36C25624Q1483_RFQ.pdf

Combined Synopsis/Solicitation Notice

*= Required Field Combined Synopsis/Solicitation Notice

SUBJECT* RFQ - Window Washing Services for Medical Center Houston

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 77056-5643

SOLICITATION NUMBER* 36C25624Q1483

PUBLISH DATE/TIME/ZONE 09-11-2024 4:30pm CENTRAL TIME, CHICAGO TECH SITE VISIT DATE/TIME/ZONE 09-18-2024 9:00am CENTRAL TIME, CHICAGO QUESTIONS DATE/TIME/ZONE 09-19-2024 3:00pm CENTRAL TIME, CHICAGO RESPONSE DATE/TIME/ZONE 09-24-2024 3:00pm CENTRAL TIME, CHICAGO

ARCHIVE 1 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE VOSBC

PRODUCT SERVICE CODE* S201

NAICS CODE* 561720

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 16 Galleria Financial Center 5075 Westheimer Road, Suite 750 Houston TX 77056-5643

POINT OF CONTACT*

Contracting Officer Shasta Britt Shasta.Britt@va.gov

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs Michael E. DeBakey VA Medical Center

MEDVAMC

2002 Holcombe Blvd.

Houston Texas

POSTAL CODE 77030

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov URL DESCRIPTION Department of Veterans Affairs AGENCY CONTACT’S EMAIL ADDRESS shasta.britt@va.gov EMAIL DESCRIPTION 36C25624Q1483_RFQ Response-Vendor Name mailto:Shasta.Britt@va.gov https://www.va.gov/ mailto:shasta.britt@va.gov

DESCRIPTION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for

Evaluation and Solicitation for Commercial Items,” in conjunction with FAR Part 13.5 for Certain

Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; a quote is being requested, and a written solicitation document will not be issued.

This solicitation is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular

FAC 2024-05 (eff.05/22/2024), VAAM Alert 24-10 (eff. 04/09/2024), and Acquisition Policy Flash

24-04 (eff. 01/01/2024).

Contractor is required to be actively registered in the System for Award Management (SAM) and certified with the Small Business administrative (SBA) Veteran Small Business Certification

(VetCert) as a Veteran-Owned Small Business (VOSB). Vendor quote may be considered non-compliant and rejected if the Contracting Officer is unable to verify registration and certification status.

The Michael E. DeBakey VA Medical Center (MEDVAMC), 2002 Holcombe Blvd, Houston, Texas 77030 is seeking to purchase bi-annual Window Washing Services for Medical Center

Houston. This solicitation is a VOSB set-aside and is open to all concerns. The government expects this announcement to result in a Firm-Fixed Price Single-Award standalone contract.

In the event that a site visit is required in order to accurately submit a comprehensive quotation, technical site visits will be on the following dates by reservation only for potential vendor shall be escorted:

• Wednesday, September 18, 2024, 09:00am

Point of Contract for scheduling and day of Site Visit: Mr. Landry, Anthony B. (HOU)

Anthony.Landry@va.gov or Work 713-794-7488/Cell 713-578-0843 or the CS: Shasta Britt listed on this announcement above. Details on Technical Site Visit can be found in Section D of

RFQ.

See attached RFQ… mailto:Anthony.Landry@va.gov

36C25624Q1483

Table of Contents

SECTION B - CONTINUATION CONTRACT OPPORTUNITIES COMBINED SYNOPSIS

SOLICITATION

B.1 CONTRACT ADMINISTRATION DATA

B.2 STATEMENT OF WORK (SOW)

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

B.4 DELIVERY SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.2 52.201-1 ACQUISITION 360: VOLUNTARY SURVEY (SEP 2023)

C.3 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ...12

C.5 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

C.6 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

C.7 VAAR 852.219-70 VA SMALL BUSINESS SUBCONTRACTING PLAN MINIMUM

REQUIREMENTS (NOV 2022)

C.8 VAAR 852.219-74 VA NOTICE OF TOTAL SET-ASIDE

FOR CERTIFIED VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)

C.9 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

C.10 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

(NOV 2018)

C.11 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ..19

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 WAGE DETERMINATIONS – HARRIS COUNTY (APR 2024)

D.2 TECHNICAL SITE VISIT

SECTION E - SOLICITATION PROVISIONS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.4 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.5 VAAR 852.215-72 NOTICE OF INTENT TO RE-SOLICIT (OCT 2019)

E.6 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.7 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(OCT 2018)

