Scope of Work Fire alarm inspection service.doc

REQUIREMENTS FOR CONTRACT SERVICES

PROJECT-FIRE ALARM INSPECTION SERVICE CONTRACT

VA MEDICAL CENTER

CONTENTS

I. GENERAL SCOPE- Provide quarterly, semi-annual, and annual fire alarm system inspections.

II. DRAWING - NONE

REQUIREMENTS FOR CONTRACT SERVICES

PROJECT- FIRE ALARM INSPECTION SERVICE CONTRACT

VA MEDICAL CENTER

DESCRIPTION OF SERVICES/WORK STATEMENT

1. GENERAL REQUIREMENT:

The Contractor shall provide all labor, materials, supplies, parts, equipment, to perform fire alarm system inspections for a period of five years at the Jackson VA Medical Center.

Project management

2. BACKGROUND:

The VA is requiring a service contract to conduct fire alarm system inspections for the facility in accordance with NFPA 25, NFPA 17A, NFPA 10, and NFPA 72.

SPECIFICATIONS:

The Contractor shall provide the following:

1) Labor to conduct quarterly tamper/flow inspections per year.

a) Inspect and test both tampers and flows quarterly.

b) Manually activate the valves to verify tamper valve activates.

c) Flow test-opening the drain and timing the flow to verify the device activates.

2) Labor to conduct semi-annual kitchen hood system inspections per year.

a) Semi-annual inspection, trip testing and changing of fusible links.

3) Labor to conduct annual sprinkler inspection per year.

a) Visual inspection of sprinkler heads and exposed piping.

b) Inspect gauges.

c) Operate control valves.

d) Operate main drains.

4) Labor to conduct annual fire pump inspection per year.

a) Full functionality test on the fire pump by using the test headers to get accurate readings and verify accurate volumetric flow.

5) Labor to conduct annual fire extinguisher inspection and a $2000.00 extinguisher replacement allotment per year.

a) Visually inspect each extinguisher.

b) Check for damage or corrosion.

c) Check date for six-year maintenance or hydro test.

d) Replace failed extinguishers, do not exceed $2000.00 allotment.

6) Labor to conduct annual fire alarm system inspection per year.

a) Manually activate all initiating devices and verify functionality to control panel.

b) Verify all notification appliances are functional and properly synced.

c) Verify all shutdowns are functional and reset properly.

7) Provide written report of each inspection within 30 days of completion of inspection.

4. POINT OF CONTACT:

The contractor shall provide a point of contact for the administration of the purchase order.

Name:

Title:

Telephone Number:

Email:

5. QUALITY ASSURANCE:

The Contractor must be certified and licensed to perform the necessary work.

6. SAFETY REQUIREMENTS:

The Contractor shall perform work in accordance with existing relevant, accredited standards and codes to minimize the possibility of injury to personnel, or damage to Government equipment. Every effort shall be made to safeguard human life and property.

7. INSURANCE REQUIREMENTS:

The parties agree that the Contractor’s personnel working on this purchase order shall not be considered VA employees for any purpose and shall be considered employees of the contractor. The Contractor shall be responsible for providing:

i. Workers Compensation.

ii. Professional liability insurance.

iii. Health examinations.

iv. Income tax withholding.

v. Social Security payments.

8. EDUCATION/TRAINING:

The contractor shall provide the following certification/documentation to the Contracting Officer Representative:

a. State of MS license and NICET certification

9. CHANGES:

The awarded Contractor is advised that only the Contracting Officer, acting within the scope of the contract has the authority to make changes which affect the contract in terms of quality, quantity, price or delivery.

In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment shall be made in the purchase order price to cover any increases.

10. REPORTING:

For services to be performed during normal working hours, the contractor shall report upon arrival to the shall check in with the Safety/Fire or COR before performing any work and before proceeding to the job site. This check in is mandatory.

Weekly reports to be provided to the COR and all dailies due at completion of the project.

Warranty letter due at the completion of the project

11. WARRANTY:

Contractor shall provide a one (1) year warranty all equipment/services covered in this contract.

12. CONFORMANCE STANDARDS:

Services shall be performed and equipment shall function in conformance with all VA safety standards, manufacturer’s/industry standards, the latest published edition of NFPA-99, FDA, OSHA, JC, and other applicable national standards.

13. SMOKING POLICY:

Smoking is not permitted within or around the VA except in designated areas.

14. BADGES AND PARKING:

(a) All Contractor personnel are also required to wear Vendor ID Badges noting Contractor Name, Personal Name, and Photo of Contractor personnel.

(b) It is the responsibility of the Contractor’s personnel to park in the appropriate designated parking areas. Parking information is available from the individual VA Healthcare System Police

Station. VA shall not validate or make reimbursement for parking violations of the Contractor's personnel under any circumstance.

15. HOURS/NATIONAL HOLIDAYS:

The contractor shall perform the services as specified herein Monday through Friday except for National Holidays

I. GENERAL SCOPE:

a. Conduct fire alarm inspections of facility systems.

b. Replace failed extinguishers, not to exceed allotment.

c. Provide written reports of inspections.

d. Provide schedule of inspections.

II. Period of Performance

a. Period of performance starts from the date on the Notice to Proceed.