36C25621R0102_1.docx

36C25621R0102

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25621R0102 X 05-05-2021 598-21-3-1111-0013 598-21-121 Department of Veterans Affairs Chief, A&MM (90C/NLR) Central Arkansas Veterans HCS 2200 Fort Roots Drive, Bldg 41, Room 200 North Little Rock

AR

72114 1706 Department of Veterans Affairs Chief, A&MM (90C/NLR) Central Arkansas Veterans HCS 2200 Fort Roots Drive, Bldg 41, Room 200 North Little Rock

AR

72114 1706 Brad Martin 501-257-1029 A. Contractor shall furnish all supervision, labor, and equpment for the demolition and replacement of the exisiting closed-circuit cooling tower servicing building 190 at the Eugene J. Towbin VA Hospital.

B. Contractor shall use the enclosed U.S. Department of Labor Wage Determination AR20210032 04/02/2021 in accordance with the Davis Bacon Act.

C. The magnitude of construction for this project is between $100,000.00 and $250,000.00.

D. NAICS Code for this project will be 236220 with a Small Business Size Standard of $39.5M.

E. This is a total Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside competitive procurement pursuant to Public Law 109-461. The SDVOSB must be small under the relevant NAICS Code. Offerors submitting their proposals under a Joint Venture shall submit a copy of the Joint Venture agreement with their proposal.

F. Specifications and drawings are included in the statement of work.

G. IMPORTANT: All SDVOSB contractors shall be Center for Veterans Enterprise (CVE) verified in order to receive contract award. Visit the following website for more information: HTTP://WWW.VA.GOV/OSDBU/VETERAN/VERIFICATION.ASP

H. All interested offerors are strongly encouraged to review section entitled "Instructions to Offerors for required documents to be submitted with proposals.

I. Site visit is scheduled for May 10, 2021 at 10am 2200 Ft. Roots Drive North Little Rock, AR 72114 Building 190

NOTE: RFIs will be due no later than May 14, 2021 by 4 p.m. CST (submit to Shana.Spight@va.gov)

X X 52.211-10 X 16:00

CDT

06-04-2021 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Department of Veterans Affairs Chief, A&MM (90C/NLR) Central Arkansas Veterans HCS 2200 Fort Roots Drive, Bldg 41, Room 200 North Little Rock

AR

72114 1706 Department of Veterans Affairs Financial Service Center PO Box 149971 Austin

TX

78714 9971

Table of Contents

1. GENERAL RULES FOR SUBMISSION OF THE OFFERORS:

1.1. In accordance with FAR 15.304, all non-price factors, when combined, are significantly more important than Cost/Price; however, the offeror who demonstrates the best overall value to the government shall be selected. This process permits tradeoffs among cost or price and non-cost factors and allows the Government to accept other than the lowest priced proposal. Technical Experience is the most important non-priced factor. The 2nd most important non-priced factors are Past Performance. Within the technical factors, the technical sub-factors are listed with relative importance identified. The applicable evaluation factors and submission requirements are identified below in paragraph 5.2.

1.2. Offerors are advised the government shall evaluate both Performance Capability and Pricing factors, as described in this section. Offerors are required to submit a Performance Capability (Technical) Proposal as outlined in this section, in addition to its Price Proposal. The Department of Veterans Affairs shall not pay any costs incurred for the preparation and submission of proposals.

1.3. The Government intends to use the best value to the government using tradeoff process source selection approach in accordance with FAR 15.101-1. Awards shall be made to the most responsive, responsible offerors whose offers, in conformance with this solicitation, results in the overall best value to the Government, price plus other factors considered. The Contracting Officer shall award a firm fixed-price contracts to the responsible Offeror whose proposal the Source Selection Authority (SSA) has determined conforms to the solicitation, is fair and reasonable, represents fair market value and offers the best overall value to the Government, considering all non-price factors described herein and price.

