36C25621R0054_1.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25621R0054 X 03-11-2021 520-21-1-7032-0001 520-22-162 Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue Biloxi MS 39531 Department of Veterans Affairs Gulf Coast VHCS (36C25621R0054) (NCO 16) ATTN: Cynthia Kinsman, CO 400 Veterans Ave, Bldg T102 Rm A110 Biloxi MS 39531 Cynthia Kinsman/Cynthia.Kinsman@va.gov 228-523-5062 This procurement is a total Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside under Public Law 109-461.

Offerors must be registered and verified as a SDVOSB in the Vendor Information Pages (VIP) at https://www.vip.vetbiz.va.gov/. Proposals received from contractors who are not verified as a SDVOSB in VetBiz will not be considered for award. This includes Joint Ventures. Joint Venture Agreements must be submitted with proposal to be considered. Contract award shall not be delayed due to loss of SDVOSB verification. Verification showing seal shall be included with proposal.

BASE OFFER ITEM: FURNISH ALL LABOR, TOOLS, MATERIALS, EQUIPMENT, SUPERVISION & OTHER REQUIREMENTS NECESSARY TO PERFORM ALL WORK ASSOCIATED WITH PROJECT 520-22-162 MEDICALGAS EXPANSION, BUILDING 15, BILOXI FOR THE GULF COAST

VETERANS HEALTH CARE SYSTEM (GCVHCS), 400 VETERANS AVENUE, BILOXI, MS 39531.

SITE VISIT: Organized Site Visits will be held on two consecutive days due to the required COVID Screening & Testing that is required for Contractors who will be participating in the Walk-Throughs at the Community Living Center in Building 15 for this project work. Groups of no more than three (3) participants will be scheduled in hourly increments.

As such, all contractors must also complete the attached COVID-19 Testing Personnel Statement-Contractor Form two (2) weeks in advance of the two Site Visit dates.

Email the completed forms to the CO listed above by the cut-off date of March 16, 2021 & the CO will respond back with your Groups date & time slot upon receipt . After your screening & testing participants will need to park their vehicles and go to the Bldg 31 NSF/Laundry Conference Room before the Walk-Through.

Confirmed Dates are Monday - March 29, 2021 & Tuesday - March 30, 2021 from 8:00am to 3:00pm (Excluding 11:00am-12Noon)

(**Please also refer to the attached COVID Screening & Testing for Contractor Site Visits for additional information**)

INFORMATION PROVIDED AT THE SITE VISIT SHALL NOT ALTER THE TERMS AND CONDITIONS OF THE SOLICITATION. TERMS OF THE SOLICITATION REMAIN UNCHANGED UNLESS THE SOLICITATION IS AMENDED IN WRITING. CONTRACTORS ARE REQUIRED TO SUBMIT ALL QUESTIONS IN WRITING, USING EXHIBIT F, (EMAIL IS ACCEPTABLE) TO THE CONTRACTING OFFICER SHOWN ABOVE NO LATER THAN

4:00 PM CST TIME ON WEDNESDAY - APRIL 7, 2021.

THE GOVERNMENT RESERVES THE RIGHT TO AWARD THE BASE OFFER ITEM ONLY IF SUFFICIENT FUNDS ARE AVAILABLE.

PER VAAR 836.204 AND FAR 36.204 THE ESTIMATED MAGNITUDE OF THIS PROJECT IS BETWEEN $500,000 AND $1,000,000

APPLICABLE NAICS CODE: 238210 ELECTRICAL CONTRACTORS & OTHER WIRING INSTALLATION CONTRACTORS - SIZE STANDARD: $16.5M

GEOGRAPHICAL AREA WHERE WORK IS TO BE PERFORMED: BILOXI, HARRISON COUNTY, MS 39531

NOTE: IN NEGOTIATED PROPOSALS "BID" AND "BIDDER" MEAN "OFFER" AND "OFFEROR"

52.211-10 X 1 CD & 3 Hard

3PM

CDT

04-16-2021 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 38 U.S.C. 8127 ( d

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Please see Schedule of Offer Items & Block #17 Continuation Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue Biloxi MS 39531 Department of Veterans Affairs Financial Services Center

(ATTN: CAT0474)

