36C25625Q0118 0001 - Amendment.pdf

5. PROJECT NUMBER (if applicable)

CODE7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODECODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

0001 11-25-2024

Department of Veterans Affairs Network Contracting Office 16 1515 Poydras Street

New Orleans LA 70112

Department of Veterans Affairs Southeast Louisiana Veterans Health Care System (SLVHCS) 1515 Poydras Street New Orleans LA 70112

To all Offerors/Bidders

36C25625Q0118

X

X X

X 1

1. Removing all reference to Dental Labs in the Statement of Work, replacing that with Cooling Tower.

2. Clarifying that 40 additional tests per year are for Legionella testing.

3. Moving the additional Heterotrophic Plate retesting to a separate CLIN.

4. Correcting the Legionella test total to a minimum of 92 per quarter for a total of 368.

5. Publishing questions.

6. Response due date is December 6th, 2024, 15:00 CDT.

Luke Miles Contracting Officer

CONTINUATION PAGE

QUARTERLY LEGIONNELA TESTING, BUILDINGS 1, 2, 6, 7, and 10

SOUTHEAST LOUISIANA VETERANS’ HEALTH CARE SYSTEM (SLVHCS)

NEW ORLEANS, LA 70119

SCOPE OF WORK

The Contractor shall furnish all labor, tools, materials, equipment, supervision, transportation, applicable licenses, certifications, and accreditations necessary to perform all work associated with testing for Legionella bacteria and other impurities at various described locations in Buildings 1, 2, 6, 7 and 10 on a quarterly basis, all buildings being located at the Southeast Louisiana Veterans Healthcare System, New Orleans LA. The contractor shall assume full responsibility for compliance with all Federal, State, City, and local laws, codes, and regulations, governing water sampling for Legionella.

The quarterly water testing work required is listed as follows:

1. Contractor shall test on a quarterly basis both the hot-water and cold-water faucets at ten (10) locations in each of Buildings 1, 2, & 6, twelve (12) cooling towers on top of Building 7, Fisher House Building 10, and HPC Testing in the Cooling Towers.

The test locations at each building will be determined by Veterans Affairs (VA) personnel. The period of performance for this service contract will be for one year or for 4 consecutive quarters, beginning January 9, 2025, and four (4) optional years (with each optional year also having quarterly sampling and testing). The initial water sampling must take place no later than January 31, 2025.

2. Samples taken of the potable water system at the distal sites for this service contract will be tested for Legionella bacteria, residual biocide, pH, and temperature. Test results will be forwarded to the Contracting Officer Representative (COR) and the Industrial Hygienist within 15 working days of sampling. Test results shall be sent to both individuals via electronic mail with a pdf attachment within the specified period of time.

3. The Contractor shall provide 368 tests through 4 quarters (92 per quarter), and up to 40 additional Legionella retests and 15 HPC retests throughout the four quarters at any given time, per the request of the VA.

4. Contractor shall coordinate the distal site sampling locations with VA personnel. No water sampling shall occur until VA has given prior approval to start work. Contractor will be required to be escorted at all times while sampling is in process. All water samples shall be collected per CDC guidelines. Samples shall be tested at laboratories certified by the CDC Environmental Legionella Isolation Techniques Evaluation (ELITE). Analysis will include the culture, identification and enumeration of Legionella species and serotyping including the target species Legionella pneumophilia serogroup.

WATER SAMPLING SCHEDULE

1. Water sampling and test results shall be submitted to the New Orleans VA for the second (2) quarter prior to January 31, 2025 in an effort to report the water sampling results in January 2025 in accordance with VHA Directive 1061. Each subsequent quarterly sampling and testing shall be performed such that results are reported in accordance with VHA Directive 1061.

2. Work will be performed during the hours of 8:00 AM and 4:30 PM, Monday through Friday, exclusive of Federal Holidays. Some work outside of normal hours of operations may be necessary and must be coordinated with the Project COR.

