SF30 36C25625Q0217 0002.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 8None

0002 02-26-2025 580-25-1-5129-0002 None

36C256

Department of Veterans Affairs Network Contracting Office 16 Galleria Financial Center 5075 Westheimer Rd Suite 750 Houston TX 77056

36C256

Department of Veterans Affairs Network Contracting Office Galleria Financial Center 5075 Westheimer Road Suite 750 Houston TX 77056

To all Offerors/Bidders 36C25625Q0217

01-31-2025 X

X X x

The purpose of this amendment is to post Questions and Answers (Q&As) and to revise language in the solicitation.

See attached Q&As. This amendment will need to be signed and returned with quote submission to be eligible for award.

See Attached B.4 Performance Work Statement_Final. Revised #6 Description of Work, a). #27 Revised Hours of coverage.

See attached document: 36C25625Q0217 0002_.

See attached document: Attachment B: 852.219-75 January 2023

Oney Kelly Contracting Officer

0 .

Question #1: Do you want us to use to form VAAR 852.219-75 2022 or 2023? –

Answer #1: See attached revised document: Attachment B: 852.219-75 January 2023

Question #2: Can you please provide a site visit for the facility?

Answer #2: Yes

Question #3: Also, I want to confirm that the facility is purchasing the parts that need to be replaced for all work and a separate invoice for this work is billed.

Answer #3: Parts should be furnished by contractor.

Question #4. I am writing to ask you to please review the NAICS you used for this pre solicitation and the PSC for this and change them to more suitable codes for the actual scope of work.

Answer #4: The NAICS will not be changed.

Question #5: Can you schedule a site visit so potential offerors can review the equipment to be inspected and tested?

Answer #5: See Amendment 0001.

Question #6: Can you provide previous inspection reports for all buildings and systems?

Answer #6: Yes previous inspection reports for all buildings and systems can be provided to the awardee.

Question #7: Can you provide a detailed list of device quantities for each building for all services being requested (fire alarm, fire sprinkler, fire pumps, other fire suppression, fire hydrants, fire doors, etc)?

Answer #7: See Answer #36.

Question #8: Are there any drawings available for these systems that you can share with us?

Answer #8: Only Floor plans can be provided.

Question #9: There is a statement under Section 1 General Requirements, item a that the contractor shall include devices and equipment that may be added on due to construction or renovation activities. Can you please share any information available on planned construction and renovations over the course of this contract? It will be difficult to predict how many devices could possibly be added to our scope of work.

Answer #9: There is no information available on planned construction and renovations over the course of this contract. The devices in Section 1, General Requirements may not be a huge amount and shall be added to the inspection lists accordingly.

Question 10#: There is a statement under Section 1 General Requirements, item c that states different contractor personnel is to complete repair and maintenance. Can you please elaborate on this? Does this mean a different Prime Contractor will be performing the repairs and maintenance? Or the Prime Contractor awarded this project must complete repairs using different contractor/personnel? The inspector’s identifying repair/maintenance needs are typically the best personnel to complete the work as they are already familiar with the issue. We just want to make sure we understand the intent of this requirement and how it will be applied.

Answer #10: The Prime Contractor awarded this project shall complete repairs using different contractor/personnel.

Question #11: In the Description of Work, item a, it mentions monitoring, but no where else in the solicitation are monitoring requirements further defined. Is it the intent of this solicitation to include monitoring of all fire alarm systems? If so, please provide a total quantity of alarm accounts to be monitored.

Answer #11: See attached document: Statement of Work_Final. Revised #6 Description of Work, a).

Question #12. The solicitation references kitchen and hazardous waste and chemical storage fire extinguishing systems. Can you please provide a quantity of systems as well as the manufacturer for the fire protection systems to ensure we have the appropriate licensed and certified personnel?

Answer #12: Seven (7) each, Manufacturer- Ansul

Question #13: The solicitation also references inspections of fire and smoke door assemblies, fire hydrants, backflow preventers, fire pumps and PIVs. Can you please provide a total quantity of each of these items requiring annual inspections?

Answer #13: Yes, see Answer 36.

Question #14: Can you elaborate on the scope of work required for the backflow preventers? Is that only an annual inspection you’re looking for? Or are you also looking for the 5-year backflow inspection?

Answer #14: Both

Question #15: In the Fire Alarm Device Inventory, Section 11 item k, this is a requirement for internal fire sprinkler system inspection, this is only required 1 of the 5 years of this contract. When was the previous 5-year internal inspection completed so we can determine which year to include this service into our pricing?

Answer #15: This can start on the first year.

Question #16: In the Fire Alarm Device Inventory, Section 11 item o, this is a requirement for a 3-year dry system pitch verification. When was the previous 3-year verification completed so we can determine which year(s) to include this service into our pricing?

Answer #16: This can start on the first year.

Question #17: In the Fire Alarm Device Inventory, Section 11 item p, this is a requirement for a 5-year standpipe flow test. When was the previous 5-year flow test completed so we can determine which year to include this service into our pricing?

Answer #17: This can start on the first year.

