36C25622R0008 SOW.docx

EHRM Infrastructure Upgrades – St. John CBOC – New Orleans 4004 West Airline Highway, Reserve, LA 70084 11/01/21

CONSTRUCTION SCOPE OF WORK

EHRM INFRASTRUCTURE UPGRADES – ST. JOHN CBOC

PROJECT NO: 629-22-705

PROJECT NAME: EHRM Infrastructure Upgrades - St. John – New Orleans, LA

1. GENERAL INTENT:

The Contractor shall provide construction services necessary at St. John CBOC to support the Veterans Health Administration’s (VHA) change to the new Electronic Health Record Management (EHRM). VHA requests the Contractor provide construction services to include all labor, materials, tools, equipment, transportation, supervision and other services necessary to upgrade the property in accordance with this scope of work.

1.1 General Requirements

1.1.1 The Contractor shall provide construction services for the following infrastructure improvements, as necessary to meet listed requirements:

1.1.1.1 Communication infrastructure including new data outlets, patch panels, upgrades to Cat 6A cable, fiber infrastructure backbone within building.

1.1.1.2 Electrical infrastructure including electrical panel upgrades, normal and emergency power, as applicable, bonding, Uninterruptible Power Supply (UPS) system and Building Management System (BMS) interfaces to manage and monitor UPS.

1.1.1.3 HVAC infrastructure including temperature and humidity upgrades, rack and space sensors, and BMS interfaces to manage and monitor temperature and humidity.

1.1.1.4 Physical security upgrades including telecommunication room cameras, alarms, and necessary interfaces to existing security system.

1.1.1.5 Identification and appropriate remediation of hazardous materials, as needed for project.

1.2 Clinic Operations

1.2.1 Execute work so as to interfere as little as possible with normal functioning of the Community Based Outpatient Clinic as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by COR where required by limited working space.

1.2.2 Do not store materials and equipment in other than assigned areas.

1.2.3 Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by VHA in quantities sufficient for not more than two work days. Provide unobstructed access to CBOC areas required to remain in operation.

1.2.4 Utilities Services: Where necessary to cut existing pipes, electrical wires, conduits, cables, etc., of utility services, or of fire protection systems or communications systems (except telephone), they shall be cut and capped at suitable places as approved by VHA COR. All such actions shall be coordinated with the VHA COR. Contractor shall submit a request to interrupt any such services to VHA COR, in writing, 7 days in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption. Interruptions may have to be scheduled outside of normal CBOC operational hours.

EHRM Infrastructure Upgrades – St. John CBOC – New Orleans 4004 West Airline Highway, Reserve, LA 70084

1.2.5 It is the Contractor’s responsibility to provide a work plan allowing for continued operations of the CBOC. The VHA COR shall review and approve the work plan. The work plan may require after hours or weekend work.

1.2.6 The Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in CBOC operations will not be hindered. Contractor shall permit access to Department of Veterans Affairs personnel and patients through other construction areas which serve as routes of access to such affected areas and equipment. These routes whether access or egress shall be isolated from the construction area by temporary partitions and have walking surfaces, lighting etc. to facilitate patient and staff access. Coordinate alteration work in areas occupied by Department of Veterans Affairs so that CBOC operations will continue during the construction period.

1.3 Testing

1.3.1 The Contractor shall provide a written testing plan in accordance with specifications and BICSI standards. The plan will provide a schedule and a written sequence of what will be tested, how and what the expected outcome will be. This document will be submitted for approval prior to commencing work. The Contractor shall document the results of the approved plan and submit to the VA COR for approval with the as-built documentation.

1.3.2 Conduct final tests required in various sections of specifications in presence of the VHA COR or designee. Contractor shall furnish all labor, materials, equipment, instruments, and forms, to conduct and record such tests.

1.4 Safety During Construction

1.4.1 The Contractor shall designate a minimum of one Site Safety and Health Officer (SSHO) at each project site that will be identified as the SSHO to administer the Contractor’s safety program.

1.4.2 The designated SSHO must meet the requirements of all applicable OSHA standards and be capable (through training, experience, and qualifications) of ensuring that the requirements of 29 CFR 1926.16 and other appropriate Federal, State and local requirements are met for the project. As a minimum the SSHO must have completed the OSHA 30-hour Construction Safety class and have five (5) years of construction industry safety experience or three (3) years if he/she possesses a Certified Safety Professional (CSP) or certified Construction Safety and Health Technician (CSHT) certification or have a safety and health degree from an accredited university or college.

