36C25621R0059_1.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5.

REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE

DOCUMENTS (

Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL

SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

1. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than ____ ___________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25621R0059 01-15-2021

TBD

629-21-1-8629-0001 629-20-126 Department of Veterans Affairs Overton Brooks VA Medical Center Network Contracting Office 16 510 E. Stoner Ave Shreveport LA 71101 Department of Veterans Affairs Overton Brooks VA Medical Center Network Contracting Office 16 510 E. Stoner Ave Shreveport LA 71101 Kaitlyn West 660-525-2238

Project No: 629-20-

126 COVID

-19 HVAC Modifications

Note: Any reference contained herein concerning "bid" or "bidder" means "offer" or "offeror".

This procurement is 100% set-as ide for Service-Disabled Veteran-Owned Small Business (SDVOSBs) under Public Law (PL) 109-461. Offerors must be verified as a SDVOSB in the VetBiz Vendor Information (VIP) at http://www.vetbiz.va.gov. Offers received from contractors who are not SDVO SB in VetBiz will not be considered for award.

This is a TWO-PHASE DESIGN-BUILD ACQUISITION - All qualified SDVOSB offerors may submit for Phase I. After Phase I evaluation, selected Phase II offerors will be notified with instructions to submit PHASE II proposals.

The contractor shall provide all labor, supervision, equipment, material and resources necessary to design and build (DB) a project to allow for the toggling between a normally recirculated system to 100% outside air (which shall be referred to as Pandemic Mode) in the Inpatient building a t Southeast Louisiana Veterans Health Care System IAW SOW.

See attached technical specifications package for RFP instructions.

SITE VISIT: A site visit will be held for this project during Phase II proposals. Only the most highly qualified offerors from Phase I evaluations will be invited to attend the site visit which will be scheduled after Phase I evaluations.

MAGNITUDE OF CONSTRUCTION PROJECT: In accordance with FAR 36.204 and VAAR 836.204, Disclosure of the Magnitude of Constructio n Projects, this project falls between the following price range: Between $100,000 and $250,000.

NAICS CODE: 238220 SMALL BUSINESS SIZE

STANDARD

: $16.5M

GEOGRAPHICAL AREA WHERE WORK IS TO BE PERFORMED: New Orleans, Louisiana

***END OF ITEMS***

X X 52.211-10 X 2:00pm 02-15-2021 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bon ds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24.

SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28.

NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the p arties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or pr int) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

X Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue Biloxi MS 39531 Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin TX 78714 8972 1-877-353-9791 1-512-460-5429 Kaitlyn N. West

Table of Contents

Statement of Work COVID Inpatient HVAC Modifications, Southeastern Louisiana Veterans Health Care System Project # 629-20-126

1. GENERAL REQUIREMENTS:

1.1. The contractor shall provide all labor, materials, tools, equipment and supervision necessary to Design and Build (DB) a project to allow for the toggling between a normally recirculated system to 100% outside air (which shall be referred to as Pandemic Mode) in the Inpatient building. This work shall be completed on two heating, ventilation and air conditioning (HVAC) systems. Each system in located in building B and C of Inpatient for the New Orleans VA main campus. Modifications shall be completed on two total HVAC systems with three major components: one (1) air handler, one (1) dedicated outside air system (DOAS) and one duplex isolation rooms exhaust system. Additional work may also be completed on existing single use exhaust fan (also known as pandemic fan). These units serve areas that specifically service patient rooms for infectious disease patients (primarily COVID). All work shall be completed in such a way that it results in limited to no interruptions to regular operations or patient care. All work shall also be completed in a method that ensure the safety and welfare of all patients, VA staff and contractors within the space. All work shall be in adherence to VA directives, ASHRAE, NFPA and The Joint Commission (TJC).

