RENOVATE B5 SOW FINAL 12-21-23.pdf

Statement of Work (SOW) Renovate Building 5

Project number 564-23-101 Veterans Health Care System of the Ozarks (VHSO)

Fayetteville, Arkansas

The Contractor must furnish all management, supervision, labor, material, equipment, tools, supplies, consumables, parts, and related services, in accordance with the

SOW, drawings, and specifications to renovate Historic Building 5 located on the main campus of the Veterans Healthcare System of the Ozarks (VHSO). Electronic (.pdf) copies of drawings and specifications to this work will be furnished by VA upon

Contractor’s written request to the Contracting Officer (CO). Hard copies of SOW, drawings, and specifications must be the Contractor’s responsibility and expense.

Contractor is responsible to verify existing and new dimensions, locations, and quantities to complete this project located on the VHSO Main Campus 1100 N.

College Avenue, Fayetteville, AR 72703.

I. GENERAL:

A. Any provision or partial provision of the Contract, including but not limited to, drawings and specifications that are not consistent with this SOW will be null and void only to the extent of the inconsistency. All other provisions or partial provisions of the Contract, including but not limited to; drawings and specifications, must remain in full force and effect.

B. Contractor must have the following requirements completed prior to beginning site activities:

1. Negative TB Test, within the past calendar year.

2. Annual influenza shot is required for all staff.

3. While on campus, Contractor must wear a visible VHSO issued identity Badge.

4. Minimum OSHA 10 certification.

C. Safety must be the Contractor’s highest priority.

D. Period of Performance: 175 calendar days after Notice to Proceed

(NTP).

E. This project must be a turn-key operation in accordance with this SOW, drawings, and specifications to be complete and working system(s).

F. VHSO facility must continue to operate during the contract’s POP, including but not limited to, the mechanical and electrical systems.

G. Contractor’s work must be conducted with the least amount of disruption to the VHSO facility.

H. Calendar day means each day shown on the calendar beginning at 12:00

Midnight, including Saturdays, Sundays, and Holidays.

I. Working day or business day means any day except any Saturday, any

Sunday, or any day which is observed as a National Holiday by U.S. Government agencies including, but not limited to, New Year’s Day, Martin Luther King Jr. day, President's Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran's Day, Thanksgiving Day, Christmas Day, any day specifically declared by the President of the United States.

J. If a holiday falls on a Sunday, the following Monday will be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday. Contractor is not required to provide any service(s) on nationally recognized U.S. Government holidays, nor shall the

Contractor be paid for these holidays.

K. Contractor must submit to the Contracting Officer (CO) and Contracting

Officer Representative (COR) a Schedule of Values (SOV) and a Project

Schedule (including Phasing Plan) in accordance with this SOW, drawings, and specifications no later than 20 calendar days after Notice to Proceed (NTP) for

COR written approval. The Project Schedule must contain provisions, including but not limited to, staging equipment and materials ahead of closing the affected patient care areas and working extended hours to meet the project requirement.

L. Contractor must submit to the CO and COR all submittals no later than 30 business days after Notice to Proceed (NTP) for COR written approval.

M. Prior to the start of job site activities, together the Contractor and COR must conduct a site survey to identify and review specific work and differing site conditions.

N. VHSO utilities and work areas may not be immediately available to the

Contractor and the Contractor must be flexible in the project schedule without additional cost to the Government.

O. Contractor materials, equipment, tools, supplies, consumables, and parts must not be left unattended within a common work area. When working in common areas, there must be a minimum of two (2) contractor employees present to ensure that Contractor building materials, including but not limited to, equipment, tools, and supplies are not accessible to others.

P. Warranty: Contractor must guarantee workmanship for a period of one (1) year after COR written acceptance of work. Contractor must furnish a minimum one (1) year parts and labor warranty on equipment, components, and materials furnished plus any manufacturer’s warranty greater than one (1) year.

Q. Emergency Service: Contractor emergency service must be available 24 hours per day. Contractor must respond on-site to emergency service calls within two (2) hours of notification. Contractor must have the issue(s) corrected or a plan in place (awaiting parts) within four (4) hours of arrival at job site. Any temporary repairs must have prior written approval by the Chief, Engineering

Service or their designated representative.

II. SCOPE OF WORK:

A. Electrical General

1. Furnish and install Square D or equal 100-amp 30 space fully populated panel in the garage to the left of existing panel. Provide new bolt in breakers. Provide complete panel schedule and label. Add service ground rod and grounding conductor.

