36C25622Q0487_1.docx

36C25621Q1554

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

629-22-2-690-0042

36C25622Q0487 02-23-2022 Tiffany Conner 3189904064 03-08-2022 12pm

CDT

Department of Veterans Affairs Overton Brooks VA Medical Center (90C) 510 East Stoner Avenue Shreveport LA 71101

X

811219 $16.5 Million

N/A

SE Louisiana HCS

2400 Canal St.

New Orleans LA 70119

Overton Brooks VA Medical Center (90C) 510 East Stoner Avenue Shreveport LA 71101

FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 invoice must be submitted electronically 1-877-489-6135

See CONTINUATION Page The Contractor shall provide Medical Gas and Inspection for the SE Louisiana HCS.

Base Period: July 19, 2022 through July 18, 2023 Option Year 1: July 19, 2023 through July 18, 2024 Option Year 2: July 19, 2024 through July 18, 2025 Option Year 3: July 19, 2025 through July 18, 2026 Option Year 4: July 19, 2026 through July 18, 2027

100% SDVOSB Set aside

All questions MUST be submitted by 2:00 p.m. CST March 1, 2022 to tiffany.conner@va.gov RFQ closes March 8, 2022 @ 12:00 PM CST.

See CONTINUATION Page x x

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C256

Overton Brooks VA Medical Center (90C) 510 East Stoner Avenue Shreveport LA 71101

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 invoice must be submitted electronically ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Quarterly, semi-annual and annual testing and inspection of the medical gas system at 2400 Canal St.

Contract Period: Base POP Begin: 07-19-2022 POP End: 07-18-2023

Quarterly, semi-annual and annual testing and inspection of the medical gas system at 2400 Canal St.

Contract Period: Option 1 POP Begin: 07-19-2023 POP End: 07-18-2024

Quarterly, semi-annual and annual testing and inspection of the medical gas system at 2400 Canal St.

Contract Period: Option 2 POP Begin: 07-19-2024 POP End: 07-18-2025

Quarterly, semi-annual and annual testing and inspection of the medical gas system at 2400 Canal St.

Contract Period: Option 3 POP Begin: 07-19-2025 POP End: 07-18-2026

Quarterly, semi-annual and annual testing and inspection of the medical gas system at 2400 Canal St.

Contract Period: Option 4 POP Begin: 07-19-2026 POP End: 07-18-2027

B.3 DELIVERY SCHEDULE

4.00

4.00

4.00

4.00

4.00

36C25621Q1554

Page 1 of

Statement of Work

Medical Gas Testing and Inspection

Southeast Louisiana Veterans Health Care System New Orleans, LA

Last Updated: January 18, 2022

1. General Information The purpose of this service contract is for the Contractor to provide the New Orleans VA Medical Campus with medical gas system inspections and testing. There will be a total of 14 buildings on the campus under this contract.

1.1. Project Title

Medical Gas Testing and Inspection

2. Project Background

2.1. The medical gas system at the New Orleans VA Medical Center requires periodic testing and inspection in order to ensure operability for patient and staff use.

2.2. The purpose of this contract is for one base year and four option years.

3. Scope of Work

3.1. The Contractor shall provide labor and materials to perform the quarterly, semi-annual, and annual testing, inspections, and certification of the piped medical gas systems housed at the New Orleans VA Medical Center located on 2400 Canal St. New Orleans, LA. Inspection and testing shall include the following systems at a minimum:

3.2. Master and area alarms;

3.3. Source equipment ;

3.4. Zone valves;

3.5. Automatic pressure switches;

3.6. Shutoff valves;

3.7. Flexible connectors;

3.8. Outlets, inlets, and flexible connects (wall, ceiling, and boom arm);

3.9. Quarterly hydrocarbon testing (Medical air compressors);

3.10. And all others as defined by the Project COR. The testing and certification procedures shall follow NFPA-99, 2021 version guidelines or later.

3.11. All work shall be performed by personnel specifically qualified and trained to test and inspect the medical gas systems described herein. Evidence of all required licenses, as well as documentation of qualifications of personnel, shall be provided to the Contracting Officer (CO) prior to award of contract.