1.4. The Government anticipates awarding one contract to the qualified source that provides a complete proposal pursuant to the requirements set forth in the narrative instructions, and which are responsive to the evaluation factors established in the solicitation.

1.5. The intent of this Solicitation is to obtain the best proposal within cost magnitude of $100,000.00 and $250,000.00 (VAAR 836.204).

1.6. The Government intends to evaluate proposals and award a contract without discussions with offerors unless holding discussion is determined by the Source Selection Team to be in the best interest of the Government. Therefore, proposals should be submitted initially on the most favorable terms from a price and technical standpoint. Do not assume that offerors will be contacted or afforded an opportunity to clarify, discuss or revise their proposals.

1.7. The Government reserves the right to accept other than the lowest priced offer or to reject all offers. The Government shall not award a contract to an Offeror whose proposal contains a deficiency, as defined in FAR 15.001. If there is a lower priced, conforming offer(s), the Contracting Officer/Source Selection Official must determine that the added value of a more expensive proposal would justify award to that offeror.

1.8. The Government reserves the right to limit for purposes of efficiency, the number of proposals in the competitive range to the greatest number that shall permit an efficient competition among the most highly rated proposals (10 U.S.C.2305(b)(4) and 41 U.S.C. 253b(d)). If the contracting officer decides that an offeror’s proposal should no longer be included in the competitive range, the proposal shall be eliminated from consideration for award and written notice of the decision shall be provided to the unsuccessful offeror in accordance with FAR 15.503.

2. PROPOSAL PREPARATION INSTRUCTIONS:

These instructions prescribe the format of proposals and describe the approach for the development and presentation of the proposal data. They are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals. Carefully review this section prior to commencing proposal preparation. All solicitation amendments must be acknowledged in accordance with FAR Provision 52.215-1 and Instructions, conditions and other statements to offerors.

2.1. Offerors are cautioned to strictly comply with all instructions within this solicitation to ensure submission of a complete proposal. Failure to furnish a complete proposal, at the time of proposal submission, shall result in the proposal being non-responsive to the Government and eliminated from consideration of award.

2.2. After completing all required information, submit the information in accordance with the “Proposal Due Date” as listed in Block 13A of SF1442 solicitation and return the original and specified number of copies to the issuing office as listed in paragraph 3 below. Mark the front of the envelope/box with the “Proposal No., Project Name and Project Number” as stated on solicitation.

2.3. MISSING PAGES: It is the responsibility of the prospective offeror to examine the contents of this solicitation to verify that he/she has all pages. However, in the event you feel as though you are missing pages or have duplicate pages, you are urged to contact the Contracting Officer.

2.4. TECHNICAL QUESTIONS: Questions of a technical nature must be provided in writing and shall be submitted from the prospective firm to the Contracting Officer. ONLY questions shall be submitted via e-mail to Shana Spight at Shana.Spight@va.gov no later than 5/14/2021 at 4:00 p.m. CST. The subject line must read: “Project #/Solicitation #/Project Name/RFI”. Oral questions of a technical nature are not acceptable due to the possibility of misunderstanding or misinterpretation. All questions and responses shall be posted by amendment on beta.SAM.gov website.

No questions will be answered by phone calls and no questions will be accepted after that date.

Please note – If any of the Proposal Package information is not provided by the proposal due date, your proposal package may be found non-responsive.

3. PROPOSAL CONTENT: Prospective offerors shall submit the following:

3.1. SOLICITATION: Complete Standard Form 1442, blocks 14, 15, 16, 17, 19 (if applicable) 20A, 20B and 20C, and fill in the blanks in the Schedule. Incomplete proposals will be considered non-responsive.

3.2 Acknowledge any solicitation amendments in block 19 of the Standard Form 1442. Return a signed copy of all amendments with your offer.

