36C25622Q0018.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 63

586-22-1-583-0012

36C25622Q0018

PAUL FILHIOL 318-990-4509 09-12-2021

11:59 PM CDT

Department of Veterans Affairs

Overton Brooks VA Medical Center (90C)

510 East Stoner Avenue

Shreveport LA 71101

X 100

X

811310

$8 Million

N/A

G.V. "Sonny" Montgomery Medical Center

Engineering Section (138)

1500 E WOODROW WILSON DR

JACKSON MS 39216

510 East Stoner Avenue

Shreveport LA 71101

FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp

Invoice Setup Information 1-877-489-6135 invoice must be submitted electronically

1-877-489-6135

See CONTINUATION Page

Elevator Maintenance for G. V. "Sonny" Montgomery VAMC, Jackson, MS.

See CONTINUATION Page

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

PERFORMANCE REQUIREMENTS SUMMARY

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 DELIVERY SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT

2018)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 30

C.4 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.5 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

C.6 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

C.7 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.8 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (JAN 2021) (JUL 2020)

(DEVIATION)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (JUL 2021) 53

E.2 52.237-1 SITE VISIT (APR 1984)

E.3 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (OCT 2020)

E.4 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.5 52.216-1 TYPE OF CONTRACT (APR 1984)

E.6 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.7 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.8 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C256

510 East Stoner Avenue

Shreveport LA 71101

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[X] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other []

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment

Requests.

FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp

Invoice Setup Information 1-877-489-6135 invoice must be submitted electronically

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

PERFORMANCE WORK STATEMENT

ELEVATORS/DUMBWAITERS

The contractor shall provide preventive maintenance and repair services to 17 elevators, 2 cart lifts and 3 dumbwaiters located at this facility, in accordance with the terms and conditions stated within this Performance Work Statement (PWS).

Location of Performance:

G. V. (Sonny) Montgomery VA Medical Center

1500 E Woodrow Wilson Drive

Jackson, MS 39216

1. Required by the Contractor:

a. Minimum Level of Work: The Contractor shall take all steps and measures that a prudent building owner would take to maximize the life expectancy of the elevator plant. The work provided must preserve each elevator in unimpaired condition and above the point where deterioration begins.

b. On-Site Requirement: The Contractor is not required to provide an on-site elevator mechanic for specified duty hours. However, the Contractor shall provide qualified elevator mechanics, work crews, and supervisory personnel in such numbers and times as may be required to fully meet the contract requirements. (See Section

7(b) for guidance)

c. Working Hours: All scheduled contract work shall be accomplished during

“Normal Working Hours" from 8 a.m. to 4:30 p.m., Monday through Friday, except

Federal holidays. Work beyond 4:30 p.m. will be at Contractor's discretion. The

Contractor shall respond to service calls seven (7) days per week, twenty-four (24) hours per day, as part of the monthly contract price.

d. Contractor Conduct: All persons furnished by the Contractor, including subcontractors, are the sole responsibility of the Contractor. The Contractor shall be responsible for their compliance with all laws, rules, and regulations.

e. Government personnel observed Holidays: The Government hereby provides notice and Contractor hereby acknowledges receipt that Government personnel observe the listed days as holidays:

• New Year's Day January 1

• Martin Luther King's Birthday Third Monday in January

• President's Birthday Third Monday in February

• Memorial Day Last Monday in May

• Independence Day July 4

• Labor Day First Monday in September

• Columbus Day Second Monday in October

• Veterans Day November 11

• Thanksgiving Day Fourth Thursday in November

• Christmas December 25

In addition to the days designated as holidays, the Government observes the following days:

• Any other day designated by Federal Statute

• Any other day designated by Executive Order

• Any other day designated by the President’s Proclamation

f. Period of Performance: Date of Award to September 30, 2021 plus two one-year option periods.

g. Contract Type: Firm Fixed Priced

2. Acceptance of Existing Equipment:

a. Acceptance of Existing Equipment:

(1) In accordance with standard elevator industry practice this is a full maintenance contract. The Contractor shall maintain, repair, test, and clean all the elevators and the elevator equipment for the applicable groups listed.

(2) The contractor shall accept these elevators "as is". Except as listed below, no components are excluded from the requirements of this contract.

All repairs shall be the Contractor's sole responsibility.

(3) Excluded Equipment: The following elevator components are specifically excluded from this contract when determined by the Contracting

Officer (CO) to be outside the scope of the contract.

(a) Repairs or replacements made necessary due to negligence, vandalism, or misuse of the equipment by persons other than the Contractor, its representatives, or employees.