E.8 VAAR 852.239-75 INFORMATION AND COMMUNICATION TECHNOLOGY

ACCESSIBILITY NOTICE (FEB 2023)

E.9 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.10 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2024)

SECTION B - CONTINUATION CONTRACT OPPORTUNITIES

COMBINED SYNOPSIS SOLICITATION

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individual:

[Completed by Offeror]

a. CONTRACTOR: Company Name:

ATTN/POC Name:

Address:

Phone:

Email:

UEI:

GSA/FSS#:

b. GOVERNMENT: Contracting Officer 36C256

Department of Veterans Affairs Network Contracting Office 16 Galleria Financial Center 5075 Westheimer Road, Suite 750 Houston TX 77056-5643

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

a. 52.232-33 Payment by Electronic Funds Transfer - System for Award

Management through TUNGSTEN

3. INVOICES: Invoices shall be submitted in arrears:

a. Other: Upon receipt and acceptance by the Government

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

5. Offeror shall complete the following located in Sections B thru E of this solicitation to be deemed eligible:

a. Section B- CONTRACT ADMINISTRATION DATA, CONTRACTOR.

b. Section B- PRICE/COST SCHEDULE.

c. Section C- 852.219-75.

d. Certification of Insurance IAW C.3 below.

e. Section E- 52.204-24.

f. Section E- 52.209-7.

g. Section E- 52.212-3. (If not current in SAM.gov)

6. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

(End of Contract Administration Data)

B.2 STATEMENT OF WORK (SOW)

Window Washing

a) GENERAL: The contractor will furnish all labor, supervision, materials, and equipment necessary to accomplish complete window washing services as described herein that identify the buildings and the estimated number of windows and screens that require cleaning for the Michael E. DeBakey VA Medical Center (MEDVAMC) located at 2002 Holcombe Blvd. Houston TX 77030. There are approximately 10,050.00 windows to be washed. See Appendix A of this SOW for the list of windows.

b) SPECIFICATIONS:

1. The contractor shall provide a service schedule to be developed between the contractor and Contracting Officer Representative (COR) prior to any service being performed.

2. Removing and cleaning screens if applicable.

3. Cleaning windows.

4. Replacing screens after cleaning – note some screens are screwed in and tools will be required to remove and replace them if applicable.

5. All cleaning tasks shall be accomplished to meet all standards as follows:

a. Remove all paint, dirt, soil, calcium builds up and other substances that may be found on the windows. Screens removed for cleaning must be replaced and securely fastened. Some screens may be attached by screws that will require tools to remove.

b. All damages caused by contractor’s personnel will be repaired to previously existing condition at contractor’s expense.

c. Contractor must follow Occupational Safety and Health Standards (OSHA) guidelines, policies, procedures, and directives, as well as fire and safety regulations of the medical center.

d. Work of the contractor is to be coordinated to prevent conflicts with the treatment of patients and the functioning of the facility. No medical apparatus will be moved without approval.

e. The contractor personnel must report to Emergency Medical Services (EMS) prior to beginning work for each day and shall report back to EMS what they accomplished during the day before leaving the Medical Center grounds.

f. Contractor personnel must wear identifying clothing, such as caps or shirts with contractor logo while on Medical Center grounds.

g. Contract project manager to submit to EMS, the plan for how areas are to be serviced each workday.

h. Contracting is required to re-clean where deficiencies have been noted at no additional expense to the Government. Re-cleaning is to be accomplished within five

(5) working days of identification. Re-cleaning is required until the deficiency has been corrected. Payment will be withheld unit all areas are cleaned to the satisfaction of the VA.

i. All work is to be performed in accordance with the guidelines established by Federal, State and Local ordinances and with contractor’s procedures manual and quality control manual.

6. The contractor will be fully responsible for any window units or fixtures damaged during accomplishment of contracted services and will on the contractor to replace in accordance with the Office of Construction & Facilities Management standards.

7. Work at extreme heights. Working at heights 30 meters (100 feet) or more above the ground, deck, floor, or roof, or from the bottom of a tank or pit on such open structures as towers, girders, smokestacks, and similar structures:

a. If the footing is unsure or the structure is unstable; or

b. If safe scaffolding, enclosed ladders, or other similar protective facilities are not adequate (for example, working from a swinging stage, boatswain chair, or a similar support); or

c. If adverse conditions such as darkness, steady rain, high winds, icing, lightning, or similar environmental factors render working at such height(s) hazardous.

c) HOURS OF OPERATION: Normal business hours are 8:00 a.m. to 4:30 p.m., Monday through Friday, excluding Federal Holidays. The eleven holidays observed by the Federal Government are: New Year’s Day, Martin Luther King’s Day, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving, Christmas, and any other day specifically declared by the President of the United States to be a national holiday.

d) SCHEDULING: The contractor shall provide a written work schedule identifying when the work will be accomplished no later than the date identified in this solicitation for work to begin. For example: A schedule identifying when work will be accomplished shall be furnished no later than (list a date). All work must be scheduled through COR.