4. Performance Objectives

4.1. The contracted medical gas inspector shall perform all independent testing of the facility’s medical gas systems and shall report system compliance in accordance with the Joint Commission, American Society of Safety Engineers (ASSE), American Society of Mechanical Engineers (ASME), National Fire Protection Association (NFPA) 99, NFPA 101, National Institute of Standards and Technology (NIST), American Society of Sanitary Engineers, American National Standard Institute (ANSI). Reporting shall be per the most current edition of all reporting agencies listed here and other Federal Regulations pertaining to medical gas systems in medical and Federal facilities.

4.2. Deliverables Schedule

5. Period of Performance

5.1. The period of performance shall be the following:

Base Year – July 20, 2022 – July 19, 2023

Option Year 4 - July 20, 2026 – July 19, 2027

5.2 Should these dates change, the Contracting Officer will issue a modification to the contract reflecting the corrected date. The Contractor is required to proceed as originally scheduled until such modification is issued. The Contracting Officer is the only official authorized to make changes to the contract.

6. Key Personnel The Contractor shall submit a list of the points of contact for VA’s account pertaining to testing and inspections. Submission shall include the person’s name, phone number, email and address for correspondence. For all work completed, the Contractor shall submit proof of medical gas inspection and testing certification for the inspector completing the work.

7. Place of Performance

7.1. The work shall initially be performed at the New Orleans VA Medical Center 2400 Canal St., New Orleans, Louisiana. As additional buildings are turned over to the Department of Veterans Affairs for use, the remaining buildings and associated equipment shall be scheduled for testing and inspection via task order.

7.2. The work shall be performed at the New Orleans VA Medical Center 2400 Canal St., New Orleans, Louisiana. Building designations are as follows:

7.3. Concourse (A)

7.4. Inpatient (B and C)

7.5. Diagnostic and Treatment (D, E, F, G)

7.6. Outpatient (H, J)

7.7. Staff Garage (K)

7.8. Patient Garage (L)

7.9. Transitional Living (M, R1, R2, R3, R4)

7.10. Central Energy Plant (N)

7.11. Research (P)

7.12. COR Authority

In no event is the Contracting Officer’s Representative (COR) empowered to change any of the terms and conditions of the contract. All changes, to any section of this contract, shall be made only by the Contracting Officer pursuant to a properly executed modification. The types of actions within the purview of the COR’s authority are to ensure that the Contractor performs the technical requirements of the contract, and to notify the Contracting Officer of any deficiencies observed. A Letter of Designation shall be issued to the COR and a copy shall be sent to the Contractor at the time of contract kickoff meeting or post-award conference setting forth in full the responsibilities and limitations of the COR.

8. Hours of Work Normal operational hours for the VA facilities are from 7:30 a. m. – 4:30 p. m, Monday through Friday, exclusive of Federal Holidays. At least 75% of all testing is required to occur after hours. For planning purposes, the contractor shall plan as though all testing is to occur after hours.

9. Contract Award Meeting The Contractor shall not commence performance on this contract until the Government has conducted a contract kickoff meeting/post-award conference or the COR has advised the Contractor that a kickoff meeting is waived. The following item shall be delivered as part of the initial contract kickoff and submitted either at the kickoff meeting (one electronic and one hard copy) or emailed to the CO should the meeting be waived: Quality Assurance Surveillance Plan (QASP)

10. General Requirements

10.1. All written deliverables shall be phrased in layperson language. Statistical and other technical terminology shall not be used without providing a glossary of terms.

10.2. The Contractors shall furnish all labor, transportation, equipment, materials, tools, supplies, supervision, incidental engineering, and management required to test and inspect the medical gas systems listed in accordance with NIST, ASSE, TJC, ANSI, ASME and NFPA requirements.

10.3. A testing and inspection schedule shall be submitted by the contractor prior to beginning work. The contractor shall also submit in writing, one (1) hard copy and one (1) electronic copy, of the testing and inspection schedule and testing method to COR and CO at contract award, no later than the initial testing.

10.4. Licensing, Supervision, and Testing. The Contractor shall be licensed and certified to provide the testing and inspection services specified in this contract. The Contractor shall hold a current and valid ASSE Medical Gas Verifier 6030 certification, ensuring all qualifications meet the requirements as stated in the 2015 version of NFPA 99. Any personnel representing the contractor and performing the actual inspections shall also be qualified to at least the ASSE Medical Gas Verifier 6030 certification level. The Contractor shall provide copies of the certifications upon acceptance of any contract award or no work shall be performed, nor accepted, until proof of licensing is verified.