1.2. Background.

1.2.1. In response to the COVID-19 Pandemic, the New Orleans VA converted its recirculating HVAC system into a 100% fresh air intake system in order to reduce the potential spread of COVID in the HVAC system. Temporary measures were put in place that included but were not limited to: the conversion of DOAS units to disable the unit exhaust fans and the mechanical floor space into an outside air supply intake plenum. This was achieved through the installation of various pieces of sheet metal to segregate supply and return air flows and cuts into existing outside air systems to promote fresh air intake. Additional exhaust ductwork was added to route from the return air fan discharge section to the existing exterior louver. The revert to normal operations, the removal of these temporary measures is required. Due to the fluctuating nature of the current crisis, it is critical that other engineered means such as automated dampers and BAS control sequences be added for the flipping from recirculating to 100% outside air when required be installed.

2. DESIGN & BUILD SCOPE:

2.1. The design shall be in accordance with and capture the following requirements:

2.1.1. Design Development (DD): The DB Contractor shall develop 35%, 65% & 100% (Final) plans and specifications for review and approval by the VA. Verify all dimensions and equipment requirements.

2.1.1.1. The design documents shall incorporate proper construction phasing of work where required within the project period of performance.

2.1.1.2. Design drawings shall include all demolition and new work in sufficient detail to provide for a thorough review by the VA.

2.1.2. The work (design and construction) shall include, but not limited to, electrical, mechanical, plumbing, fire protection, BAS control devices and programming, low voltage, installation, integration, testing and inspection of the HVAC system and ancillary components.

2.1.3. Design submission shall include proposed design and performance data. The Final design documents shall be stamped by a registered Professional Engineer for each discipline.

2.1.4. Design shall include all site investigation, site survey, measurements, calculations and testing for documents to construct the subject project.

2.1.5. Materials and equipment brought to the site shall be verified to have available space to maneuver to the site. Maximum dimensions of sections or pieces of materials may be necessary as part of the design.

2.2. The DB Contractor shall include in their total bid price the scope of work for all items listed.

2.3. Design shall be in accordance with the VA Master Specifications and the following provided specifications with this solicitation and shall become a part of this contract and design documents. The Design Build Contractor shall develop all other applicable project specifications.

2.4. These documents are reference documents for contractor use. While some documents may be listed as as-builts, the contractor should not assume 100% accuracy. Modifications to the area of work have occurred. All conditions noted must still be physically field verified.:

2.4.1. Floor pressurization.pdf

2.4.2. Pandemic fan sequence L4 exhaust.pdf

2.4.3. AHU sequence.pdf

2.4.4. DOAS sequence.pdf

2.4.5. VAV Schedule IP 1MH612.pdf

2.4.6. VAV Schedule IP 1MH611.pdf

2.4.7. INP L05.pdf

2.4.10. INP L02.pdf

2.4.11. INP L01.pdf

2.4.12. INP_L06_ALL_ELEC_HUEN_FAB.pdf

2.4.13. INP_L05_ALL_ELEC_HUEN_FAB.pdf

2.4.14. IP Bldg DOAS 1A and 2A submittal.pdf

2.4.15. IP Bldg AHU 1 and AHU 2 submittal.pdf

2.4.16. INP_L05_ALL_FP_NFP_FAB.pdf

2.4.17. FIFTH FLOOR PLAN-AREA C1.pdf

2.4.18. FIFTH FLOOR PLAN-AREA B1.pdf

3. SUMMARY OF SCOPE:

3.1. This section notes VA proposed solutions for the DB Contractor to consider in order to achieve a fully functioning system capable of switching to Pandemic Mode

3.1.1. Inpatient B Building AHU 1 and DOAS 1A Pandemic Retrofit

3.1.1.1. To facilitate the 100% fresh air supply to the building, furnish and install the following: Remove 2 full length panels in return air filter compartment opposite access door. Install gasketed aluminum dampers with actuator motor over new opening. Seal to existing housing.

3.1.1.2. To facilitate 100% exhaust from the building, furnish and install the following:

3.1.1.2.1. Install properly sized duct from existing relief ductwork to connect to exhaust plenum room on exterior wall adjacent to DOAS 1A. This duct will also tie into the existing relief-exhaust air inlet at the top of DOAS 1A. Duct should be capable handling 30,000 cubic feet per minute (CFM) of air.

3.1.1.2.2. Two sealed dampers inline shall be installed in the exhaust duct from the toilet exhaust branch duct routed to the isolation room exhaust fan 4A. These dampers shall have an actuator motor furnished with it.

