36C25621R0139 - SOLICITATION.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25621R0139 X 06-14-2021 564-21-3-632-0001 564-19-601 00502

NETWORK CONTRACTING OFFICE 16

VETERANS HEALTHCARE SYSTEM OF THE OZARKS

1100 N COLLEGE AVE

FAYETTEVILLE AR 72703

DEPARTMENT OF VETERANS AFFAIRS

SEE INSTRUCTIONS TO OFFERORS

FELICIA LOVELADY

318-466-2912 Note: Any reference contained herein concerning "bid" or "bidder" means "offer" or "offeror".

This procurement is 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) under Public Law (PL) 109-461. Offerors must be verified as a SDVOSB in the VetBiz Vendor Information Pages (VIP at http://www.vetbiz.va.gov.

Offers received from contractors who are not SDVOSB verified in VetBiz will not be considered for award.

Federal Acquisition Regulations require that federal contractors register in the System For Award Management (SAM) database at https://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting a proposal.

Project: 564-19-601 - REPLACE FLOORING AND EXPANSION JOINTS Contractor shall provide all labor, materials and equipment necessary to replace flooring and expansion joints in Buildings 1,2,21 and Primary Care Section of Veterans Healthcare System of the Ozarks, Fayetteville, AR.

SITE VISIT: Please see information in solicitation provision FAR 52.236-27 SITE VISIT (CONSTRUCTION) ALTERNATE I.

Forward all questions to the Contracting Officer as stated in General Proposal Information or as otherwise indicated by amendment. All Q&A's will be posted via amendment to the solicitation within 7 days after the due date of questions.

MAGNITUDE OF CONSTRUCTION PROJECT: In accordance with FAR 36.204 and VAAR 836.204 DISCLOSURE OF THE MAGNITUDE OF CONSTRUCTION PROJECTS, the above described project falls between the following price range:

Between $250,000 and $500,000

NAICS CODE: 238330 SMALL BUSINESS SIZE STANDARD: $16.5M

GEOGRAPHICAL AREA WHERE WORK IS TO BE PERFORMED: Fayetteville, Arkansas

****NOTE****OFFERORS MUST SUBMIT CONTRACTOR EVALUATION FORM CONSTRUCTION SAFETY AS A PART OF THE OFFER PACKAGE

X X 52.211-10 X 14:00

CDT

7-15-2021 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Department of Veterans Affairs Alexandria VA Medical Center 2495 Shreveport Hwy 71N Pineville LA 71360 Department of Veterans Affairs Financial Services Center (667) PO Box 149971 Austin TX 78714-9971

Table of Contents

SCHEDULE OF OFFER ITEMS

The Base Offer for CLIN 0001 includes all materials, labor, equipment and supervision to replace flooring and expansion joints in areas of Buildings 1, 2, 21 and Primary Care Building located on Veterans Health Care System of the Ozarks main campus at 1100 N. College Avenue, Fayetteville, AR 72703. Complete demolition and construction will include but is not limited to the following: disconnection, removal and storage of all equipment and furnishings in the areas designated in drawings that are required for floor, cove, and wall finish demolition, moisture remediation, surface preparation, to prepare for installation of new epoxy coated resinous flooring, 6” wall base trim, and the re‐installation of all contractor stored equipment and furnishings. Contractor must remove and properly dispose of all demolished substrate and furnish and install new in accordance with contract documents. Contractor is responsible to verify existing and new dimensions, locations, measurements, and quantities to remove existing flooring, prep and repair subfloor, and install new flooring in Partial areas of Building 1, 2, 21, & Primary Care Building. All work shall meet code and be performed in accordance with the contract and any applicable drawings and specifications.

The government intends to make a single award on the Base Bid, CLIN 0001 without discussions to the offeror whose proposal conforms to the solicitation requirements and is determined the lowest price technically acceptable to the Government in accordance with Federal Acquisition Regulation (FAR) Part 15. The Government reserves the right to cancel this action is in its entirety or to reject any or all offers if such action is in the Government's best interest.

PERIOD OF PERFORMANCE – 270 CALENDAR DAYS AFTER RECEIPT OF NOTICE TO PROCEED.