E) QUALITY ASSURANCE:

Performance Objective Performance Threshold

All screens (if applicable) and windows will be washed according to VA expectations.

Contractor will be required to re-clean windows and/or screens not meeting VA’s standards.

f) CONTRACTOR PERSONNEL BADGES AND PARKING:

1. The contractor shall provide the COR with a list of contractor employees expected to enter the buildings to pick up confidential documents. While on VA premises, all contractor personnel shall comply with the rules, regulations, and procedures governing the conduct of personnel and the operation of the facility.

2. A temporary access badge will be given to the contractor’s employee upon entrance into VA buildings. The contractor employee must safeguard the access badge and immediately report any lost, stolen, or destroyed badges to the COR. All contract personnel must properly display their access badges. Access badges must be worn at or above the waist (facing forward). The contractor’s employees must return the access badge(s) to the COR or designee at the end of each pick up process.

3. The contractor shall be required to comply with all security policies/requirements of (your facility). All security policies/requirements must be met, and employees cleared prior to the contractor performing work under this contract. Employees that cannot meet the security and clearance requirements shall not be allowed to perform work under this contract.

4. It is the responsibility of the contractor’s personnel to park in the appropriate designated parking areas. Parking information shall be coordinated with each facility COR.

5. MEDVAMC does not validate or make reimbursement for parking violations of the contractor’s personnel under any circumstance.

g) INTERFERENCE TO NORMAL FUNCTION:

1. Contractor may be required to interrupt their work at any time so as not to interfere with the normal functioning of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment, and carts.

2. In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the government.

3. Contractor personnel shall inform the COR or the designee of the need to gain access to secured areas. If access is required to secure areas, prearranged scheduling will be made with COR or designee.

h) CONDUCT AND REGULATIONS:

1. Professional conduct expected of vendor employees:Contractor shall abide by set standards for reporting HAZMAT and other incidents. Supplies and equipment shall comply with VA federal or state OSHA and fire regulations.

3. The Contractor’s equipment shall be all Brand New or like new (Brand New, not used or refurbished; like new five (5) years old or newer)

4. Contractor shall abide by all current NFPA and OSHA safety standards, and standards for training.

5. Contractor shall abide by all rules and regulations of the facility.

6. Contractor shall abide by Background/Security Requirements

7. Contractor shall abide by Standard Accounting Practices, and Federal Acquisition

Regulations

8. Contractor shall possess Safety Data Sheets (SDS) required for any chemicals used during duration of contract.

9. The business partner shall be responsible for:

10. Providing recommendations for industry proven cost cutting methods, and improved performance measures under the contract.

11. Providing established standard operating procedures complying with quality, assurance reviews and establishing procedures for maintaining employee privacy and customer service

12. Effectively ensuring quality control.

13. Effectively assuring customer satisfaction

14. Ensuring that all Contractor personnel proposed to work on the premises of the

MEDVAMC, Houston, TX under this contract are US Citizens or Naturalized Citizens and shall undergo security processing by the Department's Office of Security before he or she is eligible to work on the premises. Failure to comply with these requirements may result in termination of this contract or removal of some contractor employees from (Agency) facilities. Compliance with these requirements shall not be constructed as providing a contract employee clearance to have access to classified information.

i) Appendix A

Building # # of Windows Function

100 7,700.00 Main Hospital Basement through 6th Floor

102 28.00 Engineering Building

103 205.00 Engineering Building

104 206.00 Engineering Building

105 1,019.00 Engineering Building

108 49.00 Recreation Center, Police & Visor

109 56.00 Research & Education Bldg.

110 342.00 Basement, 1st, 2nd, 3rd Floors on east & west wings.

120 34.00 Medical Media Building

125 112.00 Admin Building

Bus Stop 118.00 Entire Campus

108A 181.00 Mental Health Building

(End of SOW)

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

[Completed by Offeror]

ITEM

DESCRIPTION

OF SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

2.00 JB __________________ __________________

The contractor shall provide all labor, tools, supplies, personnel, management, and transportation to provide window cleaning (exterior) services two (2) times a year for the Michael E. DeBakey VA Medical Center (MEDVAMC) in Houston, Texas IAW with SOW and terms and condition set forth herein.

