36C25625Q0385.pdf

Sources Sought Notice

SUBJECT* 598-21-108 Replace/Upgrade Water Heating System JLM

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 72114 1706

SOLICITATION NUMBER* 36C25625Q0385

RESPONSE DATE/TIME/ZONE 01-31-2025 10:00 CENTRAL TIME, CHICAGO, USA

ARCHIVE 60 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SDVOSBC

PRODUCT SERVICE CODE* Y1DA

NAICS CODE* 236220

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office (NCO) 16 Central Arkansas Veterans HCS 2200 Fort Roots Drive North Little Rock AR 72114 1706

POINT OF CONTACT*

Contract Specialist Melissa Westfall melissa.westfall@va.gov

PLACE OF PERFORMANCE

ADDRESS

John L. McClellan VAMC 4300 W. 7th Street Little Rock AR

POSTAL CODE 72205

COUNTRY USA

ADDITIONAL INFORMATION

DESCRIPTION

Released pursuant to Federal Acquisition Regulation (FAR) Part 10: Market Research, this is a Request for Information.

Purpose: John L. McClellan VAMC in Little Rock, AR | 598-21-108 | Replace/Upgrade Water Heating System

To enhance opportunities for Service-Disabled Veteran Owned Small Businesses (SDVOSB) as required by Public Law 109-461, specifically, the Veterans First Contracting Program, NCO16 is performing preliminary market research to identify interested, qualified, capable, SDVOSB and VOSB firms possessing the capacity necessary to compete for a VHA procurement opportunity. In case no SDVOSBs or VOSBs possess the capacity, all small businesses possessing the necessary capacity are encouraged to provide a response.

Results of the preliminary market research will be used to determine the potential future solicitation’s set-aside requirement.

This source sought notice is issued solely for informational, market research, and planning purposes. It does not constitute an Invitation for Bid (IFB), Request for Quote (RFQ), Request for Proposal, or a promise to issue a subsequent RFQ/IFB/RFP.

Currently, no solicitation document exists. Issuance of this notice does not establish any obligation on the part of the Government and is not to be construed as a commitment by the Government, implied or otherwise, to issue a solicitation or award a contract. In addition, respondents are advised that the United States Government is under no obligation to pay for any information or administrative cost incurred in response to this notice. Currently, proprietary information is not being requested. Respondents shall refrain from including proprietary information in responses to this notice.

The Department of Veterans Affairs anticipates awarding a one-time, Firm- Fixed Price (FFP) single award contract.

Please provide a positive statement of your company’s interest based on an abbreviated scope of work description.

Abbreviated Scope of Work:

A. The objective of the project is to remove and replace the existing heating water infrastructure with a new system while offering minimal system interruption.

The work will be completed in phases to help alleviate service interruptions. A brief description of each phase is listed below. The construction period of performance for this project is estimated to be 240 days.

B. The work includes replacing steam pressure reducing stations, steam to hot water convertors, pumps, automatic valves, piping, and other boiler / hot water pumping system related equipment. Project will include extending piping system to permit tie-in for new equipment. This list is not exhaustive. Detailed construction and equipment plans have been provided with the packet.

C. Phase 1 will consist of coordinating a shutdown of the high-pressure steam distribution to the steam pressure reducing station (PRS) in the 3rd level mechanical equipment room (MER). Demolish the existing PRS piping and valves and prepare the remaining connections for the new work. Install the new PRS piping and valves. Contractor to provide testing and demonstration of the new system for proper operation and response to outside air temperature inputs prior to turnover to the VA. Demolish existing medium pressure condensate flash tank at the mezzanine level of the energy center and prepare piping connections for new equipment. Install new medium pressure condensate flash tank in the same location. contractor to provide testing and demonstration of the new system for proper operation prior to turnover to the VA.

D. Phase 2 will install (2) new steam-to-hot water heat exchangers, pumps, auxiliary equipment, and concrete housekeeping pad on the north side of the MER stairwell, as shown on the plans. Install new condensate piping to accommodate the new equipment and prepare for connection to existing piping.

Contractor to test and demonstrate proper operation of the new system and response to control inputs prior to turnover to the VA. Demolish (2) existing steam-to-hot water heat exchangers, pumps, and auxiliary equipment, as shown on the plans. Demolish existing steam/hydronic/vent/condensate piping to the limits of demolition and prepare for connection to new piping.