CLIN 0001: BASE OFFER ITEM - GENERAL CONSTRUCTION: The Contractor shall provide all necessary tools, labor, materials, equipment, permits, license, and supervision for “Replace Flooring and Expansion Joints,” Project Number 564-19-601, located at the Veterans Healthcare System of the Ozarks in Fayetteville, AR, in accordance with the drawings and specifications. Work includes, but is not limited to, preparing the site for building operations, including disconnection, removal and storage of all equipment and furnishings in the areas designated in drawings that are required for floor, cove, and wall finish demolition, moisture remediation, surface preparation, to prepare for installation of new epoxy coated resinous flooring, 6” wall base trim, and the re‐installation of all contractor stored equipment and furnishings. Contractor must remove and properly dispose of all demolished substrate, prep and repair subfloor and furnish and install new flooring in accordance with contract documents in Partial areas of Building 1, 2, 21, & Primary Care Building.

CLIN 0001, Base Bid – General Construction: $______________________________ ** Offeror shall complete a price breakdown by Specification Divisions for CLIN 0001

CLIN 00002: ASBESTOS ABATEMENT: The contractor shall remove and provide asbestos abatement as required if asbestos mastic is found. The asbestos abatement is a separately priced line item and shall not be included in the Base Bid, CLIN 00001.

CLIN 00002, ASBESTOS ABATEMENT: $_______________________________

Page 1 of Page 1 of Page 1 of Page 1 of Page 1 of Page 1 of

CONTINUATION OF SF 1442 BLOCK # 17 CONTINUED

Project: 564-19-601 – REPLACE FLOORING AND EXPANSION JOINTS

Date:

SUBTOTAL COST:

GENERAL LIABILITY / INSURANCE:

OVERHEAD & PROFIT:

BOND:

PROJECT TOTAL COST:

Page 1 of

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

(a) All offer materials will be posted on https://beta.sam.gov/ (System for Award Management). No hard copies will be available.

(b) An offer guarantee is required in an amount not less than 20 percent of the offer price but shall not exceed $3,000,000. Failure to furnish the required offer guarantee in the proper form and amount, by the time set for opening of offers, will require rejection of the offer in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then.

(c) The offeror to whom award is made will be required to furnish two bonds, a Performance Bond, SF 25, and a Payment Bond, SF 25A, each in the penal sum of 100% of the award amount.

(End of Clause)

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

Statement of Work (SOW) 564‐19‐601 Replace Flooring in Partial Areas of Building 1, 2, 21 and the Primary Care Building Veterans Health Care System of the Ozarks (VHSO) Fayetteville, Arkansas

The Contractor must furnish all management, supervision, labor, material, equipment, tools, supplies, parts, and related services, in accordance with the SOW, drawings, and specifications. Electronic copies of drawings and specifications to this work must be furnished by VA upon Contractor’s written request to the Contracting Officer (CO). Hard copies of SOW, Drawings, and Specifications must be the Contractor’s responsibility and expense. Contractor must disconnect remove and store all equipment and furnishing in the areas designated in drawings that are required for floor, cove, and wall finish demolition, moisture remediation, surface preparation, to prepare for installation of new epoxy coated resinous flooring, 6” wall base trim, and the re‐ installation of all contractor stored equipment and furnishings. Contractor must remove and properly dispose of all demolished substrate and furnish and install new in accordance with contract documents. Contractor is responsible to verify existing and new dimensions, locations, measurements, and quantities to remove existing flooring, prep and repair subfloor, and install new flooring in Partial areas of Building 1, 2, 21, & Primary Care Building. Pharmacy distribution and operations will never be limited to less than 50% of normal business capacity by construction and installation activities. 50% of Pharmacy normal capacity is defined as 1 distribution window and 2 counseling booths open. Contractor should expect to find severe floor cracking and sealant requirements. All work is on the VHSO Main Campus located at 1100 N. College Ave., Fayetteville, AR.

General

a. Any provision or partial provision of the Contract drawings, specifications, documents or requirements that is not consistent with this SOW, Drawings, and Specifications is null and void only to the extent of the inconsistency. All other provisions or partial provisions of the Contract drawings, specifications, documents, or requirements must remain in full force and effect.

b. Information Technology (IT) security requirements Certification and Accreditation (authorization) (C&A) of the Contractor system: The C & A requirements do not apply and a Security Accreditation Package is not required.

c. Safety must be the Contractor’s highest priority.

d. This project must be a turn‐key operation for the work as described in this SOW, Drawings, and Specifications to be a complete and working system.

e. VHSO facility must continue to operate during the period of performance of this contract to include, but not limited to the mechanical and electrical systems.

