36C25624R0052 Brand Name J-A 520-22-169 v2.pdf

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval for Other Than Full and Open Competition

1. Contracting Activity:

Department of Veterans Affairs, VISN 16, Biloxi VAMC. Network Contracting Office 16.

The proposed procurement is for the Upgrade Mechanical Systems, JACC, Eglin, and Panama City project number 520-22-169 at the Gulf Coast Veterans Health Care System (GCVHCS), Joint Ambulatory Care Clinic (JACC) in Pensacola, Florida.

2. Nature and/or Description of the Action Being Processed:

This justification is to support the Upgrade Mechanical Systems project that includes replacement of end-of-life medical air systems that will be awarded as a firm-fixed price contract. It also includes certain Siemens’ equipment and coding required in the building automation systems (BAS). This justification is for other than full and open competition for the procurement of certain construction materials and installation. The use of a particular brand name for the items listed below accommodates standardization of these items throughout the Gulf Coast Veterans Healthcare System (GCVHCS).

The medical equipment at all GCVHCS clinics is maintained by both in-house maintenance in partnership with HMS, Inc. To not impact patient care, we strive to keep uniform medical gas brands at each of our sites, improving our access to on-had spare parts that can be rapidly sourced and installed between facilities. Our in-house staff and HMS have been trained in these manufacturer brands, increasing their ability to make timely adjustments or repairs in restoring medical gas services to each of our clinics. For this reason, we request the equipment below to be standardized by brand as follows:

a. Instrument air compressor system POWEREX Scroll Medical Instrument Air Systems (MSQ05A4) Quantity: 2 Unit of Measure: Each (Ea) Cost per unit:

Total Cost:

Unique Qualifications:

Each compressor shall be belt driven oil-less rotary scroll single stage, air-cooled construction

Linear belt tension adjustment Absolutely no oil needed for operation Quad rated 5 HP skid mounted units Rated for 100% continuous duty Tip seals to be composite PTFE rated for minimum 10,000 hours of operation Bearings: external to the air compression chamber and serviceable 8,000 run hour minimum for bearing maintenance Integral radial flow fan Intake and discharge flexible connections Discharge check valve Fan-cooled aftercooler

High discharge temperature shut off switch Motors ODP enclosure NEMA construction NFPA Compliant Redundancy Premium Control Panel with Touch

Screen and gateway server card with BacNet® protocol

i. Touch screen to display pump status, pump faults, pump run hours, system pressure, system alarms and service alert notifications for the pumps, dryers, dew point and CO monitors

Meets NFPA 99 requirements for Risk Category 1 systems Automatic lead/lag sequencing and automatic alternation of compressors Control Panel

i. UL508A listed control panel in a NEMA 12 enclosure

1. HOA switch

2. Magnetic starter with 3 leg overload protection

3. High temperature shutdown with audible and visual alarm

4. Hour meter

5. Compressor run light

ii. Ethernet port for connection to BacNet® server

iii. PLC controller

1. control logic to start lag compressor automatically if lead compressor fails to operate, a reserve compressor in-use alarm with visual and audible alarms, and redundant control circuit transformers with visual indication of a main transformer failure

iv. Dry contacts on a labeled terminal strip for remote alarm monitoring and an acknowledge pushbutton for horn silencing

v. Control logic to start the lag compressor automatically if the lead compressor fails to operate

vi. Integrated dew point and carbon monoxide monitors. The touch screen will display dew point and CO readings and provide audible and visual high dew point and CO alarms

vii. Dryer maintenance notifications and service alerts at set run hour intervals

Duplex Desiccant Tower Dryers with purge control CO & Dew Point Control Monitors NFPA Compliant Local and Master Alarm Points 120 Gallon Corrosion Resistant Internally lined receiver tank ASME 200 psi rated MAWP air receiver Pressure guage and safety relief valve, sight guage, and by-pass valve for tank isolation while unit is operational Automatic electronic tank drain with manual override Dryer controls to include a re-pressurization cycle to prevent shocking of the desiccant bed prior to switching towers

Integrated purge saving control system to suspend purge air loss during low demand

Filter/dryer/regulator assembly plumbed with bypass valves enabling service without disrupting facility air flow

First stage filter including dual pre-filters with element change indicators and automatic condensate drains up-stream of air dryers

Second stage including dual particulate filters with element change indicators installed downstream of air dryers

Dual set of pressure reducing valves with pressure gauges installed downstream of the final filters and adjusted to outlet pressure of 55 psig

Inlet Piping and Facility Piping Connections All alarm Signal and Electrical Connections Vibration isolation pads included with system

b. Oral Vac

RamVac oral evac system pumps with RamVac Aeras 10s (Bison 7) Owl Touch 4 controllers

