36C25622Q1140.docx

36C25622Q1140 This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with format in FAR Subpart 13; simplified acquisition procedures apply. VA will conduct the procurement according to a combination of FAR Part 12, Acquisition of Commercial Items and Part 13, Simplified Acquisition Procedures as supplemented with additional information included in this notice.

The solicitation number is 36C25622Q1140, and is continuation of 36C25622Q0909, and is issued as a Request for Quotation (RFQ).

The proposed contract action will provide all labor, materials, tools, parts, equipment, permits, testing, reports, travel, and supervision required for the preventive maintenance and repairs of In Row Cooling Systems at the Southeast Louisiana Veterans Health Care System (SLVHCS), New Orleans, LA., for which the Government intends to solicit competitive quotes. The contract will commence for a base period on 09/30/2022 through 09/29/2023 and will have four (4) Option Years (OY). Interested persons may submit quotes, and all eligible quotes must be received prior to the response date listed on FBO to be considered by the Government. This solicitation is 100% SET-ASIDE FOR SERVICE-DISABLED VETERAN OWNED SMALL BUSINESS.

The NAICS code is 238220 (Plumbing, Heating, and Air-Conditioning Contractors) and the size standard is $16.5 Million.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2022-04 (01/30/2022). Only emailed requests received directly from the requester will be accepted.

RESPONSES ARE DUE, July 21, 2022, by 13:00 p.m. Central Standard Time (CST). Quotes are due electronically to David.Bourgeois1@va.gov no later than the response date listed on FBO. Only electronic quotes will be considered.

Phone calls will not be accepted, all question and or concerns must be submitted via email to David.Bourgeois1@va.gov by 13:00 p.m. Central Standard Time (CST) NLT July 08, 2022.

Point of contact for this solicitation is David Bourgeois at David.Bourgeois1@va.gov. All Inquires must be submitted electronically.

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE

DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a.

PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE

ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26.

TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212

-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNAT

URE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

629-22-3-690-0196 36C25622Q1140 Ashley Haslauer 478-397-5499 07-21-2022 13:00

CDT

Department of Veterans Affairs Southeast Louisiana Veterans HCS 1515 Poydras Street New Orleans LA 70112 X X 238220 $16.5 Million N/A X Department of Veterans Affairs Southeast Louisiana Veterans HCS 2400 Canal Street New Orleans LA 70119 Department of Veterans Affairs Southeast Louisiana Veterans HCS 1515 Poydras Street New Orleans LA 70112

FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 invoice must be submitted electronically 1-877-489-6135 See CONTINUATION Page Non-personal Services: The Contractor shall provide all labor, materials, tools, parts, equipment, permits, testing, reports, travel, and supervision required for the preventive maintenance and repairs of In Row Cooling Systems at the Medical Center.

Questions due NLT July 8, 2022, by 13:00 PM via email to David.Bourgeois1@va.gov. No phone calls will be accepted.

Solicitation responses due NLT July 21, 2022, by 13:00 PM Period of Performance: Base Period: Sep 30, 2022, to Sept 29 2023, with four (4) twelve-month option periods.

Notice of Total Service-Disabled Veteran Owned Small Business Set-Aside applies to all items in this solicitation.

See CONTINUATION Page X X Ashley Haslauer Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C256 Ashley Haslauer Department of Veterans Affairs Southeast Louisiana Veterans HCS 1515 Poydras Street

New Orleans LA 70112

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

36C25622Q1140

Page 1 of Page 1 of

Statement of Work

In Row Cooling System Maintenance and Repair Services

For

Southeast Louisiana Veterans Health Care System Department of Veterans Affairs

April 20, 2022

629-18-3-661-0322 InRow Cooler System Maintenance and Repair

STATEMENT OF WORK

FOR

INROW COOLING SYSTEM MAINTENANCE

BALNKET PURCHASE ORDER AGREEMENT

1.0 GENERAL INFORMATION

The Department of Veteran Affairs, Southeast Louisiana Veterans Health Care System (SLVHCS), New Orleans, LA is seeking Professional Services to perform In Row Cooling System Maintenance and Repairs in various buildings at facilities located within SLVHCS.