Contractor must furnish and submit for Contracting Officer Representative (COR) approval no later than 10 calendar days after notice to proceed (NTP), a project schedule (including phasing control plan) that incorporates requirements set forth in this SOW, Drawings, and Specifications and meets the requirements of the VHSO. The Project Schedule and Phasing plan must contain provisions to include, but not limited to staging all equipment and materials ahead of closing the affected patient care areas and working extended hours to meet the requirement.

a. Contractor’s work must be conducted in a manner and at times which would present the least amount of disruption to the VHSO facility.

b. Prior to the start of job site activities, the Contractor and COR will conduct a site survey to identify and review specific work and differing site conditions.

c. Period of Performance: two hundred seventy (270) calendar days.

d. VHSO utilities and work areas may not be immediately available and the Contractor must be flexible in the project schedule at no additional cost to VHSO.

e. Building materials, equipment, tools, and supplies must not be left unattended within the work area. When working in common areas, there must be a minimum of 2 individuals in proximity of the job site to ensure that building materials, equipment, tools, and supplies are not accessible to patients or others.

f. Warranty: Contractor must guarantee workmanship for a period of one (1) year after COR written acceptance of work. Contractor must furnish a minimum 1‐year parts and labor warranty on equipment, components, and materials furnished and any manufacturer’s warranty greater than one (1) year. Emergency service must be available 24 hours per day. The Contractor must respond on‐site to emergency calls within two (2) hours of notification. The Contractor must have the issue(s) corrected or a plan in place (awaiting parts) within four (4) hours of arrival at job site. Any temporary repairs must be approved by the VHSO Chief of Engineering or designated representative.

Specifications and Drawings:

a. Contractor must verify dimensions, locations, measurements, and quantities. Contractor must notify COR of verification and/or differing site conditions.

b. Contractor must furnish “As Built” drawings to include, but not limited to electrical, mechanical, and architectural prior to closeout.

Scope of Work:

a. PC139 Vestibule, Grate in PC139, PC140 Police, PC142, PC138, PC138 Area in front Desk, PC132 Men’s Lavatory, PC133 Women’s Lavatory, PCC114,1‐1210 Pharmacy Waiting, C‐1200 Corridor, PCC105, PC128 Waiting, PCC104 Elevator Lobby, PC117 Nurse station, PCC100 Corridor, PC116 Vitals, PCC101 Corridor, PCC101 Corridor, PC200 Waiting, PC203 Corridor, PCC200 Corridor, PCC201 Corridor, PC206 Vitals in building 01, 02, 21 and Primary Care.

i. Remove and properly dispose of the existing tile flooring.

ii. Repair and prepare subfloor per COR approved resinous flooring manufactures’ requirements and project specifications.

iii. Install new resinous flooring with integral cove base.

iv. Repair and prepare subfloor per COR approved resinous flooring manufactures’ requirements and project specifications.

v. Install new resinous flooring with integral cove base.

b. Expansion joints as listed in Schedule of Expansion joints.

i. Remove and properly dispose of according to contract documents all existing expansion joint material.

ii. Repair and prepare subfloor per COR approved techniques.

iii. Install new Expansion Joint material (MIGUTANS SFS‐135‐30).

iv. Store extra expansion joint material as directed by COR.

c. All existing wall base and floor tile and carpet must be demolished and properly disposed of by the Contractor.

d. Before demolition furnishings, fixtures, and equipment (FFE) must be removed by the Contractor per the manufacture’s specifications. When the COR has accepted the new installed floors and walls, the Contractor must re‐install all FFE per manufacturers specifications. FFE must be stored on site at the contractor’s expense.

e. The Contractor must remove, properly dispose of, furnish, and install new all moisture damaged building substrate, including but not limited to wall track, wall studs, conduit, piping, duct, bracing, door frames, and gypsum board.

f. The Contractor must prep and repair the floor prior to resinous floor installation and per the manufacture’s specification.

g. The Contractor must prep and repair all walls with moisture resistant wall board prior to resinous wall installation and per contract specifications.

h. Contractor must furnish and install new wall and corner guards as required according to conditions upon removal.

f.

