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520-22-169 RFI Register
| 1. Please describe the electrical & control requirements of the 3-way valves at each AHU? |
| Controls to be contracted through Siemens. Control valve to be provided by Siemens. 18/3 wire from controls field panels to valve required. |
See Brand Name J&A
| 2. AHU1 Outside air - What are the electrical & control requirements of louvers and motorized dampers for the outside air make up? |
| Controls to be contracted through Siemens. See Belimo basis of design submittal for electrical requirements. Louvers to be manual adjustment, dampers to be actuated. |
See Brand Name J&A
| 3. AHU2 Outside air what is the electrical & control requirements of louvers and motorized dampers for the outside air make up? |
| Controls to be contracted through Siemens. See Belimo basis of design submittal for electrical requirements. Louvers to be manual adjustment, dampers to be actuated. |
See Brand Name J&A
| 4. AHU2 Return Air - What are the electrical & Control requirements for the motorized return air damper? |
| Controls to be contracted through Siemens. See Belimo basis of design submittal for electrical requirements. |
See Brand Name J&A
| 5. AHU2 Return Air - What are the electrical & Control requirements for the exhaust return air damper & Louvers? |
| Controls to be contracted through Siemens. See Belimo basis of design submittal for electrical requirements. Louvers to be manual adjustment, dampers to be actuated. |
See Brand Name J&A
| 6. Who is responsible for supplying the VFD’s and determining their size? If Contractor, please describe sizes and any relevant information necessary. |
| Panama City: VFDs to be reused. |
Eglin: Contractor to provide VFDs sized according to chilled water pumps. See basis of design submittal for pump curves, brake horsepower, and motor info.
| 7. Decon (2D140) – Will Contractor be required to dress out every time we enter the area? |
| Yes |
| 8. Is rigid conduit required for Decon (2D140) or can we use EMT? |
| EMT allowed. Minimum 0.75” size. Compression couplings and connectors with insulated throats required. |
| 9. Please confirm that all water treatments at the Eglin and Panama City VA clinics will be performed by Premier Water & Energy Technology, Inc. and Pensacola VA clinic requires no water treatments. |
| Confirm |
| 10. Please confirm that water treatments for Eglin and Panama City VA clinics, performed by Premier, will only encompass retreating the systems AFTER they have been drained and the work by the mechanical subcontractor(s) has been completed and satisfactorily inspected by the VA. |
| Confirm |
| 11. Please confirm the system volumes (how many thousands of gallons) of the systems to be retreated by Premier. Please include their respective locations (Eglin or Panama City). |
| Panama City approximately 750 gallons |
Eglin approximately 750 gallons
| 12. During Site Visit, it was relayed that Contractor may be required to penetrate existing roof for venting purposes. Please provide the Contractor name and contact information who installed the roof and maintains the Warranty for the Panama City Clinic. |
| Clinic construction was awarded to Jarrett Construction Company, Inc. in September 2013 under solicitation VA256-13-B-089 and Biloxi VA Project number 520-326. |
| 13. Please confirm the number of chilled water pumps Contractor is to provide and install at the Eglin Clinic. The SOW states (4) pumps to be installed, however, sheet MH701 only indicates (2) to be installed. |
| 4 total. Each room will get a replacement pump in place of the existing pump as well as an in-line spare pump. |
| 14. During Site Visit it was relayed that the Pensacola facility eye wash station has already been relocated by the VA. Please confirm. Also, please confirm if there are any other plumbing-related scopes/tasks the Contractor is responsible for at any of the 3 sites. |
| Confirm eye wash already relocated. No other plumbing related scopes outside those listed in solicitation. |
| 15. During Site Visit it was relayed that one Med Vac system and accompanying HMS controller was out of scope. Please confirm and please identify specifically which system and controller shall not be in scope. |
| The medical vacuum system and controller is not included in the scope of this project. |
| 16. Please confirm that Contractor can utilize fireproof plastic sheeting and fire sprinkler heads will not require taping or temporary relocation in Panama City clinic for ICRA purposes in the event ACTs and grid is removed overnight. |
| All infection control must be in accordance with attached ICRA 2023 template. See SOW for clarification on fire protection and other safety requirements such as this specific situation. |
Infection control, fire protection, and other safety requirements are continuously assessed in coordination with VA COR, VA Infection Control, VA Safety, and Contractor.
In general, mechanical room work is expected to be an ICRA class I and work internal to the clinic such as overhead valves, ducting, decon room site prep, etc is expected to be class IV.