3.3. Submit one (1) original and electronic version on CD of Volume I, Technical Capability Proposal to include Technical Capability, Experience, Quality and Volume II Past Performance which shall include listed below table. Volume I!I, Price Proposal, shall be submitted as an MS Word document or PDF file. If PDF is furnished, then each Section submitted shall be separate file. For example, all required licenses, technical proposal, past performance questionnaires, shall all be under separate files and shall be classified as such. The proposal shall be categorized in a manner where it is easy to ascertain.

CAUTION – LATE Submissions, Modifications, and Withdrawals: See provision 52.212-1. All offers are subject to all terms and conditions of the solicitation. Incomplete proposals may be determined non-responsive and rejected from consideration.

4. PROPOSAL DUE DATE SCHEDULE:

4.1. The entire proposal (Volumes I and II) are due by the date and time set for the receipt of proposals shown in Block 13 of the SF 1442. Offerors are also to ensure the past performance references provide questionnaires responses to the Contracting Officer no later than the date established for receipt of offers.

4.2. Submit your Proposal to:

5. VETBIZ REGISTRATION: This procurement is a total SDVOSB set-aside under Public Law 109-461. By submission of an offer, a Service-Disabled Veteran-Owned Small Business (SDVOSB) acknowledges the requirement that the firm shall be registered in and verified as a SDVOSB in the VetBiz database in the VetBiz.gov Vendor Information Pages (VIP) at http://www.vetbiz.gov/ at time of submission of offer. Offeror received from contractors who are not verified as a SDVOSB at VetBiz shall be considered non-responsive and shall not be considered for award. Verification will be made by the Contracting Officer prior to award. Offerors may send verification with the submission of proposal as other documents listed in summary proposal Table Factor III Vol. 2, Tab A. in section 11. below.

6. SYSTEM FOR AWARD MANAGEMENT (SAM):

6.1. Federal Acquisition Regulations require that federal contractors register in the SAM database at https://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting their offer.

6.2. Completion of Representations and Certifications shall consist of completion of annual representations and certifications electronically via SAM. It is not necessary to complete and return as a part of the proposal package FAR 52.204-8, Annual Representations and Certifications, contained in this solicitation unless offeror identifies changes in FAR 52.204-8(d).

7. VETS-100:

Title 38, USC Section 4212(d) and Public Law 105-339, requires that federal contractors report, at least annually, the number and category of veterans who are within their workforce. This VETS-100 report can be submitted per the instructions at http://www.dol.gov/vets/vets100filing.htm. For additional information see http://www.dol.gov/vets/programs/fcp/main.htm. For assistance contact VETS-100 customer support at 1-866-237-0275 or VETS100-customersupport@dol.gov. For procurement awards in excess of $100,000, this report must be completed and accepted prior to any Federal contract award. Therefore, all potential contractors are encouraged to file every year.

8. GOVERNMENT INVOICE ADDRESS:

All invoices from the contractor shall be sent electronically by following instruction as stated as website:

http://www.fsc.va.gov/einvoice.asp OB10 link: http://www.ob10.com/us/en/veterans-affairs/ See VAAR clause 852.232-72 Electronic Submission of Payment Requests (Nov 2012)

(a) In accordance with the Prompt Payment Act, the VAFSC requires the following information for the invoice to be considered valid for payment. Invoices without the required information will be returned.

· Vendor name, invoice number, and date

· Remittance address (address where the payment is to be issued)

· Station Number, Purchase Order Number (PO#)

· Project Number (if available)

· Contract number

· Itemized description of goods or services, quantity, and unit price

· Total dollar amount of invoice

· Discount or net terms

(b) Payrolls may be submitted monthly as same time as invoices electronically to Contracting Officer.

9. OFFEROR IDENTIFICATION

Offeror shall complete the following:

CAGE CODE: _________________________

DUNS: ______________________________

TAX I.D. NUMBER: ____________________

10 PROPOSAL FORMAT:

10.1. PURPOSE: These instructions prescribe the format of proposals and describe the approach for the development and submittal of an offeror’s proposal. The proposal shall include all of the information requested in the specific instructions. Failure to include all information requested shall adversely affect the evaluation. A proposal that is orderly and sufficiently documented shall be easy for the Government to understand and shall enable the Government to perform a thorough and fair evaluation.

