S05 RFI RESPONSES RENOVATE BLDG 5 FINAL.pdf

12/27/2023

RE: RFI RESPONSES TO RFP 36C25623R0139 | RENOVATE BUILDING 5

1. What material is the existing exterior and interior walls constructed of?

a. RESPONSE: Interior and exterior walls are plaster and lathe. Sunrooms are wood. Actual exterior of the building is brick.

2. Is asbestos present in the existing plaster walls?

a. RESPONSE: Can not confirm.

3. Can you confirm the adhesive used on the existing LVT does not contain asbestos?

a. RESPONSE: Can not confirm.

4. Is the VA staff going to be working in the building for the duration of the project?

a. RESPONSE: Contractor to coordinate with COR during project. VA staff can be flexible during project duration.

5. To refinish the existing wood floors, we would need complete access of the entire floor. Is it possible to relocate staff during the floor resurfacing work?

a. RESPONSE: Yes, staff can be relocated. Coordination with COR will be required.

6. The drawings do not include mechanical drawings. Please provide.

a. RESPONSE: Drawings M100 and M101 have been provided.

7. Please provide a finish schedule for the project.

a. RESPONSE: Provided

8. Can we get clarification of the hood spec? It mentions commercial units but that would require make up air.

a. RESPONSE: Make up air is not required. Not intended for commercial use.

NFPS 96, Chap 1, Sec 1.1.5 requirements will need to be met.

9. Regarding hallway 104 landing between floors; the wood flooring is in disrepair, with some dark spots and some deep burn marks. Since that area is so small, should the entire floor be replaced?

a. RESPONSE: No, refinish the floor to highest quality achievable.

10. SOW page 9 of 24 has Conference Room number 100, Drawings has Conference Room as 108. Does the drawing list the correct room number?

a. RESPONSE: Yes, the drawing lists the correct room number (108). SOW to be updated.

11. Conference Room 108 has VCT flooring. Drawings sheet 8 of 17 Legend shows to re-finish. Is the intent to repair VCT, strip, and wax?

a. RESPONSE: The VCT is to be removed and LVT flooring to be installed.

The drawing will be updated.

12. Conference Room 108 base heaters have electrical tombstones. What is the intent?

a. RESPONSE: Remove electrical tombstones and terminate at circuit breakers. Repair flooring to match new.

13. SOW page 3 of 24 A. Electrical General 3. Furnish and install new receptacle as per plans. The only drawing showing receptacles is sheet 10 of 17 E100 and is room 008 Garage. The 108 Conference has receptacles, along with 5 split units requiring electrical, the 103 Kitchen appliances, and 105 Bathroom relocate light switch. Please provide drawings.

a. RESPONSE: Drawing E101 has been provided. Kitchen appliances will be utilizing the existing outlets.

14. SOW page 12 of 24 C. Landscaping 1. Landscaping general: a) Remove existing landscaping border. Please provide a drawing.

a. RESPONSE: There is no drawing. There is approximately 120ft of landscaping border to be replaced. Photos attached showing locations.

15. SOW page 5 of 24 C General Interior 3. Paint new surface mounted wire mold to match wall and ceiling. Is there any requirement to paint the existing surface mounted wire mold?

a. RESPONSE: Requirement to paint surface mounted wire mold to be removed from SOW.

16. The SOW, item I.F. states, "VHSO facility must continue to operate during the contract's POP, including but not limited to the mechanical and electrical systems."

Can the VA clarify whether the contractor's work should be conducted outside normal working hours to ensure the facility's operation is not disrupted?

a. RESPONSE: Work can occur during normal working hours.

17. Could the VA confirm if building 5 is currently occupied?

a. RESPONSE: Yes, building 5 is currently occupied.

18. Please clarify if there is any furniture in the room areas where the offeror will be performing the renovation.

a. RESPONSE: Yes, there is furniture in all rooms.

19. Please clarify if the offeror is responsible for moving/storing the furniture during the renovation. If so, is there a designated location for storage?

a. RESPONSE: Yes, offeror is responsible for moving/storing the furniture. Contractor can provide and utilize a Conex, or space within Building 5 can be utilized.

20. The SOW, item I.N. specifies that not all areas will be immediately available, and the contract must be flexible. Will the VA provide an estimated phase plan detailing how the contractor will access each floor area? This will help us appropriately schedule the project and provide the best possible price.

a. RESPONSE: Project can be phased one floor at a time. VA staff can be flexible. Contractor to coordinate with COR.