SPECIAL CONSIDERATIONS BY THE CONTRACTOR:

1. All sampling and testing shall be done in accordance with VHA Directive 1061.

2. The contractor will be responsible for cleanliness of the building area both interior and exterior.

SAFETY CONSIDERATIONS:

1. Contractor’s workmen shall provide and utilize all safety requirements in accordance with OSHA regulations during all phases of the work.

2. Contractor will not be allowed to use Government tools, materials, and/or labor for this project.

3. All work is to be performed in strict compliance with the “Scope of Work”.

PERIOD OF PERFORMANCE

1. BASE YEAR: January 9, 2025 to January 8, 2026

OPTION YEAR 1: January 9, 2026 to January 8, 2027

OPTION YEAR 2: January 9, 2027 to January 8, 2028

OPTION YEAR 3: January 9, 2028 to January 8, 2029

OPTION YEAR 4: January 9, 2029 to January 8, 2030

2. Facility Closure Days. If any facility locations are closed due to snow, hurricane, or acts of God, the Contractor shall reschedule work planned for this time.

3. Federal Holidays.

New Year’s Day - 1 January

Martin Luther King Day - 3rd Monday in January

President's Day - 3rd Monday in February

Memorial Day - last Monday in May

Juneteenth - 19 June

Independence Day - 4 July

Labor Day - 1st Monday in September

Columbus Day - 2nd Monday in October

Veteran’s Day - 11 November

Thanksgiving Day - 4th Thursday in November

Christmas Day - 25 December

GENERAL INFORMATION

1. Quality Control. The successful Contractor shall develop and maintain a quality program to ensure services are performed in accordance with commonly accepted commercial practices. The successful Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

2. Quality Assurance. COR will periodically evaluate the Contractor’s performance to ensure that contracted services are received. The COR will evaluate the Contractor’s performance through intermittent on-site inspections of the Contractor's quality control program and receipt of complaints from SLVHCS personnel. The Government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the Government may decrease the number of quality control inspections if performance dictates. The Government will also receive and investigate complaints from various customers located at SLVHCS. The Government shall be responsible for initially validating customer complaints. The COR shall make final determination of the validity of customer complaint(s) in cases of disagreement with customer(s). It is expected that the Contractor will visit the site bi-annually for inspection and review.

3. Government Remedies. The contracting officer shall follow FAR 52.212.4, Contract Terms and Conditions-Commercial Items (Sept 2005), for

Contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

4. Conformance Standards. Contract service shall ensure that all work is performed in accordance with Joint Commission, DNR, EPA, DOT, OSHA, and governing federal, local and state regulations and guidelines. Copies of the Contractor's state, local and federal permits and licenses MUST be provided to the CO with the signed quote as noted the addendum to FAR 52.212-1.

PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMB

ER

DESCRIPTION OF

SUPPLIES/SERVI

CES

QUANTIT

Y

UNI

T UNIT PRICE AMOUNT

0001 1.00 EA ________________

1st Quarter Legionella Water Testing at the following locations:

0001 BLDG 1 (INPATIENT) Each 20 0002 BLDG 2 (D&T) Each 20 0003 BLDG 6 (TL) Each 20 0004 BLDG 7 (CEP COOLING TOWERS) Each 12 0005 BLDG 10 (FISHER HOUSE) Each 20 0006 HETEROTROPHIC PLATE COUNT TESTING Each

Contract Period: Base POP Begin: 01-09-2025 POP End: 01-08-2026 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: H946 - Other Quality Control, Testing, and Inspection - Water Purification and Sewage Treatment Equipment

0002 1.00 EA ________________

2nd Quarter Legionella Water Testing at the following locations:

0001 BLDG 1 (INPATIENT) Each 20 0002 BLDG 2 (D&T) Each 20

0003 BLDG 6 (TL) Each 20 0004 BLDG 7 (CEP COOLING TOWERS) Each 12 0005 BLDG 10 (FISHER HOUSE) Each 20 0006 HETEROTROPHIC PLATE COUNT TESTING Each Contract Period: Base POP Begin: 01-09-2025 POP End: 01-08-2026 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: H946 - Other Quality Control, Testing, and Inspection - Water Purification and Sewage Treatment Equipment

0003 1.00 EA ________________

3rd Quarter Legionella Water Testing at the following locations:

0001 BLDG 1 (INPATIENT) Each 20 0002 BLDG 2 (D&T) Each 20 0003 BLDG 6 (TL) Each 20 0004 BLDG 7 (CEP COOLING TOWERS) Each 12 0005 BLDG 10 (FISHER HOUSE) Each 20 0006 HETEROTROPHIC PLATE COUNT TESTING Each Contract Period: Base POP Begin: 01-09-2025 POP End: 01-08-2026 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: H946 - Other Quality Control, Testing, and Inspection - Water Purification and Sewage Treatment Equipment

0004 1.00 EA ________________

4th Quarter Legionella Water Testing at the following locations:

0001 BLDG 1 (INPATIENT) Each 20 0002 BLDG 2 (D&T) Each 20 0003 BLDG 6 (TL) Each 20 0004 BLDG 7 (CEP COOLING TOWERS) Each 12 0005 BLDG 10 (FISHER HOUSE) Each 20 0006 HETEROTROPHIC PLATE COUNT TESTING Each Contract Period: Base POP Begin: 01-09-2025 POP End: 01-08-2026 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

PRODUCT/SERVICE CODE: H946 - Other Quality Control, Testing, and Inspection - Water Purification and Sewage Treatment Equipment

0005 1.00 EA ________________

Additional Legionella tests as needed, up to 40 Contract Period: Base POP Begin: 01-09-2025 POP End: 01-08-2026 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: H946 - Other Quality Control, Testing, and Inspection - Water Purification and Sewage Treatment Equipment

0006 1.00 EA ________________

Additional Heterotrophic Plate Count Retesting, up to 15 Contract Period: Base POP Begin: 01-09-2025 POP End: 01-08-2026 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: H946 - Other Quality Control, Testing, and Inspection - Water Purification and Sewage Treatment Equipment

1001 1.00 EA ________________

1st Quarter Legionella Water Testing at the following locations:

0001 BLDG 1 (INPATIENT) Each 20 0002 BLDG 2 (D&T) Each 20 0003 BLDG 6 (TL) Each 20 0004 BLDG 7 (CEP COOLING TOWERS) Each 12 0005 BLDG 10 (FISHER HOUSE) Each 20 0006 HPC TESTING Each 12 Contract Period: Option 1 POP Begin: 01-09-2026 POP End: 01-08-2027 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: H946 - Other Quality Control, Treatment Equipment

1002 1.00 EA ________________

2nd Quarter Legionella Water Testing at the following locations:

0001 BLDG 1 (INPATIENT) Each 20 0002 BLDG 2 (D&T) Each 20 0003 BLDG 6 (TL) Each 20 0004 BLDG 7 (CEP COOLING TOWERS) Each 12 0005 BLDG 10 (FISHER HOUSE) Each 20 0006 HETEROTROPHIC PLATE COUNT TESTING Each Contract Period: Option 1 POP Begin: 01-09-2026 POP End: 01-08-2027 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: H946 - Other Quality Control, Testing, and Inspection - Water Purification and Sewage Treatment Equipment

1003 1.00 EA ________________

3rd Quarter Legionella Water Testing at the following locations:

0001 BLDG 1 (INPATIENT) Each 20 0002 BLDG 2 (D&T) Each 20 0003 BLDG 6 (TL) Each 20 0004 BLDG 7 (CEP COOLING TOWERS) Each 12 0005 BLDG 10 (FISHER HOUSE) Each 20 0006 HETEROTROPHIC PLATE COUNT TESTING Each Contract Period: Option 1 POP Begin: 01-09-2026 POP End: 01-08-2027 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: H946 - Other Quality Control, Testing, and Inspection - Water Purification and Sewage Treatment Equipment

1004 1.00 EA ________________

4th Quarter Legionella Water Testing at the following locations:

0001 BLDG 1 (INPATIENT) Each 20 0002 BLDG 2 (D&T) Each 20 0003 BLDG 6 (TL) Each 20 0004 BLDG 7 (CEP COOLING TOWERS) Each 12 0005 BLDG 10 (FISHER HOUSE) Each 20 0006 HETEROTROPHIC PLATE COUNT TESTING Each