(b) Refinishing or replacing elevator cab and floor coverings.

(c) Incandescent or fluorescent lamps for car light fixtures.

b. Performance Requirements:

(1) All elevator operations, maintenance, alterations, and repairs performed under this contract shall comply with the latest editions of the American

Society of Mechanical Engineers (ASME) publication A17.1, "Safety Code for Elevators and Escalators" and A17.2, "Inspectors Manual for Electric

Elevators". Throughout these specifications these documents will be referred to as "the code."

(2) Contractor will be responsible for the cost of third-party inspections specified in the code.

(3) Subject to the capability of the equipment the Contractor shall ensure that the original operating criteria is maintained at all times for each elevator.

(a) Maximum capacity in pounds.

(b) Rated speed in feet per minute.

(c) Performance time measured brake to brake.

(d) Door operation.

(e) Traffic handling capabilities.

(f) Response times.

(g) Ride quality.

(4) Acceptable performance will be based on Items b.(3)(a) through (g) above and a downtime percentage for each elevator of not more than one-half percent (.5%) per year (based on 365 days, 24 hours per day), a maximum of three service calls per month per elevator and a level or decreasing trend in service calls. An increased frequency in service calls is not considered acceptable performance.

c. Non-Standard Requirements: The Contractor's offer must include the following services:

(1) Communication Devices. The contractor shall be responsible for the telephone lines and intercom lines in the hoist way and devices in car.

(2) General and Emergency Lighting. For lighting installed in the machine room, hoist way, pit, car top and emergency lighting, the contractor shall furnish and install all lighting fixture components including ballasts, bulbs, lamps, and tubes.

(3) Replace hoisting and governor cables/ropes as needed.

d. Housekeeping:

(1) The Contractor shall maintain all building space assigned to the

Contractor and any Government-owned equipment the Contractor is authorized to use in a neat, clean, orderly and working condition at all times.

(2) The machinery exterior and other equipment parts that are subject to rust shall be kept painted. The machine room floor shall be kept painted with good quality deck enamel.

(3) The Contractor shall take all necessary precautions to safeguard and protect all Government property with which the Contractor comes in contact while performing the contract work.

(4) Guide rails, overhead sheaves and beams, counterweight frames, top of cars, bottom of platforms, pits, and machine room floors shall be brushed, swept and mopped clean once a month. All accumulated rubbish shall be removed and deposited in the station provided trash compactor or dumpster.

Chemicals, oily rags, or other fire hazardous materials shall be properly protected in Contractor-furnished VA approved containers or removed from the station daily after the completion of the cleaning activity.

(5) The Contractor shall keep Material Safety Data Sheets (MSDS) on file with the on-site COR or his designee for all materials it uses.

(6) The Contractor shall use reasonable care to minimize the generation of waste and will properly dispose of all waste it does generate.

(7) The Contractor shall use reasonable care to minimize the risks its work poses to the environment, the customers, the general public, and the contract employees.

e. Quality Control Program:

(1) The Contractor shall establish and utilize a comprehensive quality control program to assure that the contract requirements are provided as specified.

(2) At least monthly the Contractor shall review the elevator performance including service calls with the COR and provide documentation of preventive maintenance services performed and weekly schedule of equipment serviced.

(3) Annually the Contractor shall survey units to verify that they conform to the specifications in Paragraph 2.b.(3). At the conclusion of the survey the

Contractor will provide the COR and CO with an equipment report and performance evaluation for each individual unit covered by this contract. The report shall indicate all repairs and upgrades for each unit.

(4) Periodically the Contractor shall conduct field audits to maintain quality standards. The Government may request copies of these reports.

(5) In keeping with environmental protection, the Contractor shall immediately notify the COR in writing of any indication of underground oil seepage, which may be attributed to a leaky underground hydraulic cylinder.

f. Equipment Changes:

(1) By the Contractor: The Contractor shall not change or alter the existing elevator equipment or any electrical circuits, wiring, controls, or sequencing without written authorization from the CO. If the CO authorizes changes, the

Contractor shall make appropriate revisions to the elevator drawings and/or specifications. All improvements made by the Contractor during the term of this contract shall become and remain the property of the Government.

(2) By the Government: The Government reserves the right to add and remove elevators from this contract at any time. The Government will inform the

Contractor as far in advance as possible of any changes to the inventory. If the

Government removes an elevator from service to perform work outside the scope of the contract the Government will deduct the monthly amount currently being paid to maintain that elevator. When the Government returns the elevator to service, it will resume paying the Contractor.