2. Furnish and install a Square D or equal 100-amp 3 pole breaker into existing Panel 5 to feed new panel 5B.

3. Furnish and install new receptacles as per plans. New receptacles must be connected to new circuits with no more than two quad receptacles per circuit. Do not share these circuits between rooms. Surface wire mold may be used as needed.

4. Furnish and install new light fixtures as per plans and fixture schedule.

a) Furnish and install new switches.

(1) Furnish and install dimmable switches for lights that are dimmable.

5. Surface wire mold may be used as needed to accommodate additional lighting in rooms.

6. Utilize existing conduits and circuits to the extent possible.

Coordinate with COR.

B. Mechanical General

1. Furnish and install a high efficiency 25,000 BTU 20 SEER

Mitsubishi Tri Zone Heat Pump System 6+6+6 or equal for rooms 001, 003, and 100.

a) Mitsubishi 25,000 BTU Multi-Zone Ductless Heat Pump condenser or equal.

b) 6,000 BTU Wall Mounted Mitsubishi Mini-Split Multi Zone Air

Handler with remote control or equal.

c) R410A refrigerant, inverter technology for compressor.

d) Furnish and install all wiring, piping, insulation, refrigerant, and apparatuses as necessary for a complete installation.

e) Furnish and install insulated copper piping for condensate drains.

f) Furnish and install 4” concrete housekeeping pad for condensing unit made of a commercially available 3000 psi concrete mix. Unit location is not level in all areas. Provide base course and level area where housekeeping pad is to be installed.

Clear away any adjacent shrubbery to allow clearance for unit airflow and maintenance.

2. Furnish and install a high efficiency 28,600 BTU 19 SEER

Mitsubishi Tri Zone Heat Pump System 9+9+9 or equal for the conference room and the garage.

a) Mitsubishi 28,600 BTU Multi-Zone Ductless Heat Pump condenser or equal.

b) 9,000 BTU Wall Mounted Mitsubishi Mini-Split Multi Zone Air

Handler with remote control or equal.

c) R410A refrigerant, inverter technology for compressor.

d) Furnish and install all wiring, piping, insulation, refrigerant, and apparatuses as necessary for a complete installation.

e) Furnish and install insulated copper piping for condensate drains.

f) Furnish and install 4” concrete housekeeping pad for condensing units. Unit location is not level in all areas. Provide base course and level area where housekeeping pad is to be installed. Clear away any adjacent shrubbery to allow clearance for unit airflow and maintenance.

C. General Interior

1. Conduct a thorough cleaning of the entire building. Cleaning must be conducted using HEPA vacuum, wet wash, HEPA vacuum method.

2. Core drill, sleeve, and seal any penetrations through walls and ceiling for routing of piping and electrical. Seal with 3 hour rated red fire caulk.

3. Reinforce components of stairs and railings to provide safe support.

4. All components of the stairs and handrails shall be refinished and stained or painted to match existing.

5. Furnish and install Roppe Rubber Tread or equal on each step.

Color chosen by COR.

6. Refinish wood floors throughout the residence. Stain a natural color selected by COR and coat with polyurethane. Furnish and install large quarter round around the perimeter of rooms where floors have been refinished and edges of each step to cover gaps. Paint the quarter round to match the painted wood.

7. Furnish and install flooring transition strips as thresholds between different flooring materials.

8. Remove existing screen doors on front and back of building and replace with Andersen White 400 Series 3/4 View Self-Storing Aluminum

Storm Door or equal.

9. Prior to returning area to government for occupancy, Contractor shall thoroughly clean the residence.

D. Basement

1. Basement General:

a) Remove all existing VCT flooring.

b) Furnish and install Armstrong LVT Plank flooring or equal in color chosen by COR. Furnish and install transition strips as thresholds, per manufacturer’s instructions.

c) Furnish and install Armstrong Dune 1774 2x2 angled tegular ceiling tiles in rooms 001, 003, 007, and garage.

2. Garage:

a) Convert garage to office space and storage/electrical room.

b) Remove existing garage door track and garage door.

c) Sawcut a groove 1” in depth into existing concrete floor to allow for the insertion of aluminum flashing for weatherization.

Install smooth cement board material on exterior wall. Install exterior grade wood molding to cement board to mimic garage door panels. Finish to match existing.

d) Remove existing shelving.

e) Seal concrete walls with Siloxane based sealer.

f) Furnish and install new fiberglass wall insulation with vapor barrier along the garage door wall.

g) Furnish and install metal furring strips.

h) Furnish and install 5/8” drywall.

(1) Texture and paint drywall to match existing.

i) Furnish and install an interior prehung smooth panel solid core paint grade 1 ¾” door leading into electrical room. Door finishes to be antique brass.

j) Furnish and install lay-in ceiling grid and tiles.