10.2. Offerors submitting proposals for this project should limit submissions to data essential for evaluation of proposals so that a minimum of time and monies shall have been expended in preparing information required herein. However, in order to be effectively and equitably evaluated, the proposals must include information sufficiently detailed to clearly describe the offeror’s experience, technical approach and management capabilities to successfully complete the project. Proposals should follow in the order of sequence set forth in the Request for Proposal (RFP). Information provided out of sequence may not be evaluated and shall result in the offeror’s disqualification from award. Requirements stated in this RFP are minimums. All commitments made in the proposal may become a part of the resultant contract. The data submitted with each proposal should be complete and concise.

10.3. Proposal type size for text documents shall not be smaller than Microsoft Word Times New Roman 10 point font; normal proportional spacing and page size shall be no larger than normal letter size paper (8 ½” x 11”). Type size for graphics, charts, diagrams and tables shall be of an appropriate font and size for the application and must be clearly readable without magnification assistance to the normal eye. Text lines shall be no less than single-space. To the maximum extent practicable, proposal submission shall be double-sided.

10.4 Page limits: Proposal size shall be limited to the following list in the below table. If these page limits are exceeded, the pages in excess of the limit shall not be read of considered.

10.5. Binding: Elaborate format and binding are neither necessary nor desirable. All binders shall be capable of lying flat when opened. The cover and spine of each binder shall clearly identify the offeror’s name; Volume number; Project number, RFP number, RFP title and copy number (e.g. copy 2 of 4). The original for each Volume shall be clearly identified on the cover and the spine. All binders shall allow for easy removal and replacement of pages.

10.6. Indexing: Each binder shall contain a “Table of Contents” for that volume. The “Table of Contents” shall identify major areas, paragraphs and subparagraphs by number and title as well as by page number and volume locations. Tab indexing shall be used to identify Sections as appropriate.

10.7. Offeror may, at the discretion of the Government, be asked to provide clarifications regarding their proposals in accordance with FAR 15.306(a). Requests for such information do not constitute discussions.

10.8. The offeror shall be held responsible for the validity of all information supplied in the proposal, including that provided by potential subcontractors. If subsequent investigations disclose that the facts and conditions were not as stated, the proposal may be rejected.

11. PROPOSAL INFORMATION AND RELATED EVALUTION FACTORS, SUBFACTORS AND ELEMENTS

11.1. VOLUME I, TECHNICAL CAPABILITY (1 Original & electronic version): VOLUME I is obtained for the purpose of evaluation Performance Capability to include sub-factors and Past Performance as shown in table below.

See table below to summarize how to submit a proposal.

Factor I

Sub-Factor 1

Corporate Construction Project Experience

Tab C

ReqDocs.doc/pdf

11.2. Complete in its entirety the “Offeror” portion of the Standard Form (SF) 1442. An official having the authority to contractually bind your company must sign the SF 1442 in accordance with FAR 4.102. One copy of the SF 1442 is required to have an original signature. Offerors shall provide all price information necessary to provide a meaningful basis for Government’s analysis and evaluation of price for the project set forth in Evaluation of Proposals and Basis for Award of this solicitation. The Government is not, and does not intend on, requesting certified cost or pricing data. Detailed requirements follow:

11.3. Insert the prices associated with the project in the Schedule.

11.4. Include an introductory page, Volume II, to include points of contact, authorized negotiators, contact phone, facsimile numbers and email addresses.