3. Qualifications of Contract Employees:

a. Supervisor:

(1) A supervisor is a person designed in writing by the Contractor to make decisions for the Contractor on a day-to-day basis.

(2) According to standard industry practice, the Contractor shall employ competent supervisory personnel and they will, at a minimum, have completed a supervisory training course. The supervisor must be fully conversant in English.

(3) The supervisor(s) shall be available by telephone at all times while contract work is being performed.

***No Government employee is authorized to exercise direct or indirect supervision over the Contractor's employees or provide directions to the contractor's employees.***

b. Elevator Maintenance Mechanics:

(1) Qualifications: The personnel employed by the Contractor shall be capable employees trained and qualified in elevator maintenance and repair work. Elevator maintenance mechanics performing contract work shall have journeyman status as recognized by the industry.

(2) Licenses: Where applicable, all persons employed in a trade, craft, or profession that is licensed by state or local authorities shall have the appropriate license prior to performing any contract work. The license must be of a grade or level consistent with the requirements of the work being performed. The Contractor shall furnish a copy of each employee's license to the COR.

4. Supplies, Materials and Equipment:

a. Furnished by the Government:

(1) When the COR determines it to be available and appropriate, the

Government will provide space in the building for the Contractor's expendable supplies, replacement parts, tools, and equipment.

(2) When requested by the Contractor, the Government will provide drawings and specifications (if available) for the elevators. The Contractor shall keep these documents at the work site. When the contract expires, these documents must be returned to the COR from whom they were obtained.

b. Furnished by the Contractor:

(1) The Contractor shall provide all labor, supplies, materials, repair tools, and equipment (including diagnostic tools and equipment) necessary to perform the work specified in this contract efficiently and effectively. The Contractor shall be required to replace, at no additional cost to the Government, any parts, which cost less than $2,000.00. If it is necessary to replace a part, which costs more than $2,000.00, the Contractor shall immediately notify the Contracting Officer and provide a cost proposal for the part. The Government shall only reimburse the contractor for the portion of the (part only) price that exceeds $2,000.00.

(2) The Contractor shall provide a stock of expendable supplies and an approved container for storing used wiping towels in each machine room. The Contractor shall determine the appropriate stock levels needed in the building, subject to the Government’s approval.

(3) All parts replaced under the provisions of this contract shall be from the original equipment manufacturer, manufactured to OEM specifications or shall be replacement parts recommended by the equipment manufacturer, but no grey market repair parts will be allowed for work under this contract. Contractor must be able to provide parts within 24 hours.

(4) The Contractor shall maintain a complete, orderly and chronological file including drawings, complete parts list, and copies of all reports as required by these specifications. This file shall be furnished to the Government during the last month of the contract period. This file shall be available for inspection upon request, and a complete file will be furnished to the Government during the last month of the contract period.

(5) The contractor shall subcontract a third-party inspector for all annual, semiannual and five year tests at no cost to the Government.

5. Inspection and Tests:

a. Maintenance and Repair Inspections by the Government: The Government reserves the right to make any test or inspection it deems necessary to make sure that all performance requirements are being maintained.

b. Safety Deficiencies: If any condition is disclosed which constitutes a safety hazard to either elevator passengers or equipment, that unit shall be removed from service with corrective action completed within twenty-four (24) hours. After corrections have been made and reported to the COR the subject unit shall be placed back in service.

c. Annual, Semiannual Inspections and Five-Year Test:

(1) Scheduling: Government personnel or other persons employed for that purpose will schedule with the Contractor (at least 48 hours in advance) and conduct elevator inspections as required in the Code. The Contractor shall provide a qualified elevator mechanic to accompany the contractors subcontracted third party inspector during each inspection at no additional cost. The Contractor shall also supply at no additional cost, any needed equipment to assist with the test or inspection.

(2) Reports: The subcontracted third-party inspector will furnish a written inspection report to the Contractor who shall correct all listed deficiencies by the date specified in the report. However, any deficiency marked “EMERGENCY" must be corrected in the shortest possible time consistent with the nature of the problem and the best practices of the trade.

(3) Corrections: When all listed deficiencies have been corrected, the

Contractor will sign and date the inspection report and return it to the COR. At its discretion, the

Government may then re-inspect the work.

(4) The Contractor shall perform all elevator tests required by the latest edition of the Code. Any damage to the elevator equipment caused by any such test shall be repaired by the contractor at no additional cost to the Government. At its discretion, the Government may have representatives present to witness any or all such tests.