1.1. GENERAL SCOPE

The Contractor shall provide all labor, materials, tools, parts, equipment, permits, testing, reports, travel, and supervision required for the preventive maintenance and repairs of In Row Cooling Systems at the Medical Center.

1.2. COR AUTHORITY

In no event is the Contracting Officer’s Representative (COR) empowered to change any of the terms and conditions of the contract. All changes, to any section of this contract, shall be made only by the Contracting Officer pursuant to a properly executed modification. The types of actions within the purview of the COR’s authority are to ensure that the Contractor performs the technical requirements of the contract, and to notify the Contracting Officer of any deficiencies observed. A Letter of Designation shall be issued to the COR and a copy shall be sent to the Contractor at the time of contract kickoff meeting or post-award conference setting forth in full the responsibilities and limitations of the COR.

1.3. PERIOD OF PERFORMANCE

This contract shall commence on or around September 30, 2022 and shall consist of one base year and four (4) one-year option periods. Contract periods are estimated as follows: Base year: September 30, 2022 – September 29, 2023; Option Period 1: September 30, 2023 – September 29, 2024; Option Period 2: September 30, 2024 – September 29, 2025; Option Period 3: September 30, 2025 – September 29, 2026; Option Period 4: September 30, 2026 – September 29, 2027.

2.0 LOCATION

The Southeast Louisiana Veterans Health Care System is located at 2400 Canal Street, New Orleans, LA 70119.

3.0 DESCRIPTION

3.1 The contractor shall provide maintenance on approximately thirty-three (33) In Row Cooling System units. The units to be maintained are made by Schneider Electric.

3.1.1 Model # ACFD12-T

3.1.1.1 Cooling Distribution Unit 12 Circuit, Bottom/Top Mains, Top Distribution Piping

3.1.1.2 https://www.schneider-electric.com/en/product/ACFD12-T_APC/cooling-distribution-unit-12-circuit,-bottom-top-mains,-top-distribution-piping

3.1.1.3 Twenty-nine (29) units are present and covered under this contract

3.1.2 Model # ACRCC301S

3.1.2.1 In Row RC, 300mm, Chilled Water, 100-240V, 50/60 Hz – ST

3.1.2.2 https://www.schneider-electric.com/en/product/ACRC301S_APC/inrow-rc%2C-300mm%2C-chilled-water%2C-100-240v%2C-50-60-hz---st

3.1.2.3 Four (4) units are present and covered under this contract.

3.2 The Contractor shall be responsible for providing the following:

3.2.1 In Row Cooling System Preventative Maintenance (PM)

3.2.1.1 Maintenance program procedures shall adhere to manufacturer’s recommendations at a minimum. Preventative Maintenance frequency shall be quarterly and the time between maintenance periods shall not be less than 80 days.

3.2.2 In Row Cooling System Corrective Maintenance (CM)

3.2.2.1 The contractor shall provide all parts, tools, materials, staff and travel necessary to render corrective maintenance services at all times. This shall include corrective maintenance call back services during regular business hours, which shall be defined as 7:30 am to 4:00 pm, Monday through Friday, Government holidays excluded. Emergency call back hours shall be provided for all hours outside of those classified as regular business hours.

3.2.3 Reports

3.2.3.1 The contractor shall provide an electronic (PDF format) and physical report for every service visit conducted. It shall identify the classification of the visit (PM or CM); the technician conducting the visit with printed name and signature; equipment status before and at conclusion of visit at a minimum.

3.2.4 Qualified Personnel

3.2.4.1 The contractor shall provide “qualified personnel” to conduct maintenance on these systems. The contractor shall fully demonstrate staff competency through the provision of supporting documentation, past performance and experience, and technical certifications available for conducting maintenance on these systems.

3.2.4.2

3.2.5 Training

3.2.5.1 The contractor shall provide 8 hours of training per year on general maintenance, troubleshooting and operation of the equipment to entire VA HVACR and USOR staff. Scheduling shall be at the discretion of the VA. Class sizes shall be limited to 20 individuals per class.

3.2.5.2 The VA will provide training rooms (conference room) and viewing screens as needed. Contractor will supply training materials to include machine mock-ups if needed and hard copy training materials. PDF format training materials are acceptable. Contractor will provide projector if needed.