12. VOLUME 1 – FACTOR 1 – Technical Construction Management

12.1 Volume I –Technical Construction Management-Factor I/Sub-Factor 1 - Provide a project-specific narrative that describes the offeror’s organization and intended technical approach to executing this contract per the detailed requirements herein. Clearly but concisely describe the organizational and technical approach execution. Offeror shall provide proof which demonstrates their technical capability and/or their Subcontractors of the requirements identified in the (SOW) Statement of Work. This should include proof of the contractor’s technical capability of the evaluation factors that consist of four separate elements: Technical Capability, Experience, Quality and Past Performance. Technical proposals will be rated using color rating for each factor/sub-factor. Proposals must separately address each sub factor or each element for rating. The proposal should not simply restate the government’s requirements, but it should describe, in detail, how the offeror intends to meet the requirements.

12.2. Volume 1-Tab A – Sub-Factor 1- Experience – Offers shall address the following in narrative. Offers that do not describe each topic in enough detail or provide the requested documentation may be rated unsatisfactory.

(1) Provide experience documentation of the Prime Contractor and/or their sub-contractors of specific projects (minimum of three) relating to statement of work specifications and drawings of this solicitation; successfully completed or in progress, that was coordinated and performed in the last 5 years of a similar size and magnitude, scope and complexity. Contractor shall provide the following information for each contract/project submitted for evaluation:

· Company Name/Address Phone number/Email Address

· Project Title

· Contracting Office/Government Agency

· Contract Number

· Total Contract Amount

· Period of Performance

· Contracting Officer (CO) name, Phone Number and Email

· Contracting Officer’s Representative (COR) Name, Phone number, and email address

· Brief Description of the Project /Requirements and number of personnel assigned to the project.

12.2. Volume 1-Tab B – Sub-Factor 2- Key Project Personnel Construction. Provide the names of the general contractor’s proposed project management personnel (i.e. Site Superintendent, Project Manager,) along with a description of the individual’s experience (i.e. certifications, resumes, training) and a list of successfully completed projects of similar size as stated in scope, and complexity (in a Hospital facility or similar working conditions) within the last 3 years. Superintendent shall have a minimum of three (3) years of experience. Identify experience managing or supervising projects of similar size and scope.

(3) Offerors shall provide a list of sub-contractors that you intend to use for this proposed project and include recent (within last 3 years) with relevant experience of the sub-contractors working on projects of similar size, scope, and complexity.

(4) Offerors shall provide information about the business or firm’s resource capabilities to ensure successful completion of this requirement.

12.3. Volume 1-Tab C – Sub-Factor 3- Technical Management Approach - Offers shall address in narrative the following. Offers that do not describe each topic in enough detail will be rated unsatisfactory.

(1) Contractor shall explain how the project will be accomplished with no interruptions of services in adjacent patient care areas; experience with projects. (See statement of work)

(2) Contractor shall demonstrate a clear understanding of the project requirements including critical milestones, critical path and long lead time items. Demonstrate techniques for maintaining on-time schedule performance.

(3) Contractor shall provide a detailed explanation as to how the project will be implemented and managed through to ensure compliance with all OSHA Construction Standards, and Fire and Life Safety issues, and security measures.

(4) Contractor shall provide a site specific Quality Control Plan describing techniques for maintaining quality control for workmanship

12.4. Volume 2 - Tab D – Factor II-Past Performance

12.4.1. Past performance will be evaluated for quality, schedule (recent), price control, business relations, management, relevance. If no past performance information is readily available, the offeror may not be evaluated favorably or unfavorably on past performance. FAR 15.305 will be used to evaluate past performance of prospective offerors. Responsibility determination will be made in accordance with FAR 9.1 Responsible Prospective Contractors.

(1) Provide completion of at least three (3) projects within the last 3 years ongoing or completed in direct performance of work similar in size, scope, magnitude and complexity to this requirement (prime and sub-contractors). The offeror shall have demonstrated ability to perform successfully in accordance with approved progress schedules under previous construction projects.