(5) In addition to the requirements stated in the Code for the FIVE-YEAR test of safeties at rated load and rated speed the Contractor shall:

(a) Check and adjust existing load weighing devices to ensure that they perform their intended function at the correct weight.

(b) Make all adjustments required to ensure that the safety devices perform their intended function as designed.

(c) File smooth any guide rail damage caused by setting of the safety devices.

d. Contract Closeout Inspection:

(1) Prior to the expiration of the contract the Contractor and COR together will inspect all elevators. The COR will prepare an Existing

Deficiency Report that lists the deficiencies found. The Contractor will correct all the enumerated deficiencies that fall within the scope of this contract. The Contractor is also responsible for deficiencies that are discovered after the closeout inspection but before the expiration of the contract.

6. Repairs:

a. “Repairs" are defined as unscheduled work required to prevent the breakdown or failure of an elevator or to put an elevator back in service after a breakdown or failure.

b. The Contractor must complete all repairs within 24 hours after discovering the problem or of receiving notification that corrective action is required. If the Contractor cannot complete the repairs within twenty-four (24) hours he/she shall present a plan for completing the work to the COR.

c. The CO will, whenever necessary, decide whether a repair is within the scope of this contract.

d. Upon request, the Contractor shall furnish a record of all repairs made to the elevators, their accessories or appurtenances.

7. Service Calls:

a. A "Service Call" is a report of an elevator malfunction made by the COR or designated building occupants and the Contractor's subsequent response to and correction of the problem.

b. EMERGENCY CALL BACK SERVICE: Contractor must respond to emergency call back service, within two hours or less, and will response to requests by telephone or otherwise from the (1) Contracting Officer, (2) COR, or

(3) their designees in case of a malfunction or if emergency trouble should develop between regularly scheduled maintenance. This call back service shall be rendered at any hour of any day of the week as requested at no extra charge to the Government.

c. For each service call the Contractor shall provide to the COR documentation that contains the following minimum information:

(1) A description of the problem.

(2) The location of the problem.

(3) Description of the action taken to resolve the problem.

(4) The time and date corrective action was completed.

(5) The name of the person who corrected the problem.

8. Preventive Maintenance:

a. Definition: "Preventive Maintenance” (PM) is regularly scheduled work on the elevator(s) that the Contractor must do to accomplish the following:

(1) Ensure their safe, reliable and continued operation.

(2) Prevent breakdown due to worn parts.

(3) Maintain elevators above the point where deterioration begins.

b. Schedule: All passenger and service-type elevators shall be inspected weekly. A minimum of one hour per elevator, per inspection is required. Inspections shall be made on Monday, Wednesday, and Friday of each week. Contractor shall provide a detailed schedule of which elevators are to be inspected by day of week. If a holiday falls on the scheduled day of inspection, the required inspection will be performed on the following workday. All freight-type elevators and dumbwaiters shall be inspected semi-monthly, a minimum of one and one-half hours per elevator and three quarters of an hour per dumbwaiter, per inspection, is required.

c. Cleaning, Lubrication, and Adjustment Service: When, and as required, motors, generators, controllers, relay panels, selectors, leveling devices, operating devices, switches on car and in hoist ways, hoist way doors and car doors or gate operating devices, interlocks and contacts, guide shoes, guide grooves in hoist ways and car door sills, hangers for all doors and car doors or gates, signal systems, car safety devices, governors, tension frames and sheaves in pits shall be cleaned, lubricated, and adjusted. Hoist motors and generator brushes shall be checked for wear at least every two weeks. Accumulated carbon dust shall be removed from commutators, brush rigs, and windings at the same time. Cleaning and refinishing of the interior of cars and exterior of hoist way frames and doors are excluded. In addition, the same services for equivalent equipment, all control and operator valves in machine rooms and pits, pumps, and belts shall be furnished for hydraulic elevators included under this contract.

d. Contractor will be required to observe the semi-annual safety inspections performed by the elevator company responsible for elevator/dumbwaiter inspections.

e. Maintenance of Firefighter Service: All elevators provided with fire-fighter service shall be subject to Phase I recall and a minimum of one-floor operation on

Phase II to assure the system is maintained in proper operating order. A written record of findings on the operation shall be made and kept on the premises of said operation.

f. Prior to removing an elevator from service, the elevator mechanic shall coordinate the removal with the COR. Placing of "Out of Service” signs shall be the

Contractor's responsibility.

g. After Hours: No after hour work will be performed on any elevator/dumbwaiter unless the malfunction inhibits operation or appears to make the unit unsafe. After

Hours Point of Contact: Boiler Plant Operator - Telephone: (601) 364-1537

9. Below is a list of twenty-two (22) Elevators that the G.V. (Sonny) Montgomery VA

Medical Center in Jackson, MS are requesting preventive maintenance on the following elevators, dumbwaiters, and cartlifts. Reference paragraph five (5) inspection/tests, paragraph six (6) repairs, and paragraph eight (8) for preventive maintenance.

