36C25624R0012-SOW 629-22-111 CFM - Installation of Access Platforms for Exhaust Fans 12 A and B_01 - Copy.docx

Statement of Work Installation of Access Platforms for Exhaust Fans 12 A and B Project # 629-22-111

The contractor shall provide all labor, materials, tools, equipment, and supervision necessary to Design and Build (DB) a project to install one or multiple platforms needed to access exhaust fans 12A and 12B in the 5th floor Mechanical Space of the Research Building.

The project addresses accessibility to suspended equipment for routine or emergency maintenance. This is critical for the continuous operation of the ventilation for the hoods located in Research building Lab spaces. The existing installed elevations of two exhaust fans is such (approximate 20 feet) that a lift is not capable of reaching maintenance access locations on four sides of equipment. Safety is currently an issue because ladders are necessary to be used for additional height to the existing service platforms.

1. DESIGN & BUILD SCOPE:

1.1. The design shall be in accordance with and capture the following requirements:

1.1.1. Design Development (DD): The DB Contractor shall develop 35%, 95% & 100% (Final) plans and specifications for review and approval by the VA. Verify all dimensions and equipment requirements.

1.1.2. The design documents shall incorporate proper construction phasing of work where required within the project period of performance.

1.1.3. Design drawings shall include all demolition and new work in sufficient detail to provide for a thorough review by the VA.

1.1.4. Design submission shall include load calculations, equipment catalog cutsheets and performance data. The Final design documents shall be stamped by a registered Professional Engineer for each discipline.

1.1.5. Design shall include all site investigation, site survey, measurements, calculations and testing for documents to construct the subject project.

1.1.6. Materials and equipment brought to the site shall be verified to have available space to maneuver the inside dimensions of Corridors, elevators and Stairwells. Maximum dimensions of sections or pieces of materials may be necessary as part of the design.

1.1.7. Access platforms/catwalks shall be constructed of similar materials to the existing platforms on the Campus site. Access shall be to 60” clear on all sides of equipment being serviced. Minimum requirements shall be to support the total weights of VA personnel and any related equipment being serviced. The structural design shall be stamped by a Professional Engineer.

1.1.8. A chain fall system, to include a ceiling rail, will be needed for removal and installation of existing exhaust fan motors, estimated to weigh approximately 1,000 lbs.

1.1.9. Design shall be in accordance with the VA Master Specifications and the following provided specifications with this solicitation and shall become a part of this contract and design documents. The Design Build Contractor shall develop all other applicable project specifications.

1.1.10. Refer to the provided drawings for reference of existing conditions and detailed scope:

2. DESIGN DELIVERABLE REQUIREMENTS:

2.1. Design Submissions – Statement of Task:

2.1.1. 35% Design Development (DD)

2.1.2. 65% Design Development (DD)

2.1.3. 95% Design Development (DD)

2.1.4. 100% Construction Documents (CD)

2.1.5. Note 1: Detailed design submission requirements can be found in VA Guide PG-18- 15.

2.1.6. Note 2: The VA staff shall have 7 calendar days to review and coordinate each design submission.

2.2. 35% Design Development: These drawings shall show all work in the scope necessary to provide information that will carry the design to the next review.

2.2.1. Drawings & Specifications: Provide two hard copy 17”x22” size C sets of preliminary construction drawings.

2.2.1.1. Provide one set of preliminary specifications indicating all the DB Contractor proposed edits. Drawings and specifications to indicate potential deductive bid alternates and any phasing requirements. Also provide electronic copies in PDF format.

2.2.2. Cost Estimate: Provide a detailed cost estimate indicating labor, material and equipment cost in RS Means CostWorks format. Estimate shall include DB Contractors Overhead, Profit, Bond and Labor Burden. Estimate shall indicate feasible deductive bid alternates to bring the construction cost within the allotted construction budget. This cost estimate shall be submitted in hard copy and PDF format.

2.2.3. Design Analysis: Provide a design analysis for each discipline indicating the design rational, thought process and design calculations. Provide a summary of deductive bid alternates. Provide a draft preliminary detailed submittal register. Provide a list on what outstanding data or feedback is required from the VA. Provide one hard copy and PDF format of the Design Analysis.

2.2.3.1. Note: The DB Contractor shall not proceed with the 65% design without written concurrence from the VA COR.

2.2.4. 65% Design Development: This submission of drawings, specifications and cost estimate shall be very close to complete. This review by the VA shall be to validate that the 35% comments were incorporated into the project. The construction documents should be sufficiently developed to cover all work items to be addressed by the project. No major items shall be missing from this submission. The VA review of these documents should result in very minor comments to allow for the next 95% submission. The DB Contractor shall provide a list of questions on anything that’s needed from the VA to continue and fully develop the next 95% design submission. Additionally, the DB Contractor shall provide minutes from the last design review meeting and shall provide responses to all VA comments noted or identified during the last review submission.

