36C25625Q0348.docx

SUBJECT*

Behavioral Tamburo Drum End Table

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 16 400 Veterans Ave Biloxi, MS 39531

POINT OF CONTACT*

Contract Officer Justin Taylor Justin.Taylor5@va.gov

PLACE OF PERFORMANCE

Gulf Coast Veterans HCS

400 Veterans Ave

DESCRIPTION

This is a SOURCES SOUGHT NOTICE ONLY This SOURCE SOUGHT NOTICE is for the purpose of Market Research. Response to this notice will be used for information and planning purposes. No proposals or quotes are being requested or accepted with this notice. THIS IS NOT A SOLICITATION FOR PROPOSALS or QUOTES and NO CONTRACT SHALL BE AWARDED FROM THIS NOTICE. This notice shall NOT be construed as solicitation or as an obligation on the part of the Department of Veterans Affairs (VA). Responses to this notice is not a request to be added to a prospective bidders list or to receive a copy of the solicitation.

The Network Contracting Office (NCO) 16 is seeking preferably Service-Disabled Veteran Owned Small Businesses or Small Businesses (but will accept other than small business for market research purposes), capable of providing Patient Day Room tables for the Gulf Coast veterans’ Health Care System Biloxi as per the draft statement of work below.

See DRAFT Statement of Work for detailed services.

The NAICS code is 337214, other Court Reporter services the Size Standard is 1000 Employees. Responses must be received no later than 12:00 p.m. Central Time, Wednesday, January 15, 2025. Responses shall be emailed to Justin.Taylor5@va.gov Response shall contain Capabilities Statements to include Unique Entity Identification (UEI) number, proof that you are an authorized dealer of furniture and any qualifying certifications that may be required. Facsimile or Telephonic responses will not be accepted.

Note: All interested parties are reminded to be registered, active and verified in the following to be considered for Award.

· SAM:

SAM.gov | Home

· VETCert Veteran Small Business Certification (sba.gov)

· Vet 4212 (Veteran owned small Business are reminded of Reporting Requirements) VETS-4212 Federal Contractor Reporting | U.S. Department of Labor (dol.gov) Sources Sought Notice Sources Sought Notice

Sources Sought Notice

STATEMENT OF WORK

Gulf Coast Veterans HCS, 400 Veterans Ave., Biloxi, MS 39531

B25 – MH Lock Down Units – Patient Day Room Tables (Side/End)

1.0 GENERAL SCOPE

The Veterans Health Administration (VHA) has a requirement for healthcare furniture for (Gulf Coast Veterans HCS – B25 – Mental Health Lock Down Units A & B side 2nd floor, Institutional side Tables for Patient Day Rooms, replace existing Patient Day Rooms tables on the second floor A & B Side – 400 Veterans Ave., Biloxi, MS 39531) shall meet acute mental health furniture standards and high-quality threshold while integrating excellent environmental stewardship. Existing furnishing are original to opening in 2013 and beyond economical repair.

This requirement includes healthcare furniture, professional installation. Service required is detailed in OT, OT1, Healthcare Furniture technical requirements per VHA Healthcare Furniture multiple award IDIQ The Contracting Officer Representative (COR) is Shannon Day, Interior Designer, Shannon.day@va.gov Healthcare furnishings include side tables.

The contractor shall provide all labor, materials, equipment, transportation, and supervision necessary to satisfy the needs of each ordering activity.

2.0 PERFORMANCE REQUIREMENTS

The contractor shall provide and be responsible for the technical assistance, development and generation for final specifications.

A. IDIQ holder must contact – Shannon Day (228) 523-4630 – Interior Designer COR/PM, 30 days before delivery, with estimated/potential delivery and installation dates Furniture delivery and installation will be required in April 2025.

Duty hours will be 7:30 am – 4:30 pm.

The Government recognized US holidays are:

New Year’s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day Christmas Day.

If the holiday falls on Sunday, it is observed on Monday.