Quantity: 2 Unit of Measure: Each (Ea) Cost per unit:

Total Cost:

Unique Qualifications:

i. 100% water-free operation

ii. 10 user capacity

iii. 2,673 BTU/hr limit

iv. 77 dBA Max

v. 3 phase

vi. 3.0 hp motor

vii. Footprint: 26”Wx22”Dx30”H

viii. Inlet Piping and Facility Piping Connections

ix. All alarm Signal and Electrical Connections

c. Medical Air Compressor

POWEREX Medical Scroll Compressor System (MSD0754) Quantity: 1 Unit of Measure: Each (Ea) Cost per unit:

Total Cost:

Unique Qualifications:

Each compressor shall be belt driven oil-less rotary scroll single stage, air-cooled construction Linear belt tension adjustment Absolutely no oil needed for operation Quad rated 5 HP skid mounted units Rated for 100% continuous duty Tip seals to be composite PTFE rated for minimum 10,000 hours of operation Bearings: external to the air compression chamber and serviceable 8,000 run hour minimum for bearing maintenance Integral radial flow fan Intake and discharge flexible connections Discharge check valve Fan-cooled aftercooler High discharge temperature shut off switch Motors ODP enclosure NEMA construction NFPA Compliant Redundancy Premium Control Panel with Touch Screen and gateway server card with BacNet® protocol

i. Touch screen to display pump status, pump faults, pump run hours, system pressure, system alarms and service alert notifications for the pumps, dryers, dew point and CO monitors

Meets NFPA 99 requirements for Risk Category 1 systems Automatic lead/lag sequencing and automatic alternation of compressors Control Panel

i. UL508A listed control panel in a NEMA 12 enclosure

1. HOA switch

2. Magnetic starter with 3 leg overload protection

3. High temperature shutdown with audible and visual alarm

4. Hour meter

5. Compressor run light

ii. Ethernet port for connection to BacNet® server

iii. PLC controller

1. control logic to start lag compressor automatically if lead compressor fails to operate, a reserve compressor in-use alarm with visual and audible alarms, and redundant control circuit transformers with visual indication of a main transformer failure

iv. Dry contacts on a labeled terminal strip for remote alarm monitoring and an acknowledge pushbutton for horn silencing

v. Control logic to start the lag compressor automatically if the lead compressor fails to operate

vi. Integrated dew point and carbon monoxide monitors. The touch screen will display dew point and CO readings and provide audible and visual high dew point and CO alarms

vii. Dryer maintenance notifications and service alerts at set run hour intervals

Duplex Desiccant Tower Dryers with purge control CO & Dew Point Control Monitors NFPA Compliant Local and Master Alarm Points 120 Gallon Corrosion Resistant Internally lined receiver tank ASME 200 psi rated MAWP air receiver Pressure guage and safety relief valve, sight guage, and by-pass valve for tank isolation while unit is operational Automatic electronic tank drain with manual override Dryer controls to include a re-pressurization cycle to prevent shocking of the desiccant bed prior to switching towers Integrated purge saving control system to suspend purge air loss during low demand Filter/dryer/regulator assembly plumbed with bypass valves enabling service without disrupting facility air flow First stage filter including dual pre-filters with element change indicators and automatic condensate drains up-stream of air dryers Second stage including dual particulate filters with element change indicators installed downstream of air dryers Dual set of pressure reducing valves with pressure gauges installed downstream of the final filters and adjusted to outlet pressure of 55 psig Inlet Piping and Facility Piping Connections All alarm Signal and Electrical Connections Vibration isolation pads included with system

This procurement also includes the installation and replace numerous controls devices while upgrading the Panama City and Eglin clinic mechanical equipment (air handlers, chilled water pumps, fans, dampers, etc.). Other work consists of but is not limited to replacing and installing building automation system wiring, ensuring optimal functionality of these systems, and integrating the new equipment with existing equipment.

- Siemens BAS devices including but not limited to variable frequency drives (VFDs), valves, actuators, cabling, damper actuators, and conduit

- Siemens BAS device installations and programming

3. Statutory Authority Permitting Other than Full and Open Competition:

(X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1; 41 USC §253(c)(1)

( ) (2) Unusual and Compelling Urgency per FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302-3;

( ) (4) International Agreement per FAR 6.302-4 ( ) (5) Authorized or Required by Statute FAR 6.302-5;

( ) (6) National Security per FAR 6.302-6;

( ) (7) Public Interest per FAR 6.302-7;

4. Demonstration that the Contractor’s Unique Qualifications or Nature of the

Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

Operational medical gas equipment used at each of the GCVHCS facilities is made by Powerex and RamVac. Using a different manufacturer would reduce the available spare parts and equipment on-hand to borrow from in the event of a failure. Supply chain interruptions have decreased the reliability of express ordered parts being delivered in a timely manner. Maintenance increasingly relies on similar facility equipment (chiller sensors, chiller comm cards, compressor sensors, etc) at other locations that can provide temporary parts, while the express order parts are delivered days or weeks later. This applies to motors, pulleys, communication cards, power supplies, etc.