4.0 PERFORMANCE REQUIREMENT

4.1 Provide maintenance, part/component replacement and inspection services on In Row Cooling Systems as outlined in this SOW. The contractor shall provide services that are a comprehensive visual, environmental and operation inspection and maintenance of system to ensure optimal performance. All components will be cleaned, and ancillary consumables provided and replaced such as filters, oil, cylinders, etc.

4.2 Management. The Contractor shall manage the total work effort associated with the operations, maintenance, part/component replacement and all other services required herein to assure fully adequate and timely completion of these services. Included in the function are a full range of management duties including, but not limited to scheduling, report preparation, establishing and maintain records, and quality control. The Contractor shall provide an adequate staff of personnel with the necessary management expertise to assure the performance of the work in accordance with sound and efficient management practices.

4.2.1 Work Control. The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking of work in progress. The Contractor shall plan and complete work requirements within the specified time limits and in conformance with the quality standards established here in. Verbal scheduling and status reports shall be provided when requested by the COR. The status of any item of work must be provided within two (2) hours of the inquiry during regular working hours, and within four (4) hours after regular working hours.

4.2.2 Work Schedule. The Contractor shall schedule and arrange work to cause the least interference with the normal occurrence of Government business and mission. In those cases where some interference may be essentially unavoidable, the Contractor shall make every effort to minimize the impact of interference, inconvenience, equipment downtime, interrupted service, customer discomfort, etc.

4.3 In Row Cooling System Preventative Maintenance (PM)

4.3.1 The contractor shall develop a robust PM program with the intent of maintaining and prolonging equipment life span. Maintenance program activities shall adhere to manufacturer’s recommendations for quarterly, semi-annual and annual services at a minimum. The contractor shall provide all necessary services, parts and materials, and complete all part/component replacement requirements identified during the performance of PM. Excessive or repeated system breakdowns or deficiencies may be considered by the Government as an indication of unsatisfactory performance of PM by the contractor.

4.3.2 Preventative Maintenance frequency shall be quarterly and semiannually and annually.

4.3.3 .

4.3.3.1 Corrective Maintenance minimum check items

4.3.3.1.1.1 See Attachment A

4.3.3.2 Quarterly Preventive Maintenance minimum check items

4.3.3.2.1.1 See Attachment B

4.3.4 The contractor shall provide a detailed list of all PM actions planned and proposed for the equipment for approval prior to implementation. PM program must be in place and active no later than thirty (30) days after completion of Notice to Proceed.

4.3.5 PM plan shall be submitted electronically to the COR for approval prior to implementation. The PM plan must be submitted no more than thirty (30) calendar days after initial assessment. The PM Plan shall outline the following at a minimum:

4.3.5.1 PM methodology with summary of tasks to be completed

4.3.5.2 Manufacturer reference documentation

4.3.5.3 Acknowledgement of adherence to NFPA, Building, ANSI, IEEE, ASHRAE, and UL codes, protocols and procedures

4.3.5.4 Frequency of the tasks to be performed

4.3.5.5 Part listing associated with each task

4.3.5.6 Estimated completion time of each task/PM instance

4.3.5.7 Qualified personnel to conduct the PM

4.3.5.8 Lock out/Tag out Procedures for conducting maintenance

4.3.5.9 Utility Outages required

4.3.5.10 VA provisions required to complete work

4.3.6 PM work may be completed during regular business hours (7:30 am to 4:00 pm, M-F) unless the tasks requires an outage or action that is deemed detrimental to the operation of the medical center or potentially results in patient care delay due to its occurrence during this time. The contractor shall, at no cost to the government, schedule and complete these tasks outside of these time frames. These items must be identified prior to the start of work and scheduled with the COR no fewer than three (3) days in advance.

4.4 In Row Cooling System Corrective Maintenance (CM)

4.4.1 The contractor shall provide all parts, tools, materials, staff and travel necessary to render corrective maintenance services at all times. This shall include corrective maintenance call back services during regular business hours, which shall be defined as 7:30 am to 4:00 pm, Monday through Friday, Government holidays excluded. Emergency call back hours shall be provided for all hours outside of those classified as regular business hours.

4.4.2 .

4.4.3 Corrective maintenance shall include system part/component replacement and preventative maintenance tasks and adjustments outside of the preventative maintenance schedule. Corrective Maintenance shall include 24/7 technical support availability for troubleshooting.