The contractor shall:

a. Coordinate and provide project management of all products and services to manage, design, order, ship, deliver and install new furniture from the manufacturer until final acceptance by Shannon Day Shannon.day@va.gov

b. Only include products specified within the IDIQ.

c. NA - Prepare and provide as built furniture drawings in PDF and AutoCAD. Completed by VA Interior Designer

d. Provide maintenance manuals for all products specified.

3.0 KICKOFF MEETING

The prime contractor(s) shall participate in a kickoff meeting within ten (10) days of task order issuance, via conference call POC – Shannon Day 228-523-4630, Shannon.day@va.gov, Gulf Coast Veterans HCS, 400 Veterans Ave., Biloxi, MS 39531. Time and date will be determined by VA Point of Contact.

4.0 SUBMISSION OF QUOTATION

Quote Submission: The contractors shall submit complete emailed electronic copy portable document format (.pdf) or Microsoft Excel (.xls) format of:

Volume 1: (technical)

a. NA - Submit a scaled drawing – already provided by Interior Designer

b. Bill of Materials tagged per CLIN/ floorplan department and room etc. (no pricing)

c. Quantity of man hours for labor/installation

d. Project management plan

e. Project staffing plan

f. Physical finish samples

g. Warranty.

h. Self-certifying statement confirming ability to meet project deadlines Volume 2: (pricing)

a. price quote with separate line for labor/installation

b. Bill of Materials with subtotals and tagged per CLIN/ floorplan Submissions can be sent in multiple emails to avoid computer system email. The use of hyperlinks in quotes is prohibited. Late quotes will not be accepted for evaluation. The contractor is responsible for confirming the Government’s receipt of the contractor’s quote.

Pricing must be within the established IDIQ Pricing.

6.0 EVALUATION CRITERIA

Task order will be evaluated on:

a. Bill of Materials with subtotals and tagged per CLIN / floorplan department and room etc. All product must be tagged with Building and Room # on proposal and product when shipped/received at installation site.

b. Labor/Services appropriate to the scope of work. (no pricing included)

c. Project staffing plan appropriate to scope of work

d. Project management plan appropriate to scope of work

7.0 PRODUCT

General

All finished surfaces shall be free of scratches, mars, dents, or blemishes, and withstand staining, and exhibit to flaking, cracking, or loss or adhesion.

Furnishings shall have smooth finishes with no hazardous projections, sharp corners, or detail, which can be hazardous and cause personal injury or damage to clothing.

See attachment for technical requirement of products. (MTRs for Project Sample) Requirements of Space

Background: B25/2nd floor - Mental Health was completed 2013. The Facility is in need of replacing existing lock down unit’s patient day room side tables. Use and abuse of being open 24/7, 365 days a year, has created wear/tear beyond economical repair and/or ability to maintain existing furnishings in the patient day rooms. Description of building: Second Floor Acute Care (lock down) A & B sides requires 24 side tables.

This request does not require a site visit to measure and/or floor plans to accommodate placement. Interior Designer at the VA has already determined the appropriate type/size/style of seating needed to meet this need.

Project Scope: the project scope includes B25 2nd floor replacement of existing lock down unit’s patient day room tables for Patient Day Rooms.

a. 190 Medical - Patient Tables/side.

Specifications/Salient Characteristics A. Patient Day Room tables (side) – Kwalu/DT1R2A1ABH/Behavioral Tamburo Drum End Table – 19.5” D x 22” H, straight Base, Round Top - or equal *All standard finishes

QTY: 24/Patient Day Room/A side – Kwalu/DT1R2A1ABH/Behavioral Tamburo Drum End Table (Room# 2A139 and 2C-11/Room# 2B123 and 2C-20)

Specification/Characteristics

A. Tables (side/end) Tag: 2A139 and 2C-11 = 12 quantity/ 2B123 and 2C-20 = 12 quantity

· Brand: Kwalu, Model: DT1R2A1ABH/Behavioral Tamburo Drum End Table or equal with the following technical specifications or equal.