3.1.1.2.3. An actuator motor shall be furnished for the existing damper on the isolation room exhaust duct connection to exhaust fan 4A.

3.1.1.2.4. A gasketed aluminum damper shall be installed in the toilet exhaust duct at the inlet to the DOAS 1A.

3.1.1.2.5. A gasketed aluminum damper shall be furnished and installed in the new exhaust duct from AHU 1 relief near the exterior connection. This damper shall have an actuator furnished with the damper.

3.1.1.2.6. Install access door and custom fabricated HEPA filter rack to hold sixteen (16) 24’x24’x11.5’ gasketed HEPA filters to fit in exhaust plenum box. Filter rack to include all necessary supports and sheet metal to ensure a sealed cover over the outside outlet louvers once filters are installed.

3.1.2. Inpatient C Building AHU 2 and DOAS 2A Pandemic Retrofit

3.1.2.1. Install aluminum, gasketed, fresh air dampers (2) on AHU 2 vertical outside air section access panels. Damper actuator motors shall be supplied.

3.1.2.2. Install access door and custom fabricated HEPA filter rack to hold (16) 24’x24’x11.5’ gasketed HEPA filters to fit in existing exhaust plenum box. Filter rack to include all necessary supports and sheet metal to ensure a sealed cover over the outside outlet louvers once filters are installed.

3.1.3. Inpatient Building B and C Pandemic Fresh Air Dampers

3.1.3.1. Cut and patch existing fresh air plenum box as needed to allow for installation of dampers.

3.1.3.2. Furnish and install properly supported aluminum, gasketed, fresh air dampers with actuator motors. Properly re-install and insulate fresh air box housings.

3.1.4. For all damper activations, there should be a new toggle on the building automation system (BAS) to initiate Pandemic Mode. The DB shall provide all infrastructure and programming necessary to achieve this.

3.1.5. The DB should assume that there is presently not enough low voltage pointers and available power on the site to power the actuators associated with the damper installation. Electrical installation shall be included as part of this project.

3.1.6. For existing ductwork installations, the DB shall evaluate and modify existing ductwork as necessary in order to accomplish all actions associated with this project. This may include additional hangers, securing mechanisms and shifting of duct work.

3.1.7. All existing ductwork shall be appropriately insulated to match building.

3.1.8. All existing systems in place that may hinder this work, which may include but is not limited to conduit, sprinkler piping, sprinklers heads, duct work, etc., shall be shifted, relocated and reinstalled to complete this work.

3.1.9. Any potential expansions on the existing BAS in order to achieve this work shall be completed.

3.1.10. At no point shall damper installations negative impact the execution of any fire and life safety elements of the existing fire alarm system.

3.1.11. All systems installed or modified shall be tested and reporting documented by the DB.

3.2. Considerations

3.2.1. This work and impacted systems directly support inpatient spaces with active COVID or other infectious diseases infected patients. The DB must consider all necessary infection control precautions above normal construction parameters in a mechanical space. This may include but is not limited to, the provision of powered air purifying respirator (PAPR) systems, the disposal of “yellow bag” or infectious considered waste, etc.

3.2.2. Patients impacted by this work are in isolations rooms under negative pressure. It is imperative that negative pressure relationships from inpatient rooms to common spaces be maintained at all times.

3.3. The DB shall complete a utility assessment. This assessment shall be used to determine final placement of all engineering equipment and elements.

3.4. At the conclusion of this project, at a minimum, the following shall be achieved:

3.4.1. A fully functional Pandemic Mode that will allow the facility via automated means to toggle between recirculating to 100% fresh air and enabling 100% exhaust to exterior.

3.4.2. Inpatient B and Inpatient C systems shall have the capability to operate independent of each other.

3.4.3. Firm up and secure existing installations structurally

3.4.4. Certification that the system, within the area of this scope, meets or exceeds NFPA codes, ASHRAE, VA directives and Building Codes.

3.5. All work, equipment, systems, and elements described herein must be field verified by the contractor prior to the start of work. All items listed here, while they serve as a design concept, shall not be considered the design to be achieved. The DB shall utilize the information given to confirm existing assumptions and fully develop a design and execute that will achieve the goals listed in this scope.