Expansion Joint Schedule

Contractor Access and Activities

a. Contractor must comply with the VHSO security management program.

b. Contractor must not enter the work site without VHSO issued identity Badge. Contractor can be subject to inspection of personal effects when entering or leaving the project site and VHSO property. Contractor superintendent must escort Contractor employees to Engineering (Building 7‐A) to obtain badge(s). The Contractor must maintain a log of Employee Names, Badge ID Numbers, Start Date(s), Departure Date(s), ID Lost Date(s), and ID Return Date(s). Updated Badge log must be given to the COR weekly or as directed by COR. Contractor’s superintendent must return all badges on day of departure of employee from project to COR.

c. Contractor’s superintendent must return all remaining badges at project closeout to COR. Lost Badges must be reported immediately to the COR and documented on badge log. Contractor is responsible for a $100.00 fee for each lost or unreturned badge to VHSO.

d. The Contractor’s superintendent may check out a key to access mechanical and electrical rooms as project requires. Contractor superintendent must check out and return a key at Engineering (Building 7‐A) on a daily basis and the key must not leave VHSO property. The Contractor’s superintendent must notify the COR when a key is lost. The Contractor is responsible for a $3,500.00 fee for each lost or unreturned key.

e. Supervision: Contractor must provide qualified supervisor(s), on site during work activities to supervise continuously. Contractor supervisor must not engage in any direct trades’ labor. The Contractors’ supervision must be responsible for quality control and ensure the systems are complete and working.

f. (VHSO) Property Access Regular Business Hours: Work by the Contractor must be completed as specified in the SOW under General, except work that will interfere with normal operations must be coordinated and approved prior to or ahead of designated time by the COR with affected VHSO departments and accomplished during designated maintenance times, as noted otherwise herein, as requested and approved by the COR for special circumstances.

g. Work Hours: To be coordinated with COR prior to start of construction and be reflected on the submitted schedule for COR approval.

h. Safety: Safety must be the Contractor’s highest priority. The Contractor must be solely responsible for compliance with Federal, State, Local OSHA regulations, latest edition of NEC, latest edition of NFPA 70E, and 01 35 26 Safety Requirements specification. The Contractor must furnish and have in place Personal Protective Equipment (PPE), including but not limited to safety signage, cones, barricades, to protect the safety of VHSO patients, employees, visitors, volunteers, tenants and others. Contractor must not be permitted to work without proper PPE and can be asked to leave job site. Contractor must furnish required safety items and wear required PPE. Work must be conducted in a manner and at times which would present the least amount of disruption to the VA healthcare facility.

i. Contractor must not leave or unattended out‐of‐service any utility, fire protection, or security system without written permission of the COR. If a utility, fire protection, or security system is not functioning at the end of a work period without written permission of the COR, then the Contractor must restore the system(s) to working order prior to leaving the job site or must furnish an around‐the‐clock watch until the system is functioning properly. If the Contractor fails to do so, the Contractor must reimburse the Government for any costs incurred by the VHSO to provide around‐ the‐clock watch and or repair the system(s).

j. Vehicles and Construction equipment: Contractors’ keys to unattended vehicles and equipment must be removed and vehicles locked.

k. Material Storage and Staging: The Contractor must submit in writing a request for storage or staging of materials, equipment, tools, and supplies. The Contractor’s written request must be submitted to the COR for approval a minimum of seven (7) business days prior to the storage or staging so there is time to review and notify the impacted parties. Contractor must have prior written authorization by the VHSO for storage or staging of Contractor supplied materials and equipment. No storage must commence until written approval and authorization of the Contractor’s request is provided by the COR. Contractor stored materials may need to be relocated because of interference with VHSO scheduled activities. Relocation of Contractor’s office trailers, dumpsters, storage containers and construction materials must be by the Contractor and at no additional expense to the Government.

l. Tools: Contractor must furnish materials, equipment, and tools to include, but not limited to ladders and supplies to complete Contractor’s work.

m. Unloading and Parking: No materials or equipment are permitted through the front entry. Use Employee entrance – only for loading and unloading, do not leave vehicle(s) unattended. Contractor parking on VHSO property is limited to availability of designated Contractor parking. Contractor must have prior written approval of on‐site Contractor parking from COR.