10.5. The Contractor shall use testing equipment that is calibrated and adheres to the standards and criteria set forth by the National Institute of Standards and Technology (NIST), as recommended by the ISO-9001 requirements. As proof of current calibration, the Contractor shall provide a Traceable Calibration Certificate to the COR or their designee, presented upon initial contract issuance and each time certificates are updated. Evidence of all required licenses, as well as documentation of the qualifications of personnel, shall be provided to the CO and COR prior to award of the contract.

11. Definitions - Technical As used throughout this contract, the following terms shall have the meaning set forth below. Additional definitions are in the "DEFINITIONS" clause.

Where “ as shown”, “as indicated”, “as detailed”’ or words of similar import are used, it shall be understood that reference is made to this specification and the drawings accompanying this specification unless stated otherwise.

Where “ as directed”, “as required”, "as permitted”, “approval”, “acceptance”, or words of similar import are used, it shall be understood that direction, requirement, permission, approval, or acceptance of the COR is intended unless stated otherwise.

11.1. ANSI. The abbreviation of the American National Standard Institute.

11.2. ASME. The abbreviation of the American Society of Mechanical Engineers.

11.3. ASTM. The abbreviation of the American Society for Testing and Materials

11.4. Adjust. To regulate, settle, bring to a more satisfactory state of normal operating condition.

11.5. Check. Examine, inspect, test, or verify by trail.

11.5.1. Component Part. Any part of any item or system which is detachable or removable from the main body or main assembly of the item or system; a constituent part or an essential part necessary to the performance of the system.

11.5.2. Contractor. The term contractor as used herein refers to both the prime Contractor and any subcontractors. The prime Contractor shall ensure that his/her subcontractors comply with the provisions of this contract.

11.5.3. Contractor Representative. A foreman or superintendent assigned in accordance with the “CONTRACTOR EMPLOYERS”.

11.5.4. Control. A mechanism used to regulate or guide the operation of a machine, apparatus, or system.

11.6. Frequency of Service.

11.6.1. Quarterly (Q) – Services performed four times a year in intervals of every 80-100 days during the period of performance.

11.6.2. Annual (A) – Services performed once during each 12 month period of the contract.

11.6.3. Semi-annual (SA) – Services performed twice during each 12 month period of the contract at intervals of 160 to 200 calendar days.

11.7. Inspect. To examine thoroughly, to view closely in critical appraisal.

11.8. NEC. The abberviation of the National Electric Code

11.9. NFPA. The abbreviation of the National Fire Protection Association

11.10. Quality Assurance (QA). A method used by the Government to provided some measure of control over the quality of purchase foods and services received.

11.11. Quality Control (QC). A method used by the Contractor to control the quality of goods and services produced.

11.12. Regular Working Hours. The Government's regular (normal) working hours are from 7:30am to 4:30 pm local time, Mondays through Fridays except (a) Federal Holidays and (b) other days specifically designated by the COR.

11.13. GOVERNMENT FURNISHED ITEMS.

11.14. The Government will not provide office space and operational facilities to the Contractor. The Contractor shall secure and maintain the necessary office space and other facilities required for the performance of this contract at his/her own expense.

11.15. Government Furnished Equipment. The Contractor shall furnish all tools and equipment required for the performance of this contract. The Government will not provide tools or equipment to the Contractor.

11.16. Government Furnished Material. The Government will not provide any materials to the Contractor.

11.17. Availability of Utilities. The Government will furnish the following utility services at existing outlets, for use in those facilities provided by the Government and as may be required the work to be performed under the contract: electricity, natural gas, fresh water, sewage service, and refuse collection (from existing collection points). Information concerning the location of existing outlets may be obtained from the COR. The Contractor shall provide and maintain, at his/her expense, the necessary service lines from existing Government outlets to the site of work.

11.18. Utilities specified above will be furnished at no cost to the Contractor.

11.19. CONTRACTOR FURNISHED ITEMS. Except for the items listed in previous clauses, the Contractor shall provide all facilities, equipment, tools, components materials, and services to perform the requirements of this contract.