| 17. Please confirm if the new VFD’s at Eglin will require new VFD cables? If so, will these cables require upsizing of the conduit? |
| Reuse of cables allowed if existing conduit sized according to NEC requirements for new motor loads. See also RFI #8 listed previously for minimum conduit sizes. |
| 18. When is the Government’s estimated start date for this project |
| Within 30 calendar days of contract award. |
| 19. Can the Superintendent also be the Prime Contractor’s Commissioning Manager during commissioning? |
| Yes |
| 20. Can the Superintendent also be the site safety supervisor? |
| Yes |
| 21. Will any of this work have to be performed after hours or weekends |
| Yes. See SOW for requirements for work hours. |
| 22. Can plastic sheeting over the doorways be acceptable for infection control? |
| See RFI 16 response |
| 23. Please provide total square footage of area that will require temporary air conditioning at PCY and Eglin? |
| Panama City: 30,149 SF |
Eglin: 34,000 SF
| 24. Please provide required sizing of temporary air conditioning unit…ie Basis of Design at PCY and Eglin? We are not able to provide Engineering services under a Bid Build contract without errors and omissions insurance. |
| Panama City: 65 tons |
Eglin- North side (expanded 2008): 60 tons Eglin- South side (2006 original construction): 60 tons
| 25. Please provide drawings showing how the temporary air conditioning unit will be hooked up at PCY and Eglin? |
| No drawings will be provided for temporary air handling solution. Temporary air hook up will be responsibility of awarded contractor. |
| 26. Please provide an electrical drawing showing where the electrical power for the temporary air conditioner will be coming from at PCY and Eglin? |
| Electrical power currently used for existing mechanical equipment being renovated is allowed to be used for contractor temporary air system. Should contractor proposed temporary system require more electrical capacity than available, contractor will be expected to provide generator power or propose alternative solution. It is the responsibility of the contractor to connect and reconnect all temporary air conditioning and utilities. |
| 27. Please provide a drawings showing how the temporary duct to each area will need to be run for the temporary air conditioner at PCY and Eglin? |
| No drawings will be provided for temporary air handling solution. Temporary air hook up will be responsibility of awarded contractor. |
| 28. Who is the HVAC controls/ BAS contractor for PCY Magnolia and Eglin currently? |
| Siemens – See Brand Name J&A |
29. Will all the utility connections for the Steris washer be readily available where it is being installed (electrical power, hot water, cold water, reverse osmosis (RO)/pure water, instrument air)?
All utilities available nearby. Contractor responsibility in site prep to tie-in to existing utilities to meet all Steris requirements.
| 30. If not, please provide a drawings showing where we can find the closest utility connections for the Steris washer (electrical power, hot water, cold water, reverse osmosis (RO)/pure water, instrument air)? |
| Electrical Power- See attached utility connection and sanitary drawing indicating electrical closet for connection |
Hot/cold water- See attached utility connection and sanitary drawing indicating water available in 2D140
RO/pure water directly overhead 2D140
Instrument air directly overhead 2D140
| 31. Please provide a drawings showing where the closest sanitary waste line is that we can connect the new waste drain to; or provide a lineal feet of pipe for all contractors to assume? |
| See attached utility connection and sanitary drawing |
| 32. Please provide a scalable drawing showing where the Electrical closet is in relation to where the Steris Washer is being installed? |
| See attached utility connection and sanitary drawing |
| 33. Please provide what the existing flooring is that will have to be repaired in the decontamination room and adjacent corridor? Name and model type. |
| Epoxy resinous flooring. Manufacturer: Stonhard GSI. Color: Stone. |
Or an approved equivalent.
| 34. Can we perform the work simultaneously at all 3 locations using only 1 superintendent that visits each location throughout the day? Or will we have to have multiple superintendents if we plan to work at multiple sites simultaneously? |
| No. Intent is to work each site sequentially and have punch list and final inspections completed at one site before advancing to the next. This is due to limited resources available for VA engineering escorts while multiple other construction contract are worked concurrently. |
| 35. Will the VA send out the sign in sheet from the site visit? |
| Sign in will be posted to SAM.gov |
| 36. This project really needs plan drawings done specifically for it and not marked up as built drawings from past projects. This is a very detailed project and will be very difficult to provide accurate pricing with the drawings that we have been provided. |
| No additional drawings will be provided |
| 37. Is this project sales tax exempt? If the project is sales tax exempt can the government provide a sales tax exemption certificate? |
| Negative. |
| 38. Can the required SSHO and QA/QC positions be fulfilled by the qualified superintendent? |
| Yes |
| 39. Will the Government provide comprehensive written badging requirements for the project if badging is required? |
| This information will be provided at the pre-con; PIV badge access is typically only granted to Superintendent’s for the general contractor (GC). This is because GC must be on-site at all times to escort their subcontractors. |
The process is as follows:
1. Fill out attached PIV forms
2. Await government processing time and background checks
3. Schedule fingerprinting with PIV office
| 40. Will the Owner or GC be responsible for hiring the commissioning agent? |
| GC is expected to subcontract commissioning agent directly. |
| 41. Will the Owner accept the use of the industry leading Procore Project Management software as the primary submittal and data tracking tool for this project? |
| Yes. |
| 42. How soon after award is NTP expected to be issued? |
| Within 30 days of award. |
| 43. Can the VA clarify the ICRA requirements? The ICRA document state level 2 but the SOW mention of ICRA can be interpreted to required hard barriers |
| All infection control must be in accordance with attached ICRA 2023 template. See SOW for clarification on fire protection and other safety requirements such as this specific situation. |
ICRA requirements are dictated by contractors chosen means and methods. As a result infection control, fire protection, and other safety requirements are continuously assessed in coordination with VA COR, VA Infection Control, VA Safety, and Contractor.
In general, mechanical room work is expected to be an ICRA class I and work internal to the clinic such as overhead valves, ducting, decon room site prep, etc is expected to be class IV.