P.O. Box 149975 Austin TX 78714 8975 877-353-9791 512-460-5545 X Cynthia L. Kinsman

NCO1615L2-4313

Table of Contents

A.3 SCOPE OF WORK

PROJECT NO. 520-22-162

MEDICAL GAS EXPANSION, BUILDING 15

VA GULF COAST VETERANS HEALTH CARE SYSTEM

400 VETERANS AVENUE

BILOXI, MISSISSIPPI

SCOPE OF WORK

Furnish all labor, tools, materials, equipment, and supervision necessary to perform all work associated with the installation of Project No. 520-22-162, Medical Gas Expansion, Building 15, VA Gulf Coast Veterans Health Care System, Biloxi, Mississippi.

The work required is listed below:

Pre-bid site visit is highly encouraged for all contractors.

All contractors and visitors are required to adhere to facility policy which will require face masks to be worn while on campus, daily healthcare screening and weekly/bi-weekly Covid testing (only if entering Building 15). Due to Covid-19, all contractors and visitors accessing Building 15 Community Living Center will require a weekly Covid rapid test (please allocate 1-2 hrs for Covid test results). Negative COVID test results will be required before entering the building. No one with a cold or flu like symptoms will be allowed on VA property.

The intent of this project is to furnish and install a new fully functional Medical Gas System (Med Air, Med Vac and Oxygen) which will service a total of (24) patient beds locations on the 1st and 2nd floor of Building 15 Community Living Center. The new Medical Gas system is to be turn-key and includes (1) new “Powerex” Medical Air Compressor System, (1) new “Powerex” Medical Vacuum System, and tying into the existing facility Oxygen System. The new Medical Air and Medical Vacuum equipment is to be installed in a centralized location in the attic of Building 15 which may require space to be renovated/modified to accommodate new equipment layout. Tie in point of existing O2 system is located outside approximately 200 LF away from Building 15. The Medical Gas System to included but not limited to all equipment, piping, fittings, outlets, source shut off in mechanical room, wing/floor valves, zone valves, alarm panels, electrical/data, etc… Valving to be installed in connecting corridor to allow double isolation points to finish future upgrades to the remaining wings of building. Traditional hard copper piping is to be used in mechanical room, hallways and open areas. The contractor can utilize NFPA 99 approved flexible medical gas piping above hard ceilings and patient room walls. Contractor is to install new fiber optic as required to extend new Medical Gas Alarm points from Building 15 to existing Master Alarm panels located in Building 3. All new Medical Gas work/equipment must be installed by a certified Med Gas Installer and shall meet all NFPA 99 code requirements. Contractor to provide Medical Gas Certification upon completion.

Med Gas room locations for a total of (24) patient beds:

Niagara Suite – First Floor 1F101 (1-bed), 1F103 (1-bed), 1F107 (2-beds), 1F111 (1-bed), 1F112 (1-bed), 1F118 (1-bed), 1F119 (1-bed), 1F120 (1-bed), 1F121 (1-bed), 1F123 (2-beds) Potomac Suite – Second Floor 2F101 (1-bed), 2F103 (1-bed), 2F107 (2-beds), 2F111 (1-bed), 2F112 (1-bed), 2F118 (1-bed), 2F119 (1-bed), 2F120 (1-bed), 2F121 (1-bed), and 2F123 (2-beds).

New work will be completed in 3 Phases. Residential suites will be vacant during construction.

Phase 1: Attic, Hallways and Exterior Phase 2: Potomac Residential Suite on 2nd Floor Phase 3: Niagara Residential Suite located on 1st Floor

1. “Powerex” Medical Air System: New equipment is to be installed in centralized location in attic of Building 15. Due to space constraints, the attic area may need to be renovated/modified to accommodate the new equipment.

a) Compressor system (size system for capability to serve entire building)

b) System shall meet current NFPA 99 requirements

c) Provide a back-up operation alteration switch

d) Dew Point Monitor

e) Corrosion Resistant ASME Receiver Tank

f) System will provide an after cooler assist-drying component

g) Desiccant Air Dryer

h) Minimum of 3-year warranty required.

2. “Powerex” Medical Vacuum System: New equipment is to be installed in centralized location in attic of Building 15. Due to space constraints, the attic area may need to be renovated/modified to accommodate the new equipment.