(1) 2x2 acoustic tegular tiles

k) Furnish and install electrical wiring for 6 lay-in 2x2 lights in the ceiling.

l) Furnish and install switches for lights.

m) Furnish and install Armstrong LVT Plank flooring or equal in color chosen by COR per manufacturer’s instructions.

n) Furnish and install Roppe 6” cove base or equal.

o) Furnish and install a smoke detector within the office space.

p) Furnish and install new receptacle outlets.

q) Furnish and install VoIP and data wiring and outlets in the garage.

(1) All fiber must be CAT6A

3. Basement Room 003:

a) Remove existing hardwood flooring and replace with

Armstrong LVT Plank flooring or equal in color chosen by COR.

4. Basement Bathroom Room 004:

a) Remove existing sink and faucet and replace with American

Standard Lucerne™ Wall-Hung Sink With 4-Inch Centerset or equal.

(1) Install per manufacturer’s’ s instructions.

(2) Use appropriate mounting hardware.

(3) Furnish and install T&S B-0892-WS Medical Faucet, 4" Centerset, Swivel/Rigid Gooseneck, 1.5 GPM Aerator, 4"

Wrist Handles or equal.

b) Remove vanity light fixture above mirror.

c) Furnish and install Lithonia Lighting Contractor Select

Contemporary Square LED Vanity with Switchable White or equal above mirror.

d) Replace window exhaust fan.

e) Remove existing flooring and replace with Daltile Selwyn

Bianco Calacatta 12 in. x 12 in. Glazed Porcelain Floor tile or equal, install per manufactures instructions, use matching grout color approved by COR.

5. Basement Bathroom Room 006:

a) Furnish and install a 160CFM exhaust fan and route out window. Provide exterior cap with insect screen. Interlock power with light switch.

b) Remove existing wall mirror and replace with Glacier Bay or equal frameless mirror in similar size.

c) Remove existing flooring and furnish and install with Daltile

Selwyn Bianco Calacatta 12 in. x 12 in. Glazed Porcelain Floor tile or equal, install per manufactures instructions, use matching grout color approved by COR.

E. First Floor

1. First Floor Bathroom Room 105:

a) Relocate existing light switch from the hallway to the inside of the bathroom. Repair/patch/paint to match existing where removed.

b) Remove existing floor tile, furnish and install with Daltile

Selwyn Bianco Calacatta 12 in. x 12 in. Glazed Porcelain Floor tile or equal, install per wmanufacturer’s instructions, use matching grout color approved by COR.

2. Office Room 100:

a) Remove existing door and door frame leading from room

100 to the pantry.

b) Enclose the doorway leading from room 100 to the pantry.

(1) Enclose within the existing casework using gypsum board.

(2) Trim appropriately for the architectural style of the building.

(3) Finish to match existing.

3. Kitchen Room 103:

a) Remove all existing flooring in kitchen, kitchen closet, and pantry.

b) Furnish and install Armstrong LVT Plank flooring or equal in color chosen by COR.

c) Remove all appliances and store in a manner to ensure they will not be damaged during renovation. Return all appliances and reconnect once complete.

d) Add new circuits in the kitchen so that each receptacle is on its own circuit.

e) Remove existing vent hood. Furnish and install a vent hood that meets NFPS 96, Chap 1, Sec 1.1.5 requirements over the range.

f) Furnish and install an InSinkerator Evolution Compact

Garbage Disposal, 3/4 HP or equal.

g) Remove existing countertop and backsplash.

h) Furnish and install Corian countertops and subway tile backsplash in colors chosen by COR. Install per manufacturer’s instructions.

i) Refinish and paint kitchen cabinets with Sherwin William’s paint color selected by COR.

(1) Prep kitchen cabinets; clean, repair any damage, and sand.

(2) Coat with primer before painting

j) Remove all cabinet hardware. Install new hinges and pulls on all cabinets and drawers in color chosen by COR.

k) Furnish and install durable wooden floating shelves in kitchen closet and paint white.

4. Conference Room 108:

a) Relocate all floor outlets and receptacles onto the wall.

b) Remove window AC unit and all floor heaters.

(1) Repair any damaged areas after removal to match existing.

5. Pantry:

a) Remove all built-ins. Patch and paint where necessary to match existing.

b) Furnish and install durable white wooden floating shelves on each side of pantry.

