36C25625Q0581.docx

SUBJECT*

Patient Ceiling Lifts Guldmann Inc. Brand Name

GENERAL INFORMATION

Network Contracting Office 16 Galleria Financial Center 5075 Westheimer Road, Suite 750 Houston TX 77056-5643

POINT OF CONTACT*

Contract Specialist James W. Craig james.craig1@va.gov

ADDITIONAL INFORMATION

EMAIL DESCRIPTION

Special Notice Special Notice

DESCRIPTION

Special Notice

The Department of Veterans Affairs Michael E. DeBakey VA Medical Center (MEDVAMC) Network Contracting Office (NCO) 16 intends to issue and award a Sole Source single award Firm-Fixed Price type contract to Guldmann Inc. 14401 McCormick Dr Ste A, Tampa, FL 33626, for the Brand Name Guldmann Inc., Patient Lifts equipment and supplies as listed below, at the MEDVAMC, located at 2002 Holcombe Boulevard, Houston, TX 77030. It has been determined that through initial Market Research, only 1 (one) responsible source can provide the required Guldmann Inc., Brand Name equipment as identified below, in accordance with Federal Acquisition Regulation (FAR) 6.302-1 “Only one responsible source and no other supplies or services will satisfy agency requirements”.

THIS IS NOT A REQUEST FOR COMPETITIVE QUOTES/PROPOSALS AND NO SOLICIATION IS AVAILABLE.

Telephone requests will not be honored. No award will be made based on quotes or offers received in response to this notice. All responsible sources may identify their interest to meet this requirement to James W. Craig by 10:00 am (CST), Friday, February 7, 2025. Additionally, any response to this notice must show clear, compelling and convincing evidence that competition will be advantageous to the government by providing the following:

1.Business Size and Socio-Economic Status: (a) Indicate whether your business is large or small (b) If small, indicate if your firm qualifies as a small, emerging business, or small disadvantaged business (c) If disadvantaged, specify under which disadvantaged group and if your firm is certified under Section 8(a) of the Small Business Act (d) Indicate if your firm is a certified Hub zone firm (e) Indicate if your firm is a woman-owned or operated business (f) Indicate if your firm is a VIP verified Service-Disabled Veteran Owned Small Business (SDVOSB) or Veteran Owned Small Business (VOSB) (g) Include the DUNS number of your firm. (h) State whether your firm is registered with the System for Award Management (SAM) at www.sam.gov and/or the VetBiz Registry at www.vetbiz.gov. If not, please NOTE: any future solicitation could only be awarded to a contractor who is registered in SAM. To receive award based on VOSB or SDVOSB status you must be registered in the VetBiz Registry.

2. Authorization to Perform: Prospective non-OEM contractors MUST provide an authorization letter from Guldmann Inc., identifying they are authorized to provide the required Original Equipment Manufacturer (OEM) parts/equipment.

The intent of this notice is for informational purposes only. Interested parties may submit information for consideration by the government to: james.craig1@va.gov no later than the response due date/time identified above.

Names: James W. Craig Title: Contract Specialist

Department of Veterans Affairs Network Contracting Office (NCO) 16 Notice of Intent (NOI) to Sole Source

Page 1 of Page 1 of Statement of Work

Installation and Site Prep of Overhead (Ceiling) Patient Lifts Nursing Unit 4C Michael E. DeBakey VA Medical Center Houston, TX

Scope of Work:

The contractor shall provide all tools, equipment, materials, and labor to design and install fixed ceiling mounted patient lifts systems in 4 patient care rooms (4C-140, 142, 144 and 184) of the Michael E DeBakey VA Medical Center Houston, TX. Contractor shall provide all personnel necessary to install 4 ceiling mounted patient lifts in designated rooms. The contractor employees shall be fully trained, qualified and licensed (if applicable) to install patient lifts. All new lift systems must have a lifting capacity of no less than 550 lbs. The rail systems must be designed, constructed, and installed in an X-Y (room-covering) design; in such a manner as to allow for maximum utilization of patient room space. Operation of the system must be smooth with no fast or jerky starts and stops. Operation of the system must allow for adequate lifting height allowing for transfer of patient from bed. Track systems shall be self supporting either from the ceiling or from a post mounted system as required due to existing conditions. Existing hangers, Unistrut, or other support components shall not be utilized to support the lift tracks. No existing utility systems or supports shall be used for support or for bracing of the lift system. All new supports must be connected directly to building structural components. The contractor shall be fully responsible for compliance with all local, state, and federal environmental/occupational safety laws, rules and regulations. The contractor shall follow all life safety and fire codes and not create any condition which may be hazardous to the health or safety of Michael E. DeBakey VA Medical Center patients, visitors, and employees.