1.5 Infection Control

1.5.1 An Activity Hazard Analysis (AHA) associated with infection control will be performed by the Contractor and VHA COR in accordance with FGI Guidelines (i.e. Infection Control Risk Assessment (ICRA)). The ICRA procedure found on the American Society for Healthcare Engineering (ASHE) website will be utilized.

1.5.2 The approved ICRA shall be reviewed and approved by the VHA COR and posted at the work site.

1.5.3 The Contractor shall implement all measures required by the ICRA.

2. STATEMENT OF WORK:

2.1 The work shall include, but is not limited to, upgrading facility fiber throughout the buildings to each IT closet specifically Building 1 Room 109 (see floor plan), provide a redundant fiber run throughout the facility to each IT closet, provide redundant fiber mains to the demarcation room from the provider point, provide additional outlets in each IT closet, upgrade facility power distribution as required, upgrade UPS for OIT equipment, upgrade facility HVAC distribution as required, physical security, and assessment and upgrades. Contractor shall field verify all conditions associated with the project during a pre-bid site visit. Work shall be completed after hours and on weekends. Contractor representatives working on St. John CBOC campus must have the following additional requirements before starting work:

1. Negative TB Test, within the past calendar year

2. Pre and weekly negative COVID test while working in patient care areas

3. Daily visit at check-in station for COVID and temperature screening

4. Contractor badge must be obtained and worn by contractor or representative at all times while on campus

5. The temperature checks are performed on the St. John CBOC campus and must be performed immediately when the contractor arrives on site.

2.2 The Contractor shall ensure all below requirements from the VA Office of Electronic Healthcare Modernization Site Infrastructure and End User Device Requirements are met.

1.

2.

2.1 2.2

2.3 Local Area Network (LAN)

2.3.1 N/A

2.4 Power

2.4.1 UPS Functional Requirements: This Scope of Work includes UPS requirements for OIT equipment only. All OIT equipment in the Telecom Room shall be connected to the UPS.

2.4.1.1 All UPS units supporting Information Technology infrastructure shall be functional and maintain a 10-minute run-time.

2.4.1.2 UPS shall be managed and report the following information to a management system.

2.4.1.2.1 Overload

2.4.1.2.2 Battery Temperature High

2.4.1.2.3 Battery Charge Low

2.4.1.2.4 Battery Failure

2.4.1.2.5 Critical Condition (fan failure, low output voltage, etc)

2.4.1.3 UPS shall support both monitoring and remote management to include full compliance with RFC-1628 – UPS Management Information Base Support for Simple Network Management Protocol (SNMP) v3.0, BaCnet and Modbus protocols.

2.4.1.4 UPS shall be connected to a monitoring system by Ethernet (wired or wireless) or serial interface (RS-232 or RS-485).

2.4.1.5 All units within one (1) year of end of life by facility Go-Live shall be replaced with new units.

2.4.1.5.1 End of Life for stand-alone units assumed to be six (6) years from date placed into service.

2.4.1.5.2 End of Life for UPS batteries assumed to be three (3) years from date replaced.

2.4.1.6 Most Community Based Outpatient Clinics are defined as Life Safety Protected for Physical Security and Resiliency design. However, if a specific location was designated as Mission Critical, all equipment in TR shall be connected to the critical electrical branch and Emergency Power / Backup Generator.

2.4.2 Upstream bonding requirements to the Secondary Bonding Busbar or Primary Bonding Busbar must use two lugs. Bonding for telecommunications equipment must be performed per manufacturer's specifications. All grounding shall comply with ANSI/NECA/BICSI 607-C, Generic Telecommunications Bonding and Grounding (Earthing) for Customer Premises, November 2015.

2.5 Heating, Ventilation, and Air Conditioning (HVAC) Design Requirements

2.5.1 Reference: U.S. Department of Veterans Affairs Office of Construction & Facilities Management HVAC Design Manual, dated May 1, 2019, https://www.cfm.va.gov/til/dManual/dmHVAC.pdf.

2.5.2 Telecommunications Rooms, Class B space temperature range 41°F to 95°F, relative humidity: 8 to 80% noncondensing.

2.5.2.1 Temperature and humidity shall be monitored in proximity to the OIT equipment rack. Place sensors either on populated rack or within 6 feet of rack.

2.5.2.2 Temperature and humidity shall be connected to a monitoring system by Ethernet (wired or wireless) or serial interface (RS-232 or RS-485).

2.5.2.3 In areas where there are environmental issues (e.g., steam pipes, lack of ventilation, etc.), the use of thermal curtains and additional vents will be considered as a temporary alternative, not permanent resolution.

