36C25625Q0583 RFI TrillaMed Aesculap Accessories.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* TrillaMed Aesculap Accessories

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 77056-5643

SOLICITATION NUMBER* 36C25625Q0583

RESPONSE DATE/TIME/ZONE 03-12-2025 3pm CENTRAL TIME, CHICAGO, USA

ARCHIVE 9 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 6515

NAICS CODE* 339113

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 16 Galleria Financial Center 5075 Westheimer Road, Suite 750 Houston TX 77056-5643

POINT OF CONTACT*

Contract Specialist Quentin Chew Quentin.Chew@va.gov

(713) 791-1414

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs Michael E. DeBakey VA Medical Center 2002 Holcombe Blvd.

Houston, Texas 77030-4211 USA

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov URL DESCRIPTION Department of Veterans Affairs AGENCY CONTACT’S EMAIL ADDRESS Quentin.Chew@va.gov EMAIL DESCRIPTION 36C25625Q0583 TrillaMed Aesculap Accessories

DESCRIPTION

This is a Sources Sought Notice / request for information (RFI) only. The purpose of this RFI is to identify potential sources which will aid in defining the procurement strategy for example, set-aside, sole source, unrestricted for a solicitation that Department of Veterans Affairs (VA) intends to post in the near future.

The Michael E. DeBakey VA Medical Center (MEDVAMC), 2002 Holcombe Boulevard, Houston, Texas 77030 has a requirement for TrillaMed Aesculap Accessories.

Please review the attached document(s) for more details on this requirement.

See attached document(s):

36C25625Q0583

Title: TrillaMed Aesculap Accessories

NO SOLICITATION EXISTS AT THIS TIME. Please provide the information you deem relevant in order to respond to the specific inquiries of the RFI.

Information provided will be used solely by MEDVAMC as “Market Research” and will not be released outside of the MEDVAMC Purchasing and Contracting Team.

RFI responses are due by 3p.m. Central Standard Time (CST) on March 12, 2025; size is limited to 8.5 x 11 inches, 12-point font, with 1-inch margins in Microsoft Word or Adobe Acrobat format and virus checked prior to submission via email to Quentin Chew, Quentin.Chew@va.gov.

The subject line shall read: 36C25625Q0583 RFI TrillaMed Aesculap Accessories mailto:Quentin.Chew@va.gov

36C25625Q0583 1

INTRODUCTION

This is a Sources Sought Notice / request for information (RFI) only. The purpose of this RFI is to identify potential sources which will aid in defining the procurement strategy for example, set-aside, sole source, unrestricted for a solicitation that Department of Veterans Affairs (VA) intends to post in the near future.

The Michael E. DeBakey VA Medical Center (MEDVAMC), 2002 Holcombe Boulevard, Houston, Texas 77030 has a requirement for TrillaMed Aesculap Accessories.

Please review the attached document(s) for more details on this requirement.

See attached document(s):

36C25625Q0583

THIS IS NOT A SOLICITATION. The Department of Veterans Affairs (VA), Network Contract Office 16 in Houston, Texas is issuing this Request for Information (Source Sought). This RFI is issued solely for information and planning purposes only and does not constitute a solicitation; therefore, do not submit a quote. There is no obligation for the Government to acquire any products or services described in this RFI. No funds have been authorized, appropriated, or received for this effort. The information provided may be used by the Department of Veterans Affairs (VA), MEDVAMC in Houston, Texas in developing its acquisition strategy and to revise the Statement of Work (SOW). Interested parties are responsible for adequately marking proprietary, restricted or competition sensitive information contained in their response. Only electronic responses to this RFI will be accepted. The Government will not pay for any time expended or information submitted in response to this RFI. Eligibility in participating in a future acquisition does not depend upon a response to this notice.

TITLE: TrillaMed Aesculap Accessories

The Michael E. DeBakey VA Medical Center (MEDVAMC) at 2002 Holcombe Boulevard, Houston, TX 77030 has a requirement for TrillaMed Aesculap Accessories. See items listed below.

Item

No.