The existing BAS systems and devices at Biloxi, Pensacola, Eglin, and Panama City sites were built and are currently maintained under contract with Siemens. Therefore, all controls design, installation, and programming shall be through Siemens. Altering the BAS system provider would not be in the best interest of the taxpayers and would render other existing contracts void due to conflicts of vendor ownership. Replacing the BAS systems to suite a new vendor would place an unnecessary financial burden of many millions on taxpayers with the potential for impacts to VA patient care and environmental monitoring in the interim. New BAS devices must be able to integrate seamlessly with existing system and maintain current operational readiness. Thus, no other supplies will satisfy the need of compatibility with the existing system that is to remain. This is the case at both the Medical Center and the CBOCs.

Siemens has gained extensive experience and knowledge of the GCVHCS through performing maintenance troubleshooting, energy efficiency improvement efforts, staff/patient meetings, and policy/procedure review. This experience and knowledge cannot be replicated by other contractors without duplicating efforts achieved over the past five (5) years by the VA Gulf Coast VHCS Medical Center Clinics and vendor. This follow-on contract will safeguard the implemented system and will allow the facility to retro-fit under this new order and maintain one set of supplies and equipment for updates providing additional cost savings. The importance of implementing a consistent and interchangeable system is vital to the sustainability of our facility operations.

5. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

In accordance with the Competition in Contracting Act (CICA), the components listed above are identified as brand name; however, the overall procurement will be competed as a Service-Disabled Veteran-Owned Small-Business (SDVOSB) Set-Aside. This Justification for Other Than Full and Open Competition for Other Than Full and Open Competition will be posted to Federal Business Opportunities with the solicitation.

6. Determination by the Contracting Officer that the Anticipated Cost to the Government will be Fair and Reasonable:

The anticipated price to the Government for the items requested to be HMS/PowerEx brand name is approximately The anticipated price to the Government for the items requested to be Siemens brand name is approximately

The items for which brand name approval is being requested are subsequent components to the overall construction project. This procurement will be competed and based on competition; the Contracting Officer will make a determination of fair and reasonable pricing prior to award.

7. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

Multiple (SDVOSB) companies are listed in VIP VetBiz and SAM, as general construction companies capable of meeting the requirements as listed in design drawings and specifications. Market research demonstrates that there are 1,102 SDVOSB’s registered in VIP VetBiz under NAICS Code 238210. Therefore, from Market Research findings and the VA Rule of Two, it has been determined that this requirement shall be solicited as a 100% SDVOSB set aside on beta.SAM.gov.

Competing firms will deliver fair market prices for systems and items listed as all systems are common and use standard off the shelf components. The Contracting Officer and COR were in concurrence with information provided. Approval of the items as brand name only is critical for the overall efficiency of the completed project and the GCVHCS facility as a whole.

8. Any Other Facts Supporting the Use of Other than Full and Open Competition:

Standardizing equipment across the Gulf Coast improves our ability to maintain reliable operations and respond to failures of that equipment much quicker than having an extensive list of brands. These brands have proven reliable in performance as well as quick sourcing of parts domestically or in some cases internally to the Gulf Coast from our other equipment skids. All of these factors lead to less impacts to patient care from medical gas system downtime or BAS interruptions. Our limited in-house staff, HMS, and Siemens have been trained in these brands, increasing their ability to make timely adjustments or repairs in restoring medical gas and BAS services to each of our clinics.

New BAS components must be able to tie into an existing and operational system including the use of software. Currently, there are no competing vendors whose products are fully compatible with the existing systems. Converting the entire facility to another manufacturer’s system would be disruptive to medical center operations and exorbitantly expensive.

9. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

for Other Than Full and Open Competition

Not applicable. It is the responsibility of the offerors and the general contractor awarded the project to locate suppliers and obtain pricing for all materials and components, including the items listed in this justification.

10. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

There will be competition for the overall procurement. It will be the responsibility of the offerors to obtain pricing from the suppliers of the items and to submit a competitive proposal for the project.

11. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

12. Approvals in accordance with FAR 6.304

a. Contracting Officer's Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Construction Team A NCO 16

JENNINGS

HERBST

Digitally signed by JENNINGS

HERBST

Date: 2024.03.07 10:28:48 -06'00'