Contract Period: Option 1 POP Begin: 01-09-2026 POP End: 01-08-2027 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: H946 - Other Quality Control, Testing, and Inspection - Water Purification and Sewage Treatment Equipment

1005 1.00 EA ________________

Additional Legionella tests as needed, up to 40 Contract Period: Option 1 POP Begin: 01-09-2026 POP End: 01-08-2027 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: H946 - Other Quality Control, Testing, and Inspection - Water Purification and Sewage Treatment Equipment

1006 1.00 EA ________________

Additional Heterotrophic Plate Count Retesting, up to 15 Contract Period: Option 1 POP Begin: 01-09-2026 POP End: 01-08-2027 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: H946 - Other Quality Control, Testing, and Inspection - Water Purification and Sewage Treatment Equipment

2001 1.00 EA ________________

1st Quarter Legionella Water Testing at the following locations:

0001 BLDG 1 (INPATIENT) Each 20 0002 BLDG 2 (D&T) Each 20 0003 BLDG 6 (TL) Each 20 0004 BLDG 7 (CEP COOLING TOWERS) Each 12 0005 BLDG 10 (FISHER HOUSE) Each 20 0006 HETEROTROPHIC PLATE COUNT TESTING Each Contract Period: Option 2 POP Begin: 01-09-2027 POP End: 01-08-2028 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and

Testing, and Inspection - Water Purification and Sewage Treatment Equipment

2002 1.00 EA ________________

2nd Quarter Legionella Water Testing at the following locations:

0001 BLDG 1 (INPATIENT) Each 20 0002 BLDG 2 (D&T) Each 20 0003 BLDG 6 (TL) Each 20 0004 BLDG 7 (CEP COOLING TOWERS) Each 12 0005 BLDG 10 (FISHER HOUSE) Each 20 0006 HETEROTROPHIC PLATE COUNT TESTING Each Contract Period: Option 2 POP Begin: 01-09-2027 POP End: 01-08-2028 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: H946 - Other Quality Control, Testing, and Inspection - Water Purification and Sewage Treatment Equipment

2003 1.00 EA ________________

3rd Quarter Legionella Water Testing at the following locations:

0001 BLDG 1 (INPATIENT) Each 20 0002 BLDG 2 (D&T) Each 20 0003 BLDG 6 (TL) Each 20 0004 BLDG 7 (CEP COOLING TOWERS) Each 12 0005 BLDG 10 (FISHER HOUSE) Each 20 0006 HETEROTROPHIC PLATE COUNT TESTING Each Contract Period: Option 2 POP Begin: 01-09-2027 POP End: 01-08-2028 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: H946 - Other Quality Control, Testing, and Inspection - Water Purification and Sewage Treatment Equipment

2004 1.00 EA ________________

4th Quarter Legionella Water Testing at the following locations:

0001 BLDG 1 (INPATIENT) Each 20 0002 BLDG 2 (D&T) Each 20 0003 BLDG 6 (TL) Each 20 0004 BLDG 7 (CEP COOLING TOWERS) Each 12 0005 BLDG 10 (FISHER HOUSE) Each 20 0006 HETEROTROPHIC PLATE COUNT TESTING Each Contract Period: Option 2 POP Begin: 01-09-2027 POP End: 01-08-2028 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: H946 - Other Quality Control, Testing, and Inspection - Water Purification and Sewage Treatment Equipment

2005 1.00 EA ________________

Additional Legionella tests as needed, up to 40 Contract Period: Option 2 POP Begin: 01-09-2027 POP End: 01-08-2028 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: H946 - Other Quality Control, Testing, and Inspection - Water Purification and Sewage Treatment Equipment

2006 1.00 EA ________________

Additional Heterotrophic Plate Count Retesting, up to 15 Contract Period: Option 2 POP Begin: 01-09-2027 POP End: 01-08-2028 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: H946 - Other Quality Control, Testing, and Inspection - Water Purification and Sewage Treatment Equipment

3001 1.00 EA ________________

1st Quarter Water Testing at the following locations:

0001 BLDG 1 (INPATIENT) Each 20 0002 BLDG 2 (D&T) Each 20 0003 BLDG 6 (TL) Each 20 0004 BLDG 7 (CEP COOLING TOWERS) Each 12 0005 BLDG 10 (FISHER HOUSE) Each 20 0006 HETEROTROPHIC PLATE COUNT TESTING Each

Contract Period: Option 3 POP Begin: 01-09-2028 POP End: 01-08-2029 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: H946 - Other Quality Control, Testing, and Inspection - Water Purification and Sewage Treatment Equipment

3002 1.00 EA ________________

2nd Quarter Legionella Water Testing at the following locations:

0001 BLDG 1 (INPATIENT) Each 20 0002 BLDG 2 (D&T) Each 20 0003 BLDG 6 (TL) Each 20 0004 BLDG 7 (CEP COOLING TOWERS) Each 12 0005 BLDG 10 (FISHER HOUSE) Each 20 0006 HETEROTROPHIC PLATE COUNT TESTING Each Contract Period: Option 3 POP Begin: 01-09-2028 POP End: 01-08-2029 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: H946 - Other Quality Control, Testing, and Inspection - Water Purification and Sewage Treatment Equipment

3003 1.00 EA ________________

3rd Quarter Legionella Water Testing at the following locations:

0001 BLDG 1 (INPATIENT) Each 20 0002 BLDG 2 (D&T) Each 20 0003 BLDG 6 (TL) Each 20 0004 BLDG 7 (CEP COOLING TOWERS) Each 12 0005 BLDG 10 (FISHER HOUSE) Each 20 0006 HETEROTROPHIC PLATE COUNT TESTING Each Contract Period: Option 3 POP Begin: 01-09-2028 POP End: 01-08-2029 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: H946 - Other Quality Control, 3004 1.00 EA ________________

4th Quarter Legionella Water Testing at the following locations:

0001 BLDG 1 (INPATIENT) Each 20 0002 BLDG 2 (D&T) Each 20 0003 BLDG 6 (TL) Each 20 0004 BLDG 7 (CEP COOLING TOWERS) Each 12 0005 BLDG 10 (FISHER HOUSE) Each 20 0006 HETEROTROPHIC PLATE COUNT TESTING Each Contract Period: Option 3 POP Begin: 01-09-2028 POP End: 01-08-2029 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: H946 - Other Quality Control, Testing, and Inspection - Water Purification and Sewage Treatment Equipment

3005 1.00 EA ________________

Additional Legionella tests as needed, up to 40 Contract Period: Option 3 POP Begin: 01-09-2028 POP End: 01-08-2029 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: H946 - Other Quality Control, Testing, and Inspection - Water Purification and Sewage Treatment Equipment

3006 1.00 EA ________________

Additional Heterotrophic Plate Count Retesting, up to 15 Contract Period: Option 3 POP Begin: 01-09-2028 POP End: 01-08-2029 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: H946 - Other Quality Control, Testing, and Inspection - Water Purification and Sewage Treatment Equipment

4001 1.00 EA ________________

1st Quarter Legionella Water Testing at the following locations:

0001 BLDG 1 (INPATIENT) Each 20 0002 BLDG 2 (D&T) Each 20 0003 BLDG 6 (TL) Each 20 0004 BLDG 7 (CEP COOLING TOWERS) Each 12 0005 BLDG 10 (FISHER HOUSE) Each 20 0006 HETEROTROPHIC PLATE COUNT TESTING Each Contract Period: Option 4 POP Begin: 01-09-2029 POP End: 01-08-2030 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: H946 - Other Quality Control, Testing, and Inspection - Water Purification and Sewage Treatment Equipment

4002 1.00 EA ________________

2nd Quarter Legionella Water Testing at the following locations:

0001 BLDG 1 (INPATIENT) Each 20 0002 BLDG 2 (D&T) Each 20 0003 BLDG 6 (TL) Each 20 0004 BLDG 7 (CEP COOLING TOWERS) Each 12 0005 BLDG 10 (FISHER HOUSE) Each 20 0006 HETEROTROPHIC PLATE COUNT TESTING Each Contract Period: Option 4 POP Begin: 01-09-2029 POP End: 01-08-2030 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: H946 - Other Quality Control, Testing, and Inspection - Water Purification and Sewage Treatment Equipment