21. The scope of work, item V.P. states, "Contractor must coordinate and schedule with COR for noise-making activities." Will the contractor be able to perform renovations on the garage during normal working hours? Are the emergency MGMT and IT rooms currently occupied and operational?

a. RESPONSE: Coordination will be required with the COR, but work can occur during normal working hours. Rooms 007 and 007A are not currently occupied, but they are operational.

22. The scope of work, item V.X., states, "At a minimum, every week the contractor shall hold a progress meeting to review progress to date and to resolve all questions for the upcoming week. The progress meeting shall include at a minimum, the Project Manager and the Superintendent representing the Contractor, the COR and the CO representing the Government. Technical supervisor (foreman), sub-contractors, suppliers, etc. shall attend when requested by the Contracting Officer. The meeting shall be same day, time, and place each week." Could the VA please clarify if the meeting needs to be held on the job site or if it could be scheduled through a video conference?

a. RESPONSE: The Progress Meeting will be via TEAMS video conferencing.

23. On page 4 of the solicitation, Continuation of SF1442/ Price Breakdown for CLIN 0001, includes certain line items grayed out in the table. Should the offeror only price those items that are grayed out? Should the offeror only price those items that are not grayed out? Or should offerors price any/ all applicable line items?

Please clarify because, on page 7, it states: "Offerors shall submit proposed prices for ALL priced line items.

a. RESPONSE: Non-grayed out items (bold black) must be priced.

24. Could the VA provide the as-built drawings for Building 5, specifically the plans for the MEP installations? Please send these drawings in either DWG or RVT format.

a. RESPONSE: There are no current as-built drawings.

25. Will the VA provide a location plan for the concrete housekeeping pads required for the 25K BTU outdoor condenser units in rooms 001, 003, and 100 and the 28K BTU unit in the conference and garage room?

a. RESPONSE: General locations shown on drawing M100. Contractor to coordinate with COR to determine exact locations.

26. Please provide the specifications for the faux garage door and the door for the storage/electrical room highlighted in drawing A100.

a. RESPONSE: Garage Door: Sawcut a groove 1” in depth into existing concrete floor to allow for the insertion of aluminum flashing for weatherization. Install smooth cement board material on exterior wall.

Install exterior grade wood molding to cement board to mimic garage door panels. Finish to match existing.

b. Electrical Door: Furnish and install an interior pre-hung smooth panel solid core paint grade 1 ¾” door leading into electrical room. Door finishes to be antique brass.

27. Under the scope of work, item E.4.a) states, "relocate all floor outlets and receptacles onto the wall." However, there is no electrical plan for the first floor indicating the outlets' location on the wall. Please provide the electrical plan

a. RESPONSE: Drawing E101 to be provided.

28. Please provide specific information regarding the manufacturer, color, and name of the wall tile that needs to be repaired in bathroom rooms 201 and 204.

a. RESPONSE: This information is not available. Match existing size.

29. Drawings cover Sheet G001 contains two general notes under Project Description and General Requirements. One note contains a reference to Building 4 (B-4).

Please verify that note was included intentionally.

a. RESPONSE: This is an error, should read Building 5 (B-5). Drawing will be revised.

30. The second General note on drawing G001 refers to requirements for additional coordination drawings to be provided by the general contractor, including additional elevations and sections and included detailed requirements for these drawings.

Should this requirement not be completed by the Owner/architect? Please verify that this requirement, and associated cost, was intended for the general contractor to include in his proposal?

RESPONSE: Not intended, general note to be removed.

31. Additionally, the solicitation document, section IV Past Performance states:

"Offeror is to provide documentation of specific projects (minimum of three) relating to renovation work at the Veterans Health Care System of the Ozark (VHSO) on the hospital campus, successfully completed or in progress, that were coordinated and performed by the general contractor and/or subcontractor in the last eight years, from the date this solicitation was issued, of similar magnitude ($500,000 to $1,000,000), scope, and complexity." Will the VA consider construction project experience within the VA system, not specifically at the VHSO? Please provide an answer before the site visit scheduled for 12/07/2023.

a. RESPONSE: Yes

32. Where will the air handlers be installed?

a. RESPONSE: See drawings M100 and M101.

33. Where will the condensers be installed?

a. RESPONSE: General locations shown on drawing M100. Contractor to coordinate with COR to determine exact locations.

34. What about the line sets; exposed, covered, behind the drywall?

a. RESPONSE: Surface mount line sets on existing walls. Construct chaise around line sets to match existing wall.

35. Where do the condensate lines drain to?

a. RESPONSE: The nearest exterior garden area

36. Will we need condensate pumps?

a. RESPONSE: Yes