36C25622R0129 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 3

580-22-4-5846-0073

580-22-111

Department of Veterans Affairs Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

Department of Veterans Affairs Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

To all Offerors/Bidders

36C25622R0129

08-16-2022

X

X X

RE: 580-22-111 Heat Exchanger Repairs/Replacement at MEDVAMC in Houston, TX

Clarifications, pre-award site visit sign-in sheet, and the project's ICRA are attached.

Proposal due date remains unchanged.

Tabitha Contreras Contracting Officer

36C25622R0129 0001 580-22-111 B100 Heat Exchanger and Pressure Reduction Station Repairs

1. Question: Is this project tax exempt? If so, will the government provide a tax exempt form to the awarded contractor so that they may provide it to their subcontractors?

Answer: The government’s tax exemption does not pass down to contractors per FAR 29.303.

However, contractors can follow their state codes and may receive tax exemption per FAR 29.305.

2. Question: The contract documents do not indicate any requirements for fire alarm and fire protection work. Please confirm this is accurate.

Answer: There are no fire protection system component modifications/repairs during this project.

3. Question: Please confirm that one person can serve as the Superintendent, QC Manager and Safety Manager as long as that one person meets the qualifications for all required positions.

Answer: Yes, one person can serve as both superintendent and QC/Safety manager as long as they meet qualifications for each position.

4. Question: Please confirm that there is only one phase (Phase I) and therefore all work for the entire contract can take place during regular business hours.

Answer: SOW Section 2.m and Section 7 specify phasing. Section 7.a specifies that some work will require a hospital steam outage and that the steam outages will take place on weekends. Also see sections 7.b, 2.e, 2.m, and 2.o for more details.

5. Question: Is the Contractor responsible for relocating any end-user items? If so, please identify what items Contractors should expect to remove/relocate. Also, please state where/how far these items are to be relocated too during work.

Answer: No.

6. Question: Are there any requirements for any temporary utilities, such as water, sanitary/restrooms, heat, cooling, electrical/power, etc., for this project?

Answer: The contractor is not required to provide any temporary utilities during this project.

7. Question: Under Volume I, Past Performance, please confirm that “substantially complete” is defined as greater than 50% complete.

Answer: Substantially complete means greater than 90% complete.

8. Question: Please confirm that to satisfy Volume I, Past Performance, Offerors are to submit project write-ups addressing the 1-9 items stated in the RFP and that NO CPARS or PPQs are to be submitted with the project write-ups.

Answer: Confirmed.

9. Question: Because pricing comes in at the last minute most times, would the GOV consider allowing Offerors to submit the cost breakdown after the proposal is submitted, but within 24 hours? This would give Offerors time to finalize their pricing and submit the proposal, then complete the detailed cost breakdown table for VA review.

Answer: No. Offeror shall provide the breakdown with their electronic proposal submission prior to the solicitation closing time. This breakdown is to be used to determine price reasonableness.

The awardee will not be required to use this breakdown as their schedule of values after award.

10. Question: While the bid bond original is required to be mailed and delivered to the VA prior to bid due date, are Offerors to include a scanned copy of the bid bond in their Price Proposal too?

Answer: Yes.

36C25622R0129 0001 580-22-111 B100 Heat Exchanger and Pressure Reduction Station Repairs

11. Question: If Offerors have completed and updated SAM.GOV Reps and Certs, can that satisfy item #4 in the Price Proposal and therefore no Reps and Certs within the RFP is required to be completed and included in the price proposal volume?

Answer: Offerors shall submit a copy of their most recent Reps and Certs.

12. Question: Please confirm that the resilient fireproof caulking can be inspected by the Prime Contractor and does not require a third-party inspection.

Answer: No fire/smoke barriers should be penetrated during this project. The COR will inspect all work, including anything that affects a fire/smoke barrier.

13. Question: Are the steel support stands being reused for the new system? If so, will the new equipment and pipe fit within the existing stand?

Answer: It is anticipated that all new equipment/items will be very similar in size to the existing equipment/items. The existing support systems should be more than adequate for new equipment/items and shall be utilized. No new support equipment/stands are anticipated.

14. Question: Please confirm one system must be working at all times.

Answer: This is a busy hospital and normal hospital operations must be maintained. Adequate hot water and steam must be maintained by having at least one heat exchanger, one branch of the pressure reduction station, and one pressure powered pump system working at all times, except during a scheduled steam outage. Some steam outages will be required and will be scheduled on weekends as noted in the answer to question 4. See SOW sections 7.a, 7.b, 2.e, 2.m, and 2.o.

15. Question: Will our electrical subcontractor be able to utilize their own LOTO (Lock Out Tag Out) system or will the VA provide guidelines to follow?

Answer: The COR/VA will LOTO any necessary devices as needed. The contractor shall also add their lock to the VA lock to ensure worker safety.

16. Question: Where is the location for the overcurrent device/breakers for each exchanger?

Answer: Electrical power for the large mechanical room where the heat exchanger system is located is in an adjacent electrical room approximately 50 feet away from the heat exchanger system.

17. Question: Will there be any requirements to replace any existing corroded or damaged conduit, fittings, or other related items?

Answer: Items needing replacement have been specified in the SOW.

18. Question: Please confirm that Commissioning is not required and/or if required will be provided by the VA.

Answer: Commissioning is not required.

19. Question: We can not locate any specifications for this project. Please advise is specifications will be issued or will the provided documents be the sole contract documents for this project once awarded?

Answer: See Statement of Work paragraph 10.

See attached document: Pre-Award Site Visit Sign-In Sheet.

See attached document: 580-22-111 ICRA.