4003 1.00 EA ________________

3rd Quarter Legionella Water Testing at the following locations:

0001 BLDG 1 (INPATIENT) Each 20 0002 BLDG 2 (D&T) Each 20 0003 BLDG 6 (TL) Each 20 0004 BLDG 7 (CEP COOLING TOWERS) Each 12 0005 BLDG 10 (FISHER HOUSE) Each 20 0006 HETEROTROPHIC PLATE COUNT TESTING Each

Contract Period: Option 4

POP Begin: 01-09-2029 POP End: 01-08-2030 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: H946 - Other Quality Control, Testing, and Inspection - Water Purification and Sewage Treatment Equipment

4004 1.00 EA ________________

4th Quarter Legionella Water Testing at the following locations:

0001 BLDG 1 (INPATIENT) Each 20 0002 BLDG 2 (D&T) Each 20 0003 BLDG 6 (TL) Each 20 0004 BLDG 7 (CEP COOLING TOWERS) Each 12 0005 BLDG 10 (FISHER HOUSE) Each 20 0006 HETEROTROPHIC PLATE COUNT TESTING Each Contract Period: Option 4 POP Begin: 01-09-2029 POP End: 01-08-2030 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: H946 - Other Quality Control, Testing, and Inspection - Water Purification and Sewage Treatment Equipment

4005 1.00 EA ________________

Additional Legionella tests as needed, up to 40 Contract Period: Option 4 POP Begin: 01-09-2029 POP End: 01-08-2030 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: H946 - Other Quality Control, Testing, and Inspection - Water Purification and Sewage Treatment Equipment

4006 1.00 EA ________________

Additional Heterotrophic Plate Count Retesting, up to 15 Contract Period: Option 4 POP Begin: 01-09-2029 POP End: 01-08-2030 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and

GRAND TOTAL ______________

Legionella Testing Question and Answers.

36C25625Q0118

1. What is the response due date on the solicitation? – December 6th 15:00 CDT

2. Does the dental lab need its own separate HPC testing or does it mean that when the dental lab is chosen to get sampling for the quarter, they want HPC as well (Pg 8). – The Dental Lab will not be covered in this contract.

3. Would the 40 additional test be paid outside of contract (Pg 9). – The 40 additional tests as needed throughout the year are at no cost to the government.

4. Discrepancies between Scope of Work (Pg. 8) and quarterly details (Pgs. 11-20)

a. Pg. 8 request 288 total tests (72/qtr), but (Pg. 11-20) add up to 92 test per quarter. – Total minimum tests will be 368 (92 per quarter)

b. Pg. 8 implies only HPC is wanted for dental lab. (Pg 11-20) ask for 60 HPC test and 15 retests. This might not be an issue as certain labs will include HPC for all Legionella testing, clarification would be appreciated. – No dental labs need be tested, rather the HPC is for the Cooling Tower.

5. Are you able to provide any guidance on the acceptable Wage category we should be using?– The wage determination will be 2015-5189 Rev.28. The vendor determines the most appropriate wage category and is dependent on the job being performed.

6. The RFQ states that sampling and test results shall be submitted to the VA for the 2nd quarter prior to January 31, 2025. See page 3, item #1 under “Water Sampling Schedule.”

If the 2nd quarter is April-May-June of 2025, how would it be possible to submit the results prior to January 31, 2025? - We are using fiscal quarterly schedules. This contract would start on Q2 2025 then goes through Q1 2026 until ending 8 January 2026.

The fiscal quarters for the United States government are:

Q1: October 1–December 31 Q2: January 1–March 31 Q3: April 1–June 30 Q4: July 1–September 30

7. After each quarterly sampling, is the requirement to provide a detailed report, or does providing the sample results suffice as the report? - Yes

8. P. 3, 2. Here it states to test for “residual biocide” does this mean Free and/or Total Chlorine? If not, please elaborate what the VA is looking for in this test - Yes

9. P. 2, Factor B. Can the subcontractor’s experience count toward the requirement of at least 3 years’ experience? - Yes

10. P. 2. Volume 2, Price, b). Since the pricing will be in the solicitation document, can the copy of the SAM registration be submitted as a stand-alone document? – it should be added to the end of the document and should not be stand alone.