Contract Period: Base POP Begin: 10-01-2024 POP End: 09-30-2025 PRINCIPAL NAICS CODE: 561720 - Janitorial Services PRODUCT/SERVICE CODE: S201 - Housekeeping - Custodial Janitorial LOCAL STOCK NUMBER: Base Year personnel, management, and transportation to provide window cleaning (exterior) services two (2) times a year for the Michael E. DeBakey VA Medical Center (MEDVAMC) in Houston, Texas IAW with SOW and terms and condition set forth herein.

Contract Period: Option 1 POP Begin: 10-01-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 561720 - Janitorial Services PRODUCT/SERVICE CODE: S201 - Housekeeping -

LOCAL STOCK NUMBER: Option Year 1 personnel, management, and transportation to provide window cleaning (exterior) services two (2) times a year for the Michael E. DeBakey VA Medical Center (MEDVAMC) in Houston, Texas IAW with SOW and terms and condition set forth herein.

Contract Period: Option 2 POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 561720 - Janitorial Services PRODUCT/SERVICE CODE: S201 - Housekeeping -

LOCAL STOCK NUMBER: Option Year 2

The contractor shall provide all labor, tools, supplies, personnel, management, and transportation to provide window cleaning (exterior) services two (2) times a year for the Michael E. DeBakey VA Medical Center (MEDVAMC) in Houston, Texas IAW with SOW and terms and condition set forth herein.

Contract Period: Option 3 POP Begin: 10-01-2027 POP End: 09-30-2028 PRINCIPAL NAICS CODE: 561720 - Janitorial Services PRODUCT/SERVICE CODE: S201 - Housekeeping -

LOCAL STOCK NUMBER: Option Year 3 personnel, management, and transportation to provide window cleaning (exterior) services two (2) times a year for the Michael E. DeBakey VA Medical Center (MEDVAMC) in Houston, Texas IAW with SOW and terms and condition set forth herein.

Contract Period: Option 4 POP Begin: 10-01-2028 POP End: 09-30-2029 PRINCIPAL NAICS CODE: 561720 - Janitorial Services PRODUCT/SERVICE CODE: S201 - Housekeeping -

LOCAL STOCK NUMBER: Option Year 4

GRAND TOTAL __________________

B.4 DELIVERY SCHEDULE

ITEM # SHIPPING INFORMATION QTY/UNIT DELIVERY DATE

0001 IAW: SOW 2.00/JB per Year 10/01-2024-09/30/2025

FOB: DESTINATION

1001 IAW: SOW 2.00/JB per Year 10/01-2025-09/30/2026

2001 IAW: SOW 2.00/JB per Year 10/01-2026-09/30/2027

3001 IAW: SOW 2.00/JB per Year 10/01-2027-09/30/2028

4001 IAW: SOW 2.00/JB per Year 10/01-2028-09/30/2029

[End of Section B]

SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

FAR

Number

Title Date

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

AUG 2020

52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

NOV 2023

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO

IMPLEMENT STATUTES OR EXECUTIVE ORDERS—

COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES

MAY 2024

52.217-8 OPTION TO EXTEND SERVICES NOV 1999

52.228-5 INSURANCE—WORK ON A GOVERNMENT

INSTALLATION

JAN 1997

52.247-34 F.O.B. DESTINATION NOV 1991

(End of Clause)

C.2 52.201-1 ACQUISITION 360: VOLUNTARY SURVEY (SEP 2023)

(a) All actual and potential offerors are encouraged to provide feedback on the pre-award and debriefing processes, as applicable. Feedback may be provided to agencies up to 45 days after award. The feedback is anonymous, unless the participant self-identifies in the survey. Actual and potential offerors can participate in the survey by selecting the following link: https:// www.acquisition.gov/360.

(b) The Contracting Officer will not review the information provided until after contract award and will not consider it in the award decision. The survey is voluntary and does not convey any https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/ protections, rights, or grounds for protest. It creates a way for actual and potential offerors to provide the Government constructive feedback about the pre-award and debriefing processes, as applicable, used for a specific acquisition.

C.3 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR

2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) year.

C.5 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC

2022)

The Contracting Officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee’s authority. A copy of the designation letter shall be furnished to the Contractor.