(2) Offerors shall prepare and forward to prior client(s) for submission to Contracting Office EXHIBIT C PAST & PRESENT PERFORMANCE QUESTIONNAIRE for all the projects listed by offeror and submitted using EXHIBIT B PAST PERFORMANCE RELEVANCY. This includes correspondence explaining the requirement to obtain an independent evaluation of prior contract performance and the Past and Present Performance Questionnaire for use in evaluating Past Performance. Proposals that do not include a “completed” past performance survey shall be rated neither favorably nor unfavorably. The performance risk shall be considered unknown and rated “neutral”. In order to be a “completed” past performance , shall include a correct phone number, a correct email address and all requested information on the Past Performance Relevancy Exhibit

(3) Completed Past Performance Questionnaires shall be submitted to the Contracting Office so as to arrive not later than the closing date/time for receipt of proposals shown on the SF1442. Completed questionnaires shall be forwarded via email Bradley.Martin@va.gov. The subject line shall state Contract No., Name of Project Past Performance for (Name of Company.) NOTE: Offeror shall not review the Past Performance Questionnaire prior to submission. Past Performance Questionnaire must be submitted by the client/evaluator directly to the Contracting Office. It is the Offeror’s responsibility to verify with each of their customers to ensure the completed questionnaire was provided to the Contracting Officer by proposal due date and time for receipt of offers.

Note: The government will research information and data bases to aid in establishing contractor’s responsibility and ability to perform. The databases include, but are not limited to PPIRS, EPLS, VetBiz and SBA.

13. Volume 2 - Tab A – Factor III-Price

13.1. Submit the properly filled out and executed SF1442, along with the CLIN Schedule, containing line item, total pricing, cost breakdown, sub-contractors & all disciplines on Price/Cost Schedule. Price proposals will be ranked according to price, from lowest to highest. Price will not be evaluated other than to ensure price reasonableness and determine availability of funds. The government may use various price analysis techniques and procedures to make a price reasonableness determination.

13.2. Include an itemized cost estimate breakdown with your priced proposal (e.g. direct labor – sheet metal worker, engineer, direct material/equipment costs, demo, electrical, plumbing, HVAC, commissioning, other costs, overhead, G&A, profit and list discipline sub-contractors for each)

13.3. If an evaluation factor has multiple requirements for acceptability, a proposal must meet all of them. If the evaluation factor has multiple requirements, a proposal need only be deficient under one requirement to receive an unsatisfactory rating for the entire evaluation factor.

13.4. The price evaluators shall also check for appearance of unbalanced line item prices. Offerors are cautioned to distribute direct costs such as material, labor, equipment, subcontracts and to evenly distribute indirect costs such as job overhead, home office overhead, and bonding to the appropriate contract line items. Both parties shall presume that field overhead costs through the proposed contract duration are inclusive in the offered price for the contract.

13.5. The Government shall evaluate offers for award purposes based on schedule with breakdown cost and determined by the Government depending on the availability of funding.

13.6. Each offeror’s price shall be evaluated in accordance with FAR 15.4 to determine reasonableness and evaluate potential performance risks. In this context, each offeror shall include breakdown of item cost (i.e., equipment, materials, labor, disciplines) in order for fair and reasonable pricing to be determined when comparing offered price with the government estimate. This factor shall be evaluated as either reasonable or unreasonable. The offeror who demonstrates the “best overall value” to the government shall be selected for award.

14.0 EVALUATION OF PROPOSALS

14.1. In accordance with the Guidelines and Instructions to Offerors – Competitive Acquisition provision of this solicitation (FAR 52.215-1 Instruction to Offerors-Competitive Acquisition), the Government intends to evaluate proposals and award a contract without discussions with offerors. The Government intends to award a single contract to the offeror deemed responsible in accordance with the Federal Acquisition Regulation (FAR) whose proposal conforms to the RFP’s requirements and judged to represent the Best Value to the Government. The Best Value is the most beneficial (advantageous) offer, price and other factors considered, and consistent with the Government’s stated importance of evaluation criteria. This may result in award being made to a higher-rated, higher-priced offeror where the Contracting Officer determines that the Technical Evaluation of the higher-priced offeror outweighs the cost difference. To arrive at a Best Value decision, the Source Selection Evaluation Team (SSEB) shall integrate the evaluation of Technical Capability, Experience, Past Performance, and Price and Proposed Contract Duration/Summary Schedule. While the Government and the SSEB shall strive for maximum objectivity, the evaluation process, by its nature, is subjective and therefore, professional judgment is implicit throughout the entire evaluation process.