Technical Requirements:

1) All ceiling lifts shall be OSHPD certified and have installation details stamped by a certified structural engineer. Details shall be in accordance with current code requirements. Additionally, the contractor shall provide site specific details for all conditions not included in standard approved details. These must be stamped by a certified structural engineer.

2) Contractor shall provide a plan for each room detailing location of lift rails, support structure above, and means of attachment.

3) The lift systems must meet or exceed seismic bracing requirements as outlined in the VA Seismic Guidelines (H18-8). A written report certifying compliance with this standard shall be provided to the facility for each lift installation.

4) Door frames are not to be cut or modified. If contractor proposes to cut or modify an existing door frame, documentation supporting this practice and providing modification procedures must be provided and certified by a licensed structural engineer and accepted by the VA.

5) All lifts shall be weight tested prior to acceptance. Test weight shall be 150% of rated capacity and shall be applied to all points of access that the lift could functionally be utilized. Prior to testing, contractor shall submit the current industry standard testing criteria to the VA. Testing shall be observed by the VA COTR and a written report shall be provided following each test. The report shall include deflection measurements taken at locations of maximum deflection during the weight test. All deflection points shall be within defined code limitations.

6) Final equipment certification shall be provided in writing prior to acceptance by the VA.

7) Any lift installation that modifies the function of a room’s privacy curtains shall be addressed by lift installer. The mitigation plan must be submitted and approved by the VA prior to any work being done. All expenses due to privacy curtain correction shall be borne by the contractor/installer.

8) Lift installation shall include dust containment during installation. All rooms shall be returned to the VA in their original condition. Any damage inflicted shall be corrected by the contractor. Contractor shall provide tacky mats at each entrance to the area where work is being done. Upon completion of installation all surfaces shall be vacuumed and/or wet wiped to remove dust/debris.

Contractor shall provide the following:

1) Disclosure of all Tort claims against vendor either pending or resolved regarding proposed system.

2) Standardization of location of charging units in identified rooms.

3) Identify Privacy Curtain issues and include plan to remedy in quote.

4) Written plan for installation of track lift system and curtain poles as applicable including mechanical anchor designs.

5) Written plan for modifying existing structural, mechanical, electrical and other infrastructure systems.

6) Schematic Plans for routing and locations of new equipment, and infrastructure modifications

7) Provide drawings to show how rail system will be anchored to the structural concrete.

8) Provide a specific time line for installation.

9) Provide an installation Infection Control Plan.

10) Provide an Installation Plan including phasing and indicating time per unit with minimum interference with patient care. Example: installed on days when patient population is down, possibly weekend or Monday and Friday. The least amount of disruption to patient’s comfort and care is expected.

11) Specify vendor provided maintenance extended beyond normal warranty period.

12) Specify all previous work done by vendor in VISN 16. Is it complete, including all training?

13) Provide Plan of Equipment Certification after install.

14) Provide Plan reflecting availability of vendor for follow- up, to include but not limited to: repairs, adjustment; and address after hours and weekend response during warranty period.

Ceiling Lift Performance Requirements

1) Equipment installed shall be subject to the following Specs:

· Available as UL listed full-system installations (UL 60601-1)

· Up to 26’ span for unspliced rail

· 23’4” traverse rail span capability at 605 lbs.

· Supplier system engineered lateral bracing brackets (Not after market)

· Optional InfraRed remote control of lift available

· Optional InfraRed remote control of lateral movement for motor and traverse rail

· Rust/stain-resistant, single-bar-design hangar bar with integrated bearing-swivel and closed-cell

· handgrip; available in multiple sizes

· 100% motor testing before shipment

· In-field-serviceable software-based controller boards

· Anodized aluminum rail finish to prevent flaking, chipping, fading, or peeling

· Over-speed safety governor on motor

· Soft start/stop control

· Visual low battery indicator

· Battery charger is splash proof and double insulated

· Sound level of lifting motor to be less than or equal to 52dB(A)

· Emergency switch to offer disengagement then emergency lower at controlled speed

· All installations are completed by Factory Certified, US installers.

· Available UL certification of entire installation; as opposed to UL listing on the transformer only

· Provision of system approval on room covering according to ISO EN 60601-1 Medical Equipment

· Provision of system approval on room covering according to ISO EN 10535 Safe Patient Handling Equipment

· Installation hardware meets IBC 2006 (International Building Code) standards

2) Ceiling lifts shall meet all underwriters Laboratory requirements, life safety codes, national electric codes, Fire Safety codes, and all other applicable federal, state and local codes. Appropriate documentation should be provided. Ceiling lift installations shall comply with NFPA 13 for fire sprinklers and with NFPA 99 and NFPA 70 for proper grounding and bonding and access to electrical and safety systems.

3) Ceiling lifts shall comply with ISO 100535 (Hoists for transfer of disabled persons –Requirements and test methods).