C.6 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

The Contractor shall not make reference in its commercial advertising to Department of

Veterans Affairs contracts in a manner that states or implies the Department of Veterans Affairs approves or endorses the Contractor’s products or services or considers the Contractor’s products or services superior to other products or services.

C.7 VAAR 852.219-70 VA SMALL BUSINESS SUBCONTRACTING PLAN

MINIMUM REQUIREMENTS (NOV 2022)

(a) This clause does not apply to small business concerns.

(b) If the offeror is required to submit an individual subcontracting plan, the minimum goals for award of subcontracts to VA verified service-disabled veteran-owned small business and veteran-owned small business SDVOSB/VOSB shall be at least commensurate with the

Department’s annual SDVOSB/VOSB subcontracting goals.

(c) For a commercial plan, the minimum goals for award of subcontracts to SDVOSB/ VOSB shall be at least commensurate with the Department’s annual service-disabled veteran-owned small business and veteran-owned small business subcontracting goals for the total value of projected subcontracts to support the sales for the commercial plan.

(d) To be credited toward goal achievements, SDVOSB/VOSBs must be verified as eligible in the VA’s Vendor Information Pages (VIP) database at https://www.vetbiz.va.gov/vip/. A contractor may reasonably rely on a subcontractor’s status as shown in the VIP database as of the date of subcontract award, provided the contractor retains records of the results of the VIP database query.

(e) The Contractor shall annually submit a listing of SDVOSB/VOSB (for which credit toward goal achievement is to be applied) for review by personnel in the Office of Small and

Disadvantaged Business Utilization. Use VA Form 0896A, Report of Subcontracts to Small and

Veteran-Owned Business.

(f) Pursuant to 38 U.S.C. 8127(g), any business concern that is determined by VA to have willfully and intentionally misrepresented a company’s SDVOSB/VOSB status is subject to https://www.vetbiz.va.gov/vip/ debarment for a period of not less than five years. This includes the debarment of all principals in the business.

C.8 VAAR 852.219-74 VA NOTICE OF TOTAL SET-ASIDE

FOR CERTIFIED VETERAN-OWNED SMALL BUSINESSES (JAN

2023) (DEVIATION)

(a) Definition. For the Department of Veterans Affairs, ‘‘Veteran-owned small business or

VOSB’’:

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more Veteran(s);

(ii) The management and daily business operations of which are controlled by one or more Veteran(s);

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document.

(iv) The business has been verified for ownership and control pursuant to 38 U.S.C. 8127 and 13 CFR 128, and is certified and listed in the SBA certification database at https://veterans.certify.sba.gov/; and

(v) The business agrees to comply with VAAR subpart 819.70 and Small Business Administration (SBA) regulations regarding small business size and government contracting, and the Veterans Small Business Certification Program at 13 CFR parts 121, 125, and 128.

(2) ‘‘Veteran’’ is defined in 38 U.S.C. 101(2).

(3) The term ‘‘small business concern’’ has the meaning given that term under section 3 of the Small Business Act (15 U.S.C. 632).

(4) The term ‘‘small business concern owned and controlled by Veterans’’ has the meaning given that term under section 3(q)(3) of the Small Business Act (15 U.S.C. 632(q)(3)), except that for a VA contract the firm must be certified and listed in the SBA certification database.

(5) The term “VOSB participant” or certified VOSB means a small business that has been certified as eligible to participate in the Veteran Small Business Certification Program and listed in the SBA certification database (see 13 CFR 128.102). It includes certified service-disabled veteran-owned small businesses (SDVOSBs).

(b) General. In order for a concern to submit an offer and be eligible for the award of a VOSB set-aside or sole source contract, the concern must qualify as a small business concern under the size standard corresponding to the NAICS code assigned to the contract and be certified and listed as a VOSB or SDVOSB participant in the certification database as set forth in 13 CFR

128.

https://veterans.certify.sba.gov/

(1) Offers received from entities that are not certified VOSBs or SDVOSBs and listed in the SBA certification database at the time of offer shall not be considered.

(2) Any award resulting from this solicitation shall be made only to a certified VOSB who is eligible at the time of submission of offer(s) and at time of award.

(3) The requirements in this clause apply to any contract, order or subcontract where the firm receives a benefit or preference from its designation as a VOSB, including set-asides, sole source awards, and evaluation preferences.