4.4.4 Authorized Government representatives will advise the Contractor by phone of all service call requests, received, both during and after regular working hours, as well as the classification of each call based on the definitions provided below. The contractor shall have adequate procedures for receiving and responding to service calls 24 hours per day, including weekends and holidays. A single local or toll free telephone number shall be provided by the Contractor for receipt of all service calls. All telephone calls shall be answered within one hour by an individual fully familiar with the Contract's work control procedures and the terms and conditions of this contract. Calls shall be considered received by the Contractor at the time and date the telephone call is placed. Contractor service technician shall repond at the VA main campus within 2 hours of notification.

4.4.5 Service calls will be classified by the Government as either emergency or routine, and the following procedures shall apply. All service calls shall be covered under this contract unless the required service is a result of abuse or misuse by the Government

4.4.6 Minimum Maintnenace Tasks. The contractor may be required to perform the following, at a minimum:

4.4.6.1 Inspect unit for damage, missing or broken hardware, and abnormal noises. Replace as needed.

4.4.6.2 Inspect doors, panels, gaskets, and hardware. Check external housing integrity. Replace as needed.

4.4.6.3 Inspect for foreign debris and signs of corrosion within the unit. Dust, vacuum, wipe down, and clean all areas. Remove all debris.

4.4.6.4 Check and tighten electrical connections within the unit. Replace stripped, loose, or missing components as needed.

4.4.6.5 Check and lubricate bearings, check motor mounts and set screws.

4.4.6.6 Clean or replace the factory installed air filter and water filter media.

4.4.6.7 Inspect heat exchangers, fan blades, and coil fins. Replace as needed.

4.4.6.8 Inspect for water leaks on the factory supplied piping system. Replace as components, piping, etc as needed.

4.4.6.9 Visual inspection for Chilled Water leaks.

4.4.6.10 Inspect condensate pan and verify proper condensate removal from unit.

4.4.6.11 Clean or replace the humidifier cylinder. Inspect humidifier water valves. Replace as needed.

4.4.6.12 Check and tighten pipe clamps, and piping joints.

4.4.6.13 Measure and record the primary and secondary voltages and major component amperage readings.

4.4.6.14 Check and adjust fan speed regulation and controls.

4.4.6.15 Check the chilled water and/or condenser water supply temperature and water flow.

4.4.6.16 Verify operation of the water regulating valve and actuator if applicable.

4.4.6.17 Clean chilled water strainer at room chilled water supply during semi annual service. Provide photos of clean and dirty strainer with report.

4.4.6.18 Check the chilled water actuator valve operation.N/A

4.4.6.19 Verify unit modes of operation: Cooling/ Reheat/ Humidification/ Dehumidification.

4.4.6.20 Confirm unit’s ability to maintain temperature and humidity set-points.

4.4.6.21 Verify controller configuration and control set-points.

4.4.6.22 Check and calibrate safety switches, pressure, temperature, and humidity sensors.

4.4.6.23 Check operation of group control, redundancy failover, and lead-lag functions.

4.4.6.24 Review Alarm history and investigate logged alarms.

4.5 Reports

4.5.1 The contractor shall provide an electronic (PDF format) and physical report for every service visit conducted. It shall identify the classification of the visit (PM or CM); the technician conducting the visit with printed name and signature; equipment status before and at conclusion of visit at a minimum.

4.5.2 The report shall provide the following at a minimum:

4.5.2.1 The name of the technician (printed and signature)

4.5.2.2 Contain description of all actions or tasks completed or accepted by the technician

4.5.2.3 Equipment status

4.5.2.4 Equipment assessed

4.5.2.5 Items not addressed

4.5.2.6 Description of material and parts used

4.5.2.7 Date of site visit and initial report

4.5.2.8 Time of arrival to site

4.5.2.9 Time leaving the site

4.6 Qualified Personnel

4.6.1 The contractor shall provide “qualified personnel” to conduct maintenance on these systems. The contractor shall fully demonstrate staff competency through the provision of supporting documentation, past performance and experience, and technical certifications available for conducting maintenance on these systems.