11.20. WORK OUTSIDE REGULAR HOURS. Except as may otherwise be specified, all work shall be performed during regular working hours. If the Contractor desires to carry out work on Saturday, Sunday, holidays , or outside regular working hours for tasks outside of those already noted, he/she must submit application to the COR for approval. The COR reserves the right to request scheduling around Federal holidays. Work may only occur under a bilateral agreement between Government and Contractor.

11.21. MANAGEMENT. The Contractor shall manage the total work effort associated with all services required herein to assure fully adequate and timely completion of these services. Included in the function are a full range of management duties including, but not limited to scheduling, report preparation, establishing and maintaining records, and quality control. The Contractor shall provide an adequate staff of personnel with the necessary management expertise to assure the performance of the work in accordance with sound and efficient management practices.

11.22. The Contractor shall submit a testing and inspection plan to the VA for review no more than fourteen (14) calendar days after award. Testing plan shall include at a minimum: number of technicians to complete testing, anticipated testing and inspection methods, anticipated system down time, a copy of the checklists to be used per inspection type, and a copy of the certificates to be submitted upon successful system testing completion.

11.23. Work Control. The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking of work in progress. The Contractor shall plan and complete work requirements within the specified time limits and in conformance with the quality standards established herein.

11.24. Work Schedule. The Contractor shall schedule and arrange work so as to cause the least interference with the normal occurrence of Government business and mission. In those cases where some interference may be essentially unavoidable, the Contractor shall make every effort to minimize the impact of interference, inconvenience, equipment downtime, interrupted service, customer discomfort, etc.

11.25. Records. The contractor shall provide the following documentation:

11.26. Two physical binders and one electronic copy titled appropriately according to the inspection being rendered.

11.27. All reports shall prominently display: The contractor name; The certified technician performing the test; The contractor shall provide the technicians name. The technician shall physically sign the report certifying that the information within is, to best of his knowledge, accurate and true; Inspection dates; Medical facility; Facility contact; and Table of contents.

11.28. All contents within the table of contents shall be further subdivided within the document itself via labeled tabs.