n. Elevators: Contractor must use COR designated elevators and must protect elevator cabs and controls during periods of use. Contractor must not exceed elevator weight limits. Designated elevator(s) and usage times are not to interfere with VHSO activities.

o. Radios and Mobile Devices: Contractor must use mobile devices at low volume or outside. Contractor must not carry on conversations in hallways or near any patient areas. AM/FM radios and other media producing devices must not be used in the VHSO buildings.

p. Noise: Contractor must coordinate and schedule construction noise making activities with the COR. For any noise making work activities, the Contractor must furnish a written request to the COR for COR approval a minimum of seven (7) business days prior to construction noise making activities. The COR will schedule and provide written authorization to proceed three (3) business days in advance of the proposed activity.

q. Infection Control:

a. Contractor must be responsible to develop a phasing and Infection Control Risk Assessment (ICRA) that incorporates requirements of 01 00 00 General Requirements specification to meet the requirements of the VHSO. Contractor must install and create temporary dust barriers with the follow products: ZipWall® ZIP POLES FOUR PACK (Includes 4 Spring Loaded Steel Zip Poles, 4 GripDisk™ Slide Stoppers, 2 standard zippers, 1 carry bag) or equal, construction film must be white, fire retardant polyethylene, antistatic, 12 x 100 Ft x minimum 6 mil thickness, imprinted with fire retardant labeling. Zippers must be straight or curved heavy duty ZipWall® Zippers or equal. Sticky mat must be STICKY MAT Flat Store Clean Mat or equal, tacky mat, white, 24 x 45‐inch minimum. Construction traffic through the facility must be coordinated with the COR. Construction workers, materials, and clothing must be transported through the hospital dust free. Any dusty, dirty, odorous or wet materials must be transported in sealed clean bags. Traffic routes will be at the discretion of the COR.

b. Contractor must be responsible to develop a phasing and ICRA that incorporates requirements of 01 00 00 General Requirements and meets the requirements of the VHSO and VHSO ICRA. Contractor must furnish and install a temporary dust barriers with the following products: Edge‐Guard Panel Transparent Infection Control Wall Partitions with a 42 inch door and associated components or equal to the entrance of the OR; Edge‐Guard Panel Transportation Cart(s) or equal; STICKY MAT Flat Store Clean Mat or equal, tacky mat, 24 x 45 inch minimum, ZipWall® (construction film must be white, fire retardant polyethylene, antistatic, 6 mil thickness, imprinted with fire retardant labeling) or equal for entrance to sterile room and each OR must maintain negative air pressure when job site activities are in progress. Ball‐in‐the‐ Wall or equal must be installed for each OR when job site activities are in progress. Construction traffic through the facility must be coordinated with the COR. Construction works, materials, and clothing must be transported through the hospital dust free. Any dust, dirty, odorous, or wet materials must be transported in sealed clean bags or in clean sealed containers. Traffic routes will be at the discretion of the COR.

r. Dust Proofing and Cleaning: Contractor must cover furnishings and equipment with plastic or clean drop cloth. Contractor(s) must furnish HEPA vacuum cleaner(s), cleaning tools, and tacky mats at both sides of entrance of the work zone. Contractor must not use any broom(s).

s. Fire Alarm: Dust and smoke producing activities will activate the buildings fire alarm. In Contractor planned work activities, an evaluation must be made to determine if the fire alarm system must be bypassed. Contractor must be responsible for fire watch in the areas where coverage is removed or disabled. Contractor must be responsible to coordinate with the COR and Electronic Technician for the removal and restoration of fire protection coverage. After hours supervision of the fire alarm panel is required at the Contractors’ expense. The Contractor must be responsible for completion and submission of a written Fire Alarm Bypass Request. The Contractors’ written request must be submitted for COR approval and if approved by COR, then the COR must furnish a written authorization to proceed three (3) business days in advance of any proposed work activity. If the fire alarm system requires any deactivation, it must be reactivated the same day before the Contractor leaves the job site to ensure that the fire alarm system is functioning properly. If the fire alarm system is not functioning properly, the Contractor must restore the fire alarm system to working order prior to leaving the site or must furnish an around‐the‐clock fire watch until the fire alarm system is functioning properly. The Contractor must be liable for any costs incurred by the VHSO to furnish the fire watch and or to repair the fire alarm system.