1. Compressor system (size system for capability to service entire building)

1. System shall meet current NFPA 99 requirements

1. Provide a back-up operation alteration switch

1. Corrosion Resistant ASME Receiver Tank

1. Minimum of 3-year warranty required.

3. Oxygen System:

a) Tie in point of existing O2 system is located outside approximately 200 linear feet away from Building 15. A site survey and system study is required to ensure best method and direction of incorporating O2 into Building 15 Mechanical Room 1A119.

b) Contractor is to locate all underground utilities and directional bore approximately 200LF of underground copper piping from existing O2 to Building 15 Mechanical Room 1A119. All work must be in full compliance of NFPA 99 and installed/coordinated by certified medical gas expert.

Special Consideration:

All contractors and visitors entering Building 15 are required to adhere to facility policy which will require face masks worn while on campus, daily healthcare screening and weekly/bi-weekly Covid testing (only if entering Building 15). Due to Covid-19, all contractors and visitors accessing Building 15 Community Living Center will require a weekly Covid rapid test (please allocate 1-2 hrs for Covid test results). No one with a cold or flu like symptoms will be allowed on VA property.

Miscellaneous:

a. Contractor shall be responsible (if applicable) for moving any equipment, furniture and/or supplies as necessary to accomplish the renovation tasks. It shall also be the contractor’s responsibility to put all removed furniture, equipment, and supplies back in their approximate respective locations.

b. All new work shall meet VA handicap accessibility requirements.

c. Contractor to verify all room dimensions and utility locations.

d. Contractor to provide a detailed As-Built of the completed project.

e. Contractor is responsible for providing a HEPA filtration unit and to maintain negative air pressure in construction areas at all times.

f. Contractor to install and maintain a temporary 1hr fire rated construction partition, door and frame to provide smoke-tight separations between construction areas and corridor before any work begins. Fire tape will need to be used to seal any cracks and joints in construction wall.

g. Prime contractor is responsible for informing all sub-contractors and employees of nature of work, hospital safety polices and requirements.

h. All contractors are to obtain a contractors ID badge and have them visibly displayed at all times.

i. Construction areas are to be clean and free of debris (including scrap material and food) at all times.

j. A tested/inspected fire extinguisher is to be on site and easily assessable throughout the duration of the construction project.

k. Supply, return air and exhaust vents are to be sealed/covered to prevent dust migration.

l. Fire alarms and detection systems are to remain operational and unimpaired unless located directly in construction area. Alarms and detection systems located in construction areas are to be temporarily covered during working hours and uncovered at the end of the day, to prevent setting off a false alarm. The prime contractor is responsible for all charges billed to the VA from the local fire department due to falsely setting off the fire alarm system.

m. Lockout/tagout procedures are to be used at all times, as appropriate.

n. Construction carts transporting debris are to be covered to minimize airborne particulate matter from debris.

o. Walk-off mat adhesive strips are to be placed at construction entry/exit and are to be changed sufficiently enough to maintain clean entry/exits.

p. Ceiling tiles are to be replaced when above space is not being accessed.

Workmanship:

a. Prep work includes taping, mudding, sanding, filling, etc. of any imperfections in wall, ceiling, or floor surfaces.

b. Paint cut-ins between walls and ceilings, case work, etc. shall be neat and straight with minimal cross-over.

c. Floor shall be clear of all debris at all times.

d. All new medical gas work shall be installed in a clean/neat fashion and per manufacturers requirements. All piping is to be installed parallel, perpendicular and plumb. Any flexible medical gas piping approved by COR and installed, shall be NFPA 99 compliant and installed per manufacturers requirements. Flexible piping shall be installed in a clean/neat fashion with pipe runs installed parallel, perpendicular and plumb. No cutting corners with radius smaller than recommended for the pipe size. Flexible pipe shall not loop or drape. Pipe is to be unrolled during installation, not pulled perpendicular to the roll potentially creating loops and kinks. No kinks in any run of pipe. All horizontal runs shall be supported according to manufacturer’s recommendation. Should a kink be formed at any location in a run then the entire run is to be replaced. All new piping install shall be clean, neat and organized.

Installation Time:

All work shall be completed within 150-calender days after “Notice to Proceed” is received by the Contractor.