Elevator Location Manufacturer Serial Number

P1 R&E MCE 3271592

P2 R&E MCE 3271589

P1 NHCU MCE 3271583

P2 NHCU MCE 3271586

P1 Clinical MECO CT-64528

P2 Clinical MECO CT-64529

P3 Clinical MECO CT-72596

P4 Clinical MECO CT-72597

P5 Clinical MECO CT-72598

P6 Clinical MECO CT-75808

P7 Admin TKE FT-9592

P8 Blue Northern SL-47588

S1 Clinical MECO CT-72599

S2 Clinical MECO CT-72600

S3 Warehouse MECO CP-53644

S4 Clinical MECO CT-64530

S5 Clinical MECO CT-64431

CL#1 MECO CP-64532

CL#2 MECO CP-64533

DW#1 DA MATOT INC. 20978

DW#2 DA MATOT INC. 20979

DW#4 DA MATOT INC. 20977

10. Recording Presence: Each contract employee must sign in when entering the premises and state the purpose of the visit (for example, scheduled maintenance, service call, or repairs) and sign out when leaving the building. Upon completion of service the Contractor shall report to the Electrical Unit Supervisor, Facility Management Service, or designee. A written report of services performed shall be furnished to the Electrical Unit Supervisor or designee. Such reports shall advise of any repairs or repair parts not required to be furnished under the contract that are necessary to maintain the equipment in perfect operating condition. Supervisory employees shall indicate their titles adjacent to their signatures. The designated location of the log shall be in the Boiler Plant Control Room.

11. Identification, Parking, Smoking, and VA Regulations:

a. The Contractor's personnel shall always wear visible identification while on the premises of the G.V. (Sonny) Montgomery VA Medical Center. It is the responsibility of the Contractor to park in the appropriate designated parking area.

The G.V. (Sonny) Montgomery VA Medical Center will not validate or make reimbursement for parking violations of the Contractor under any conditions.

Smoking is prohibited inside any buildings at the G.V. (Sonny) Montgomery VA

Medical Center. Possession of weapons is prohibited.

b. All employees shall carry their badges with them during duty hours and show them upon request. The COTR shall periodically check the Contractor employee passes against their personal identification.

12. The Government's Role and Responsibility for Contract Administration:

a. Contracting Officer (CO): The CO has the overall responsibility for administration of this contract.

b. Contracting Officer's Representative (COR): The COR will be designated in writing at the time of award. The COR assists the CO in the administration of the contract requirements. The COR's responsibilities include but are not limited to the following:

(1) Determining the adequacy of performance by the Contractor in accordance with the terms and conditions of this contract.

(2) Acting as the Government's representative in charge of work at the site.

(3) Ensuring compliance with contract work requirements.

(4) Advising the CO of any factors that may cause delay in performance of the work.

c. Supervision: No Government employee is authorized to exercise direct or indirect supervision over the Contractor's employees or provide directions to the

Contractor's employees except the CO or COR.

d. Third Party Elevator Inspectors: These individuals are contracted third party inspectors with professional elevator training and work experience. They possess

Qualified Elevator Inspector (QEI) credentials but are not limited to the following:

(1) Inspecting the work to ensure compliance with code and contract requirements.

(2) Documenting through written inspection reports the results of all inspections and tests conducted.

(3) Following through to ensure that all defects or omissions are corrected.

(4) Conferring with the representatives of the Contractor regarding any problems encountered in the performance of the work.

(5) Assisting the COR in carrying out that official's responsibilities.

(6) Witness the one (1) and five (5) year elevator tests.

13. Insurance: Contractor is required to provide evidence of and to maintain the insurance requirements in FAR 52-228-5, Insurance-Work on a Government Installation, for the period of performance.