11.29. The following shall be included in the table of contents at a minimum:

11.30. Current Inventory to be conducted by the technician. To include:

11.31. Manufacturer

11.32. Model number

11.33. Description

11.34. Master alarms. To include:

11.35. Location

11.36. System (Air, O2, N2, Vacuum, etc)

11.37. Manufacturer

11.38. Model

11.39. Signal

11.40. Condition monitored

11.41. Master and/or local alarm panel

11.42. Switch or Sensor

11.43. Set point

11.44. Panel status

11.45. Labeling

11.46. Status: Pass or Fail

11.47. Comments

11.48. Area alarms. To include:

11.49. Location

11.50. System (Air, O2, N2, Vacuum, etc)

11.51. Manufacturer

11.52. Model

11.53. Gauge

11.54. Condition monitored

11.55. Master and/or local alarm panel

11.56. Switch or Sensor

11.57. Set point

11.58. Panel status

11.59. Labeling

11.60. Status: Pass or Fail

11.61. Comments

11.62. Zone valves. To include:

11.63. Location

11.64. System (Air, O2, N2, Vacuum, etc)

11.65. Rooms served

11.66. Manufacturer

11.67. Type

11.68. Gauge

11.69. Condition monitored

11.70. Master and/or local alarm panel

11.71. Labeling

11.72. Leaks

11.73. General deficiencies

11.74. Status: Pass or Fail

11.75. Comments

11.76. Outlets, inlets and flexible connectors

11.77. Room or Bed #

11.78. System

11.79. Manufacturer

11.80. Model

11.81. Position

11.82. Flow

11.83. Pressure

11.84. Sufficient terminals

11.85. O2 % Cross Connections

11.86. General condition (faceplates, connections, visible items)

11.87. Leaks

11.88. Labeling

11.89. Status: Pass or Fail

11.90. Recommendations

11.91. Gaseous contaminants

11.92. Breathing Gas

11.93. Source location

11.94. Sample location

11.95. Contaminants

11.96. Carbon Dioxide

11.97. Carbon Monoxide

11.98. Acetylene

11.99. Petrol

11.100. Benzene

11.101. Halogenated Hydrocarbons

11.102. Oil

11.103. Other organic compounds

11.104. Nitrogen Dioxide, Nitric Oxide

11.105. Chlorine

11.106. Ozone

11.107. Sulphur Dioxide

11.108. Hydrogen Sulphide

11.109. Odor

11.110. Recommendations

11.111. Medical air dew point temperature

11.112. Location

11.113. Dew Point Temperature (max at 32o F)

11.114. Water present (yes/no)

11.115. Recommendations

11.116. Solid particulate contaminants

11.117. Location

11.118. System type

11.119. Time (minutes)

11.120. Flow (cubic feet per minute)

11.121. Color (black, brown, blue/green, white, red)

11.122. Size (shaving, coarse, fine)

11.123. Amount (heavy, medium, light, none detected)

11.124. Saturated

11.125. Recommendations

11.126. Oxygen, Medical Air, Nitrogen, Vacuum bulk source

11.127. Vacuum bulk source Manifold diagrams

11.128. System information

11.129. Location

11.130. Areas served

11.131. Manufacturer

11.132. Model

11.133. Serial number

11.134. Change over actuation

11.135. Right and left cylinder bank if applicable

11.136. Intermediate

11.137. Reserve cylinders

11.138. Final line in manifold

11.139. Final line in source valve

11.140. A list of the inspection checklist, which should include at a minimum (pass/fail status):

11.141. Cylinders labeled

11.142. Source valve in place/labeled

11.143. Main valve in place/labeled

11.144. Pipeline labeled

11.145. Lockable entry

11.146. Cylinders adequately secured

11.147. Free of flammable liquids and gases

11.148. Flexible pigtail with checks and header checks

11.149. Temperatures less than 130o F

11.150. Adequate ventilation

11.151. Electrical switched and outlets 5 feet or higher

11.152. Emergency power

11.153. Automatic alternation

11.154. Status/warning lights

11.155. Relief valves vented outside

11.156. Door labeled properly

11.157. Recommendations

11.158. The Contractor shall, for all reports, note the corrections made and when they were verified and tested (inspector and date).

11.159. Qualification statement from the contractor including the following:

11.160. Corporate information

11.161. Medical gas consultants and technicians involved with the certification and inspection of the system

11.162. Company experience pertaining the medical gas testing and inspection

11.163. Education of the medical gas consultants

11.164. Copy of National Inspection testing certification certificate for:

11.165. American Society of Safety Engineers (ASSE) 6020 Inspector with expiration date

11.166. ASSE 6030 Verifier with expiration date

11.167. Medical Gas Professional Healthcare Organization certification for Credentialed Medical Gas Verifier

11.168. Certificate of Liability Insurance for general and errors/omissions insurance

11.169. Verification and Inspection Procedures including but not limited to, noting procedures for the following:

11.170. Standing pressure test

11.171. Cross connection test

11.172. Valve test

11.173. Alarm test

11.174. Piping purge test

11.175. Piping particulate test

11.176. Piping purity test

11.177. Hydrocarbon

11.178. Halogenated Hydrocarbon testing

11.179. Final tie in test ( as applicable)

11.180. Operational pressure test

11.181. Medical gat concentration test

11.182. Labeling

11.183. Source equipment verification

11.184. Medical air compressor systems

11.185. Medical surgical vacuum systems

11.186. Testing equipment outlined with calibration notes, as applicable

11.187. Staffing. The contractor shall continuously maintain an adequate staff with suitable management expertise to assure work is scheduled and completed in accordance with these specifications. The Contractor shall maintain an adequate craft work force to complete work in accordance with the time and quality standards specified.

11.188. INSPECTIONS, TESTING AND CERTIFICATION. All inspection and testing shall be performed in accordance with ASME, ASSE, NIST, NFPA except as modified herein.

