36C25625Q0585 RFI INS TELEBOXES.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* INS TELEBOXES

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 77056-5643

SOLICITATION NUMBER* 36C25625Q0585

RESPONSE DATE/TIME/ZONE 03-13-2025 3pm CENTRAL TIME, CHICAGO, USA

ARCHIVE 9 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 6515

NAICS CODE* 339999

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 16

5075 Westheimer Road, Suite 750

Houston TX 77056-5643

POINT OF CONTACT*

Contract Specialist

Quentin Chew

Quentin.Chew@va.gov

(713) 791-1414

PLACE OF PERFORMANCE

ADDRESS Michael E DeBakey VA Medical Center

2002 Holocombe BLVD

Houston Tx

POSTAL CODE 77030

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov

URL DESCRIPTION Department of Veterans Affairs

AGENCY CONTACT’S EMAIL ADDRESS Quentin.Chew@va.gov

EMAIL DESCRIPTION 36C25625Q0585 RFI INS TELEBOXES

DESCRIPTION

This is a Sources Sought Notice / request for information (RFI) only. The purpose of this RFI is to identify potential sources which will aid in defining the procurement strategy for example, set-aside, sole source, unrestricted for a solicitation that Department of Veterans Affairs (VA) intends to post in the near future.

The Michael E. DeBakey VA Medical Center (MEDVAMC), 2002 Holcombe Boulevard, Houston, Texas 77030 has a requirement for Magnet Consultation.

Please review the attached document(s) for more details on this requirement.

See attached document(s):

36C25625Q0585

1 ARIATELE TELEMETRY TRANSMITTER/96281 50

2 OPTION B,ECG TRANSMITTER WITH DISPLAY/96281-B 50

3 OPTION 05,Q BAND TRANSMISSION/96281-05 50

4 OPTION W,WIDE BAND/96281-W 50

5 OPTION J,5 ELECTRODES,AHA/AAMI CODE/96281-J 50

6 INTERACTIVE ELEARNING BUNDLE/999-0503-27 1

7 ELEARNING UPGRADE INCLUDING SCORM FILES/999-0503-30 1

8 ECG combiner adapter, Aria Telemetry, 96281,AAMI/700-0008-88 50 9 ECG combiner lead wire set, 5L, multi-pinch, AAMI, 74cm/29in/ 700-0006-37 50

10 CD-ROM, Manual, Ops, 96281, ariaTele/084-2201-01 1 11 AriaTele Service Manual, CD-ROM/084-2202-01 1

12 ARIATELE TELEMETRY TRANSMITTER/96281 50

13 OPTION B,ECG TRANSMITTER WITH DISPLAY/96281-B 50

14 OPTION 09,T&V BAND TRANSMISSION/96281-09 50

15 OPTION W,WIDE BAND/96281-W 50

16 OPTION J,5 ELECTRODES,AHA/AAMI CODE/96281-J 50

17 ECG combiner adapter, Aria Telemetry, 96281, AAMI/700-0008-88 50 18 ECG combiner lead wire set, 5L, multi-pinch, AAMI, 74cm/29in/ 700-0006-37 50 19 CD-ROM, Manual, Ops, 96281, ariaTele/084-2201-01 1

Title: INS TELEBOXES NO SOLICITATION EXISTS AT THIS TIME. Please provide the information you deem relevant in order to respond to the specific inquiries of the RFI.

Information provided will be used solely by MEDVAMC as “Market Research” and will not be released outside of the MEDVAMC Purchasing and Contracting Team.

RFI responses are due by 3p.m. Central Standard Time (CST) on March 13, 2025; size is limited to 8.5 x 11 inches, 12-point font, with 1-inch margins in Microsoft Word or Adobe Acrobat format and virus checked prior to submission via email to Jeneice Matthews, Quentin.Chew@va.gov.