SPECIAL BID CONSIDERATIONS BY THE CONTRACTOR:

All disposal costs and fees for debris removal will be the contractor’s responsibility. The contractor will be responsible for cleanliness of the building area both interior & exterior.

SAFETY CONSIDERATIONS:

Contractor’s workmen shall provide and utilize all safety requirements in accordance with OSHA regulations during all phases of the work. Contractor shall provide and utilize scaffolding and ladders in accordance with all OSHA regulations.

INFECTION CONTROL - DURING CONSTRUCTION:

a. Implement the requirements of VAMC’s Infection Control Risk Assessment (ICRA) team. ICRA Group may monitor dust in the vicinity of the construction work and require the Contractor to take corrective action immediately to achieve safe levels.

b. The contractor is responsible for notifying/educating all personnel involved in the construction or renovation process of infection prevention measures on ICRA.

c. Isolate HVAC system in area where work is to be done to prevent contamination of duct system.

d. Complete all critical barriers i.e. (sheetrock, plastic, etc. to seal area from non-work area or implement control cube method (cart with plastic covering and sealed connection to work site with HEPA vacuum - prior to vacuuming and prior to exit) before construction begins.

e. HEPA filtration is required where the exhaust dust may reenter the breathing zone.

f. Negative air pressure must be maintained within work space throughout the construction project. Install HEPA (High Efficiency Particulate Accumulator) filter vacuum system rated at 95% capture of 0.3 microns including pollen, mold spores and dust particles. Insure continuous negative air pressures occurring within the work area.

g. Seal all holes, pipes, conduits, penetrations or punctures within work area.

h. Construct “ante-room” and require all personnel to pass through this room so they can be vacuumed using a HEPA vacuum cleaner before leaving work site or they can wear cloth or paper coveralls that are removed each time they leave the work site. Keep area adjacent to the “ante-room” mopped clean as required by project traffic.

i. During demolition or any dust producing work or work in the ceiling, disposable shoes or shoe covers must be worn and removed in the “ante-room” when the worker exits the site.

j. Do not remove construction barriers from work area until completed project is signed off by COR and area is thoroughly cleaned.

k. Provide and install adhesive dust “sticky” walk-off mats at each entrance/exit of construction area. Replace walk-off mats as often as required to maintain clean work areas directly outside construction areas at all times.

l. Vacuum and wet mop all transition areas from construction to the occupied medical center at the end of each workday. Vacuum shall utilize HEPA filtration. Maintain surrounding area frequently. Remove debris as they are created. Transport these outside the construction area in containers with tightly fitting lids.

INFECTION CONTROL – UPON PROJECT COMPLETION:

a. Remove barrier material carefully to minimize the spreading of dirt and debris associated with construction.

b. Contain construction waste before transport in tightly covered containers.

c. Cover transport receptacles or carts. Tape covering unless solid lid.

d. Wet mop area with disinfectant or as approved by COR.

e. Remove isolation of HVAC systems in areas where work is being performed.

f. HEPA vacuum and wipe clean all surfaces in the construction area. This includes walls, ceilings, cabinets, casework, furniture (built-in or free standing), partitions, flooring, etc.

NOTE:

Contractor shall submit samples of all new proposed materials for approval with manufacturer’s literature. No materials shall be procured or installed prior to sample approval.

Most work is to be performed during the hours of 8:00 AM and 4:30 PM, Monday through Friday, exclusive of Federal holidays. However, some areas may require work to be performed outside of normal working hours. Any work performed outside of normal working hours shall be coordinated with the Project Engineer/COR.

Site shall be kept clean and free from debris at all times and contractor shall remove debris daily from the health care system property. Contractor will not be allowed to use Government tools, materials, and/or labor for this project. All work is to be performed in strict compliance with the attached drawings, specifications and “Scope of Work”.

A.4 SCHEDULE OF OFFER ITEMS

CONTRACT LINE ITEM NUMBER CLIN 0001:

(See Scope of Work, Drawings and Specifications) AWARD POLICY: The Base Offer Item includes all labor, tools, materials, equipment, supervision and other requirements necessary for Medical Gas Expansion, Building 15, GCVHCS, 400 Veterans Ave, Biloxi, MS. Offerors shall submit an offer for CLIN 0001. The Government reserves the right to award the base offer item only if sufficient funds are available. Based upon availability of funds, award will be made to the offeror whose offer best conforms to the request for proposal, will be most advantageous to the Government considering past performance factors, technical factors, and price-related factors, as included in the solicitation.