4. DESIGN DELIVERABLE REQUIREMENTS:

4.1. Design Submissions – Statement of Task:

4.1.1. 35% Design Development (DD)

4.1.2. 65% Design Development (DD)

4.1.3. 95% Design Development (DD)

4.1.4. 100% Construction Documents (CD)

4.1.5. Note 1: Detailed design submission requirements can be found in VA Guide PG-18- 15.

4.1.6. Note 2: The VA staff shall have 7 calendar days to review and coordinate each design submission unless otherwise indicated.

4.2. 35% Design Development: These drawings shall show all work in the scope necessary to provide information that will carry the design to the next review.

4.2.1. Drawings & Specifications: Provide two hard copy 17”x22” size C sets of preliminary construction drawings.

4.2.1.1. Provide one set of preliminary specifications indicating all the DB Contractor proposed edits. Drawings and specifications to indicate potential deductive bid alternates and any phasing requirements. Also provide electronic copies in PDF format.

4.2.2. Cost Estimate: Provide a detailed cost estimate indicating labor, material and equipment cost in RS Means CostWorks format. Estimate shall include DB Contractors Overhead, Profit, Bond and Labor Burden. Estimate shall indicate feasible deductive bid alternates to bring the construction cost within the allotted construction budget. This cost estimate shall be submitted in hard copy and PDF format.

4.2.3. Design Analysis: Provide a design analysis for each discipline indicating the design rational, thought process and design calculations. Provide a summary of deductive bid alternates. Provide a draft preliminary detailed submittal register. Provide a list on what outstanding data or feedback is required from the VA. Provide one hard copy and PDF format of the Design Analysis.

4.2.3.1. Note: The DB Contractor shall not proceed with the 65% design without written concurrence from the VA COR.

4.3. 65% Design Development: This submission of drawings, specifications and cost estimate shall be very close to complete. This review by the VA shall be to validate that the 35% comments were incorporated into the project. The construction documents should be sufficiently developed to cover all work items to be addressed by the project. No major items shall be missing from this submission. The VA review of these documents should result in very minor comments to allow for the next 95% submission. The DB Contractor shall provide a list of questions on anything that’s needed from the VA to continue and fully develop the next 95% design submission. Additionally, the DB Contractor shall provide minutes from the last design review meeting and shall provide responses to all VA comments noted or identified during the last review submission.

4.3.1. Drawings & Specifications: Submit in the same manner as the 35% DD submittal.

4.3.2. Cost Estimate & Design Analysis: Submit in the same manner as the 35% DD submittal.

4.4. 95% Design Development: This submission of drawings, specifications and cost estimate shall be complete. This review by the VA shall be to validate that the 65% comments were incorporated into the project. There shall be nothing missing from the construction documents. The VA review of these documents should result in very minor comments to allow for the next submission to be final. If the comments of this set of documents results in numerous comments, then a 99% review or a check set of certain elements of the design may be required before the DB Contractor shall proceed to the 100% Final Construction Documents.

4.4.1. Drawings & Specifications: Submit in the same manner as the 65% DD submittal.

4.4.2. Cost Estimate: Submit in the same manner as the 65% DD submittal.

4.5. 100% Construction Documents: This submission shall incorporate all project requirements and previous comments. These documents shall be ready for construction.

4.5.1. Drawings & Specifications: ALL ENGINEERS PROFESSIONAL “STAMPS” SHALL BE ON THIS SET OF DOUMENTS. Provide three 17”x22” size C sets of final construction drawings. Provide two set of final fully edited specifications, printed on both sides of the paper. Drawings and specifications to indicate accepted deductive bid alternates and any phasing requirements. Provide one CD electronic copy of the entire package (Construction Drawings and Specifications). The drawings shall be as both AutoCAD (2017) and scanned individual PDF files per drawing. The specifications shall be in separate Word and separate PDF files for each specification section.

4.5.2. Cost Estimate: Submit final CostWorks cost estimate in the same manner as previous submittal.

5. CONSTRUCTION SUBMITTAL REQUIREMENTS:

5.1. Submittals: Construction and product submittals shall be as outlined in the VA Master specifications and are to be submitted during the design phase and incorporated into the design once approved. Provide submittals in accordance with the Shop Drawings, Product Data & Samples Specification provided.

