36C25625Q0145.docx

SUBJECT*

Specialty Bed/Mattress Rentals

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

POINT OF CONTACT*

Contracting Officer Le Kisha Douglas, MPA LeKisha.Douglas@va.gov 713-794-7421

PLACE OF PERFORMANCE

510 East Stoner Avenue

Shreveport LA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Sources Sought Notice Sources Sought Notice

DESCRIPTION

Sources Sought Notice

1. Title: 36C25625Q0145- Specialty Bed/Mattress Rentals for Shreveport, LA VAMC

2. Purpose: The Network Contracting Office (NCO) 16 located at 5075 Westheimer Road, Galleria Financial Center, Suite 750, Houston, Texas, hereby issues the following Sources Sought to Request Information (RFI) with the intent of determining the contractor interest, capabilities, qualifications of potential businesses, nonmanufacturer rule compliance, Buy American Act compliance, Trade Agreement compliance and estimated industry pricing information for market research and estimated budgetary purpose for the leasing/rental of Hospital Specialty Beds.

Contractor shall furnish all necessary labor, materials, supplies, equipment and transportation to provide rental and delivery of rental specialty bed needs. This Sources Sought is published for market research purposes. This Sources Sought will be used to determine if a set-aside for any small business program is appropriate. Government anticipates competitive, firm fixed price contract. Please review this announcement, respond to questions below and review all attachments in their entirety.

Government request that interested offerors complete all questions below, provide required documentation, descriptive literature and authorization letter as described below. The Government is in no way obligated to do business with or to enter into any form of contract with any person, firm or other entity that receives or responds to this announcement.

3. Objective: To find qualified and certified contractors with the capability to with the capability to provide the following:

a. Leasing/rental of Hospital Specialty Beds. The specialty beds must minimally meet the specifications below to meet the organization’s needs (as prescribed in the included draft of the Statement of Work).

4. Place of Performance:

Overton Brooks VA Medical Center 510 East Stoner Ave.

Shreveport, LA

5. Responses Requested: The MEDVAMC requires all the following information and questions answered in this RFI/SS: Questions and information that is not provided shall be considered nonresponsive to the Request for Information and contractor shall not be considered as part of the market research.

a. Contractors shall provide their point(s) of contact name, address, telephone number, and email address; and the company's business size, and SAM Unique Entity Identification Number.

b. Is your company a small business, SDBs, HUBZone, or 8A concern? Please provide proof of qualifications.

c. Does your company meet all required four prong factors for the Nonmanufacturer Rule (NMR) per guidance of SBA and 13 C.F.R. § 121.406 Offer must answer all questions below.

1. Does your company exceed the 500 employee alternative size standard for nonmanufacturers?

2. Is your company primarily engaged in the retail or wholesale trade and normally sells the type of products being supplied? __________

3. Does your company must take ownership or possession of the item(s) with its personnel, equipment, or facilities in a manner consistent with industry practice? __________

4. Does your company supply the end products of a small business manufacturer or processor made in the United States? _____________

d. Is your company considered small under the NAICS code 532283.

e. Do you (offer) manufacture the product yourself or a distributor of the items being researched above?

f. Are you an authorized distributor/reseller? Provide evidence from original equipment manufacturer (OEM).

g. Do you (offer) supply a product manufactured by another domestic small business, if it is a nonmanufacturer?

h. Do you (offer) supply the product of any sized manufacturer if SBA has granted a waiver to the nonmanufacturer rule?

i. Is your (offer) Buy American Certificate completed in SAM? Please provide evidence with response.

j. Is your (offer) Trade Agreement Certificate completed in SAM? Please provide evidence with response.

k. Information for the name brand or equal product being requested, is it manufactured outside the US-Domestic non-available?

l. Information for the name brand or equal product being requested, is it a foreign manufactured end product under the trade agreement?

m. What is your schedule of delivery after receipt of order for the name brand or equal product?

n. For the name brand or equal product required, Is your company available under any;

Government Wide Agency Contract (GWAC) General Services Administration Schedules (GSA) Indefinite Delivery Indefinite Quantity (IDIQ) Blanket Purchase Agreement (BPA)

If so, please list the contract number for name brand or equal product.

o. Provide descriptive literature demonstrating ability to meet all of the requirement/salient characteristics listed if other than brand name product is being offered. Please provide list of contracts for commercial, federal, state, and local governments. Listed contracts shall provide communication on the government requirement illustrating the capability for comparison. to the name brand or equal product meeting the specific requirements per the draft Statement of Work.

p. Contractors shall provide an estimated industry pricing for name brand or equal product for market research and budgetary purpose.