14.2. As such, offerors are encouraged to provide their best possible pricing initially as Final Proposal Revisions may not be requested. However, the Government reserves the right to request clarifications and/or conduct discussions if determined by the Contracting Officer to be in the best interest of the Government at any time leading up to contract award.

14.3. Award of a contract shall be based on best value to the Government with all non-priced factors, when combined, being approximately equal to Cost/Price. An offeror must be determined to conform to the solicitation, is fair and reasonable, represents fair market value and offers the best overall value to the Government.

15. PAST PERFORMANCE RATINGS

15. Ratings shall be done for each Past Performance factor. Past Performance Ratings assess the risks associated with each offeror’s likelihood of success in performing the requirements stated in the RFP based on offeror’s demonstrated performance on recent contracts. SSEB members and the SSA may use personal knowledge or information from other sources in its evaluation of an offeror’s past performance, provided such information is consistent with the established evaluation criteria of the RFP. Offeror’s that have no relevant performance record shall be given a “neutral/unknown” rating for these factors.

The following Performance Relevancy definitions apply:

The following Performance Confidence Rating adjectives and related definitions will be used in the evaluation of Past/Present Performance:

PERFORMANCE CONFIDENCE ASSESSMENTS

Rating

Description

Limited Confidence Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

Based on the evaluation of offers, the Government will assign a performance confidence rating for each proposal at the factor level. The evaluation will consider the sub-factors as described herein. The resulting evaluation will assign one of the confidence ratings as defined in the table above. The SSEB must establish overall team ratings by consensus and not by vote. If a consensus cannot be reached, the SSEB will provide the SSA with written majority and minority opinions. The SSEB will ensure that none of the SSEB members have misinterpreted or misunderstood any aspects of the proposal prior to issuing the majority and minority opinions.

TECHNICAL EVALUATION FACTOR RATINGS: The SSEB will rate an offeror's Technical proposal at the factor level using the adjective ratings below that combines technical merit and proposal risk that most accurately defines the offeror's performance risk considering all subfactors identified in this section. The SSEB must establish overall team ratings by consensus and not by vote. If a consensus cannot be reached, the SSEB will provide the SSA with written majority and minority opinions. The SSA and/or SSEB Chair will ensure that none of the SSEB members have misinterpreted or misunderstood any aspects of the proposal prior to issuing the majority and minority opinions.

Outstanding Proposal meets requirements and indicates an exceptional approach and understanding of the requirements. Strengths far outweigh any weaknesses. Risk of unsuccessful performance is very low.

Good Proposal meets requirements and indicates a thorough approach and understanding of the requirements. Proposal contains strengths which outweigh any weaknesses. Risk of unsuccessful performance is low.

Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is no worse than moderate.

Marginal Proposal does not clearly meet requirements and has not demonstrated an adequate approach and understanding of the requirements. The proposal has one or more weaknesses which are not offset by strengths. Risk of unsuccessful performance is high.

Unacceptable Proposal does not meet requirements and contains one or more deficiencies. Proposal is not awardable.