4.6.1.1 Factory authorized technicians

4.6.2 All technician who conducts maintenance on the systems noted in this contract shall have at a minimum three (3) years’ experience maintaining the model or model family of the components listed in this contract.

4.7 Government Furnished Items. The Government will not provide office space and operational facilities to the Contractor. The Contractor shall secure and maintain the necessary office space and other facilities required for the performance of this contract at his/her own expense.

4.7.1 Government Furnished Equipment. The Contractor shall furnish all tools and equipment required for the performance of this contract. The Government will not provide tools or equipment to the Contractor.

4.7.2 Government Furnished Material. The Government will not provide any materials to the Contractor.

4.7.2.1 Availability of Utilities. The Government will furnish the following utility services at existing outlets, for use in those facilities provided by the Government and as may be required the work to be performed under the contract: electricity, natural gas, fresh water, sewage service, and refuse collection (from existing collection points). Information concerning the location of existing outlets may be obtained from the COR. The Contractor shall provide and maintain, at his/her expense, the necessary service lines from existing Government outlets to the site of work.

4.7.3 Utilities specified above will be furnished at no cost to the Contractor.

4.8 Contractor Furnished Items. Except for the items listed in previous clauses, the Contractor shall provide all facilities, equipment, materials, and services to perform the requirements of this contract. The Contractor shall provide new or factory reconditioned parts and components when providing maintenance and part/component replacements services as described herein. All replacement units, parts, components, and materials to be used in the maintenance, part/component replacement, and alteration of equipment shall be compatible with that existing equipment on which it is to be used; shall be of equal or better quality than original equipment specifications; shall conform to the technical specifications and used in accordance with original design and manufacturer's intent. All replacement parts and components shall not improve, expand or otherwise alter current operational configurations. Items not listed in the technical specifications shall be of acceptable industrial grade and quality. It the original manufacturer has update the quality of parts for current production, parts supplied under this contract shall equal or exceed the updated quality. When disputes arise concerning material, equipment, and components selected for work items already accomplished, the Contractor shall, at no cost to the Government, remove, replace, and/or rework material, equipment, and components so that compliance with the Government's requirements are satisfied.

4.9 Quality Assurance and Service Work Quality Standards.

4.9.1 Maintenance Qualifications: Manufacturer's authorized representative who is trained for installation and maintenance of units required for this contract.

4.9.2 Manufacturer Qualifications: Equipment made for and works in conjunction with the system currently in place. Equipment and manufacturer, when integrated with the existing system, shall not harm nor void existing UL listing.

4.9.3 Certifications: InRow Cooling System operators replaced as part of the maintenance agreement shall be certified by the manufacturer to meet performance design criteria in accordance with the following standards:

4.10 Estimated Task Order Submission: Base Year

Base Year Submission: September 2022 – September 2023

QUANTITY

6.0 Hours of Operation.

6.4. Emergency call back service hours shall be for emergency services outside of the normal working hours (Monday through Friday 4:00 pm to 7:30 am; Friday to Monday, 4:00 pm to 7:30 am, 24/7).

8.0 GENERAL INFORMATION

8.1. Contractor Personnel.

8.2. Key Personnel. All services covered by this contract will be performed by fully qualified and trained technicians. Supervisor shall possess the necessary skills and experience to perform the work as identified in this SOW.

8.3. The Contractor’s Staff will include, when required, electricians, mechanics, and subcontractors specifically qualified and trained to perform the tasks identified in the SOW. All Contractor personnel will also be capable of reading and analyzing electrical wiring drawings. The Contractor will provide an onsite lead Supervisor person in their Key Personnel Staffing during the execution of all work or as directed by this SOW and monitored by the COR. All technician working on these systems shall have at least three (3) years of experience conducting maintenance and/or inspection of In Row Cooling Systems. The contractor shall demonstrate full knowledge of In Row Cooling System operators and systems by providing a synopsis of all systems worked on by the contractor and their technicians. Company experience with repair of In Row Cooling Systems must exceed five (5) years. All information concerning key personnel shall be submitted by the contractor prior to contract award and as part of the evaluation process. The contractor must demonstrate a wide range of knowledge concerning In Row Cooling Systems, HVAC systems, chiller systems and its effects from a programming aspect.