F. Second Floor

1. Second Floor Bathroom Room 201:

a) Remove existing exhaust fan and light.

b) Furnish and install 160 CFM exhaust with light. Route the exhaust out the window. Provide exterior cap with insect screen.

c) Remove existing countertop, sink bowl, and faucet.

d) Furnish and install American Standard Lucerne™ Wall-Hung

Sink With 4-Inch Centerset or equal.

(1) Repair any damaged wall tile.

(2) Install per manufacturer’s’ s instructions.

(3) Use appropriate mounting hardware.

(4) Furnish and install T&S B-0892-WS Medical Faucet, 4" Centerset, Swivel/Rigid Gooseneck, 1.5 GPM Aerator, 4"

Wrist Handles or equal.

b) Remove existing mirror and light above mirror.

c) Furnish and install Glacier Bay 20 in. x 30 in. frameless mirror or equal.

d) Remove towel bar above toilet. Repair any damage.

e) Reseal around tub and wall tiles where necessary.

f) Remove existing floor tile and install Daltile Selwyn Bianco

Calacatta 12 in. x 12 in. Glazed Porcelain Floor tile or equal in bathroom and linen closet, install per manufactures instructions, use matching grout color approved by COR.

g) Refinish wall tile with an epoxy acrylic-based paint that will stand up to water in color chosen by COR, apply per manufacturer’s instructions.

h) Refinish tub with a white epoxy acrylic-based paint that will stand up to water, apply per manufacturer’s instructions.

i) Replace any damaged wall tiles.

j) Remove shower door frame from tub, repair all damage and dispose.

k) Install a shower curtain bar.

l) Install wooden shelves in linen closet. Paint white.

2. Second Floor Closet in Room 200:

a) Remove the pull chain light fixture, furnish and install a new ceiling mount light.

(1) Furnish and install a wall switch for the light.

3. Second Floor Bathroom 204:

a) Remove existing exhaust fan and light.

b) Furnish and install 160 CFM exhaust fan with light. Route exhaust to the attic and out of the roof.

(1) A roof vent will need to be installed.

c) Remove existing countertop, sink bowl, and faucet.

d) Furnish and install American Standard Lucerne™ Wall-Hung

Sink With 4-Inch Centerset or equal.

(1) Repair/replace any damaged wall tile.

(2) Install per manufacturer’s’ s instructions.

(3) Use appropriate mounting hardware.

(4) Furnish and install T&S B-0892-WS Medical Faucet, 4" Centerset, Swivel/Rigid Gooseneck, 1.5 GPM Aerator, 4"

Wrist Handles or equal.

e) Remove existing mirror and light above mirror.

f) Furnish and install Glacier Bay 20 in. x 30 in. frameless mirror or equal.

g) Remove towel bar and soap dish above bathtub. Repair any damage.

h) Remove floor tile and furnish and install Daltile Selwyn

Bianco Calacatta 12 in. x 12 in. Glazed Porcelain Floor tile or equal in bathroom and linen closet, install per manufactures instructions, use matching grout color approved by COR.

i) Replace any damaged wall tiles.

j) Reseal around tub and wall tiles where necessary.

k) Refinish wall tile with an epoxy acrylic-based paint that will stand up to water in color chosen by COR, apply per manufacturer’s instructions.

l) Refinish tub with a white epoxy acrylic-based paint that will stand up to water, apply per manufacturer’s instructions.

m) Furnish and install a shower curtain bar.

n) Furnish and install durable wooden floating shelves in linen closet. Paint white.

B. Exterior

1. Refinish and paint exterior decorative front door frame/trim with

Sherwin William’s Emerald Exterior paint or equal to match existing.

2. Tuck point brick stairs and platform on the front entrance of the building.

C. Landscaping

1. Landscaping general:

a) Remove existing landscaping border and replace with steel border chosen by COR.

b) Remove weeds and furnish and install new landscape fabric.

c) Furnish and install black mulch to flower beds within the new landscape border.

II. SPECIFICATIONS INDEX:

DIVISION 0 - SPECIAL SECTIONS DATE

00 01 00 Table of Contents

DIVISION 1 - GENERAL REQUIREMENTS

01 00 00 General Requirements 2021-11 01 33 23 Shop Drawings, Product Data, and Samples 2023-02 01 35 26 Safety Requirements 2022-09 01 74 19 Construction Waste Management 2022-04

DIVISION 2– Existing Conditions 02 41 00 Demolition 2017-08

DIVISION 4 – Masonry 04 01 00 Maintenance of Masonry 2021-01 04 05 13 Masonry Mortaring 2017-10

DIVISION 7- Thermal and Moisture Protection 2021-01 07 84 00 Firestopping

DIVISION 9 – Finishes 09 22 16 Non-Structural Metal Framing 2018-06 09 29 00 Gypsum Board 2020-04 09 51 00 Acoustical Ceilings 2018-12