4) The lifts shall be mounted to provide lifting capability for maximum area possible within each room.

5) Lifts must be capable of picking up patients from the floor.

6) Contactor must be capable of installing lifts without relocating or interfering with operations of existing sprinkler heads, lights, HVAC grills, Televisions, permanent furniture, or other permanent structure. Contractor must describe any such fixtures that must be moved during preconstruction meetings.

7) Contractor shall not breach any firewalls during installation of these lifts. Any fire barrier that must be penetrated must be discussed with VA Safety/ Engineering personnel and must immediately have fire barrier repaired.

8) The contractor shall install all wiring or outlets necessary for complete function of ceiling lifts. Electrical outlets shall be in compliance with National Electrical Code and all Joint Commission requirements. Electricians shall use appropriate lock out/ tag out procedures and safety equipment and coordinate with onsite electrical staff or ensure the correct circuits are used.

9) Each room’s lift system shall be weight tested and photographed for compliance. Weight test shall be provided to VA engineering representative.

10) Ceilings must not be slotted exposing space above ceiling to the room below.

11) Ceiling lift motors shall be capable of lifting at least 550 pounds.

12) Each room where lifts are installed shall be returned to original condition.

Contractor shall provide:

1) Contractor shall provide electronic copies of the user manuals and repair manuals.

2) Post-installation inspection must be overseen by Safety or Engineering personnel. Documentation supplied to the facility of the inspection must include the following. Any changes in inspection requirements during the periods of installation will be communicated to the contractor immediately.

· Compliance with manufacture’s clearance requirements.

· Model and serial numbers of lifts installed.

· Confirm receipt of operator and maintenance manuals.

· Verification of proper connections of structural system to the buildings structure.

· Verification of proper structural component sizing and physical installation to make sure that proper structural system and size is in place and properly installed to support the lift.

· Verification of proper interface of lift unit at ceiling (hard deck or soft tile) and proper installation of all protective features around the support rods and rails/tracks.

· Inspection of lift motor casing for racks and alignment.

· Full extension and inspection of lift strap for loose or frays.

· Inspection of spreader bar and clips for cracks and for loose or missing rings or cotter pins.

· Verification that all rail end stops are in place and tightened.

· Inspection and activation of hand control for full operation (e.g. up, down, left, right) and continuous charging operation.

· Inspection and activation of emergency up/down motor case control buttons.

· Confirm any and all motor case indicator lights are functioning (red service warning light, charging state light)

· Confirm track is clean and clear of all debris (suggest wiping entire length of track channel with a soft cloth).

· Verification of any “soft start” or “soft Stop: features and that lifting speed does not exceed 2.5 inches per second with “zero” load.

· Verification of any “soft start” or “soft stop” features and that lifting speed does not exceed 1.5 inches per second under maximum rated lift capacity.

· Following installation, contractor will provide equipment certification to include:

· Load tests administered with actual weights in presence of VA Engineering staff

· Final inspection to include structural review, fire safety review and electrical review.

· Verification of function of emergency stop at maximum rated lift capacity and emergency lowering feature at maximum lifting capacity.

Contractor conduct requirements:

1) All employees and subcontractors must wear a visible name and company identification when onsite. When more than one person is onsite performing work under this contract, one must be designated as a supervisor and must be fully responsible for work to be preformed.

2) The contractor shall provide all supplies, materials, equipment, qualified personnel, supervision, management, and transportation to perform all tasks as identified herein. All work is to be performed in accordance with the guidelines established by Federal, State, and local ordinances and The Joint Commission. The contractors’ procedures and quality control procedures shall conform to these guidelines.

3) Contractor personnel must conduct their work so as not to interfere with the normal functioning of the facility and will stop work if asked by Houston VA Medical Center personnel. Hours of work may need to be limited to daytime on units where patients sleep and night time in areas where patients would b exposed by daytime work.

4) The contractor shall take all precautions necessary to protect the lives and health of occupants of the building.

5) The contractor must follow procedures required by the Houston VA Medical Center infection control personnel and the construction safety committee to include any required dust control.

6) The contractor must state what efforts will be made to minimize noise during installation of equipment.

7) The contractor shall immediately correct any fire and safety deficiencies caused by his personnel. If the contractor fails or refuses to correct deficiencies promptly, the Contracting Officer may issue an order stopping all or any part of the work and may hold the contractor in default of the contract.

8) The contractor shall comply with applicable Federal, State, and local safety and fire regulations and codes which are in effect at the beginning of the contract period. The contractor shall keep abreast of any changes in these regulations and codes applicable to the contract.

9) All contractor personnel must have OSHA 10- hour construction safety training cards.

Security Requirements:

All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the government facility, shall abide by all security regulations of the facility. Contractor/installers have to sign in with the VA Police Department prior to starting to work.

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