8.4. The Contractor shall provide a qualified and experienced Project Manager (PM) for this contract. The Project Manager shall have full authority to act for the Contractor and serve at all times to carry out all the provisions of the contract. The PM shall be in charge of and have overall responsibility for the work to be carried out under this contract.

8.5. The Contractor’s PM’s work hours shall coincide with the Medical Center’s business hours which are defined as 7:30 AM – 4:00 PM, Monday through Friday, with the exceptions of all holidays observed by the Government. The PM or approved responsible alternate authorized by the COR will be identified and available for receiving calls 24 hours a day, seven (7) days a week.

8.6. The Contractor shall submit within five (5) working days (M-F) after the award of the contract a list of its Key Personnel, PM and an alternate or equally responsible Supervisory person who when approved by the COR shall assume the PM’s duties when the primary project manager is absent. The key personnel list shall also identify the names of the certified technicians who will perform the Maintenance services of this SOW. A resume shall be included with all names on the Contractors Key Personnel List. The Contractor shall include with the Key Personnel List contact numbers and email addresses for all employees performing services under this contract.

8.7. When Staffing changes are made the Contractor shall comply with updating the Key Personnel List prior to processing for a security badge providing the supporting documentation of a resume and submitting the list to the COR. Any change in lead level Staffing shall require 15 days’ notice to the COR.

9.0 CONDUCT

9.1. The Contractor’s employees at all times while on the job site, whether on or off duty, shall conduct themselves in a professional, orderly and safe manner. Rudeness, fighting, being under the influence of alcohol and/or drugs or possessing and/or consuming alcohol and/or drugs, gambling, soliciting, stealing, and any other conduct that interferes or has the potential to interfere with the Contractor’s performance of its duties under this contract, shall not be permitted on the job site and shall result in immediate and permanent removal from the job site of any employee engaging in such conduct from work.

9.2. The contractor and its personnel shall review and agree to comply with the Government’s Information Security System (ISS), and network policy.

9.3. This is a non-smoking facility. This includes e-cigarettes.

9.4. Neglect of duties shall not be condoned. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

9.5. Physical Security. The contractor shall safeguard all government property.

10.0 CONTRACTOR FURNISHED RESOURCES

The Contractor shall furnish all supervision, labor, administrative support, materials, tools, parts, supplies, equipment, and transportation necessary to fulfill all the requirements and satisfactorily perform all services described in this SOW in a safe, orderly, timely, efficient and workmanlike manner. The contractor shall provide any additional resources

10.1. PROPERTY AND PERSONNEL PROTECTION

10.1.1. The contractor shall use clean drop cloths or other suitable covering to fully protect furniture and equipment where work is being performed.

10.1.2. Proper protective signs such as “DANGER ENERGIZED CIRCUIT” Etc. to alert other working personnel shall be used. All OSHA guidelines must be followed.

10.1.3. The contractor will leave all work areas in a clean and sanitary condition. Extreme care must be taken to protect all V.A. equipment.

10.1.4. The Contractor shall provide all safety equipment/devices, personal protective equipment and clothing as required for its employees.

10.2. SUPERVISION

A thoroughly trained and experienced supervisor and factory trained staff will perform all work under the strict supervision of the contractor. The supervisor must be able to read and understand blueprints.

10.3. SAFETY PRECAUTIONS

10.3.1. The Contractor shall comply with all applicable Federal, State and local legal requirements regarding workers health and safety. The requirements include but are not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR) Parts 1910 and 1926. Contractor is solely responsible for determining the legal requirements that apply to activities and shall ensure safe and healthful working conditions for its employees.

10.3.2. Contractor shall assume the responsibility to guard against causing of fires and/or explosions and to protect Government Property.

10.3.4. The Contractor shall leave no materials on site other than when actual work is being performed. No lay down areas or storage areas will be authorized.

10.3.5 The Contractor shall receive from the COR a permit for all cutting, welding, and soldering 24 hours in advance. All permits shall be prominently displayed during all work.

10.3.6. All necessary precautions shall be taken by the contractor to prevent accidental operation of any existing smoke detectors or sprinkler heads.

10.3.7. The Contractor shall comply with an Infection Control Risk Assessment (ICRA) which will be developed with the COTR and the Infection Control Practitioner. Multiple ICRA’s may be necessary to address specific risks at various stages of the project and must be approved prior to proceeding on each phase.