DIVISION 12 – Furnishings 12 36 00 Countertops 2018-12

DIVISION 22- Plumbing 22 05 11 Common Work Results for Plumbing 2023-01

Division 23- Heating, Ventilation, and Air Conditioning 23 05 11 Common Work Results for HVAC 2023-03 23 05 93 Testing, Adjusting, and Balancing for HVAC 2023-03 23 37 00 Air Outlets and Inlets 2023-03 23 73 00 Indoor Central Station Air Handling Units 2023-03 23 81 43 Air-Source Unitary Heat Pumps 2023-03

DIVISION 26- Electrical 26 05 11 Requirements for Electrical Installations 2022-11 26 05 19 Low-Voltage Electrical Power Conductors and Cables 2022-11 26 05 26 Grounding and Bonding for Electrical Systems 2022-11 26 05 33 Raceway and Boxes for Electrical Systems 2022-11 26 24 16 Panelboards 2022-11

26 51 00 Interior Lighting 2022-01

DIVISION 27- Communications 27 05 11 Requirements for Communications Installations 2019-09 27 05 33 Raceways and Boxes for Communications Systems 2018-10 27 10 00 Control, Communications and Signal Wiring 2015-06 27 15 00 Communications Structured Cabling 2016-01

DIVISION 32- Exterior Improvements 32 90 00 Planting 2016-07

III. DRAWINGS INDEX:

1. G001 Cover Sheet

2. A100 Basement- Arch. New

3. A101 First Floor- Arch. New

4. A102 Basement-Floor Demo

5. A103 First Floor- Floor Demo

6. A104 Second Floor- Floor Demo

7. A105 Basement- Floor New

8. A106 First Floor- Floor New

9. A107 Second Floor- Floor New

10. E100 Basement- Electrical New

11. E101 1st Floor- Electrical New

12. E102 Basement- Ceiling Demo

13. E103 First Floor- Ceiling Demo

14. E104 Second Floor- Ceiling Demo

15. E105 Basement- Ceiling New

16. E106 First Floor- Ceiling New

17. E107 Second Floor- Ceiling New

18. E108 Fixture Schedule

19. M100 Mechanical NEW- Basement

20. M101 Mechanical NEW- 1st Floor

IV. WIRING:

A. Wiring (conductors), including but not limited to, conduit must be installed in accordance with the latest edition of the National Electric Code (NEC), drawings, and specifications.

B. Wiring except fixture whips (maximum length 6 feet) must be enclosed in

EMT conduit. Fixture whips and conduit must be installed per NEC with compression fittings.

C. Electrical terminations must be in accordance with manufacturer’s installation instructions.

D. Contractor must furnish conduit with factory finish color as follows:

1. Red = Fire Alarm

2. Blue = Nurse Call

3. Green = Access Control/Camera System/Intercom

4. Silver = Electrical General

5. Orange = High Voltage

6. Yellow = HVAC Controls

7. White = Cable TV

8. Purple = Telephone/Data

V. CONTRACTOR ACCESS AND ACTIVITIES:

A. Safety: Contractor’s highest priority must be safety. Contractor work must be in accordance with Federal, State, Local OSHA codes, regulations, latest edition of NEC, latest edition of NFPA 70E, and 01 35 26 Safety Requirements specification. Contractor must furnish required safety items, including but not limited to, safety signage, cones, barricades, and must furnish and wear required

Personal Protective Equipment (PPE). Contractor must be prohibited to work without proper safety items and PPE and will be asked to leave job site in absence or use of same.

B. Infection Control:

1. Contractor must be responsible to develop a phasing and Infection

Control Risk Assessment (ICRA) that incorporates requirements of specifications 01 00 00 General Requirements to meet requirements of

VHSO and VHSO ICRA. Contractor must install and create temporary dust barriers with the following products:

a) Zip Wall® ZIP POLES FOUR PACK (includes 4 spring

Loaded Steel Zip Poles, 4 Grip Disk™ Slide Stoppers, 2 standard zippers, 1 carry bag or equal, construction film must be white, fire-retardant polyethylene, antistatic, 12x100 Ft x minimum 6 mill thickness, imprinted with fire retardant labeling. Zippers must be straight or curved heavy duty Zip Wall® Zippers or equal. Stick mat must be STICKY MAT Flat Store Clean Mat or equal, tacky mat, white, 24x45-inch minimum. Construction traffic through the facility must be coordinated with the COR. Construction workers, materials, and clothing must be transported through the hospital dust free. Any dusty, dirty, odorous or wet materials must be transported in sealed clean bags. Disposal traffic routes and times will be at the discretion of the COR.

b) Edge-Guard Panel Transparent Infection Control Wall

Partitions with a 42-inch door and associated components or equal.

