P03 FINAL Justification FAR 13.5 Sole Source Justification Over SAT to 7.5 Mil.pdf

This document is a Sole Source Justification under FAR 13.5 for the Department of Veterans Affairs (VA) to acquire Physical/Hard Copy Medical Records Storage, Transport, and Management Services from Datasavers of Jacksonville, Inc. The acquisition is for the Michael E. DeBakey VA Medical Center in Houston, TX, with a total estimated cost of approximately $330,000 and an expected award date of August 1st, 2025. The services are critical for managing legacy medical records during the VA's transition to electronic record-keeping systems, ensuring secure storage, transport, and management of physical documents until full electronic transition is complete.

The justification emphasizes sole sourcing to Datasavers of Jacksonville, Inc. due to their existing support of the VA medical facility and other VA facilities nationwide. The document highlights that utilizing an alternative contractor would result in significant transition costs, transfer fees, and complex logistical challenges. The procurement is restricted to a single source under the justification of "Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements", with the effective contract date set for 11/15/24. The acquisition is specifically for North American Industry Classification System (NAICS) code 493110 - General Warehousing and Storage with a standard size of $34 million.