CLIN 0001, BASE OFFER ITEM - GENERAL CONSTRUCTION: Furnish all labor, tools, materials, equipment, supervision and other requirements necessary to perform all work associated with Project 520-22-162 Medical Gas Expansion, Building 15, Biloxi, GCVHCS, Biloxi, MS.

PERIOD OF PERFORMANCE – 150 CALENDAR DAYS AFTER RECEIPT OF NOTICE TO PROCEED.

CLIN 0001 - __________________________________________

PLEASE CHECK THE APPROPRIATE BOX BELOW INDICATING WHICH EQUIPMENT YOU ARE INCLUDING IN YOUR PROPOSAL (Either the exact equipment or equal equipment)

______ POWEREX MEDICAL AIR SYSTEM (Check if providing exact equipment)

______ OTHER (Check if providing “or Equal” equipment and complete the blocks below:)

Manufacturer Name: _______________________________________________________

Brand: __________________________________________________________________

No.: ____________________________________________________________________

______ POWEREX MEDICAL VACUUM SYSTEM (Check if providing exact equipment)

______ OTHER (Check if providing “or Equal” equipment and complete the blocks below:)

Manufacturer Name: ________________________________________________________

Brand: ___________________________________________________________________

No.: _____________________________________________________________________

A.5 BRAND NAME OR EQUAL INFORMATION

Salient Characteristics for “Powerex” Medical Gas System

The following salient characteristics pertain to a new “Powerex” Medical gas System, which includes (1) “Powerex” Medical Air Equipment and (1) “Powerex” Medical Vacuum System. Any proposals submitted in response to this request must show proof of meeting or exceeding these characteristics.

4. “Powerex” Medical Air System:

i) Compressor system (size system for capability to serve entire building)

j) System shall meet current NFPA 99 requirements

k) Provide a back-up operation alteration switch

l) Dew Point Monitor

m) Corrosion Resistant ASME Receiver Tank

n) System will provide an after cooler assist-drying component

o) Desiccant Air Dryer

p) Minimum of 3-year warranty required.

5. “Powerex” Medical Vacuum System:

1. Compressor system (size system for capability to service entire building)

1. System shall meet current NFPA 99 requirements

1. Provide a back-up operation alteration switch

1. Corrosion Resistant ASME Receiver Tank

1. Minimum of 3-year warranty required.

6. The new Medical Gas System alarm points in Building 15 must be tie into existing master alarm panels located in Building 3.

7. The Medical Gas System Equipment/Installation (Med Air, Med Vac and Oxygen) must be in full compliance of NFPA 99 and installed by certified medical gas installer.

8. The Medical Gas System must be installed and have a service representative able to provide local service within 2 hours as needed 24 hours a day in case of emergency support requests that may be made by the VA.

9. Contractor to provide Medical Gas Certification upon completion.

CONTINUATION OF SF 1442 - BLOCK # 17

SUBTOTAL COST:

GENERAL LIABILITY / INSURANCE:

OVERHEAD & PROFIT:

BOND:

PROJECT TOTAL COST:

Page 1 of Page 1 of

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

2.1 Bidding Materials, Bid Guarantee and Bonds

(a) All offer materials will be posted on https://beta.sam.gov/ (System for Award Management). No hard copies will be available.

(b) An offer guarantee is required in an amount not less than 20 percent of the offer price but shall not exceed $3,000,000. Failure to furnish the required offer guarantee in the proper form and amount, by the time set for opening of offers, will require rejection of the offer in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then.

(c) The offeror to whom award is made will be required to furnish two bonds, a Performance Bond, SF 25, and a Payment Bond, SF 25A, each in the penal sum of 100% of the award amount.