5.2. Work Hours/Dates: Monday through Friday 7:30am to 4:00pm, excluding federal holidays. The contractor may be required to accomplish some work after hours or on weekends to minimize disruption to hospital operations. All work shall be coordinated with the COR.

5.3. Utility Outages: Any required utility system outages needed in order to perform work will be scheduled at the convenience of the VA and may require work to be performed during hours or when government staffing is available. This may be either during business hours or after-hours work, depending on the nature of the outage and VA staffing availability. All utility outages will be coordinated two weeks in advance with the COR.

5.4. Adjacent Space: Access and continued function/operation of adjacent occupied spaces (above, below and beside) shall be considered within the construction phasing plan to minimize the overall impact and disruptions generated by the construction activities.

5.5. Safety, Infection Control & Code Requirements: Contractor to work in accordance with the Infection Control Risk Assessment provided and in accordance with the General Requirements and Safety Requirements specifications provided.

6. PERIOD OF PERFORMANCE:

6.1. Performance period for this contract shall be 180 calendar days for design and construction from Notice-To-Proceed date per the following breakdown noted. Work on site shall begin no more than ten (10) calendar days after notice of award. Work at the Government site is permissible on Federal holidays or weekends, but subject to approval by Contracting Officer’s Representative (COR) and/or the Contracting Officer (CO).

6.1.1. Notice to proceed –D Day

6.1.2. DD Submission (35%) –D+30

6.1.3. DD Review by VA complete – D+37

6.1.4. DD Submission (65%) – D+58

6.1.5. DD Review by VA Complete – D+72

6.1.6. DD Submission (95%) – D+93

6.1.7. DD Review by VA Complete – D+107

6.1.8. CD submission (100%) -D+114

6.1.9. CD Review by VA Complete -D+128

6.1.10. Documents Complete (CD Issue) – D+142

6.1.11. Construction Complete – D+200

6.2. Recognized Federal Holidays:

6.2.1. New Year’s Day, Martin Luther King Jr. Day, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day.

6.2.2. Federal Holidays that fall on a Saturday will be observed the Friday prior. Holidays that fall on a Sunday will be observed the Monday following.

6.3. Type of Contract: This contract shall be a firm-fixed price.

7. CONTRACT AWARD MEETING:

7.1. The DB Contractor shall commence work only when the Contracting Officer (CO) has conducted a “kick-off” meeting and a Notice to Proceed has been issued.

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Division Cost Breakdown

Project: 629-20-126, COVID HVAC Inpatient Modifications

Date:

SUBTOTAL COST:

GENERAL LIABILITY / INSURANCE:

OVERHEAD & PROFIT:

BOND:

PROJECT TOTAL COST:

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

(a) All offer materials will be forwarded by email.

DESCRIPTION OF WORK: COVID Inpatient HVAC Modifications In accordance with FAR 36.204 & VAAR 836.204 Disclosure of the Magnitude of Construction Projects, the above described VA Project falls within the terms of the following cost range: Between $100,000 and $250,000.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

REQUEST FOR PROPOSAL TO DESIGN BUILD

COVID Inpatient HVAC Modifications, (Project No. 629-20-126) (southeast louisiana Veterans Health Care System, New orleans, LA)

A. This Request for Proposal (RFP) is issued as Two-Phase Design-Build procurement (Reference FAR 36.3). Proposals will be evaluated in Phase I to determine which offerors will submit proposals for Phase II. A maximum number of four (4) offerors will proceed to Phase II unless the contracting officer determines that a number greater than four (4) is in the Government’s interest and is consistent with the purposes and objectives of this two-phase design build project. Phase II RFP will be issued only to those successful offerors determined to be most highly qualified from Phase I. One firm-fixed price (FFP) contract will be awarded using competitive negotiation.

B. Provide all labor, materials, tools and equipment, and design-build services necessary for design and construction of a project described here in other specific tasks as further defined by this request for proposal (RFP).