PERFORMANCE REQUIREMENTS SUMMARY

Required Services

(Tasks)

Performance

Standards

Acceptable

Quality

Methods of

Incentive

(Positive and/or

Negative)

Levels Surveillance

Certifications-Current

Inspections

(timeliness)

Submit management reports as required

Call backs and call back timeliness

Reporting

Corrections of deficiencies

Meet PWS

100% (no deviation)

98% (slight

No more than 9 call backs per month when averaged over 6 month period, also response

COR random review

Failure affects performance evaluations

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVIC

ES

QUANTIT

Y

UNI

T UNIT PRICE AMOUNT

12.00 MO ________________

BASE CONTRACT FOR PREVENTIVE MAINTENANCE AND

REPAIR SEERVICES TO 17 ELEVATORS, 2 CARTLIFTS

AND 3 DUMBWAITERS AND 3RD PARTY INSPECTION

Contract Period: Base POP Begin: 10-01-2021 POP End: 09-30-2022

BASE CONTRACT FOR PREVENTIVE MAINTENANCE AND

REPAIR SEERVICES TO 17 ELEVATORS, 2 CARTLIFTS

AND 3 DUMBWAITERS AND 3RD PARTY INSPECTION

Contract Period: Option 1 POP Begin: 10-01-2022 POP End: 09-30-2023

BASE CONTRACT FOR PREVENTIVE MAINTENANCE AND

REPAIR SEERVICES TO 17 ELEVATORS, 2 CARTLIFTS

AND 3 DUMBWAITERS AND 3RD PARTY INSPECTION

Contract Period: Option 2 POP Begin: 10-01-2023 POP End: 09-30-2024

BASE CONTRACT FOR PREVENTIVE MAINTENANCE AND

REPAIR SEERVICES TO 17 ELEVATORS, 2 CARTLIFTS

AND 3 DUMBWAITERS AND 3RD PARTY INSPECTION

Contract Period: Option 3 POP Begin: 10-01-2024 POP End: 09-30-2025

BASE CONTRACT FOR PREVENTIVE MAINTENANCE AND

REPAIR SEERVICES TO 17 ELEVATORS, 2 CARTLIFTS

AND 3 DUMBWAITERS AND 3RD PARTY INSPECTION

Contract Period: Option 4 POP Begin: 10-01-2025 POP End: 09-30-2026

GRAND TOTAL ________________

B.3 DELIVERY SCHEDULE

ITEM NUMBER QUANTITY

DELIVERY

DATE

0001 SHIP TO: G.V. Sonny Montgomery VA Medical Center 1500 E Woodrow Wilson Drive

USA

12.00 1 Oct 2021 - 30 Sep 2022

MARK

FOR:

WILLARD RUSHING

601-364-1534 Willard.Rushing@va.gov

1001 SHIP TO: G.V. Sonny Montgomery VA Medical Center 1500 E Woodrow Wilson Drive

12.00 1 Oct 2022 - 30 Sep 2023

MARK

FOR:

WILLARD RUSHING

2001 SHIP TO: G.V. Sonny Montgomery VA

1500 E Woodrow Wilson Drive

12.00 1 Oct 2023 - 30 Se4p 2024

MARK

FOR:

WILLARD RUSHING

3001 SHIP TO: G.V. Sonny Montgomery VA

1500 E Woodrow Wilson Drive

12.00 1 Oct 2024 - 30 Sep 2025

MARK

FOR:

WILLARD RUSHING

4001 SHIP TO: G.V. Sonny Montgomery VA

1500 E Woodrow Wilson Drive

12.00 1 Oct 2025 - 30 Sep 2026

MARK

FOR:

WILLARD RUSHING

For the purposes of the award of this Contract, The Government intends to evaluate the option to extend services under FAR 52.217-8 as follows:

The evaluation will consider the possibility that the option can be exercised at any time and can be exercised in increments of one to six months, but not for more than a total of six months during the life of the contract. The evaluation will assume that the prices for any option exercised under FAR 52.217-8 will be at the same rates as those in effect under the contract at the time the option is exercised. The evaluation will therefore assume that the addition of the price or prices of any possible extension or extensions under FAR 52.217-8 to the total price for the basic requirement and the total price for the priced options has the same effect on the total price of all proposals relative to each other, and will not affect the ranking of proposals based on price, unless, after reviewing the proposals, the Government determines that there is a basis for finding otherwise. This evaluation will not obligate the Government to exercise any option to extend services under FAR 52.217-8.

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The

Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims

Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the

Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the

Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the

Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by

Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt

Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-

5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting

Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the

Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the

Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The

Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the

Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain

Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and

41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with

Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service

(TOS), or similar legal instrument or agreement, that includes any clause requiring the

Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

ITEMS

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 10 days.

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR

2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within…