(c) Representation. Pursuant to 38 U.S.C. 8127(e), only certified VOSBs listed in the SBA certification database are considered eligible to receive award of a resulting contract. By submitting an offer, the prospective contractor represents that it is an eligible and certified VOSB as defined in this clause, 13 CFR 121, 125, and 128, and VAAR subpart 819.70.

(d) Agreement/LOS certification. When awarded a contract action, including orders under multiple-award contracts, a VOSB agrees that in the performance of the contract, the VOSB shall comply with requirements in VAAR subpart 819.70 and SBA regulations on small business size, and government contracting programs at 13 CFR parts 121 and 125, including the non-manufacturer rule and limitations on-subcontracting (LOS) requirements in 13 CFR 121.406(b) and 125.6. For the purpose of the limitations on subcontracting, only certified VOSBs listed in the SBA certification database, (including independent contractors) shall be considered eligible and/or ‘‘similarly situated’’ (i.e., a firm that has the same small business program status as the prime contractor). An otherwise eligible firm further agrees to comply with the required LOS certification requirements in this solicitation (see 852.219–75 and/or 852.219–76 as applicable). These requirements are summarized as follows:

(1) Services. In the case of a contract for services (except construction), the VOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance to firms that are not certified VOSBs listed in the SBA certification database (excluding direct costs to the extent they are not the principal purpose of the acquisition and the SDVOSB/ VOSB does not provide the service, such as airline travel, cloud computing services, or mass media purchases). When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract.

(2) Supplies/products.

(i) In the case of a contract for supplies or products (other than from a non-manufacturer of such supplies), the VOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified VOSBs listed in the SBA certification database. When a contract includes both supply and services, the 50 percent limitation shall apply only to the supply portion of the contract.

(ii) In the case of a contract for supplies from a non-manufacturer, the VOSB prime contractor will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR 121.406(b)(5) has been granted. Refer to 13 CFR 125.6(a)(2)(ii) for guidance pertaining to multiple item procurements.

(3) General construction. In the case of a contract for general construction, the VOSB prime contractor will not pay more than 85% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified VOSBs listed in the SBA certification database.

(4) Special trade construction contractors. In the case of a contract for special trade contractors, no more than 75% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, may be paid to firms that are not certified VOSBs listed in the SBA certification database.

(5) Subcontracting. A VOSB must meet the NAICS size standard assigned by the prime contractor and be listed in the SBA certification database to count as similarly situated. Any work that a first tier VOSB subcontractor further subcontracts will count towards the percent of subcontract amount that cannot be exceeded. For supply or construction contracts, the cost of materials is excluded and not considered to be subcontracted. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the portion of the contract with the preponderance of the expenditure upon which the assigned NAICS is based. For information and more specific requirements, refer to 13 CFR 125.6.

(e) Required limitations on subcontracting compliance measurement period. A VOSB shall comply with the limitations on subcontracting as follows:

[ ] By the end of the base term of the contract or order, and then by the end of each subsequent option period; or

[ ] By the end of the performance period for each order issued under the contract.

(f) Joint ventures. A joint venture may be considered eligible as a VOSB if the joint venture complies with the requirements in 13 CFR 128.402 and the managing joint venture partner makes the representations under paragraph (c) of this clause. A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (d) of this clause will be performed by the aggregate of the joint venture participants.

(g) Precedence. The VA Veterans First Contracting Program, as defined in VAAR 802.10, subpart 819.70, and this clause, takes precedence over any inconsistencies between the requirements of the SBA Veteran Small Business Certification Program and the VA Veterans First Contracting Program.

(h) Misrepresentation. Pursuant to 38 U.S.C. 8127(g), any business concern, including all its principals, that is determined by VA to have willfully and intentionally misrepresented a company’s VOSB status is subject to debarment from contracting with the Department for a period of not less than five years (see VAAR 809.406–2, Causes for Debarment).

C.9 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON

SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND

CONSTRUCTION (JAN 2023) (DEVIATION)

[Completed by Offeror]

(a) Pursuant to 38 U.S.C. 8127(l)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

(i) [] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not certified

SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) [] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) [] Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in

852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–

74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an SDVOSB/ VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating 18 U.S.C. 1001.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror’s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification

I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].

[Completed by Offeror]

Printed Name of Signee: _______________________________________________

Printed Title of Signee: ________________________________________________

Signature: __________________________________________________________

Date: ______________________________________________________________

Company Name and Address: __________________________________________

C.10 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT

REQUESTS (NOV 2018)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001;

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests;

(4) Invoice payment has the meaning given in FAR 32.001; and

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a

Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System at the current website address provided in the contract.