(End of Clause)

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

1.1 PROPOSAL PREPARATION AND EVALUATION INFORMATION

This part describes the precise mechanism for evaluating and selecting offers for this procurement for:

PROJECT NO. 520-22-162 Medical Gas Expansion, Building 15, Biloxi A. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Proposals must be complete, self-sufficient, and respond directly to the requirements of this solicitation. Offerors are required to meet all solicitation requirements. The Government reserves the right to make a final determination on a proposal’s acceptability/ unacceptability solely on the basis of the proposal submitted and to proceed without requesting additional information. Failure to meet a requirement may result in an offer being removed from consideration for award.

B. Offerors must provide all requested information for each factor. Proposals must address each element of the factors as applicable to be considered responsive to this solicitation. Factor headings should be highlighted in yellow or typed in bold text for identification. It is the offeror’s responsibility to ensure the submitted proposal is in the proper format and the provided information is clear and free of ambiguities.

C. Offeror’s proposal should contain the offeror’s best terms from a price standpoint. Offerors are cautioned to submit sufficient information and in the format specified in the proposal instructions. Communication conducted to resolve minor or clerical errors would not constitute discussions and the Contracting Officer reserves the right to award a contract without the opportunity for proposals revisions or discussions.

D. Evaluations for this Project: Factor I (Technical Factor: Construction Management) is more important than Factor II (Past Performance). Factors I (25%) and II (24%) when combined are less important than to Factor III (Price-51%).

E. THE GOVERNMENT RESERVES THE RIGHT TO AWARD TO OTHER THAN THE OFFEROR WITH THE LOWEST PRICED PROPOSAL OR TO THE OFFEROR WITH THE HIGHEST RATED TECHNICAL PROPOSAL. The source selection process will be a negotiated source selection process utilizing a tradeoff strategy for all non-price evaluation factors in accordance with FAR 15.101 and FAR 15.101-1 respectively. Offers will be evaluated using the evaluation factors listed. It is the offeror's responsibility to ensure the completeness of the proposal. The SSEB may evaluate solely on the information provided in the initial proposal and will not assume that an offeror possesses any capability that is not specifically identified in the proposal.

a. The objective of the source selection is to select the offer that represents the best value to the Government. In order to select the offeror representing the best value, the Government will rate the offers by conducting a comparative assessment of all acceptable offers against source selection criteria in the solicitation. Benefits associated with additional costs will be identified and considered by trading off difference in capability and price. If one offeror has better capability and lower price, then that will be the better value. If one offeror has the better capability and the higher price, then the source selection authority (Contracting Officer) will decide when the difference in capability is worth the difference in price. NOTE: Price will be evaluated but not ranked by CO.

b. If the source selection authority considers the better capability to be worth the higher price, then the more capable higher-priced offeror will be the better value. If not, then the less capable, lower-priced offer will be the better value. The source selection authority will continue to make capability and price trade-offs until he has decided which offeror represents the best value to the Government. Therefore, the source selection may result in the contract being awarded to other than the lowest priced offeror or other than the highest technically rated offer.

Proposal size will be limited as shown and font/size shall be no smaller than Times New Roman 11. Page limits are for single sheets of paper and may be double-sided. If these page limits are exceeded, the pages in excess of the limit will not be read or considered.

*EXHIBIT A PERFORMANCE RELEVANCY SURVEY and EXHIBIT B PAST AND PRESENT *EXHIBIT A PERFORMANCE RELEVANCY SURVEY and EXHIBIT B PAST AND PRESENT PERFORMANCE QUESTIONNAIRE do not count against the 25-page limit for Past Performance. In addition to the hard copies, each offeror will be requested to provide their proposals on a Compact Disc (CD) to be in pdf format and separated by the same volumes noted above.

It is the Government’s intent to award without discussions (See FAR 52.215-1) unless it is determined to be in the best interest of the government by the Contracting Officer. In accordance with FAR 15.306(b)(1)(i), communications may be held with offerors before establishment of the competitive range if the offerors past performance information is the determining factor preventing them from being placed within the competitive range. If discussions are required, the CO will establish a competitive range of the three most highly rated proposals and will then enter into negotiations and will allow for Final Proposal Revisions. Final proposal revisions shall be submitted as specified except as noted below and will be due at a time and place to be determined.