11.188.1. Inspection/Testing Areas. Areas to be inspected and/or tested include the following:

11.188.1.1. All maintenance practices, cleanliness and maintenance compliance

11.188.1.2. Panels

11.188.1.3. Controllers

11.188.1.4. Indicator lamps

11.188.1.5. System programming

11.188.1.6. AOV (Air Oxygen, Vacuum)

11.188.1.7. Pressure

11.188.1.8. Manifolds

11.188.1.9. Ventilation

11.188.1.10. Lighting adequacy

11.188.1.11. Automatic and manual emergency fire services

11.188.1.12. Emergency Power Operations

11.188.1.13. Maintenance Records

11.188.1.14. All systems noted in RECORDS section

11.188.2. Inspection shall include all items cited NFPA 99, ASME, ASSE, The Joint Commission at a minimum.

11.188.3. Deficiencies discovered during testing shall be thoroughly documented and the government notified. The COR and/or Contracting Officer shall receive a verbal and written notificaiton of any deficiencies discovered per the following:

11.188.3.1. Imminent Danger to Life and Safety – Within 30 minutes of discovery

11.188.3.2. Service removing deficiency with no immediate life threat – Within 1 hour of discovery

11.188.3.3. All others – During closeout meeting.

11.188.4. Documentation shall be completed and include all necessary information to comply with all Joint Commission requirements. The Contractor shall provide complete service reports to the Facilities Engineering Department in both PDF and Excel format.

11.188.5. The maintenance contractor for this system shall be on standby while the inspection occurs. Should a deficiency be found, the maintenance contractor shall be required to address the deficiency immediately unless otherwise arranged. The inspection contractor shall reinspect the repair immediately upon completion. The Inspection contractor shall properly allot any retesting and re-inspections based on this.

11.188.6. Testing Schedule

11.188.6.1. All testing for patient side equipment, source and alarm testing and inspection shall be conducted semi-annually.

11.188.6.1.1. All testing shall conclude no later than 30 calendar days from the first day of testing.

11.188.6.1.2. Any outlets that are difficult to access during the initial thirty (30) day timeframe shall be given no more than 60 additional days to complete and shall be on a case by case basis.

11.188.6.2. Hydrocarbon testing shall be completed on a quarterly basis, within the second month of the quarter. Quarters shall be based on the Federal Fiscal year (October, January, April, July).

11.188.6.3. At no point shall any testing or inspections noting within this PWS shall interfere with patient care functions of the medical center.

11.188.6.4. The contractor shall also provide an annual review of the bulk system capacity to ensure source system capacity is sufficient. The contractor shall make recommendations based on their findings.

11.188.7. Service Records and Reports. See the "MANAGEMENT" clause of this Section for service work record keeping and work completion reporting requirements.

11.188.8. Service Work Quality Standards. The contractor shall meet the following service work quality standards:

11.188.8.1. All work satisfies the recommendations and requirements of the most current edition of NFPA 99, NFPA 101, NEC, ASME, ASSE, TJC, NIST, VA directives

11.188.8.2. Continuous progress and completion of the work resulting in safe, efficient, and reliable system condition that permits accurate record of state of medical gas systems.

11.188.8.3. Safe job site during progress of work. Clean job site upon completion of work.

11.188.8.4. The contractor shall conduct all research and provide all resources required to ensure a smooth transition from the incumbent testing and inspection contracor in accordance with the contract requirements should this occur.

11.189. INSPECTOR QUALIFICATIONS

11.190. The Contractor shall hold a current and valid ASSE Medical Gas Verifier 6030 certification, ensuring all qualifications meet the requirements as stated in the 2015 version of NFPA 99. Any personnel representing the contractor and performing the actual inspections shall also be qualified to at least the ASSE Medical Gas Verifier 6030 certification level. The Contractor shall provide copies of the certifications upon acceptance of any contract award or no work shall be performed, nor accepted, until proof of licensing is verified.

11.191. Specific Mandatory Tasks and Associated Deliverables

Section 6; Section 17

Section 3.1; Section 4; Section 9; Section 11.25; Section 15; Section 19; Section 20; Section 21

See the following section(s):

Section Error! Reference source not found.; Section ; Section 17

Section Error! Reference source not found.; Section 10.2; Section 12; Section 17

Section 3; Section 4; Section 10; Section 12

Section 6; Section 11; Section 11.5.2; Section 15

Section 10; Section 13

12. Changes to Requirement

12.1. In the event that VA modifies the medical gas system, in part or in whole, during the inspection and testing period, Contractor shall be required to verify that the system, as newly modified or added, is consistent with the manufacturer’s requirements; any verification performed will be equitably adjusted under the Changes clause. The post contract modification or addition to the medical gas system shall not void the continuing requirements under this contract. The contract will be equitably adjusted under the Changes clause for such additional performance.