Edge-Guard Panel Transportation Cart(s) or equal.

2. Contractor must maintain negative air pressure within ICRA barrier space 24/7 for duration of time ICRA barrier is in place.

3. Contractor must furnish and install BALL-IN-THE-WALL® DOME-

ON-THE-WALL ROOM PRESSURE MONITOR WITH FAILSAFE CHECK

FEATURE or equal for each ICRA barrier space (minimum of one each adjacent to each entrance of ICRA barrier space) and maintain 24/7 for duration of time ICRA barrier is in place. Contractor must request COR written approval for location of BALL-IN-THE-WALL® DOME-ON-THE-

WALL ROOM PRESSURE MONITOR WITH FAILSAFE CHECK FEATURE.

C. Site Supervision: Contractor must submit written qualifications of proposed site superintendent(s) to the CO and COR for consideration. Contractor must furnish superintendent(s) with written COR approval to continuously supervise on site contract activities. Contractor superintendent(s) must not engage in any direct trades’ labor.

D. Security: Contractor must coordinate with VA Police and COR to comply with the VHSO security management program, including but not limited to, obtain onsite access permission by the VA Police, be identified by Contractor and project, and restricted from unauthorized access.

E. Badging: Contractor must not enter the work site without VHSO issued identity Badge. Contractor can be subject to inspection of personal effects when entering or leaving the project site and VHSO property. Contractor site superintendent must escort Contractor employees to Engineering (Building 7A) to obtain badge(s). Contractor must maintain a Badge Log with Employee Names, Badge ID Numbers, Start Date(s), Departure Date(s), ID Lost Date(s), and ID

Return Date(s). Contractor must update Badge Log and furnish to the COR weekly or as directed in writing by COR. Contractor must report lost Badge(s) immediately to the COR and document on Badge Log. Contractor must return

Badge(s) immediately on day of departure of employee from project to COR and document on Badge Log. Contractor must return remaining Badge(s) at project closeout to COR. Contractor must reimburse the Government a $100.00 fee for each lost or unreturned Badge.

F. Key Access: Contractor site superintendent may check out a key to access mechanical and electrical rooms as project requires. Contractor site superintendent must check out and return a key at Engineering (Building 7-A) daily and the key must not leave VHSO property. Contractor site superintendent must notify the COR when a key is lost. Contractor must reimburse the

Government a $3,500.00 fee for each lost or unreturned key(s).

G. Property Access Work Hours:

1. VA’s Normal Working Hours are 7:00 am to 4:30 p.m., Monday through Friday (excluding the following Federal holidays - New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving

Day, and Christmas Day). The hospital is a 24/7 operation. Contractor shall coordinate work with the COR to not disrupt the end user’s operations which may include work earlier or later in the day and on weekends or federal holidays at no additional cost to the VA. Noise disturbances and utility shutdowns/tie-ins shall be coordinated with the COR and not interfere with

VA daily operations.

2. Designated Hours: Contractor must plan for any contract work activity which interferes with Medical Center (MC) operations and must not commence with such activity prior to COR written approval at no additional cost to the government.

H. Utilities: Contractor must not leave unattended out-of-service any utility, fire protection, life safety system, or security system without written permission of the COR. If a utility, fire protection, life safety system or security system is not functioning at the end of a workday without written permission of the COR, then the Contractor must restore the system(s) to working order prior to leaving the job site or must furnish an around-the-clock watch until the system is functioning properly. If the Contractor fails to do so, the Contractor must reimburse the

Government a fee equal to the amount of costs incurred by the VHSO to furnish around-the-clock watch and/or repair the system(s).

I. Parking: Contractor on-site parking is limited to availability of designated

Contractor parking. Contractor must have prior COR written approval of on-site

Contractor parking.

J. Vehicles and Construction Equipment: Contractors’ key(s) to unattended vehicle(s) and construction equipment must be removed and vehicle(s) locked.

K. Unloading and Loading: Contractor must unload and load materials including but not limited to, equipment, tools, supplies, parts, and construction debris at the loading dock. Contractor must not leave vehicle(s) or construction equipment unattended at the loading dock. No materials, including but not limited to, equipment, tools, supplies, parts, and construction debris are permitted through the front entry.

L. Elevators: Contractor must use COR designated elevators and must protect elevator cabs and controls during periods of use. Contractor must not exceed elevator weight limits. COR designated elevator(s) may not be immediately available to the Contractor. The Contractor must account for this and the Contractor must be flexible in the project schedule without additional cost to the Government.