2.6 Physical Security Design Requirements

2.6.1 Reference: Telecommunications and Special Telecommunications Systems Design Manual, https://www.cfm.va.gov/til/dManual/dmTelecomm.pdf.

2.6.2 Provide an electronic Security Management System (SMS) with a Physical Access Control System (PACS).

2.6.3 Doors shall include a mechanical spring loaded “deadlocking feature” (not separate “deadbolt” lock), PACS associate electronic Personal Identity Verification (PIV) card access device with keypad, electric strike and digital Closed Caption Television (CCTV) color camera routed to and directly controlled by the facility SMS.

2.6.4 Telecommunication Room security system shall be connected to a UPS or emergency backup power system.

2.6.5 Facility programmable door controller shall be fully functional in a standalone status if connection to the SMS is lost. Once the connection is restored, the local door control system shall update the SMS, regarding all operations that occurred after the connection was interrupted. Then, the SMS shall update the local door control units to current operational function.

2.6.6 The PACS and SMS shall be fully compliant with VA’s PII, PIV "Smart" ID Card and at a minimum, FIPS 201-1 and NRTL (i.e. UL) listed and labeled.

3. PERIOD OF PERFORMANCE:

3.1 Work timelines and completion progress shall be communicated to the COR for tracking purposes.

3.2 Work described in Section 2 shall be completed within 90 Calendar days following Notice to Proceed.

4. REFERENCES:

4.1 VA OEHRM Site Infrastructure and End User Device (EUD) Requirements Version 1.9 (Attachment 3).

4.2 Infrastructure Standards for Telecommunications Spaces Version 3.0 (dated August 21, 2020)

4.3 Telecommunications and Special Telecommunications Systems Design Manual, https://www.cfm.va.gov/til/dManual/dmTelecomm.pdf.

5. SPECIFICATIONS:

DIVISION 01 GENERAL REQUIREMENTS

01 00 00 General Requirements 01 32 16.15 Project Schedule 01 33 23 Shop Drawings, Product Data, and Samples 01 35 26 Safety Requirements 01 42 19 Reference Standards 01 45 00 Quality Control 01 57 19 Temporary Environmental Controls 01 74 19 Construction Waste Management

DIVISION 02 EXISTING CONDITIONS

02 41 00 Demolition

DIVISION 07 THERMAL AND MOISTURE PROTECTION

07 84 00 Firestopping

DIVISION 23 HEATING VENTILATION AND AIR CONDITIONING

23 05 11 Common Work Results for HVAC

DIVISION 26 ELECTRICAL

26 05 11 Requirements for Electrical Installations

DIVISION 27 COMMUNICATIONS

27 05 11 Requirements for Communications Installations

6. SUBMITTALS:

6.1 In addition to submittals required by specifications, the contractor shall submit the following submittals for review:

6.1.1 Product data and sample of cable.

6.1.2 As-built drawings for all data locations and labels. The Contractor shall provide the central drawing set to the Owner at the end of the project. The marked-up drawing set will accurately depict the as-built status of the system including termination locations, cable routing, and all administration labeling for the cabling system. In addition, a narrative will be provided that describes any areas of difficulty encountered during the installation that could potentially cause problems to the telecommunications system.

6.1.3 As-built drawings for new power locations. Include one line diagram depicting which circuits feed new outlets and panel schedules for panels feeding new outlet locations.

6.1.4 Certification report. All testing documents shall reflect the appropriate labeling scheme.

6.1.5 Warranties of installation and cabling system. The Contractor shall provide a system warranty covering the installed cabling system against defects in workmanship, components, and performance, and covering follow-on support after project completion.

7. PROJECT COMPLETION:

7.1 Omitted.

7.2 Omitted.

8. ATTACHMENTS:

8.1 Attachment 1: Site Map

8.2 Attachment 2: Floor Plan

8.3 Attachment 3: VA OEHRM Site Infrastructure and End User Device (EUD) Requirements Ver. 1.9

8.4 Attachment 4: Specifications

The above paragraphs constitute a basic outline of the work to be accomplished and in no way comprises all the details for this project. Contractor shall refer to drawings and specifications for comprehensive construction requirements.

8.1 Attachment 1: Site Map

8.2 Attachment 2: Floor Plan

8.3 Attachment 3: VA OEHRM Site Infrastructure and End User Device (EUD) Requirements Ver. 1.9 (sent under separate file as part of this SOW)

8.4 Attachment 4: Specifications

(sent under separate file as part of this SOW)

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