2.2.5. Drawings & Specifications: Submit in the same manner as the 35% DD submittal.

2.2.6. Cost Estimate & Design Analysis: Submit in the same manner as the 35% DD submittal.

2.3. 95% Design Development: This submission of drawings, specifications and cost estimate shall be complete. This review by the VA shall be to validate that the 65% comments were incorporated into the project. There shall be nothing missing from the construction documents. The VA review of these documents should result in very minor comments to allow for the next submission to be final. If the comments of this set of documents results in numerous comments, then a 99% review or a check set of certain elements of the design may be required before the DB Contractor shall proceed to the 100% Final Construction Documents.

2.3.1. Drawings & Specifications: Submit in the same manner as the 65% DD submittal.

2.3.2. Cost Estimate: Submit in the same manner as the 65% DD submittal.

2.4. 100% Construction Documents: This submission shall incorporate all project requirements and previous comments. These documents shall be ready for construction.

2.4.1. Drawings & Specifications: ALL ENGINEERS PROFESSIONAL “STAMPS” SHALL BE ON THIS SET OF DOUMENTS. Provide three 17”x22” size C sets of final construction drawings. Provide two set of final fully edited specifications, printed on both sides of the paper. Drawings and specifications to indicate accepted deductive bid alternates and any phasing requirements. Provide one CD electronic copy of the entire package (Construction Drawings and Specifications). The drawings shall be as both AutoCAD (2017) and scanned individual PDF files per drawing. The specifications shall be in separate Word and separate PDF files for each specification section.

2.4.2. Cost Estimate: Submit final CostWorks cost estimate in the same manner as previous submittal.

3. PROJECT SCHEDULE

3.1. The contractor shall submit a Gantt chart no later than 10 days after the Notice to Proceed.

3.1.1. The Gantt chart shall contain the following:

3.1.1.1. Baseline schedule

3.1.1.2. All tasks

3.1.1.3. Milestones

3.1.1.4. Critical path

3.2. The contractor shall submit an updated Gantt chart (status report) every two weeks on Fridays by 9am (or 1 hour prior to any scheduled recurring meetings between the contractor and COR) to be reviewed by the COR

3.2.1. The updated Gantt chart shall contain the following:

3.2.1.1. Original baseline, unless changed by a contract modification

3.2.1.2. Current Status

3.2.1.3. Projected date changes to all tasks

3.2.1.4. Milestones

3.2.1.5. Critical path

4. CONSTRUCTION SUBMITTAL REQUIREMENTS:

4.1. Submittals: Construction and product submittals shall be as outlined in the VA Master specifications and are to be submitted during the design phase and incorporated into the design once approved. Provide submittals in accordance with the Shop Drawings, Product Data & Samples Specification provided.

4.2. Work Hours/Dates: Monday through Friday 7:30am to 4:00pm, excluding federal holidays. The contractor may be required to accomplish some work after hours or on weekends to minimize disruption to hospital operations. All work shall be coordinated with the COR.

4.3. Utility Outages: Any required utility system outages needed in order to perform work will be scheduled at the convenience of the VA and may require work to be performed during hours or when government staffing is available. This may be either during business hours or after-hours work, depending on the nature of the outage and VA staffing availability. All utility outages will be coordinated two weeks in advance with the COR.

4.4. Adjacent Space: Access and continued function/operation of adjacent occupied spaces (above, below and beside) shall be considered within the construction phasing plan to minimize the overall impact and disruptions generated by the construction activities.

4.5. Safety, Infection Control & Code Requirements: Contractor to work in accordance with the Infection Control Risk Assessment provided and in accordance with the General Requirements and Safety Requirements specifications provided.

5. PERIOD OF PERFORMANCE:

5.1. Performance period for this contract shall be 180 calendar days for design and construction from Notice-To-Proceed date per the following breakdown noted. Work on site shall begin no more than ten (10) calendar days after notice of award. Work at the Government site is permissible on Federal holidays or weekends, but subject to approval by Contracting Officer’s Representative (COR) and/or the Contracting Officer (CO).

5.1.1. Notice to proceed –D Day

5.1.2. DD Submission (35%) –D+30

5.1.3. DD Review by VA complete – D+37

5.1.4. DD Submission (65%) – D+58

5.1.5. DD Review by VA Complete – D+65

5.1.6. DD Submission (95%) – D+75

5.1.7. DD Review by VA Complete – D+82

5.1.8. CD submission (100%) -D+87

5.1.9. CD Review by VA Complete -D+89

5.1.10. Documents Complete (CD Issue) – D+90

5.1.11. Construction Complete – D+180

5.2. Recognized Federal Holidays:

5.2.1. New Year’s Day, Martin Luther King Jr. Day, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day.

5.2.2. Federal Holidays that fall on a Saturday will be observed the Friday prior. Holidays that fall on a Sunday will be observed the Monday following.

5.3. Type of Contract: This contract shall be a firm-fixed price.

6. CONTRACT AWARD MEETING:

6.1. The DB Contractor shall commence work only when the Contracting Officer (CO) has conducted a “kick-off” meeting and a Notice to Proceed has been issued.

7. SECURITY REQUIREMENT

7.1.1. All contractor personnel are subject to inspection of personal effects when entering or leaving the project site.

7.1.2. C&A requirements do not apply, and a Security Accreditation Package is not required.