Solicitation Questions and answers.docx

Solicitation Requirements Questions:

Project Requirements & Prime Contractor Questions:

Scope & Subcontractor Questions:

12. Outlets/Inlets on flexible manufactured assemblies (booms) will be leak tested and flow checks; However, a more in-depth inspection of the manufactured assemblies is not currently included in the SOW. Does the VA wisht to add any inspection of manufactured assemblies in the testing requirements? Yes, add structural testing as well (per manufacturer’s recommendation)

13) Some Med Gas Inspection firms also provide Trace Gas Analysis in anesthetizing areas, Air Exchanges for positive/negative rooms, and environmental exposure testing. Would the VA like to include this service with the annual inspection? No What is the total count for the following:

Master alarms 4 Area alarms 267 Source equipment (Make/ model numbers, if possible) 10

What is the total for each of the following flexible connectors:

Pig tails 2,976 Flex line hoses unknown Please confirm if you want annual inspections to comply with 2021 NFPA as opposed to CMS’s current 2012 standards. 2021 NFPA The bid asks for quarterly break downs; how would we charge for the annual inspection as it makes up a bulk of the annual billing? Provide the total amount, the VA pays in arrears Source Equipment:

We can provide manufacturer’s recommended preventive maintenance on any of the source equipment at New Orleans VA Hospital, with the exception of the Oxygen bulk supply system.

This would include (but not limited to) any oil changes, filter replacements, & calibrations on the equipment shown during the tour. However, according to the master alarm panel shown at the engineering control center, there seems to be multiple pieces of source equipment. Building 1 module shows Oxygen bulk supply system, Building 2 shows Medical Air Compressor & Vacuum Pump and the manifolds for Nitrous Oxide, Nitrogen, & Carbon Dioxide, all visited during the tour. Building 3 shows dental vacuum and a Nitrous Oxide manifold, and Building 6 shows a Medical Air Compressor, items not visited during the tour.

Our questions are:

How many source equipment items are to be tested during the annual medical gas inspection? 10 Would you like us to provide a quote for servicing the equipment, and how often would you like that service done? (quarterly, bi-annually, or annually) Not needed Annual Inspection:

To provide you with a more accurate quote, we will need some inventory numbers on the items inspected.

How many facilities, or buildings will need to be tested during the visit? Already answered How many outlets/inlets are in the facility? Already answered How many zone valve boxes (ZVB), area alarm panels (AAP), and master alarm panels (MAP)? Already answered Outlets/Inlets are typically tested annually with the inspection of the ZVBs, AAPs, & MAPs, unless specified to be tested quarterly or bi-annually. Our service technician will test all outlets/inlets made available during the scheduled time of inspection with the exception of any contact precaution rooms. The goal is to achieve 100% of outlets/inlets.

Outlets/Inlets on flexible manufactured assemblies (booms) will be leak tested and flow checks, however for more in depth inspection of the manufactured assemblies a separate quote can be provided.

(NFPA 99 5.1.14.2.3.1)

Other services:

We can also provide Trace Gas Analysis in anesthetizing areas, Air Exchanges for positive/negative rooms, and environmental exposure testing. Not needed Please let us know if these services should be quoted with the annual inspection quote.

1) Please describe how many patient rooms or what medical gas equipment is in these areas: We have a total of 240 patient rooms.

7.6. Outpatient (H, J): Master Alarm Panel 4J406, Area Alarm Panel 8, Zone Valve Box 60, and Patient Terminal 146.

7.7. Staff Garage (K): N/A

7.8. Patient Garage (L): N/A

7.9. Transitional Living (M, R1, R2, R3, R4): PowerEx Medical Air Compressor and PowerEx Medical Vacuum Area Alarm Panel 18, Zone Valve Box total: 18, and Patient Terminal Total: 371

7.10. Central Energy Plant (N): Master Panel in CEP and Monitor Panel in Mechanical Shop

7.11. Research (P) PowerEx Medical Air Compressor and PowerEx Medical Vacuum

2) Do we have a time frame for when the larger annual testing needs to be done? Is there a schedule per building, or can we make one?

The schedule will be based on the most recent equipment testing, the vendor can create their own.

3) The Following are not medical gas tests per NFPA 99. We can do this, but we would need a count and locations.

Disregard these

11.98. Acetylene

11.99. Petrol

11.100. Benzene

11.105. Chlorine

11.106. Ozone

11.107. Sulphur Dioxide

11.108. Hydrogen Sulphide

4) We need clarification on maintenance practices, this does not seem to include the pump and compressor maintenance.

Disregard this “11.188.1.1. All maintenance practices, cleanliness, and maintenance compliance”

5) These are not inclusive of the NFPA 99 and need clarification.

Disregard these “11.188.1.11. Automatic and manual emergency fire services” “11.188.1.12. Emergency Power Operations”

6) Define patient side equipment, are you asking for semi-annual outlet testing? yes “11.188.6.1. All testing for patient side equipment, source and alarm testing and inspection shall be conducted semi-annually.”

7) Are 100% of outlets expected to be tested? Yes “11.188.6.1.2. Any outlets that are difficult to access during the initial thirty (30) day timeframe shall be given no more than 60 additional days to complete and shall be on a case by case basis.”

8) Can this only be done by the gas supplier? If not, we can provide an “unofficial” document.

Disregard, this is already being done by the bulk oxygen supplier “11.188.6.4. The contractor shall also provide an annual review of the bulk system capacity to ensure source system capacity is sufficient. The contractor shall make recommendations based on their findings.”