The subject line shall read: 36C25625Q0585 RFI INS TELEBOXES mailto:Quentin.Chew@va.gov

36C25625Q0585 1

INTRODUCTION

This is a Sources Sought Notice / request for information (RFI) only. The purpose of this RFI is to identify potential sources which will aid in defining the procurement strategy for example, set-aside, sole source, unrestricted for a solicitation that Department of Veterans Affairs (VA) intends to post in the near future.

The Michael E. DeBakey VA Medical Center (MEDVAMC), 2002 Holcombe Boulevard, Houston, Texas 77030 has a requirement for INS TELEBOXES.

Please review the attached document(s) for more details on this requirement.

See attached document(s):

36C25625Q0583

THIS IS NOT A SOLICITATION. The Department of Veterans Affairs (VA), Network Contract Office 16 in Houston, Texas is issuing this Request for Information (Source Sought). This RFI is issued solely for information and planning purposes only and does not constitute a solicitation; therefore, do not submit a quote. There is no obligation for the Government to acquire any products or services described in this RFI. No funds have been authorized, appropriated, or received for this effort. The information provided may be used by the Department of Veterans Affairs (VA), MEDVAMC in Houston, Texas in developing its acquisition strategy and to revise the Statement of Work (SOW). Interested parties are responsible for adequately marking proprietary, restricted or competition sensitive information contained in their response. Only electronic responses to this RFI will be accepted. The Government will not pay for any time expended or information submitted in response to this RFI. Eligibility in participating in a future acquisition does not depend upon a response to this notice.

TITLE: INS TELEBOXES

The Michael E. DeBakey VA Medical Center (MEDVAMC) at 2002 Holcombe Boulevard, Houston, TX 77030 has a requirement for INS TELEBOXES. See items listed below.

Item

No.

Item /Description of Supplies/Equipment Qty

1. 96281 ARIATELE TELEMETRY TRANSMITTER 50-EA

2. 96281-B OPTION B,ECG TRANSMITTER WITH DISPLAY 50-EA

3. 96281-05 OPTION 05,Q BAND TRANSMISSION 50-EA

4. 96281-W OPTION W,WIDE BAND 50-EA

5. 96281-J OPTION J,5 ELECTRODES,AHA/AAMI CODE 50-EA

6. 999-0503-27 INTERACTIVE ELEARNING BUNDLE 1-EA

7. 999-0503-30 ELEARNING UPGRADE INCLUDING SCORM FILE 1-EA

8. 700-0008-88 ECG combiner adapter, Aria Telemetry, 96281, AAMI 50-EA

9. 700-0006-37 ECG combiner lead wire set, 5L, multi-pinch, AAMI, 74cm/29 in** 50-EA

10. 084-2201-01 CD-ROM, Manual, Ops, 96281, ariaTele 1-EA

11. 084-2202-01 AriaTele Service Manual, CD-ROM 1-EA

12. 96281 ARIATELE TELEMETRY TRANSMITTER 50-EA

13. 96281-B OPTION B,ECG TRANSMITTER WITH DISPLAY 50-EA

14. 96281-09 OPTION 09,T&V BAND TRANSMISSION 50-EA

15. 96281-W OPTION W,WIDE BAND 50-EA

16. 96281-J OPTION J,5 ELECTRODES,AHA/AAMI CODE 50-EA

17. 700-0008-88 ECG combiner adapter, Aria Telemetry, 96281, AAMI 50-EA

18. 700-0006-37 ECG combiner lead wire set, 5L, multi-pinch, AAMI, 74cm/29 in** 50-EA

36C25625Q0585 2

19. 084-2201-01 CD-ROM, Manual, Ops, 96281, ariaTele 1-EA

20 084-2202-01 AriaTele Service Manual, CD-ROM 1-EA

21 999-9999-42 Depot Support Plan. Unit price is per year. Monitoring Products only. 4-EA

22 999-9999-42 Depot Support Plan. Unit price is per year. Monitoring Products only. 4-EA

NAICS The anticipated Small Business Administration (SBA) size standard for the North American Industry Classification System (NAICS) code is 339999, Administrative Management and General Management Consulting Services with a size standard of 550 employees.