10.3.8 Contractor shall also be responsible to work with Facilities Management Service, Safety Department, and Infection Control standards to meet patient care safety at all times. Contractor shall keep all tools and parts in a safe manner and under control at all times. Contractor will meet all OSHA standards for Employee safety.

10.4. MATERIALS AND SUPPLIES

10.4.1. Materials and Supplies acquired directly from the manufacturer shall be reimbursed at the Contractor’s cost with no markup. There shall be no mark up for shipping and handling costs.

10.4.2. Invoices that include reimbursement for materials and supplies must include original invoices as back-up documentation for supplies and materials purchased for all supplies and materials related to remediation projects.

10.5. COMMUNICATION EQUIPMENT

10.5.1. All Contractor employees assigned to Medical Center shall have, at all times while on the jobsite, portable communication devices with full service to allow immediate two-way communication between the Contractor and/or Government representatives.

10.6 SERVICE VEHICLES

10.6.1. The Contractor shall provide at a minimum one (1) service vehicle which is equipped, licensed, and insured. The service vehicle may be on site while the Contractor’s employees are working at the Medical Center. The service vehicle is required to transport materials and supplies, contractor’s employees and tools to various equipment and storage locations at the Medical Center.

11.0 HAZARDOUS MATERIAL REPORTING

11.1. The Contractor shall maintain hazardous material inventories and safety data sheets (SDS) for all hazardous materials (as defined in CFR 1910.120, 40 CFR’s 355, 370, & 372) to be stored and used on this Medical Center. Hazardous materials must be inventoried when received and at the project’s completion. The amounts used shall be maintained for the contract duration.

11.2. Hazardous Materials Inventories, Safety Data Sheets and material quantities used shall be submitted to the Contracting Officer for approval.

11.3. In the event of a spill, Contractor shall immediately notify the Contracting Officer’s Representative as well as the Contracting Officer. The Contractor shall be solely responsible for the expense of any cleanup of such spill, and the cleanup shall be in accordance with the applicable provisions of 40 CFR Part 761.

12.0 ENVIRONMENTAL PROTECTION

12.1. In order to provide for abatement and control of all environmentally hazardous materials arising Inspection activities, the Contractor shall comply with all applicable environmentally hazardous material control and abatement and all applicable as specifically required by state, local, federal, VHA and The Joint Commission (TJC).

12.2. The Contractor is responsible for daily cleanup of all areas affected by its work. Areas in use or affected shall be returned to condition in which they were turned over or initially found. VA Housekeeping shall not be dispatched for cleaning associated with contractor work.

12.3. The Contractor shall take every precaution in preserving flooring, finishes, equipment, and furniture in areas of work. The Contractor shall repair or replace any damage incurred during its work at their expense.

12.4. Contractor shall use freight elevators for transmission of materials and personnel. Contractor shall take every precaution in preserving the elevators, including the hoist way and lobby doors, interior finishes, and shall conduct all good practices in observing lifting and motor components tolerances. Any damage incurred to any elevator component due to negligence will be repaired at expense of the contractor, within the workday of incurred damage.

12.5 Sub-Contractor Work

12.1. No portion of the work shall be subcontracted without prior written consent of the Contracting Officer.

12.2. In the event that the contractor desires to subcontract some part of the work specified herein, the contractor shall furnish the Contracting Officer with the names, qualifications and experience of their proposed subcontractor(s).

12.3. The contractor shall, however, remain fully liable and responsible for the work to be done by his subcontractor(s) and shall assure compliance with all requirements of the contract.

13.0 Conflicts of Interest

13.1. The contractor shall not employ any person who is an employee of the United States Government if that employment would appear to cause a conflict of interest.

13.0 PERFORMANCE REQUIREMENT SUMMARY

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement.

Quarterly, Semi-Annual and Annual maintenance services for all InRow Cooling Systems shall be conducted per the SOW

Timely responsiveness Contractor responds within the timeframes noted in the SOW

>95% response time as noted in the contract

Periodic Surveillance

Repair Frequency Unless attributed to damage that does not indicate poor maintenance practices.