Item /Description of Supplies/Equipment Qty

1. SILICONE CUSHIONING PAD 3/4 SIZE 6-EA

2. Silicon mat for 1/1 basket 58-

EA

3. Silicon mat for 1/2 basket 5-EA

4. IDENTIFICATION TAG F/BASKETS 96X34MM 76-

EA

5. AESCULAP AICON FACEPLATE BLACK 25-

EA

6. Silicon mat for 1/2 basket 12-

EA

7. AESCULAP AICON FACEPLATE BLACK 12-

EA

8. IDENTIFICATION TAG F/BASKETS 96X34MM 3/4 SIZE 12-

EA

9. SILICONE CUSHIONING PAD 3/4 SIZE 73-

EA

10. AESCULAP AICON FACEPLATE BLACK 73-

EA

11. IDENTIFICATION TAG F/BASKETS 96X34MM FULL SIZE 73-

EA

36C25625Q0583 2

12. Silicon mat for 1/1 basket 12-

13. AESCULAP AICON FACEPLATE BLACK 13-

EA

14. IDENTIFICATION TAG F/BASKETS 96X34MM EXTRA LONG 84-

EA

15. IDENTIFICATION TAG F/BASKETS 96X34MM WIDE BODY 7-EA

16. IDENTIFICATION TAG F/BASKETS 96X34MM DISPOSABLES 14-

EA

17. AICON TAMPERPR.LOCK ORANGE W/INDIC.STEAM, 1000/PK 2-EA

18. AICON SINGLE USE FILTER W/O INDICATOR (100/Pk) 10-

NAICS The anticipated Small Business Administration (SBA) size standard for the North American Industry Classification System (NAICS) code is 339113, Administrative Management and General Management Consulting Services with a size standard of 800 employees.

QUESTIONS AND CRITICAL CONSIDERATIONS FOR INTERESTED CONTRACTORS

Responses are solely treated as information for the Government to consider. Direct or Indirect costs incurred in response to this RFI are at the expense of the vendor, not the Government. In accordance with the Federal Acquisition Regulations, responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Any contract that may be awarded will not be based on information received or derived from this RFI, but rather on the outcome of a subsequent competitive process.

It is requested that all vendors interested in participating in this effort note their interest by responding to the areas identified in the “Company Details" and "Capabilities Statement” sections below.

COMPANY DETAILS

The page limit for responses to this section is two pages.

1. Provide company point(s) of contact information (name, email address, address, telephone, and fax numbers).

2. Identify if your company are any of the following business concern statuses (include all that apply): Small Business (SB); Certified Small Business Administration (SBA) 8(a) firm; Small

Disadvantaged Business (SDB); Service-Disabled, Veteran-Owned Small Business (SDVOSB);

Veteran-Owned Small Business (VOSB); Economically Disadvantage Women-Owned Small

Business (EDWOSB); Woman-Owned Small Business (WOSB); Historically Underutilized

Business Zone (HubZone) Small Business; Large Business

3. Provide contracting vehicles your company holds, such as GSA schedules.

CAPABILITIES STATEMENT

The page limit for responses to this section is five pages.

36C25625Q0583 3

1. Provide an overview of your firm’s capabilities to fulfill the requirements of the SOW, to include organizational and staff capability and experience.

2. Provide a brief narrative summary of your technical approach to meet VA’s high-level requirements in the attached draft SOW.

3. Provide an example of your capabilities to provide Consultative Services for TrillaMed Aesculap Accessories Preparation, review and editing.

4. Describe your experience and personnel who meet the qualifications listed in the attached SOW (Draft).

5. Provide up to three (3) contracts that your company has performed for the same or similar requirement and of comparable size, complexity and scope. Describe scope and similarities and differences as pertinent. Identify specific tools and platforms used. Please be specific and provide a complete reference to include: a) contract number, b) contract title, c) description, d) period of performance, and e) award amount; as well as identify whether you performed as a prime contractor, sub-contractor, teaming partner, or as a project manager.

RESPONSE SUBMISSION

Please submit responses to Quentin Chew, Contracting Officer via email at Quentin.Chew@va.gov on March 11th 26, 2024, 3:00 p.m. Central Standard Time (CST). VA reserves the right to not reply to any emails, responses, and/or materials submitted.

Respectfully, Quentin Chew Contracting Officer Commercial Acquisitions Team -Houston

• Department of Veterans Affairs • Network Contracting Office (NCO) 16

• Galleria Financial Center • 5075 Westheimer Rd., Ste. 750 • Houston, TX 77056

(713) 791-1414, Quentin.Chew@va.gov

STATEMENT OF WORK (SOW)

TrillaMed Aesculap Accessories

Purpose: The Michael E. Debakey VA Medical Center (MEDVAMC) is requesting to purchase to the accessories for the Aesculap sterilization pans, to ensure that the instrumentation is properly secured in the sterilization pans prior to reprocessing.

Catalog/part

Number Item Description Quantity

IGCE for Supplies and Equipment Template.xlsx

Scope:

The TrillaMed Aesculap Accessories are needed to complete that sets of sterilization containers within the department. They are vital to proper sterilization of surgical equipment that is used by the OR and other surgical clinics in the facility.

Performance Monitoring:

N/A

Security Requirements:

There are no security requirements the purchase of the needed surgical instruments.

Place of Performance

MEDVAMC Operating Suites and Surgical Outpatient Clinics.

DRAFT