t. Hot Work: Contractor must perform and safeguard hot work operations in accordance with NFPA 241 and NFPA 51B. Contractor must coordinate with the COR. Contractor must obtain Hot Work permits from COR at least forty‐eight (48) hours in advance for any work or operation involving open flame or producing heat or sparks, burning, welding, or a similar operation that is capable of initiating fires or explosions. This work includes, but is not limited to processes such as arc welding, oxygen‐fuel gas welding, open‐flame soldering, brazing, thermal spraying, oxygen cutting, arc cutting, chipping, grinding, heat treating, sand blasting, torch‐applied roofing, and chemical welding.

u. Fire and Smoke Barrier Penetration: Contractor must perform, maintain, and safeguard the integrity of smoke and fire barriers in accordance with NFPA 101, NFPA 80, and NFPA 90A. Contractor penetrations in barriers must be repaired in an approved manner (filled with the designated and approved flame retardant filler) as soon as feasible after the work has been completed. Contractor must obtain Hot Work permit(s) from the COR.

v. Energized Circuit Work: Contractor must coordinate with the COR. Contractor must obtain Energized Circuit Work permit from COR at least seven (7) work days in advance when an electrical shut down is required. Contractor must perform, maintain, and safeguard the integrity of the VHSO electrical systems and must follow procedures around energized equipment in accordance with NFPA 70E standards including proper PPE. VHSO electrician or electrical engineer must monitor work. Contractor must use safety equipment to include but not be limited to 12 calorie arc flash suits with hoods and 5KV gloves. No exits will be blocked. Personnel without proper PPE be prohibited within the working area around live electrical panels with the cover removed.

w. Utility interruption: Contractor must submit in writing Utility Interruption Request(s) in advance to the COR. The Contractor’s written utility interruption request must be submitted to the COR for written approval a minimum of seven (7) business days prior to the work activity. Work must be planned in advance to give as much time as possible to schedule a utility interruption. Work activity must not commence until written approval and authorization of the Contractor’s request is provided by the COR seventy‐two (72) hours prior to the utility interruption. There may be times when a utility interruption request is denied because of insufficient lead‐time or interference with ongoing VHSO activities and must be rescheduled at no additional expense to the Government.

x. Disposal: The Contractor must submit a written request(s) for disposal of any government owned materials, equipment, or property in advance to the COR for COR approval. Contractor must remove and properly dispose construction debris, materials, equipment, and substances from this project and the VHSO property daily into the Contractor supplied containers. Construction debris created from the project must not be disposed of at the job site, in VHSO dumpsters, or on VHSO property. Disposal of construction debris, materials, equipment, and substances from the project must be in accordance with applicable Federal, State, Local and environmental laws, rules or regulations. The Contractor must ensure and furnish appropriate documentation to the CO that all hazardous waste handlers, haulers, and disposal facilities are properly licensed. The Contractor must furnish shipping manifest and documentation of proper disposal of any construction debris, materials, equipment, and substances from the project prior to final payment. Contractor must return the work site to the condition in which it was found at the Contractor’s expense.

y. Fumes: The Contractor must schedule fume producing work activities including but Not limited to painting or heat produced fumes after regular business hours and request Written approval by the COR prior to the work activity. Contractor must be responsible for ventilation necessary to exhaust and prevent fumes from entering adjoining areas, outside air intake ductwork, and re-entering the VHSO healthcare facilities at no additional expense to the Government.

Training must be included to applicable VHSO personnel. The Contractor must provide training for users of installed system(s). Training must include an agenda and instruction manual in electronic form. Contractor must provide user and administrator training to VHSO officials and VHSO Engineering personnel, with four (4) to eight (8) hours of on‐site training. Coordination and scheduling for the training must be determined after contract award. Training must cover the following topics ‐ Hands‐on must include demonstrations.

Contractor must not photograph any patients, personnel, visitors, and others on VHSO property. Contractor must be escorted by VHSO personnel to take job site related photos and be coordinated by COR.

Other requirements:

Structural members must not be cut or altered, without CO written authorization.

Contractor must make every reasonable effort to protect VHSO property from damage.