11. Are there any physical challenges in accessing any of the locations to be tested? – No. All contractors will be escorted by VA personnel

12. Is there a current contract for the work being solicited? – This is new requirement however there was a previous contract for SLVHCS

a. If so, please provide that awarded contract number or task order number (not the incumbent GSA contractor number). -36C25620P0398

b. Please provide the name of the incumbent contractor and the annual contract amount. – See Contract #

c. Is the level of effort being performed under the current contract fundamentally the same as what will be required to fulfill the new contract? If not, please explain how the work will be different under this solicitation. - Yes

13. The request for the Legionella testing appears to be very detailed, but there is a lack of specificity regarding the Heterotrophic Plate Count (HPC) testing. Could you please clarify how many HPC samples are expected per quarter? – There will be an modification to the solicitation to reflect the HPC requirements. There will be 12 HPC tests needed per quarter for a total of 48 per year. The government also would like the option of up to 15 retests throughout the year.

14. Additionally, could you provide information on the proximity of the buildings to be tested? Will the same individual accompany the sample collector to all locations? - The buildings are all close together (one main campus with separate buildings). A VA Escort, will accompany the sample collector to all locations.

15. Could you please confirm if this is a new requirement or if there was a previous incumbent? If it’s the latter, would you be able to share the contract ID with us? – This is new requirement however a previous contract for SLVHCS was 36C25620P0398.

16. Please note that our technicians will need to account for travel and accommodation for the retests. Does the government have a timeline for when these retests will be required? – No. The retest timeline is at the discretion of the government.

17. Scope of Work section 4, can the government confirm that VA personnel will determine site sampling locations OR will a full list of locations be provided to the contractor and approve the list before work is to begin? – VA personnel will escort vendor to site sampling locations.

18. Would the government consider separating Legionella and Cooling Tower HPC routine samples into separate CLINs? – No.

19. Would the government consider separating Cooling Tower HPC retests samples in a separate CLIN as was done for Legionella testing? – Yes, the solicitation will be amended to separate out the legionella retests and the HPC retests to be billed as needed.

20. Scope of Work section 1 calls out HPC testing in cooling towers to be performed each quarter.

However, in the CLIN table, HPC routine and retests are only called out in 0001, 1001, 2001, 3001, and 4001. Can the government confirm that cooling towers will only be tested for HPC once a year in Q2 of each fiscal year? – No. HPC testing will be on all 12 cooling tower units once a quarter for a total of 48 test. These requirements will be included in a modification after the Q&A period closes.

21. If cooling towers will be tested quarterly, can the government please clarify the total number samples that will be collected each quarter? – There are 3 Pods with 4 cells each for a total of 12 cells

22. Can the government confirm that all 12 cooling towers from Bldg 7 will be tested for HPC? - All cooling towers in each building will be tested.

23. Clauses 52.222-43 – Can the government clarify if this clause applies to the contract as it is not selected? – No, clause 52.222-41 Service Contract Labor Standards is what applies to the contract.

24. Combined Solicitation v2 – General Information 4. Conformance Standards – Legionella water sample collection and laboratory testing do not fall under Joint Commission, DNR, EPA, or DOT requirements. Contractors do not require any state, local and federal permits or licenses to conduct water sampling and laboratory testing other than laboratory accreditations under CDC ELITE and others. Can the government clarify these references or remove them from the requirements? – The language is broad, but it is the responsibility of the vendor to conform to the applicable laws and regulations.

25. Does the VA have a current response plan in house for if they get a positive test result and who is responsible for doing that response? – Yes, we forward it to the safety office and there is a separate contract for remedying it.

26. Is the HPC, simplate? Unknown.

27. Since this is potable water, are Louisiana DW certs. needed? – No. The testing does not necessarily need to be done in Louisiana.