A. Project Number: 629-20-126 B. Project Title: CFM-COVID Inpatient HVAC Modifications C. Project Location: Southeast Louisiana Veterans Health Care System 2400 Canal Street, New Orleans, LA 70119

A2. Definitions A. 1. Design-Build (D-B): As defined by the Department of Veterans Affairs (VA), is the procurement by the Government, under one contract, with one firm or Joint Venture (JV) for both design and construction services for a specific project.

4. Project Manager/Project Engineer: The Contracting Officer’s representative (COR) responsible for administering contracts under the immediate direction of the Contracting Officer. This person is the Contracting Officer’s authorized representative at the construction site. The Project Manager/COR is responsible for protecting the Government’s interest in the execution of the construction contract work. His duties include surveillance of all construction work to assure compliance with the contract documents, interpretation of the contract documents, approval of changed work, approval of all submittals, samples, shop drawings, etc. The Resident Engineer may issue change orders to the Contractor within the limitations set forth in his delegation of authority from the Contracting Officer.

8. Firm-Fixed Price (FFP) Contract: This term, as used herein, refers to the Contract(s) to perform all provisions and implementation of the project.

B. Source Selection

1. Source Selection Overview: In accordance with FAR 15.3, the objective of source selection is to select the proposal that represents the best value. The Contracting Officer is designated as the source selection authority (SSA), unless the agency head appoints another individual. The SSA establishes the Source Selection Evaluation Board (SSEB) that includes appropriate contracting, legal, and technical expertise to ensure a comprehensive evaluation of offers. The award decision is based on evaluation factors and significant sub-factors that are tailored to the acquisition. The factors represent the key areas of importance and emphasis to be considered in the source selection decision; and support meaningful comparison and discrimination between and among competing proposals.

2. Evaluation: The proposal evaluation is an assessment of the proposal and the offeror’s ability to perform the prospective contract successfully. The technical, price, and source selection boards will evaluate competitive proposals and then assess their qualities solely on the factors and subfactors specified in the solicitation. Evaluations shall be conducted using adjectival ratings. The relative strengths, deficiencies, significant weaknesses, and risks supporting proposal evaluation shall be documented in the contract file. The technical and adjectival ratings are defined in C4.

3. Past Performance: Past performance information is one indicator of an offeror’s ability to perform the contract successfully. The currency and relevance of the information, source of the information, context of the data, and general trends in contractor’s performance shall be considered. This comparative assessment of past performance information is separate from the responsibility determination required under FAR Subpart 9.1.

4. Tradeoff Source Selection: If tradeoffs are performed, the source selection records shall include an assessment of each offeror’s ability to accomplish the technical requirements; and a summary, matrix, or quantitative ranking, along with appropriate supporting narrative, of each technical proposal using the evaluation factors.

5. SSA’s Final Decision: The SSA’s decision shall be based on a comparative assessment of proposals against source selection criteria in the solicitation. While the SSA may use reports and analyses prepared by others, the source selection decision shall represent the SSA’s independent judgment. The source selection decision shall be documented, and the documentation shall include the rationale for any business judgments and tradeoffs made or relied on by the SSA, including benefits associated with additional costs. Although the rationale for the selection decision must be documented, that documentation need not quantify the tradeoffs that led to the decision.

A3. Pre-Proposal Site Visit A pre-proposal site visit will be conducted in Phase II. The most highly qualified firms selected to proceed to Phase II will be invited to attend the pre-proposal site visit. The Contracting Officer will establish the date and time and notify the Phase II offerors in writing. See Federal Acquisition Regulation (FAR) Clause 52.236-27 of this solicitation.

Location: Southeast Louisiana Veterans Health Care System, 2400 Canal Street, New Orleans, LA 70119

*Please note that attendance for the pre-proposal conference and / or the site walkthrough is voluntary.

A5. Permit Requirements A. The D-B Contractor is responsible for obtaining all permits and approvals necessary to complete the project, prior to starting Construction.

A6. Selection Criteria A. In accordance with FAR part 15 The Government intends to award a contract resulting from this solicitation to the responsible Offeror on a best value basis after evaluation in accordance with the factors in the Two-Phase Design-Build solicitation. A responsible determination will be made in accordance with FAR 9.1, Responsible Prospective Contractors.