QUESTIONS AND CRITICAL CONSIDERATIONS FOR INTERESTED CONTRACTORS

Responses are solely treated as information for the Government to consider. Direct or Indirect costs incurred in response to this RFI are at the expense of the vendor, not the Government. In accordance with the Federal Acquisition Regulations, responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Any contract that may be awarded will not be based on information received or derived from this RFI, but rather on the outcome of a subsequent competitive process.

It is requested that all vendors interested in participating in this effort note their interest by responding to the areas identified in the “Company Details" and "Capabilities Statement” sections below.

COMPANY DETAILS

The page limit for responses to this section is two pages.

1. Provide company point(s) of contact information (name, email address, address, telephone, and fax numbers).

2. Identify if your company are any of the following business concern statuses (include all that apply): Small Business (SB); Certified Small Business Administration (SBA) 8(a) firm; Small

Disadvantaged Business (SDB); Service-Disabled, Veteran-Owned Small Business (SDVOSB);

Veteran-Owned Small Business (VOSB); Economically Disadvantage Women-Owned Small

Business (EDWOSB); Woman-Owned Small Business (WOSB); Historically Underutilized

Business Zone (HubZone) Small Business; Large Business

3. Provide contracting vehicles your company holds, such as GSA schedules.

CAPABILITIES STATEMENT

The page limit for responses to this section is five pages.

1. Provide an overview of your firm’s capabilities to fulfill the requirements of the SOW, to include organizational and staff capability and experience.

2. Provide a brief narrative summary of your technical approach to meet VA’s high-level requirements in the attached draft SOW.

3. Provide an example of your capabilities to provide Consultative Services for INS TELEBOXES Accessories Preparation, review and editing.

36C25625Q0585 3

4. Describe your experience and personnel who meet the qualifications listed in the attached SOW (Draft).

5. Provide up to three (3) contracts that your company has performed for the same or similar requirement and of comparable size, complexity and scope. Describe scope and similarities and differences as pertinent. Identify specific tools and platforms used. Please be specific and provide a complete reference to include: a) contract number, b) contract title, c) description, d) period of performance, and e) award amount; as well as identify whether you performed as a prime contractor, sub-contractor, teaming partner, or as a project manager.

RESPONSE SUBMISSION

Please submit responses to Quentin Chew, Contracting Officer via email at Quentin.Chew@va.gov on March 13th 26, 2024, 3:00 p.m. Central Standard Time (CST). VA reserves the right to not reply to any emails, responses, and/or materials submitted.

Respectfully, Quentin Chew Contracting Officer Commercial Acquisitions Team -Houston

• Department of Veterans Affairs • Network Contracting Office (NCO) 16

• Galleria Financial Center • 5075 Westheimer Rd., Ste. 750 • Houston, TX 77056

(713) 791-1414, Quentin.Chew@va.gov

STATEMENT OF WORK EMERGENCY REQUEST

Inpatient Nursing Service- OCL

Michael E. DeBakey VAMC

SEPG/EER # 476142

1. Objective: The Michael E. DeBakey Veterans Affairs Medical Center (MEDVAMC)

Inpatient Nursing Service is procuring 50 telemetry boxes to address a critical shortage in patient monitoring equipment. This acquisition aims to ensure sufficient monitoring capacity, improve patient safety, and enhance the quality of care for high-risk patients requiring critical monitoring.

2. Manufacturer Information:

Manufacturer: Spacelabs Healthcare

Product: AriaTele Telemetry Transmitter (Model 96281)

Address: 35301 SE Center Street, Snoqualmie, WA 98065

Phone: +1 425 396 3300

Website: www.spacelabshealthcare.com

Distributor: The Janz Corporation

Address: 275 Outerbelt Street, Columbus, OH 43213-1529

Phone: +1 614 759 7700

DUNS: 103534595

CAGE Code: 55CB9

3. Background: The limited availability of telemetry boxes has hindered the ability to provide continuous and real-time monitoring for high-risk patients at MEDVAMC. This shortage has caused delays and operational inefficiencies in patient care, creating a pressing need to procure additional telemetry equipment to support healthcare teams and improve outcomes.