6. Opportunity: NCO 16, is seeking information from potential contractors on their ability to provide this service. THIS IS A SOURCES SOUGHT FOR REQUEST INFORMATION (RFI) ONLY. Small Business Concerns are encouraged to provide responses to this Sources Sought in order to assist the MEDVAMC in determining potential levels of competition available in the industry. Contractor shall possess the capability to provide all requirements and objectives.

7. Instructions and Response Guidelines: Sources Sought responses are due by November 10, 2024 at 1430 (CST) via email to LeKisha.Douglas@va.gov.

All Questions shall be submitted by November 7 at 1630 (CST) via email to LeKisha.Douglas@va.gov.

Telephone requests or inquires will not be accepted.

Public Information will not be provided and shall be utilized to the full extent possible.

This a New Requirement.

The subject line shall read: 36C25624Q0680 -RFI- Sources Sought 36C25625Q0145- Specialty Bed/Mattress Rentals for Shreveport, LA VAMC. NO SOLICITATION EXISTS AT THIS TIME. There is no page limitation on subparagraphs 5(a) - 5(o).

Please provide the information you deem relevant in order to respond to the specific inquiries of the Sources Sought. Information provided will be used solely by MEDVAMC as "market research" and will not be released outside of the MEDVAMC Purchasing and Contract Team.

This Sources Sought notice does not constitute a Request for Proposal (RFP), Invitation for Bid (IFB), or Request for Quotation (RFQ), and it is not to be construed as a commitment by the Government to enter into a contract, nor will the Government pay for the information submitted in response to this request. All information contained in this Sources Sought is preliminary as well as subject to modification and is in no way binding on the Government.

In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract. If a solicitation is released, it is will be synopsized on Contracting Opportunities (https://beta.sam.gov/) website or GSA. It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this Sources Sought, or future RFP/RFQ.

8. Contact Information:

Contracting Officer, Le Kisha Douglas, MPA Email address: LeKisha.Douglas@va.gov

Your responses to this notice are appreciated.

THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES/PROPOSALS; however, any firm that believes it can meet the requirements may provide answers, responses and give Sources Sought 36C25625Q0145- Specialty Bed/Mattress Rentals for Shreveport, LA VAMC written notification prior to the response due date and time. Supporting evidence and responses Page 1 of

STATEMENT OF WORK

SPECIALTY BED RENTALS

Overton Brooks VA Medical Center located at 510 East Stoner Ave, Shreveport, LA requires the contractor to furnish all necessary labor, materials, supplies, equipment and transportation to provide rental and delivery of rental specialty bed needs. The service will comply with all terms, conditions, provisions, schedules and specifications of this solicitation. The contract period will be for a base period plus an additional four 1-year options.

The resulting contract is subject to the Federal Acquisition Regulation (FAR) Part 12. Services are to be provided for a one (1) year period from the date of the award with the option to renew for four (4) additional one year periods, pending availability of funding. Payment will be made 30 days in arrears upon receipt of a proper invoice at the office designated.

Contractor shall furnish all labor and supplies for delivery, set-up and removal of specialty beds. Deliveries and set-up may be made to floors two (2) through nine (9). Room locations will be provided at time of call for delivery. After delivery and set-up each room shall be returned to its original condition. The specialty beds shall meet all life safety codes, National Fire Protection codes and all other applicable federal, state, and local codes.

The Contracting Officer Representative (COR) or designated representative shall contact and coordinate with the contractor a mutually agreed upon time to complete the deliveries as required 24 hours a day, 7 days a week. Routine delivery time shall not exceed 6 hours after receipt of order to a designated hospital room. Only items ordered or approved or equal shall be supplied. All substitution must be approved by the COR in writing, and then forwarded to the Contracting Officer for contract administration. The COR will provide the contractor with a list of staff authorized to place orders for rental beds/mattresses. The government will not be responsible for orders placed by non-authorized personnel.