12.2. Any changes to this PWS shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.

13. Travel The contractor is responsible for providing transportation/travel for all materials, supplies, personnel and all items needed for the duration of this contract unless stated otherwise elsewhere.

14. Government Responsibilities

14.1. The Government shall provide access to the facilities as necessary for services to commence. The VA Engineering, Safety or Police Services will also provide notification of any systems outages, testing or downtime to affected VA staff.

14.2. Removing Employees for Misconduct or Security Reasons. The Government may, at its sole discretion, direct the contractor to remove any contractor employee from U.S. VA/VHA facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under any Contract awarded. The Contracting Officer will provide the contractor with a written explanation to support any request to remove an employee.

15. Contractor Personnel Requirements

15.1. All qualified, experience, and license personnel for the service will be provided by the contractor. All medical gas system inspectors shall be certified to perform testing and inspections on Medical Gas Systems per ASSE, NFPA 99, ASME requirements for certified medical gas inspectors and verifiers.

15.2. Proof of personnel experience shall be provided by the Contractor to the VA to include, but is not limited to:

15.3. Certification for independent medical gas inspection and certification;

15.4. State certification (showing categories);

15.5. Past experience of no fewer than three (3) years inspecting medical gas systems. Past experience shall be comparable in system size.

15.6. No portion of the work shall be subcontracted without prior written consent of the Contracting Officer. In the event that the contractor desires to subcontract some part of the work specified herein, the contractor shall furnish the Contracting Officer with the names, qualifications and experience of their proposed subcontractor(s). The contractor shall, however, remain fully liable and responsible for the work to be done by his subcontractor(s) and shall assure compliance with all requirements of the contract.

15.7. Contractor employees shall present a professional appearance at all times and their conduct shall not reflect discredit upon the United States and or the VA/Veterans Health Administration (VHA).

15.8. Conflict of Interest. The contractor shall not employ any person who is an employee of the United States Government if that employment would appear to cause a conflict of interest.

15.9. Uniforms. The contractor shall require all employees, including supervisors, to wear distinctive uniforms or clothing for easy identification, and assure that every employee is in uniform or clothing no later than the time specified by the COR, or otherwise no later than ten (10) working days from the date an employee first enters on duty. The uniform or clothing shall have the contractor's name, easily identifiable, affixed thereon in a permanent or semi-permanent manner, such as a badge or monogram.

15.10. Smoking: Employees are strictly prohibited from smoking anywhere in medical center buildings.

15.11. Supervision of Employees: The contractor shall be responsible for all means, methods, techniques, sequences and procedures, and for coordinating all portions of the work under the contract except where otherwise specified in the contract documents. The contractor shall, at all times, enforce strict discipline and good order among the workers, and shall not employ on the work any unfit person or anyone not skilled in the work assigned to him/her.

16. Protection of Person and Property

16.1. The contractor expressly undertakes’, both directly and through its subcontractor(s), to take every precaution at all times for the protection of persons and property, including Medical Center employees and property and its own.

16.2. The contractor shall be responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the work.

16.3. The contractor shall continuously maintain adequate protection of all work from damage and shall protect the Medical Center property from injury of loss arising in connection with this contract. The contractor shall make good any such damage, injury or loss, except as may be by agents or employees of the Medical Center.

16.4. In an emergency affecting the safety or life of individuals, or of the work, or of adjoining property, the contractor, without special instruction or authorization from the Medical Center, is hereby permitted to act, at the contractor's discretion, to prevent such threatened loss or injury. Also, should the contractor, in order to prevent threatened loss or injury, be instructed or authorized to act by the Medical Center, he shall so act, without appeal. Any additional compensation or extension of time claimed by the contractor on account of any emergency work shall be determined by mutual agreement.

17. Security Requirement

17.1. All contractor personnel must check-in with their designated VA point of contact or other identified staff prior to beginning any work.