Anything remaining in place that is damaged or defaced by the Contractor must be restored by the Contractor to the existing condition at no additional expense to the Government.

The Contractor must provide adequate protection for VHSO property before any construction activities occur. Contractor moved items must be put back by the Contractor to original locations and conditions as work is completed at no additional expense to the Government.

The Contractor must coordinate work of different trades so that interference between mechanical, electrical, architectural, and structural work including existing services must be avoided and, within limits indicated the required space for operation, repair, removal, maintenance, and testing of equipment. Utilities including but not limited to conduit, ducts, and pipes must be arranged to ceiling slab, walls, and columns to take up a minimum footprint of space. Conduit, ducts, pipes, and equipment must not interfere with intended use of eyebolts and other lifting devices.

Contractor must locate existing utilities in area(s) of work. Utilities that remain in place, Contractor must furnish adequate means of support and protection. Any property including but not limited to electrical, natural gas, medical gas, communication and utility lines, landscaping, walkways, roads, and curbs damaged during the project due to carelessness or negligence of Contractor must be repaired or replaced at no additional expense to the Government. Walls, ceilings, floors, furniture, etc., will be protected from damage from water, staining, or falling debris created during any construction activities of the project including but not limited to coring and sawing process(es) at the Contractor’s expense. Areas must be cleaned after coring, sawing, and other construction activities by the Contractor at no additional expense to the Government.

No unauthorized work to be initiated without the prior written approval of the COR. The CO must approve any request, or proposal for changes in project scope or additional requirements, in writing prior to the Contractor proceeding with any work. Any Contractor changes accomplished without prior written approval by the CO, must be done at the Contractor’s risk and at the Contractor’s expense. Contractors must visit the job site and visit the facility in order to determine if it’s reasonable or necessity to ascertain the nature and location of the work to be performed in general and the local conditions which can affect the work. Failure to do so shall not relieve the Contractor of responsibility for estimating properly the difficulty or cost of successfully performing the work. Contractor must comply with applicable Federal, State, Local laws, codes, regulations, and ordinances. Additionally, the Contractor must obtain permits and licenses. that are required by applicable Federal, State, Local law, code, regulation, and ordinance.

Work required for the project must be in accordance with the best practices of the building trades involved and in accordance with the intent of the SOW, Drawings, and Specifications.

GENERAL PROPOSAL INFORMATION

GENERAL PROPOSAL INFORMATION

Project: 564-19-601 – REPLACE FLOORING AND EXPANSION JOINTS Issuing Office: NCO 16 Location of Project: Veterans Healthcare System of the Ozarks, Fayetteville, AR Point of Contact: Felicia Lovelady, Contract Specialist, NCO 16 – Pineville, LA E-mail: Felicia.lovelady@va.gov

a. Service-Disabled Veteran-Owned Small Business Verification: This action is a 100% set aside for verified Service Disabled Veteran Owned Small Businesses (SDVOSB). The award of this solicitation shall not be delayed due to loss of SDVOSB verification. Proposals submitted by non-verified SDVOSB shall be excluded from award consideration. Offerors must be registered and verified as a SDVOSB in the VetBiz.gov Vendor Information Pages (VIP) at http://www.vetbiz.gov/. Offerors received from contractors who are not verified as a SDVOSB in VetBiz at the time of offer submission and at the time of contract award will be considered non-responsive and will not be considered for award.

b. SYSTEM FOR AWARD MANAGEMENT (SAM): SAM has replaced the Central Contractor Registration (CCR), Online Representations and Certifications Application (ORCA) and the Excluded Parties List System (EPLS). Federal Acquisition Regulations require that federal contractors register in the SAM database at https://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting their bid. Completion of Representations and Certifications shall consist of completion of annual representations and certifications electronically via SAM. It is not necessary to complete and return as a part of the offer package FAR 52.204-8, Annual Representations and Certifications, contained in this solicitation unless offeror identifies changes in FAR 52.204-8(d).

c. VETS-4212: Title 38, USC Section 4212(d) and Public Law 105-339, requires that federal contractors report, at least annually, the number and category of veterans who are within their workforce. This VETS-4212 report can be submitted per the instructions at https://www.dol.gov/agencies/vets/programs/vets4212. For assistance contact VETS-4212 customer support at 1-866-237-0275 or vets4212-customersupport@dolncc.dol.gov. For procurement awards in excess of $150,000, this report must be completed and accepted prior to any Federal contract award. Therefore, all potential contractors are encouraged to file every year.