SPECIALTY BED RENTALS

Scope of Work: Overton Brooks VA Medical Center requires specialty hospital beds, surfaces and rental equipment, which includes air fluidized therapy bed system.

Facility POC: Nicole Toms Period of Performance: This is a Firm Fixed Contract. Base + 4 option years Delivery Location:

Overton Brooks VA Medical Center 510 East Stoner Ave.

Shreveport, LA

Required Salient Characteristics

Air Fluidized Therapy Bed System

Bed:

Low Position – 21.5” High Position 34.75” Overall length 92.5” Overall width (Siderails on / off) 36”/40” Therapeutic Weight Limit 350 lbs Head elevation range 0° – 60° Frame ground clearance 6.7” Bed Weight 1,225 lbs Bead temperature control range 82° – 102° Braking System:

Individual-wheel braking and steer Standard Features:

Air Fluidized Therapy (lower body portion of bed contains silicone coated microspheres) Pressure redistribution (upper body portion of bed) Removeable siderails Patient comfort settings Head-of-bed elevation Caregiver Pendant controls Optional Patient-Helper Trapeze

Med Surg Hospital Bed with Wound Air Surface

Weight Capacity: 70-400 lbs Integrated powered bed extender 3 mode bed exit with automatic reset Tuckaway siderails Low height chair position Electric vascular foot position Aids in the prevention/ treatment of pressure injuries Low Air Loss Surface Head-of-bed angle indicators and alert Turn Assist Bed exit

Med Surg Smart+ Hospital Bed System with Integrated Air Surface

Weight Capacity: 70-500 lbs Integrated powered bed extender Verbal Safety Prompts Safety Status projected onto floor 3 mode bed exit includes silence, auto reset, and visual/audible safety prompts Lighted siderail handgrip Motion Activated Night Light USB Charger Device Storage Area Patient Bed Control Aids in the prevention/ treatment of pressure injuries Low Air Loss Surface Turn Assist Weight-based pressure redistribution Max inflate Comfort adjust settings Side-sitting detection Sloped heel section

Bariatric Bed System with Powered Length & Width Adjustment and Motorized Transport Standard Features Powered Width Expansion from 40" – 50" Powered Bed Length Adjustment feature Digital HOB angle indicators and alert Integrated caregiver and patient controls In-bed scale Battery backup Motorized powered transport 3-Mode bed exit Optional Patient-helper trapeze Optional Foam Surface Optional Low air loss surface with Turn Assist

Technical Specifications Bed Low position Sleep deck to floor 18.5" (47 cm) High position Sleep deck to floor 26.8" (68 cm) Transport position Sleep deck to floor 17" (43 cm) Minimum overall width (width extenders retracted) 43" (109 cm) Minimum overall length (foot extension retracted) 91" (231 cm) Maximum Patient weight capacity 1,000 lbs (453.6 kgs) Bed Angles Head section 0-50° Knee section 0-30° Max Tilt/Reverse Tilt 0-9° Surface Surface width 40" to 50" (102 cm to 127 cm) Surface length - inflated 80" to 88" (203 cm to 224 cm) Surface Height - inflated (foam) 8" (20 cm) Surface Height - inflated (low air loss) 8.5" (21.5 cm) Caster & Braking System Caster size 6" (15 cm) Four-wheel braking Yes Brake Not Set Alert Yes Brakes lock both rolling & swiveling Yes Scale System Accuracy 1% of patient weight (with sleep deck flat) Weigh in any position Yes Scale weight capacity 1,000 lbs (453.6 kgs)

Bariatric Commode Easy-to-release drop arm allows for safe lateral transfer Seat height – 18.5" Seat width – 36" Seat depth – 21" Maximum recommended weight capacity – 1,000 lbs

Bariatric Recliner Includes powered functions, removable arm accessory hooks and bracket rear push handles 30" seat width Patient weight capacity: 600 lbs

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