Basis for Contract Award:

1. Source Selection: This acquisition will be a “Best Value” source selection process utilizing a tradeoff strategy among price and non-price factors in accordance with FAR 15.101 and FAR 15.101-1 respectively. This process enables the government to consider other than the lowest priced offeror, or other than the highest technically rated offeror. The Government intends to award a single Firm-Fixed-Price contract for construction to the best overall proposal which is determined to be the best value to the Government.

2. Awarding Without Discussions: In accordance with FAR 52.215-1(f) (4), the Government intends to evaluate proposals and award the contract without discussions. Communication between the Government and offerors will be limited to exchanges for clarification as described in FAR 15.306(a). In accordance with FAR 15.306(b)(1)(i) communications may be held with offerors before establishment of the competitive range if the offerors past performance information is the determining factor preventing them from being placed with the competitive range. Such communications shall address adverse past performance information to which the offeror has not had a prior opportunity to respond. Any proposal that does not have a reasonable chance of receiving award may be accordingly eliminated from competition and further evaluation. A competitive range may be established if discussions are determined to be necessary by the Contracting Officer. Should the Contracting Officer determine that discussions are necessary, they will be held with only those offerors determined to be in the competitive range, after which final proposal revisions will be requested. Final proposal revisions shall be submitted as specified and will be due at a time and place to be determined. Firms submitting final proposal revisions will not be requested to re-submit any documents which are unchanged from their initial proposals. Offerors shall submit necessary changes as individual paragraphs or otherwise as briefly as possible, together with a table of contents, which clarifies where within the initial proposal additional or changed documents would be placed.

F. Relative Weight of Evaluation Factors: Evaluations for this Project: Factor I (Technical Factor: Construction Management) is more important than Factor II (Past Performance). Factors I (25%) and II (24%) when combined are less important than to Factor III (Price-51%).

EVALUATION FACTORS

Factor 1— Technical: Construction Management Technical Evaluation for Construction Management will be based on the following subfactors and are of equal importance:

SUBFACTORS

1a. Corporate Construction Project Experience: The offeror shall demonstrate relevant corporate construction project experience, primarily involving large medical facilities. Provide a list of projects successfully completed by the offeror of similar size, scope, and complexity (in a Hospital facility or similar working conditions) within the last five (5) years of proposal issuance date.

1b. Key Project Personnel Construction Experience: Provide the names of the offeror’s proposed project management personnel (i.e. Site Superintendent, Project Manager,) along with a description of the individual’s experience and a list of successfully completed projects of similar size, scope, and complexity (in a Hospital facility or similar working conditions) within the last five (5) years (recent) from proposal issuance date. Superintendent shall have a minimum of five (5) years of experience managing or supervising multiple projects of similar size and scope. If the person listed as proposed superintendent is not a current employee of the offeror but intends to become one upon award of the contract, OFFEROR SHALL SUBMIT A COPY OF A COMMITMENT LETTER FROM THAT PERSON AS A PART OF THE TECHNICAL PROPOSAL to verify offeror will be hiring him/her and he/she intends to accept the position.

1c. Technical/Management Approach: Contractor shall explain how the project will be accomplished with no interruptions of services in adjacent patient care areas. Contractor shall demonstrate a clear understanding of the project requirements including critical milestones and critical path. Demonstrate techniques for maintaining on-time schedule performance. Contractor shall provide a detailed explanation as to how the project will be implemented and managed to ensure compliance with all OSHA Construction Standards, and Fire and Life Safety issues, and security measures. Contractor shall provide a site-specific Quality Control Plan, describing techniques for maintaining quality control for workmanship.

Factor 2— Past Performance:

Past Performance Evaluation will be based on the following subfactors and are listed in descending order of importance:

SUBFACTORS

2a. VA Health Care Construction Experience: Successful completion of previous construction projects within the past five (5) years (recent) in with the same magnitude of construction (relevancy) for the Department of Veterans Affairs.

2b. Non-VA Health Care Construction Experience: Successful completion of previous construction projects within the past five (5) years (recent) in with the same magnitude of construction (relevancy) outside the Department of Veterans Affairs in the health care field.

