPACS trained VA employees, it is necessary to utilize over the phone technical assistance as needed. The Contract shall be a base plus with four option years.

3. Scope: The contractor shall provide all the management, tools, supplies, equipment and labor necessary for providing technical support for MIPACS Dental Enterprise Solution. The contractor shall provide support services to the dental digital image sensors and Medicor Imaging Picture Archiving and Communication System (MiPACS) Dental Enterprise Solution, a centralized multi-clinic platform for Alexandria Department of Veterans Affairs Medical Center. Technical support shall include support for 16 computer workstations and three computer servers. The dental digital image sensors and MiPACs centralized solution must be maintained to meet all specific requirements and tasks described in this statement of work including software, configuration, conversion/migration of existing dental images, installation, training, and support.

Technical support shall be provided during normal business hours, 8 a.m. to 5 p.m. Monday thru Friday. Technical support shall also include any software updates and/or modifications. All applicable state and federal laws and regulations must be followed.

4. Specification/Characteristics:

The IT Biomedical Department personnel will act as the first responder to establish the severity of the failure. The Biomedical Department will then notify the contractor’s Customer Service Dispatch Office to initiate a service call. The contractor shall respond by phone within 2 hours.

The Vendor shall support the MIPAC software for dental image capture, storage, and centralized access to all images.

MiPACS Maintenance and Support Service:

· Integration with VistA Imaging

· Integration with VistA Modality Worklist

· Functions even when the network is down

· 100% DICOM and HIPPA compliant

· Supports multiple clinics

· Support for all sensor, pan, camera, CBCT brands

· Centralize imaging VISN-wide or regionally

· The only imaging software integrated with Dental Record Manager Plus

· Approved in the One-VA Technical Reference Model

· A VistA Imaging approved DICOM modality interface

· Security, centralized management, PACS admin level

The Contactor shall provide

· All necessary software, viewers, interfaces, and licenses to operate the MiPACS system including pre-production testing and final implementation.

· Technical resources to support restoring the system to full operating capability in the event of an outage incident

· Support of all manufacturer- recommended preventive maintenance procedures,

· Image manipulation, enhancement, and analysis tools such as brightness, contrast, histogram adjustment, rotation, inversion, equalization, sharpening, noise reduction, zoom, etc.

5. Updates: The contractor is responsible for providing and installing manufacture designed and issued field modifications, safety corrections and revisions for correcting software deficiencies and/or updates.

6. Special Qualifications: All Contractor Technicians shall be trained and certified on MIPACS Dental Enterprise Solution.

7. PERIOD OF PERFORMANCE: Period of Performance shall be within thirty (30) days after contract is awarded. Working hours for this contract are between 6:00 pm to 4:30 am, Monday through Friday excluding weekends and federal holidays.

VA follows all Federal holidays that are sent by law (USC Title 5 Section 6103). The Government hereby provided notice, and Contractor hereby acknowledges receipt that Government personnel observe the listed days as holidays:

New Year’s Day January 1 Martin Luther King Jr.’s Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Juneteenth June 14 Independence Day July 4 Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25

This contract shall be for 1 base year followed by 4 option years for Equipment service.

Base Year: June 23, 2025, through June 23, 2026 Option Year 1: June 23, 2026, through June 23, 2027 Option Year 2: June 23, 2027, through June 23, 2028 Option Year 3: June 23, 2028, through June 23, 2029 Option Year 4: June 23, 2029, through June 23, 2030

8. When a holiday falls on a Sunday, the following Monday will be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed by the US government agencies.

In addition to the days designated as holidays, the Government observes the following days:

- Any other day designated by Executive Order

- Any other day designated by the President’s Proclamation; and

- Any other day designated by Federal Statute

9. LOCATION OF SERVICES

Alexandria VA Medical Center 2495 Shreveport Hwy Pineville, Louisiana 71360 POC: Randall Brossett Phone # 318-482-5009 Email: randall.brossett@va.gov

10. INVOICE AND PAYMENT

The invoice shall be properly prepared in accordance with FAR 52.212-4, contain sufficient details, and at a minimum, include the following details:

a. IFCAP Obligation Number

b. Contract Number

c. Description of the supply/service rendered

d. Billing period/date when the services were rendered and

e. Invoice number and date Payments will be made in accordance with the Prompt Payment Act out of the Government annual appropriated funds obligated in an order which will be issued after the contract is awarded.

Note: Invoices that are not in compliance with the aforementioned requirements under this paragraph will be rejected for payments and required to be resubmitted.

END OF STATEMENT

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