36C25624Q1048_RFQ_A0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 12 N/A J

See block 16

580-24-2-5063-0842

N/A

36C256

Department of Veterans Affairs

Network Contracting Office 16

Galleria Financial Center

5075 Westheimer Road, Suite 750

Houston TX 77056-5643

Anderson-Spight Lekeicia (HOU), Contract Specialist

Lekeicia.Anderson@va.gov

36C256

Department of Veterans Affairs

Network Contracting Office 16

Galleria Financial Center

5075 Westheimer Road, Suite 750

Houston TX 77056-5643

To all Offerors/Bidders

36C25624Q1048

06-21-2024

X

X X

N/A

X One(1)

The purpose of this amendment 0001 is to provide all potential vendors with questions and answers.

See continuation page for details…

Oney Kelly

Contracting Officer mailto:Lekeicia.Anderson@va.gov

The purpose of this amendment 0001 is to provide all potential vendor with questions and answers.

A.1 QUESTIONS AND ANSWERS:

1. Question: Do you have any building drawings, schematics, latest mechanical plans, or photos for this project?

Answer: There are no HVAC mechanical drawings available. Fisher House drawings were provided in RFQ Section D.1. Additional photos for this project are attached to the A0001.

2. Question: Can you confirm if this is a roof top unit?

Answer: The outdoor units are on ground level and inside component is located in attic crawl space with ducting accessible on second floor storage closet with a standard attic door clearance no stairs attached, just an opening.

3. Question: Do you have a picture of the current set-up?

Answer: See attached photos.

4. Question: Is all ductworks being replaced?

Answer: Yes, refer to SOW.

5. Question: Can small amounts of shrubbery be removed for access and replaced after completion?

Answer: Yes, refer to SOW.

6. Question: Can you clarify what controls are currently in place? If a BAS system or standard thermostat system for each unit.

Answer: BAS system. There are twenty-two (22) rooms total with individual climate control temperature boxes: six (6) rooms on first level North wing, five (5) rooms on second level North wing, six (6) rooms on first level South wing, and five (5) rooms on second level South wing. Total of twenty-seven (27) temperature wall control units located in each room and hallways. Two (2) tempt sensors located in each North and South lower-level wing hallway.

7. Question: Can drywall be demolished and replaced if needed for new duct work and unit system if required.

Answer: Yes, refer to SOW. Shall be built in accordance with the original specifications at start and in accordance with building drawings.

8. Question: Can you please provide who has the base building BAS system contract?

Answer: RJY Group.

9. Question: Will you have fire control for startup?

Answer: Yes, fire alarm and devices can be put in test or disabled. The Fire Alarms shall be tested to ensure proper operation, turn-key installation.

10. Question: Where is the Fisher House located? How will parking be handled for equipment loading and unloading with debris removal?

Answer: Map attached; Fisher House is Building “F” on the below MEDVAMC Map.

Currently, there are no residence in the facility and will not be during installation.

Selectee will be able to utilize the Fisher House blocked off secured parking located in parking lot 3 “Visitor/Patient Parking Lot N” in the North-West corner right behind Fisher

House.

11. Question: Will the selectee HVAC vendor be responsible for connecting HVACs to the

BAS system or will the vendor on the BAS contract be responsible?

Answer: It should be connected by the selectee vendor or sub. This would have to be a turn-key installation for all the units, refer to SOW paragraph 1.

12. Question: Are there limitation on subcontracting?

Answer: Selectee “Prime Vendor” shall be a Service Disable Veteran Owned Small

Business (SDVSOB). Please refer to RFQ clause C.6. VAAR 852.219-73 on subcontracting limitations. Prime vendor is responsible for all subcontractors.

13. Question: There are carrier model numbers listed in the project description for “or equal”.

Will any model work as long as the seer rating matches? Or do they want carrier specific units?

Answer: Requirement is Brand Name or Equal – equivalent is acceptable, see RFQ

E.6(c)(1)(e)(i)

14. Question: Testing and Balancing: will testing and balancing be required on existing ductwork?

Answer: Yes, see RFQ SOW at B.2.

15. Question: For item B in the introduction “provide all required power supplies and surge protectors, pneumatic controls, air fee supply, lines, fusible links, and all mechanical parts and all devices required for a turnkey installation” - can you elaborate on this?

Some of these items may fall under an electrician’s jurisdiction.

Answer: Yes, see RFQ SOW at B.2.

16. Question: Johnson Controls Metasys is a proprietary system. Will the HVAC contractor be responsible for hiring Johnson controls to install and program the Metasys system?

Answer: Yes, please refer to RFQ clause C.6. VAAR 852.219-73 on subcontracting.

17. Question: Contractor shall re-pull all cables, piping, refrigerant lines, ducts, cooling and heating coils and electrical on utilities. Is this before or after the job is complete? There may need to be an initial Testing and Balancing test run to see what may or may not need to be replaced as far as ductwork, refrigerant lines, etc. are concerned. It will affect the bid price and we won’t know what is or is not sealed until that is done. Waiting until the end could cause delays and additional fees.

Answer: Yes, this needs to be included for the install, see RFQ SOW at B.2. for requirements.

A.2 FISHER HOUSE HVAC SITE VISIT PICTURES:

See below attached….

Front of Fisher House:

North Side of Building – Five Units Each:

South Side of building – Five Units Each:

Mechanical Room – Located Outside West Side of Building along parking lot.

Attic:

Inside Controls:

A.3 Michael E. DeBakey VA Medical Center (MEDVAMC) Map:

See below attached….