d. Past Safety Record: VHA DIRECTIVE 2011-036 SAFETY AND HEALTH DURING CONSTRUCTION requires that Contracting Officers evaluate and consider past safety records of prospective contractors in awarding contracts. OFFERORS SHALL SUBMIT CONTRACTOR EVALUATION FORM CONSTRUCTION SAFETY AS A PART OF THE OFFER PACKAGE.

All offerors shall submit information pertaining to their past Safety and Environmental record using the attached form. The information must show that the offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA violation(s) in the past three years. If those totals are exceeded, the offeror shall attach an explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations.

All offerors shall submit information regarding their current Experience Modification Rate (EMR). This information shall be obtained from the offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead. If an offeror’s EMR is above 1.0, offeror must attach a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the EMR, and the anticipated date the EMR may be reduced to 1.0 or below.

Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state run worker’s compensation insurance rating bureau.

If the NCCI cannot issue an EMR because the offeror lacks insurance history, offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead, and include a letter from the NCCI indicating that is has assigned offeror a Unity Rating of 1.0.

This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors

The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make an initial Determination of Responsibility.

OFFERORS WHO FAIL TO SUBMIT THE REQUIRED INFORMATION AS A PART OF THEIR PROPOSAL PACKAGE WILL BE EXCLUDED FROM AWARD CONSIDERATION IF AWARD IS MADE WITHOUT DISCUSSIONS.

e. Site Visit: An organized site visit is scheduled as shown in clause 52.236-27. Only one site visit will be conducted. Attendance at the site visit is not mandatory, but highly suggested for proper proposal preparation. Information provided at the site visit shall not alter the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing.

f. Requests for Information (RFIs): RFI’s are due no later than (NLT) 2:00 PM CST Time 29 June 2021 or as amended and will not be accepted after this date. RFI’s should be submitted by email to the Contract Specialist, Felicia Lovelady at felicia.lovelady@va.gov. Responses will be provided by amendment to the solicitation in a question and answer format within 7 days of RFI submission due date. Example: Subject Line of the RFI e-mail should be as follows: Company Name, RFI #1, 36C256-21-R-0139 and Project Title.

g. Proposal Due Date: Proposals are due NLT the date/time shown in Block 13a of Standard Form (SF) 1442. All proposals will be submitted by email to felicia.lovelady@va.gov

h. Magnitude of Construction: Pursuant to VAAR 836.204 the magnitude of construction is between $250,000.00 and $500,000.00.

i. North American Industry Classification (NAICS) code: The applicable NAICS code for this procurement is 238330 Flooring Contractors. The Small Business size standard is $16.5 Million.

j. Wage Determination (WD): The applicable Davis Bacon WD for this solicitation is incorporated as an attachment to this solicitation.

k. Period of Performance: The successful offeror shall begin performance within 10 calendar days after receiving the notice to proceed and complete all work within the time specified in the award. All punch list items must be completed during the established period of performance.

l. Funding: Award is contingent upon the availability of appropriated funds. The Government does not compensate vendors for proposal development and submission.

m. Superintendence: The offeror shall provide, from his own staff, a competent 30 hour OSHA certified superintendent. This individual shall be 100% full time dedicated to supervision and assigned to this project while work is being performed on site. The offeror shall not divide or split up their superintendence duties among multiple projects at the same facility. Each project stands alone and requires a dedicated superintendent to be allocated and funded to that particular project.

n. Holidays: The following federal holidays are observed:

Any other holiday proclaimed by the President as a Federal Holiday.

When a holiday falls on a Sunday, the following Monday will be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed by U.S. Government agencies.

o. Contractor Performance Assessment Reporting System (CPARS):

Upon completion of contract performance and annually if performance is longer than 365 days, the Contracting officer will evaluate contractor performance for use in future contract award decisions. The Contractor shall be provided an opportunity to comment on the contracting officer’s evaluation. If you wish to familiarize yourself with this system, you can find it at https://www.cpars.gov/.

The government retains the evaluations, contractor…