Question #18: Will there be a site visit?

Answer #18: Yes, see Amendment 0001.

Question #19: Is there currently a site visit scheduled for the above-mentioned solicitation? I did not see one listed. If there is not, can we please request one? I appreciate your assistance.

Answer #19: See Amendment 0001.

Q&A Site Visit

Question #20: Are there designated storage areas for materials and equipment on-site?

Answer #20: Yes

Question #21: Will we need to coordinate shutdowns of existing systems, and what is the process for scheduling them?

Answer #21:

1.) Contact COR and the VA will take the system offline with the monitoring company.

2.) VA will disable/enable required devices.

3.) Contractor can then proceed with testing.

Question #22 Are there any known issues with the existing system that we should be aware of before bidding?

Answer #22: The Fire Alarm Panels will show any issues with the system. Any additional Trouble Alarms that arise after the testing will be the responsibility of the Contractor to correct before leaving for the day.

Question #23 Will there be any limitations on work hours or access to certain areas during installation or maintenance?

Answer #23: Audible and Visual Alarm Testing shall be done after normal working hours of 7:00am - 5:00pm Central Time. See attached document: Statement of Work_Final. Revised #27. Hours of Coverage.

Question #24: Are there any existing sprinkler system blueprints or schematics available for reference?

Answer #24: Yes

Question #25: When is the 5yr sprinkler internal inspection due?

Answer #25: The 5-year Internal Inspection is due in 2025.

Question #26: Can a separate line item be created for quoting the 5-year internal?

Answer #26: Yes, a separate line item can be submitted for quoting the 5-year internal.

Question #27: When is the 5-year standpipe flow test due?

Answer #27: 2025

Question #28: When is the 3yr dry sprinkler inspection due?

Answer #28: 2025 and 2028

Question #29 Can a separate line item be created for quoting the 3-year dry sprinkler?

Answer #29: Yes, a separate line item can be submitted for quoting the 3-year dry sprinkler.

Question #30: Can a list of the site visit attendees be provided?

Answer #30: A list of the site visit attendees can be provided by request.

Question #31: Can audio/visuals and door holder in out bldgs be tested during regular hours?

Answer #31: Yes.

Question #32: Will the VA reach out to the VA elevator contract to coordinate elevator shunt trip and recall?

Answer #32: Yes.

Question #33: Fire Life Safety Reports: Can you provide the most recent reports for:

(a) Fire Inspection, (b) Magnetic Door Lock Inspection, (c) Sprinkler Inspections, (d) Kitchen Hood Inspections, (e) Door Inspections (Overhead/Swinging Doors).

Answer #33: Yes, reports can be provided to the awardee.

Question #34: If reports aren't available, could you share an equipment list for each?

Answer #34: See answer #33.

Question #35: Please share quantities and specifications for: Batteries (type and size) Fire Pumps Water Tanks Backflows & Kitchen Hoods

Answer #35: See Quantities and types of batteries in table below:

BATTERY

SLA 1146

12V 26AH

SLA 1116

12V

18 AH

SEC 1075

12V

7 AH

SLA 1105

12V 12AH

AP12-55

12V 55AH

QUANTITY 32 40 204 54 4

Question #36: Could you confirm which inspections are required annually, quarterly, and semi-annually? For example: Fire Alarms – Annually, Fire Doors – Annually, Sprinklers – Annually and Quarterly? Kitchen Hoods and Magnetic Locks – Semi- Annually?

Answer #36: See table 36.1

Table 36.1

Question #37: When was the last 5-year sprinkler test completed?

Answer #37: 2020

Question #38: Can you share the reports or provide details on quantities tested?

Answer #38: See Table #36.1 for Quantities

Question #39 Will any of the bid options need to include the 5th year inspections for the fire sprinklers?

Answer #39: Yes

Question #40: Is there a fee for badging?

Answer #41: No

Question #42 Will this include the Annual Fire Hydrant Flow Test?

Answer #42: Yes

Question #43: The synopsis notice states “This contract shall include a $100,000 maintenance and parts rider ….” Is this per option?

Answer #43: Yes

Question #44: Does any of the testing need to be After normal business hours?

Answer #44: Yes, Strobes and Speakers

Question #45: Must be 2 different companies doing the inspections vs Maintenance?

Answer #45: Yes

Question #46: When was the last sensitivity test and cleaning performed on all smoke alarms?

Answer #46: 2024

Question #47: Is the cleaning required annually or bi-annually?

Answer #47: Annually.

Question #48: I would like to request data details (manufacturer name, model & serial numbers) for each item that should be considered a part of the maintenance contract along with any documentation that you can share on the prior maintenance history of those items.

Answer #48 Fire Alarm System is Notifier Onyx System and Notifier Devices are used throughout the VAMC Campus. The quantities are listed on Answer 36-Table #36.1.

See attached document: Statement of Work_Final. Revised #6 Description of Work, a).

See attached document: Statement of Work_Final. Revised #27. Hours of Coverage.

See attached document: Attachment B: 852.219-75 January 2023