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National

Standards Institute (ANSI).

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances in this paragraph (e), the Contracting

Officer directs that payment requests be made by mail, the Contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office.

Submission of payment requests by mail may be required for—

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

C.11 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT

2020)

The Contracting Officer reserves the right to designate an Administrative Contracting Officer

(ACO) for the purpose of performing certain tasks/duties in the administration of the contract.

Such designation will be in writing through an ACO Letter of Delegation and will identify the responsibilities and limitations of the ACO. A copy of the ACO Letter of Delegation will be furnished to the Contractor.

(End of Clause)

(End of Addendum to 52.212-4)

[End of Section C]

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR

ATTACHMENTS

D.1 WAGE DETERMINATIONS – HARRIS COUNTY (APR 2024)

"Register Of Wage Determinations Under | U.S. Department Of Labor The Service Contract Act | Employment Standards Administration By Direction Of The Secretary Of Labor | Wage And Hour Division | Washington D.C. 20210 | Wage Determination No.: 2015-5233 Daniel W. Simms Division of | Revision No.: 27 Director Wage Determinations | Date Of Last Revision: 04/23/2024

Note: Contracts subject to the Service Contract Act are generally required to pay at least the applicable minimum wage rate required under Executive Order 14026 or Executive Order 13658.

If the contract is entered into on or | Executive Order 14026 generally applies to after January 30, 2022, or the | the contract.

contract is renewed or extended (e.g., | The contractor must pay all covered workers an option is exercised) on or after | at least $17.20 per hour (or the applicable January 30, 2022: | wage rate listed on this wage determination, | if it is higher) for all hours spent | performing on the contract in 2024.

If the contract was awarded on or | Executive Order 13658 generally applies to between 01/01/2015 and 01/29/2022, | the contract.

and the contract is not renewed | The contractor must pay all covered worker or extended on or after 01/30/2022: | at least $12.90 per hour (or the applicable | wage rate listed on this wage determination, | if it is higher) for all hours spent | performing on the contract in 2024.

The applicable Executive Order minimum wage rate will be adjusted annually. Additional information on contractor requirements and worker protections under the Executive Orders is available at www.dol.gov/whd/govcontracts.

State: Texas

Area: Texas Counties of Austin, Brazoria, Chambers, Fort Bend, Galveston, Harris, Liberty, Montgomery, Waller http://www.dol.gov/whd/govcontracts

**Fringe Benefits Required Follow the Occupational Listing**

OCCUPATION CODE - TITLE FOOTNOTE RATE

01000 - Administrative Support And Clerical Occupations 01011 - Accounting Clerk I 17.70 01012 - Accounting Clerk II 19.86 01013 - Accounting Clerk III 22.22 01020 - Administrative Assistant 34.25 01035 - Court Reporter 35.10 01041 - Customer Service Representative I 16.17*** 01042 - Customer Service Representative II 17.64 01043 - Customer Service Representative III 19.81 01051 - Data Entry Operator I 15.23*** 01052 - Data Entry Operator II 16.62*** 01060 - Dispatcher, Motor Vehicle 20.56 01070 - Document Preparation Clerk 17.38 01090 - Duplicating Machine Operator 17.38 01111 - General Clerk I 15.87*** 01112 - General Clerk II 17.32 01113 - General Clerk III 19.45 01120 - Housing Referral Assistant 23.88 01141 - Messenger Courier 16.69*** 01191 - Order Clerk I 18.00 01192 - Order Clerk II 19.90 01261 - Personnel Assistant (Employment) I 19.78 01262 - Personnel Assistant (Employment) II 22.12 01263 - Personnel Assistant (Employment) III 24.66 01270 - Production Control Clerk 24.04 01290 - Rental Clerk 16.74*** 01300 - Scheduler, Maintenance 19.15 01311 - Secretary I 19.15 01312 - Secretary II 21.42 01313 - Secretary III 23.88 01320 - Service Order Dispatcher 18.38 01410 - Supply Technician 34.25 01420 - Survey Worker 18.84 01460 - Switchboard Operator/Receptionist 14.87*** 01531 - Travel Clerk I 16.76*** 01532 - Travel Clerk II 17.86 01533 - Travel Clerk III 19.35 01611 - Word Processor I 17.28 01612 - Word Processor II 19.41 01613 - Word Processor III 21.71 05000 - Automotive Service Occupations 05005 - Automobile Body Repairer, Fiberglass 25.76 05010 - Automotive Electrician 23.79 05040 - Automotive Glass Installer 21.96 05070 - Automotive Worker 21.96 05110 - Mobile Equipment Servicer 20.23 05130 - Motor Equipment Metal Mechanic 25.96 05160 - Motor Equipment Metal Worker 21.96 05190 - Motor Vehicle Mechanic 25.76 05220 - Motor Vehicle Mechanic Helper 19.40