Review of maintenance and inspection documents; Review of call logs

Adherence to OSHA, NEC, ANSI, UL, and manufacturer’s standards for HVAC and specialized cooling system and electrical maintenance

Maintenance shall be conducted in accordance with OSHA, NEC, ANSI, UL, and manufacturer standards and recommendations

Observe contractor periodically while conducting maintenance

Work Quality and work practices shall adhere to OSHA, NEC, ANSI, UL, and manufacturer’s standards

Observe contractor periodically while conducting maintenance

Certification of staff (Factory Trained certification)

Reporting

Review of call logs; review of maintenance reports

14.0 DELIVERABLES

14.1. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) - shall be delivered as part of the initial contract kickoff and submitted either at the kickoff meeting (one electronic and one hard copy) or emailed to the CO should the meeting be waived: Quality Assurance Surveillance Plan (QASP).

14.2 Work Plan. A detailed plan of execution of the SOW and schedule.

14.2. LIST OF PERSONNEL REQUIRING SECURITY BADGING - The Contractor shall provide the COR with a list of employees who will be applying for security badges five (5) days after the contract award date.

14.3. RESUMES OF ALL KEY PERSONNEL - The Contractor shall provide the resumes for all personnel proposed to perform work on this contract for approval five (5) days after the contract award date.

14.4. TELEPHONE, CELL, FAX NUMBERS, EMAIL ADDRESSES, SCHEDULES - The Contractor shall identify and provide the COR with a list of names, and telephone numbers of the key personnel who shall be responsible for fulfilling all the requirements of this SOW including their work schedules.

14.5. QUALITY CONTROL PLAN - The Contractor shall, within fifteen (15) days of contract start date, submit a quality control plan that details how the Contractor will insure all requirements of the contract will be fulfilled. The plan shall include but not be limited to all elements of the quality control program described in the technical proposal that the contractor submitted in response to the Government's solicitation for this contract.

14.6. PREVENTIVE MAINTENANCE PLAN - The Contractor shall, within fifteen (15) days of contract start date, submit a preventive maintenance plan that details how the Contractor will ensure all requirements of the contract will be fulfilled.

14.7. SAFETY PLAN - The Contractor shall, within fifteen (15) days of contract award, submit its own detailed safety and protection plan that shall comply with all safety, environmental protection, property protection and health provisions of the contract.

14.8. SERVICE REPORTS (format) – The Contractor shall complete service reports for every service call.

14.9. TESTING AND INSPECTION REPORTS - The Contractor shall, within fourteen (14) days after services are rendered, submit (1) original and two (2) copies, inspection and testing reports.

14.10. COMPANY/TECHNICIAN CERTIFICATION – The Contractor shall, after any work is completed on the system (submitted with service ticket, testing and inspection reports), and prior to contract award furnish to the Government all certifications.

14.11. RECORDS - Cumulative service records shall be kept for this contract by location. A separate record file shall be established and kept up to date for each unit. The Contractor shall submit proposed formats for each of the required records listed below for the COR's approval at least 15 calendar days prior to the start date of the contract.

15.0 GOVERNMENT FURNISHED RESOURCES

15.1. The Government may, if available, provide parking at no cost to the Contractor for on-site service vehicles at medical center when performing emergent remediation services. The Contractor shall be responsible to the regulations of VHA for driving on Medical Center premises.

15.2. The Government will not furnish any supplies, material or equipment.

15.3. The Government will pay the cost of utilities (electric, water, etc.) used in the operations and maintenance of the Maintained Systems as reasonable. The Government will not compensate, or will back charge, the Contractor for unreasonable utility charges.

15.4. The Government will provide phone numbers, email addresses, e-mail and mailing addresses for the KO, COR and other key personnel.

15.5. The government shall inspect all work performed by the contractor. Work performance shall be deemed satisfactory and acceptable to the government when the COR or designee approves and declares the project satisfactory. The government will document all inspections.

16.0 WASTE REMOVAL

16.1. All waste material shall be properly characterized in accordance with the applicable EPA and DEQ solid waste requirements and disposed of in accordance with the respective waste classification results (if needed).

16.2. Material is to be doubled bagged.

17.0 MEETINGS

17.1. Contract Award Meeting - The Contractor shall not commence performance on this contract until the Government has conducted a…