· Kwalu’s proprietary polymer material

· Non-coated

· Routered edge seam

· Moisture Impervious: material is smooth, non-porous, and liquid impervious

· Proprietary Maintenance-Free Finish Chemical, impact, ink, and scratch resistant

· Withstands rigorous cleaning regime

· 100% bleach cleanable

· Provide long term cleanability Survives All EPA’s Cleaning-Disinfectant Agents

· Survives Clorox’s Healthcare Portfolio of Cleaning-Disinfectant Products

· The tabletop is outfitted with impact resistance 3/8 inch bullnose edging

· A tamper proof treaded fastener mounting for extra reinforcement

· 10-year warranty on construction and finish

· Finish: Protea, non-porous material with moisture-impervious properties the withstand rigorous cleaning while maintaining its finish

· *Note: each table will require 50 lbs. of sand (1bag) to placed inside the table and then locked down with tamper proof lock. VA shall provide QTY:24 (1 bag = 50 lbs.) sandbags to Vendor accomplish this task.

B. Finishes – Tables = standard finish

· Color: Vintage Teak

· Classic colors: CCVT0723

8.0 SERVICES

Service required is detailed in General Requirements for Services and OT, OT1, as outlined in the IDIQ Solicitation.

Design Contract Tasks/Requirements

a. NA - The contractor shall attend a minimum of on (1) in-person meetings at the VA Gulf Coast VHCS to review final award with VA Interior Designer and End Users and to make necessary revisions.

b. NA - The contractor shall allow for three (3) revisions per line item included in design services including updating Auto-Cad Drawings and PDFs as request by VA Interior Designer.

c. NA - The contractor shall be responsible for taking and applying accurate field measurements to ordered product for verification of correct sizing. Auto-Cad drawings may not be accurate finished dimensions and may not be used in place of field measurements. The Vendor shall be liable for any incorrect field measurements leading to incorrect product order.

d. The contractor shall be responsible for providing all sample materials for awarded product (2-Day Delivery) as requested by VA Interior Designer.

e. The product must not be placed into production without clearance from the VA Interior Designer/PM/COR Shannon Day, Shannon.day@va.gov, (228)523-4630.

f. NA - The contractor shall provide final, clean 1/8” scaled drawings of product layout for sign-off prior to scheduling manufacturing.

g. The contractor shall track manufacturing schedule and notify VA Interior Designer with updates of estimated completion date by email.

h. The contractor shall attend meeting or conference call post-installation meeting to assess, address, and document any punch-list items and shall submit to the VA Interior Designer a remediation plan within 5 business days.

i. The contractor shall provide 60 days free storage.

j. The contractor shall provide necessary tools, equipment, and parts to complete installation.

k. The contractor shall provide floor covering protection as needed during installation.

l. The contractor shall be responsible for any damage during installation to walls, floor covering, corner guards and windows/doors.

m. The contractor shall provide a vacuum with hepa-filter to clean before installation and after installation is completed.

n. The contractor shall remove all trash from installation site. If construction dumpster is not available, all trash must be removed by contractor and taken off site to dispose of trash.

o. The contractor shall give any extra parts and pieces of furniture to Interior Design to keep in warehouse for future use.

p. The contractor shall take any extra parts/furniture from installation site to warehouse 9 to be stored.

q. The contractor shall contact Interior Design to inspect furniture before leaving job site. Any damage shall be captured on vendors delivery paperwork. Vendor shall be responsible to notify dealer of damage and ensure replacement parts/pieces/furniture shall be resolved and notify Interior Designer of estimated time of delivery for replacement part/pieces/furniture.

r. The contractor shall inspect all parts/pieces/furniture before off-loading direct shipment to job site.

s. The contractor shall level all storage, seating, tables, furniture and artwork before inspection to be completed by Interior Design.

t. The contractor shall contact Interior Design after installation is completed. Interior Design will meet at the job site with installation lead crew member to inspect all furniture.

u. The contractor shall provide paperwork to be signed off after inspection has been completed.

v. The contractor shall provide own printed drawings and spreadsheets that have been provided to vendor from VA Biloxi Interior Design for all site visits, field measuring and installation.

w. The contractor shall bring own tape measure to site visits, field measuring and installation.

The Government maintains the option to modify the normal work week, days and hours, as necessary for the accomplishment of VHA mission.

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