05250 - Motor Vehicle Upholstery Worker 20.83 05280 - Motor Vehicle Wrecker 21.96 05310 - Painter, Automotive 23.79 05340 - Radiator Repair Specialist 22.88 05370 - Tire Repairer 14.46*** 05400 - Transmission Repair Specialist 25.76 07000 - Food Preparation And Service Occupations 07010 - Baker 14.30*** 07041 - Cook I 14.04*** 07042 - Cook II 16.29*** 07070 - Dishwasher 12.73*** 07130 - Food Service Worker 13.14*** 07210 - Meat Cutter 15.62*** 07260 - Waiter/Waitress 10.23*** 09000 - Furniture Maintenance And Repair Occupations 09010 - Electrostatic Spray Painter 20.86 09040 - Furniture Handler 11.95*** 09080 - Furniture Refinisher 19.23 09090 - Furniture Refinisher Helper 14.58*** 09110 - Furniture Repairer, Minor 16.82*** 09130 - Upholsterer 18.32 11000 - General Services And Support Occupations 11030 - Cleaner, Vehicles 13.70*** 11060 - Elevator Operator 13.33*** 11090 - Gardener 21.29 11122 - Housekeeping Aide 13.33*** 11150 - Janitor 13.33*** 11210 - Laborer, Grounds Maintenance 16.01*** 11240 - Maid or Houseman 13.30*** 11260 - Pruner 14.29*** 11270 - Tractor Operator 19.53 11330 - Trail Maintenance Worker 16.01*** 11360 - Window Cleaner 14.93*** 12000 - Health Occupations 12010 - Ambulance Driver 17.88 12011 - Breath Alcohol Technician 23.66 12012 - Certified Occupational Therapist Assistant 36.85 12015 - Certified Physical Therapist Assistant 37.06 12020 - Dental Assistant 18.67 12025 - Dental Hygienist 38.00 12030 - EKG Technician 26.09 12035 - Electro neurodiagnostic Technologist 26.09 12040 - Emergency Medical Technician 17.88 12071 - Licensed Practical Nurse I 21.16 12072 - Licensed Practical Nurse II 23.66 12073 - Licensed Practical Nurse III 26.38 12100 - Medical Assistant 18.09 12130 - Medical Laboratory Technician 27.36 12160 - Medical Record Clerk 18.91 12190 - Medical Record Technician 21.16 12195 - Medical Transcriptionist 20.81 12210 - Nuclear Medicine Technologist 47.01 12221 - Nursing Assistant I 13.95*** 12222 - Nursing Assistant II 15.68***

12223 - Nursing Assistant III 17.11*** 12224 - Nursing Assistant IV 19.22 12235 - Optical Dispenser 18.31 12236 - Optical Technician 17.56 12250 - Pharmacy Technician 19.18 12280 - Phlebotomist 18.02 12305 - Radiologic Technologist 34.78 12311 - Registered Nurse I 30.36 12312 - Registered Nurse II 38.37 12313 - Registered Nurse II, Specialist 38.37 12314 - Registered Nurse III 44.91 12315 - Registered Nurse III, Anesthetist 44.91 12316 - Registered Nurse IV 53.84 12317 - Scheduler (Drug and Alcohol Testing) 29.33 12320 - Substance Abuse Treatment Counselor 25.36 13000 - Information And Arts Occupations 13011 - Exhibits Specialist I 25.66 13012 - Exhibits Specialist II 31.80 13013 - Exhibits Specialist III 38.90 13041 - Illustrator I 23.50 13042 - Illustrator II 29.11 13043 - Illustrator III 35.61 13047 - Librarian 30.94 13050 - Library Aide/Clerk 14.22*** 13054 - Library Information Technology Systems 27.94 Administrator 13058 - Library Technician 17.58 13061 - Media Specialist I 20.16 13062 - Media Specialist II 22.55 13063 - Media Specialist III 25.14 13071 - Photographer I 18.96 13072 - Photographer II 21.20 13073 - Photographer III 26.27 13074 - Photographer IV 32.13 13075 - Photographer V 38.87 13090 - Technical Order Library Clerk 17.86 13110…