M. Storage and Staging: Contractor storage and staging is limited to availability of designated on-site Contactor storage and staging. Contractor must submit a written request for storage or staging to the COR for consideration a minimum of seven (7) business days prior to the storage or staging. Contractor must have prior COR written approval of on-site Contractor storage and staging.

Contractor must relocate or remove on-site storage and staging, including but not limited to, Contractor’s office trailer(s), dumpster(s), storage container(s) and construction materials a maximum of seven (7) business days after written notification by the COR without additional expense to the Government.

N. Equipment and Tools: Contractor must furnish construction equipment and power and hand tools, including but not limited to, ladders, scaffolds, lifts, backhoes, and forklifts to complete Contractor’s work.

O. Radios and Mobile Devices: Contractor must use mobile devices at low volume or outside. Contractor must not carry-on conversations in hallways or near any patient areas. AM/FM radios and other media producing devices must not be used on VHSO property.

P. Noise: Contractor must coordinate and schedule with COR noise making activities. Contractor must submit to the COR a written request for consideration and written approval a minimum of seven (7) business days prior to activity.

Contractor must have COR written approval to proceed.

Q. Dust Proofing and Cleaning: Contractor must cover furnishings and equipment with white plastic, fire retardant polyethylene, antistatic, minimum 6 mil thickness, imprinted with fire retardant labeling or clean drop cloth. Contractor must furnish HEPA vacuum cleaner(s), cleaning tools, and tacky mats at job site entrances. Contractor must not use broom(s).

R. Fire Alarm: Contractor must coordinate and schedule fire alarm interruption activity with COR. Contractor must submit to the COR for consideration and written approval a minimum of 14 business days prior to activity. Contractor must have COR written approval to proceed three (3) business days prior to activity. Contractor must submit written fire watch plan to

CO and COR for consideration no later than (NLT) 14 business days after NTP.

Contractor must be responsible for fire watch in the areas where fire/smoke detection coverage is removed or disabled. Contractor must be responsible to coordinate fire and/or smoke detection with the COR for the removal and restoration of fire protection coverage. After regular working hours or designated hours, supervision of the fire alarm panel is required at the Contractor’s expense.

The Contractor must be responsible for completion and submission of a written

Fire Alarm Bypass Request. The Contractors’ written request must be submitted for COR approval and if approved by COR, then the COR must furnish a written approval to proceed three (3) business days in advance of any proposed work activity. If the fire alarm system requires any deactivation, it must be reactivated the same day before the Contractor leaves the job site to ensure that the fire alarm system is functioning properly. If the fire alarm system is not functioning properly, the Contractor must restore the fire alarm system to working order prior to leaving the site or must furnish an around-the-clock fire watch until the fire alarm system is functioning properly. The Contractor must be liable for any costs incurred by the VHSO to furnish the fire watch and/or to repair the fire alarm system.

S. Hot Work: Contractor must perform and safeguard hot work operations in accordance with OSHA 1910 Subpart Q, NFPA 241, and NFPA 51B. Contractor must coordinate and schedule with COR Hot Work Operations. Hot work operation is defined as operations including, but not limited to, open flame, producing heat and/or sparks, burning, welding, processes such as arc welding, oxy-fuel gas welding, open-flame soldering, brazing, thermal spraying, cutting, oxygen cutting, arc cutting, chipping, grinding, heat treating, sand blasting, torch-applied roofing, chemical welding, thawing pipe, and light horizontal welding, or an operation that is capable of initiating fires or explosions.

T. Fire and Smoke Barrier Penetration: Contractor must perform, maintain, and safeguard the integrity of smoke and fire barriers in accordance with NFPA

101, NFPA 80, and NFPA 90A. Contractor penetrations in barriers must be repaired in an approved manner (filled with the designated and COR approved flame retardant filler).

U. Disposal: Contractor must coordinate and schedule with COR. Contractor must have COR written approval to proceed prior to activity. Contractor must submit a written request to dispose of any government owned materials, equipment, or property in advance to the COR for COR written approval.

Contractor must remove and properly dispose construction debris, materials, equipment, and substances from this project and the VHSO property daily into the Contractor supplied containers. Contractor must coordinate disposal container location with COR contingent upon available space and any future

COR directed relocation(s) must be at no additional expense to the government.