4. Scope and Methodology: The contractor shall furnish all materials, parts, equipment, tools, validation services, quality controls, and training necessary for the provision and installation of telemetry equipment, including the Spacelabs AriaTele Telemetry

Transmitters (Model 96281), at the Michael E. DeBakey VA Medical Center, 2002

Holcombe Blvd, Houston, Texas 77030. This procurement will be a Name Brand, Make, Model, and Manufacturer request to ensure compatibility with existing systems.

All equipment must be brand new and delivered in accordance with the highest standards of quality and performance. The contractor's responsibilities include, but are not limited to:

a.) Specified Products/Equipment: Supplying telemetry equipment that meets the required specifications, including ECG transmitters with display, wideband transmission options, and AHA/AAMI standard electrodes.

Draf t http://www.spacelabshealthcare.com/ b.) Installation and Setup: Complete installation and configuration of the telemetry equipment to ensure seamless integration with the facility's existing monitoring systems, including the Spacelabs Xhibit Central Station.

c.) Validation and Quality Controls: Conducting all necessary validation and quality checks to ensure proper functionality and compliance with relevant medical and technical standards.

d.) Training: Providing comprehensive training for clinical and technical staff on the use, maintenance, and troubleshooting of the installed telemetry systems.

The contract price shall be firm-fixed and all-inclusive, covering the specified products/equipment, installation, setup/configuration, validation, quality controls, and training. All work shall be completed in a professional and first-class manner to ensure the highest level of patient care and safety.

5. Requirements: The Michael E. DeBakey VA Medical Center (MEDVAMC) shall acquire telemetry equipment that meets the following specifications and key features.

These items will ensure the provision of high-quality, continuous patient monitoring, integrated with existing systems:

1. Telemetry Equipment

• Model: Spacelavs AriaTele Telemetry Transmitter (Catalogue

#96281-B) with ECG display.

• Quantity: 50 units.

2. Key Features

• Must provide options for ECG monitoring with an integrated display for real-time waveform analysis.

• Must be capable of wideband transmission for compatibility with

Spacelabs Xhibit Central Station.

• Must utilize 5-electrode systems adhering to AHA/AAMI standards.

• Must include automatic calibration for accuracy in readings.

• Must have a user-friendly interface with color display for intuitive operation.

• Must support programmable settings for individual patient parameters.

• Must offer a closed sampling system for secure and contamination-free data collection.

• Must include real-time alerts for signal strength, battery status, and lead placement.

3. Specifications

• Must provide options for ECG monitoring with an integrated display for real-time waveform analysis.

• Must be capable of wideband transmission for compatibility with

Spacelabs Xhibit Central Station.

• Must utilize 5-electrode systems adhering to AHA/AAMI standards.

• Must include automatic calibration for accuracy in readings.

• Must have a user-friendly interface with color display for intuitive operation.

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• Must support programmable settings for individual patient parameters.

• Must offer a closed sampling system for secure and contamination-free data collection.

• Must include real-time alerts for signal strength, battery status, and lead placement.

4. Additional Features

• Training materials and support for clinical and technical staff, including hands-on demonstrations and eLearning bundles.

• All telemetry transmitters must include auto start, auto shut down, and auto calibration functions.

• Devices must integrate with the Spacelabs Xhibit Central Station to support up to 48 patients simultaneously.

All telemetry equipment must be brand new and include comprehensive documentation, including operation and service manuals. The contractor shall ensure timely delivery, installation, validation, and training to maintain the highest standards of patient care and operational efficiency.

6. Information Systems Officer, Information Protection: The Contractor will not have access to VA Desktop computers, nor will they have access to online resources belonging to the government while conducting services. If removal of equipment from the VA is required, any memory storage devices, such as hard drives, solid state drives and non-volatile memory units will remain in VA control and will not be removed from VA custody.

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