17.2. Physical Security & Safety Requirements:

17.2.1. The Contractor and their personnel shall follow all VA policies, standard operating procedures, applicable laws and regulations while on VA property. Violations of VA regulations and policies may result in citation and disciplinary measures for persons violating the law.

17.2.1.1. The Contractor and their personnel shall wear visible identification at all times while they are on the premises. The contractor shall sign in the VA Police services prior to beginning work each work day.

17.2.1.2. VA does not provide parking spaces at the work site; the Contractor must obtain parking at the work site if needed. It is the responsibility of the Contractor to park in the appropriate designated parking areas. VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

17.2.1.3. Smoking is prohibited inside/outside any building other than the designated smoking areas.

17.2.1.4. Possession of weapons is prohibited.

17.2.1.5. The Contractor shall obtain all necessary licenses and/or permits required to perform the work, with the exception of software licenses that need to be procured from a Contractor or vendor in accordance with the requirements document. The Contractor shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract.

17.3. Access To VA Information And VA Information Systems

17.3.1. A Contractor/Subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, Subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order.

17.3.2. All Contractors, Subcontractors, and third-party servicers and associates working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for Contractors must be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security, and Preparedness is responsible for these policies and procedures.

17.4. The C&A requirements do not apply and that a Security Accreditation Package is not required.

18. Confidentiality and Nondisclosure

18.1. It is agreed that:

18.1.1. The preliminary and final deliverables, and all associated working papers, application source code, and other material deemed relevant by VA which have been generated by the contractor in the performance of this task order, are the exclusive property of the U.S. Government and shall be submitted to the CO at the conclusion of the task order.

18.1.2. The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this task order. No information shall be released by the contractor. Any request for information relating to this task order, presented to the contractor, shall be submitted to the CO for response.

18.1.3. Press releases, marketing material, or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO.

19. Quality Control

19.1. The contractor shall meet the following service work quality standards:

19.1.1. Operational and other inspections and tests incidental to or arising from the replacement of certain parts and components are satisfactorily performed, as recommended or required by ASME, ASSE, NFPA 99, TJC.

19.1.2. Continuous progress and completion of the work resulting in safe, efficient, and reliable system condition that permits the restoration of system service.

19.1.3. Safe job site during progress of work. Clean job site upon completion of work.

19.1.4. Unserviceable parts and components removed from Government property unless directed otherwise by the COR.

19.2. The contractor shall provide and maintain an inspection mechanism acceptable to the COR covering all services under this contract. Complete records of all inspection work performed by the contractor shall be maintained and made available to the COR (through formal report submissions and at Government request) during contract performance and for as long afterward as the contract requires.

19.3. In reference to specific testing and overall execution of the Inspection and Testing Plan, the following is applicable:

19.4. Any Government employee that observes unacceptable services, either incomplete or not performed, for any of the above performance objectives should immediately contact the COR and the COR will complete appropriate documentation to record the complaint. The COR will consider the customer complaint valid upon receipt from the customer. The COR should inform the customer of the approximate time the unacceptable performance will be corrected and advise the customer to contact the COR if not corrected. The COR will consider customer complaints as resolved unless notified otherwise by the customer. The COR shall notify the Account Point of Contact to the Contractor (APCC) via a written customer complaint, followed by a verbal compliant depending on the urgency of the item.

19.4.1. A defect will not be recorded if proper and timely correction of the unacceptable condition(s) is accomplished. The APCC shall return the written customer complaint document, properly completed with actions taken, to the COR, who will file the complaint for monitoring future recurring performance. Repeat complaints indicating the same deficiency shall not exceed three (3) times. If a repeat customer complaint is received indicating the same deficiency during the service period (month, quarter, etc.), the COR should contact the Contracting Officer for appropriate action.

19.4.2. After contract award, the Contractor shall implement and follow the Quality Control Plan or Quality Assurance and Surveillance Plan (QASP) that it submitted as part of its proposal, and accepted by the Government. The Contractor will provide full access of its internal QASP for the COR to monitor performance. The Contractor’s submitted QASP must, at a minimum, incorporate the items listed above.

20. Quality Assurance

20.1. As stated in the Quality Control Plan or QASP, the Government shall evaluate the Contractor's performance under this agreement.