Construction debris created from the project must not be disposed of in VHSO dumpsters or on VHSO property. Disposal of construction debris, materials, equipment, and substances from the project must be in accordance with applicable Federal, State, and Local laws, rules, and regulations. The Contractor must ensure and furnish appropriate documentation to the CO and COR that all hazardous waste handlers, haulers, and disposal facilities are properly licensed.

The Contractor must furnish shipping manifest and documentation of disposal of construction debris, materials, equipment, and substances from the project prior to final payment.

V. Fumes: Contractor must coordinate and schedule with COR. Contractor must submit to the COR a written request for consideration and written approval a minimum of seven (7) business days prior to activity. The Contractor must schedule fume producing work activities, including but not limited to, painting or heat produced fumes after regular working hours. Contractor must be responsible for ventilation necessary to exhaust and prevent fumes from entering adjoining areas, outside air intake ductwork, and re-entering the VHSO healthcare facilities at no additional expense to the Government. Contractor must have COR written approval to proceed three (3) business days prior to activity.

W. Photography: Contractor must coordinate and schedule with COR.

Contractor must be escorted by VHSO personnel to take job site related photos.

Contractor must not photograph any patients, personnel, visitors, and others on

VHSO property.

X. Project Meetings:

1. At a minimum, every week the contractor shall hold a progress meeting to review progress to date and to resolve all questions for the upcoming week. The progress meeting shall include at a minimum, the

Project Manager and the Superintendent representing the Contractor, the

COR and the CO representing the Government. Technical supervisor

(foreman), sub-contractors, suppliers, etc. shall attend when requested by the Contracting Officer. The meeting shall be same day, time, and place each week.

2. Meeting Minutes - The contractor shall take minutes of all meetings held relative to this project. The format must be acceptable to the

Contracting Officer (CO). Minutes must include the meeting date and time;

agenda; meeting location; list of participants with their affiliations, and telephone numbers; be fully descriptive of issues, problems and decisions made; and action items with names of responsible parties and deadlines.

In addition, the minutes must include, as attachments, all exhibits and references distributed as handout materials, unless the materials are part of a formal submission. The contractor shall provide, via e-mail, complete copies of all minutes to all attendees within 72 hours of the meeting. All challenges to the minutes will be reflected in a revised version prepared by the contractor and CO along with the contractor and COR shall sign/initial the minutes. In the event of any disputes or challenges that can’t be resolved, the Contracting Officer shall render a final decision.

Copies of updated minutes shall be distributed to all attendees within 48 hours after change notice.

VI. OTHER REQUIREMENTS:

A. Structural members must not be cut or altered, without prior written authorization from COR.

B. Contractor must make every reasonable effort to protect VHSO property from damage.

C. The Contractor must furnish adequate protection for VHSO property before any construction activities occur. Contractor moved items must be put back by the Contractor to original locations and conditions as work is completed at no additional cost to the Government.

D. Anything remaining in place that is damaged or defaced by the Contractor must be restored by the Contractor to the pre-existing damaged or defaced condition at no additional expense to the Government.

E. The Contractor must coordinate work of different trades so that interference between mechanical, electrical, architectural, and structural work including existing services must be avoided and within limits indicated the required space for operation, repair, removal, maintenance, and testing of equipment. Utilities, including but not limited to, conduit, ducts, and pipes must be arranged to ceiling slab, walls, and columns to take up a minimum footprint of space. Conduit, ducts, pipes, and equipment must not interfere with intended use of eyebolts and other lifting devices.

F. Contractor must locate existing utilities in area of work. Contractor must furnish adequate means of support and protection to utilities that remain in place.

Any property, including but not limited to, electrical, natural gas, medical gas, communication and utility lines, landscaping, walkways, roads, and curbs damaged by Contractor must be repaired or replaced at no additional expense to the Government. Government property, including but not limited to, walls, ceilings, floors, furniture, must be protected from damage at no additional expense to the Government. Areas must be cleaned after coring, sawing, and other construction activities by the Contractor at no additional expense to the

Government.

G. No unauthorized Contractor work to be initiated without the prior written approval of the CO. The CO must approve any request, or proposal for in project scope or additional requirements, in writing prior to the Contractor proceeding with any work. Any Contractor changes without prior written approval by the CO, must be done at the Contractor’s risk and at the Contractor’s expense.

H. Contractors must visit the job site and visit the facility in order to determine the nature and location of the work to be performed in general and the local conditions which can affect the work. Failure to do so must not relieve the

Contractor of responsibility for estimating the difficulty or cost to perform the work.

I. Contractor must comply with all applicable Federal, State, and Local codes, laws, regulations, and ordinances.

J. Contractor must obtain all applicable permits and licenses required by

Federal, State, and Local codes, laws, regulations, and ordinances.