B. Evaluations: All Phase I and Phase II proposals shall be subject to evaluation by a team of Government personnel. In Phase I of the Two-Phase Design-Build process, Offerors will submit a Phase I proposal in accordance with the three (3) evaluation factors listed in C3. Upon receipt of the Phase I proposals, the VA team will evaluate and determine the highest qualified Offerors based on their Phase I proposal submissions. The Phase I proposals will only be evaluated on the three (3) evaluation factors listed. The Offerors not selected to provide Phase II proposals will be notified that they are no longer being considered for this project. The Phase II proposals will consist of both technical and price factors, which are listed in D4. The Government intends to award without discussions; however, the Government reserves the right to conduct discussions if determined necessary based on the initial evaluation of the Phase II proposals.

a. Phase I of this procurement will result in a narrowing of offerors to a maximum of four (4) firms (unless the contracting officer determines that a number greater than four (4) is in the Government’s interest and is consistent with the purposes and objectives of this two-phase design build project) based on the following technical evaluation factors listed in descending order of importance:

Phase I:

(1) Technical Approach

(2) Technical Qualifications

(3) Past Performance

b. The Phase I successful offerors will receive a Phase II Request for Proposal (RFP). The Phase II RFP will be issued via amendment to the solicitation and issued to the four (4) most highly qualified offerors. The Phase I factors are not to be resubmitted in Phase II; however, the cumulative rating from the Phase I factors carries through to Phase II and is as equal in importance to Phase II, Factor 4 for proposal evaluation. Phase II evaluation technical factors (Factors 1 – 3) are listed below in descending order of importance. The Phase I and Phase II technical evaluation factors, when combined, are approximately equal to price.

Phase II:

(1) Technical Solution

(2) Design Concept

(3) Draft Project Schedule and Narrative

(4) Price – evaluated separately

c. The Government reserves the right to reject any or all proposals at any time prior to award; to negotiate with any or all offerors; to award the contract to other than the offeror submitting the lowest total price; and to award to the offeror submitting the highest technically rated or the lowest total price proposal; and to award to the offeror submitting the proposal determined to be the most advantageous best value to the Government. Offerors are advised an award may be made in Phase II without discussion or any contact concerning the proposals received. Offerors should not assume that they would be contacted or afforded an opportunity to qualify, discuss, or revise their proposals. However, the Government reserves the right to clarify certain aspects of proposals or conduct discussions providing an opportunity for the offeror to revise its proposal.

A. The VA team consist of the following members: Contracting Officer, Project Manager/COR, Maintenance and Operations Staff, Infection Control Staff, Safety Staff and any other VA staff impacted by this project.

B2. Use of Advisors A. Contractors are advised that VA contractor personnel may assist the Government during the Government’s evaluation of Proposals. The persons shall be authorized access to only those portions of the proposal and discussions that are necessary to enable them to provide technical advice on specialized matters or on specific problems. These individuals will be required to protect the confidentiality of any specifically identified trade secrets and/or privileged or confidential commercial or financial information obtained because of their participation in this evaluation. They shall be expressly prohibited from scoring, ranking or recommending the selection of a vendor.

3. Phase I proposals will only be accepted via email.

B. The Offeror shall submit the Phase I proposal in electronic format only. Include page numbers and the company name in the header or footer of each page.

C. The Offer, including title page, detailed table of contents, preface, for the Phase I proposal shall not exceed a total of 25 (twenty-five) pages in Microsoft Arial size 12 font. Use graphic presentations where such use will contribute to the compactness and clarity of the proposal.

D. A page is defined as each face of an 8.5 X 11-inch sheet of paper containing information. All information (except for document numbers, page numbers, etc.) shall be provided in an image area of 7 X 9 inches. The background color of each page of the submission shall be white or ivory stock only. Excess pages will not be evaluated. Text lines will be single-spaced. A smaller font size for any graphics presented in a proposal is permitted as long as the information is legible to the human eye. Fonts other than Arial are permissible in the presentation of graphic material only.

C3. PHASE I Proposal Evaluation Factors Offerors will be required to…