E. Phase 3 will install new steam-to-hot water heat exchanger, pump, and auxiliary equipment to serve the operating suites in pods 2B & 2F, as shown on the plans. Install new steam/hydronic/vent/condensate piping to accommodate the new equipment and prepare for connection to existing piping. demolish existing steam-to-hot water heat exchanger, pump, and auxiliary equipment, as shown on the plans. Demolish existing steam/hydronic/vent/condensate piping to the limits of demolition and prepare for connection to new piping. Install new automated crossover valve spool-piece between the primary HHW and operating room HHW distribution systems to permit full-temperature HHW to the operating room suites during the summer season. Extend the HHWS/R piping from the operating room heat exchanger to the pod 2F operating room suites. Contractor to provide testing and demonstration of the new system for proper operation and response to control inputs prior to turnover to the VA.

F. Phase 4 will extend 1-1/2"HHWS/R piping from the 6th floor level in mechanical shaft NE-2 up to the 7th floor level and connect to existing HHWS/R piping to serve pod 7E. Contractor to provide testing and demonstration of the new system for proper operation prior to turnover to the VA. Demolish existing steam-to-hot water heat exchanger, pumps, and auxiliary equipment in the 7e penthouse. Demolish existing steam / hydronic / vent / condensate piping to the limits of the demolition.

G. Work consists of the contractor providing all labor, equipment, transportation, materials, quality control and supervision necessary to conduct construction in accordance with the project specifications and drawings.

H. The project is in an occupied and fully functioning hospital. All technical considerations associated with such, as well as appropriate noise, language and behavioral considerations shall be followed to the maximum extent. Quiet hours must be observed during non- business hours. Business hours are between 7a – 5p/7 days a week. This includes Asbestos Abatement.

I. Contractor parking shall be coordinated with the Contracting Officer’s Representative (COR). The contractor shall park in the designated spots only.

Contractor parking will be located adjacent to the Grounds Building.

VAAR 836.204| Disclosure of the magnitude of construction projects.

Between $2,000,000 and $5,000,000.

Requested Information:

1. Please identify your firm’s small business category. If your firm is either SDVOSB or VOSB, please state whether you are currently certified by the Department of Veterans Affairs Center for Veterans Enterprise (CVE) based upon North American Industry Classification System code (NAICS) 236220 – Commercial and Institutional Building Construction. Current SBA size standard for NAICS 236220 is $45M. Offerors shall be registered at Veteran Small Business Certification (VETCERT) with the SBA and in System for Award Management (SAM) database at www.sam.gov and have completed online Representations and Certifications. Offerors shall be registered with the NAICS code assigned to this acquisition.

2. Please provide a capability statement. Describe your firm’s in-house capability to accomplish the summarized project scope/goal, how your firm intends to meet the 15% self-performance requirement per PL109-461; and confirmation that your firm can obtain performance and payment bonds for this project.

3. Please state your firm's name, address, UEI and CAGE number, and primary point of contact, including telephone number(s) and email address.

4. Please provide the following information for your three most relative, recent projects:

(a) Contracting agency address and contracting officer’s name, email https://veterans.certify.sba.gov/#home http://www.sam.gov/ address, and telephone number.

(b) Contract number, date, amount of award, and date of completion.

(c) Was your company the prime or a subcontractor? If performance was as a subcontractor, please provide the prime company’s business name, address, email address, and telephone number, as well as the name, email address and telephone number of a specific contact person.

(d) Describe items/services provided under the contract.

(e) Please state if there were any performance issues under the contract resulting in the issuance of a Cure Notice or Show Cause Notice by the Contracting Officer.

Response Submission:

Please submit your information via email to Melissa Westfall, Contract Specialist, at melissa.westfall@va.gov by the closing date and time listed on this announcement. Please limit your response to three (3) pages and include the following as the subject line of your email:

598-21-108 | Replace/Upgrade Water Heating System | Sources Sought | Your Firm’s Name.

Please do not include advertising or promotional materials.

DISCLAIMER:

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract.

Responders are solely responsible for all expenses associated with responding to this RFI.

mailto:melissa.westfall@va.gov