16. REVIEW REQUIRED REGISTRATION WITH CONTRACTOR PERFORMANCE ASSESSMENT SYSTEM (CPARS)

16.1. As prescribed in Federal Acquisition Regulation (FAR) Part 42.1502(b), the Department of Veterans Affairs (VA) evaluates contractor past performance on all contracts that exceed $150,000, and shares those evaluations with other Federal Government contract specialists and procurement officials. The FAR requires that the contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement VA uses an online database, CPARS, which is maintained by the Naval Seal Logistics Center in Portsmouth, Virginia. CPARS has connectivity with the Past Performance Information Retrieval System (PPIRS) database, which is available to all Federal agencies. PPIRS is the system used to collect and retrieve performance assessment reports used in source selection determinations and completed CPARS report cards transferred to PPIRS. CPARS also includes access to the federal awardee performance and integrity information system (FAPIIS). FAPIIS is a web-enabled application accessed via CPARS for contractor responsibility determination information.

16.2. Each contractor whose contract award is estimated to exceed $150,000 is required to register with CPARS database at the following web address: http://www.cpars.gov/. Help in registering can be obtained by contacting Customer Support Desk @ COMM: 207-438-1690. Registration should occur no later than thirty days after contract award, and must be kept current should there be any change to the contractor’s registered representative.

16.3. For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, the contracting officer will evaluate the contractor’s performance annually. Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report shall be assigned in CPARS to the contractor’s designated representative for comment. The contractor representative will have thirty days to submit any comments and re-assign the report to the VA contracting officer.

16.4. Failure to have a current registration in the CPARS database, or to re-assign the report to the VA contracting officer within those thirty days, will result in the Government’s evaluation being placed on file in the database with a statement that the contractor failed to respond.

16.5. The Government may evaluate past performance information through the use of questionnaires completed by the offeror's references; use data independently obtained from other Government or commercial sources, including, but not limited to, Government databases; and/or rely upon personal business experience with the offeror. The evaluation may take into account Past Performance information regarding predecessor companies, key personnel who have relevant experience, and/or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to this acquisition. Past Performance information on contracts not listed by the offeror, or that of planned subcontractors, may also be evaluated. The Government may contact references and contact parties other than those identified by the offeror, and information received may be used in the evaluation of the offeror’s Past Performance. While the Government may elect to consider data obtained from other sources, the burden of providing current accurate and complete Past Performance information rests with the offeror. The Government reserves the right to obtain and evaluate Past Performance information from any source it deems appropriate.

17. GENERAL TERMS

17. 1. WORK HOURS:

Normal working hours for construction are 8:00 a.m. to 4:30 p.m., Monday through Friday with all Federal Holidays recognized as non-working days. However, the nature of some of the work for this project in order to keep the hospital operational shall require some construction tasks to take place evenings, nights, weekends and/or holidays. The successful contactor shall need to coordinate when this kind of work can be performed with the VA’s Contracting Officer or COR (Contracting Officer’s Representative). This construction contract shall not separately account for any non-normal hours as it affects the contractor’s employee pay. Davis-Bacon wage rates shall apply and overtime pay must be paid to contractor employees who work more than 40 hours per week. Parking at the Fayetteville VA Medical Center campus is extremely limited and priority is given to VA patients, visitors and staff. The general contractor and all subcontractors shall need to make off-site arrangements for construction employee parking or arrange alternative worker transportation.

Federal Holidays - The Federal Government observes the following days as holidays.

* When a holiday falls on a Sunday, the following Monday will be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed by U.S. Government agencies.

17.2. There is also very limited space for staging and storage of construction materials. Arrangement must be made by all contractors to store materials and equipment at a location other than this VA campus, provided the designated laydown area is not sufficient.

17.3. Delivery of materials and equipment shall be coordinated with the COR. The COR shall determine appropriate time of delivery having minimum interference to Government operations and personnel. VA personnel shall not assist with shipments or deliveries that are made to the job site. Acceptance by the Government of delivered materials shall be based on installation and inspection by Government personnel.

17.4. The contractor shall be responsible for providing all work site protective barriers and site control devices. This includes, but is not limited to protective fences, protective tapes and protective signage. The contractor shall be responsible for providing all necessary traffic control (i.e., street blockages, traffic cones, and flagman) at no additional cost to the Government. Proposed traffic control methods shall be submitted to the COR for final approval.