2c. Timely Performance Under Previous Construction Projects: Demonstrated ability to perform of similar size, scope, and complexity (within the same magnitude of construction) successfully in accordance with approved progress schedules under previous construction projects. The Offeror shall demonstrate recent (within the last five (5) years from proposal issuance date) successful performance under contracts (ongoing or completed) which are similar in scope, magnitude, and complexity to the subject requirement via SUBMISSION WITH PAST PERFORMANCE PROPOSAL OF EXHIBIT A PERFORMANCE RELEVANCY SURVEY. SUBMIT EXHIBIT A ON NO MORE THAN FIVE (5) PROJECTS, including information on problems encountered and corrective actions.

Past Performance Questionnaire – Offerors shall prepare and forward to prior client(s) for submission to the Contracting Office EXHIBIT B PAST AND PRESENT PERFORMANCE QUESTIONNAIRE for all the projects listed by contractor and submitted using EXHIBIT A PERFORMANCE RELEVANCY SURVEY. This includes correspondence explaining the requirement to obtain an independent evaluation of prior contract performance and the Past and Present Performance Questionnaire for use in evaluating Past Performance. It is preferred that these are the same projects for ease of evaluation and comparison.

Completed Past Performance Questionnaires shall be submitted to the Contracting Office so as to arrive not later than the closing date/time for receipt of proposals shown on the SF1442 (or as Amended).

Completed questionnaires shall be forwarded via email to: Cynthia.Kinsman@va.gov The subject line shall state: 36C25621R0054 Past Performance for (Name of Company) NOTE: Offeror shall not review the Past Performance Questionnaire prior to submission. Past Performance Questionnaire must be submitted by the client/evaluator directly to the Contracting Office. It is the offeror’s responsibility to follow up with their references to ensure that the Past Performance Questionnaires have been submitted by the offer due date to the Contracting Office.

Again, Offerors should follow-up and encourage references to get the questionnaires to the Contracting Office by the time set for receipt of proposals. Do not include copies of the letters or questionnaires in the proposal. However, offerors may include copies of recent and relevant CPARS. Offerors may include any comments regarding marginal CPARS ratings with their past performance portion of their proposal.

The Government may evaluate Past Performance information through the use of Exhibit B completed by the offeror's references; use data independently obtained from other Government or commercial sources, including, but not limited to, Government databases; and/or rely upon personal business experience with the offeror. The evaluation may take into account Past Performance information regarding predecessor companies, key personnel who have relevant experience, and/or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to this acquisition. Past Performance information on contracts not listed by the offeror, or that of planned subcontractors, may also be evaluated. The Government may contact references and contact parties other than those identified by the offeror, and information received may be used in the evaluation of the offeror’s Past Performance. While the Government may elect to consider data obtained from other sources, the burden of providing current accurate and complete Past Performance information rests with the offeror. The Government reserves the right to obtain and evaluate Past Performance information from any source it deems appropriate.

An offeror with limited or no past performance may receive a rating based on the evaluation of its subcontractors and/or key personnel, provided an EXHIBIT C SUBCONTRACTOR INFORMATION AND CONSENT FORM has been executed and included in the proposal for proposed subcontractors and/or potential key personnel not employed by the offeror. These ratings shall have the same weight as the ratings of the offeror. Offerors without a record of relevant past performance will be assigned a neutral rating in accordance with FAR 15.305(a)(2)(iv). However, the proposal of an offeror with no relevant Past Performance history, while rated “Neutral” in Past Performance, may not represent the most advantageous proposal to the Government and thus, may be an unsuccessful proposal when compared to the proposal of other offerors.

Performance Currency, Trends, and Relevancy: The Government will consider the currency, trends and relevancy of the performance information while conducting its performance evaluation. For the purpose of this solicitation, performance currency is performance occurring within the last five (5) years from the proposal issuance date. Within this period, performance occurring later in the period may have greater significance than work occurring earlier in the period. For example, performance information for work occurring during March 2019 may have greater importance than performance information for work occurring during March 2017. Performance Trends may, depending upon the circumstances, have greater significance than sporadic incidents of "Exceptional" or "Unsatisfactory" performance. For the purpose of this solicitation, Performance Relevancy is defined as contracts (ongoing or completed) which are similar in scope, magnitude, and complexity to the current requirement. Higher relevancy will be assessed for contracts that are similar to the effort, or portion of effort, for which that contractor is being proposed, and may contribute to an overall higher relevancy score for the offeror. Based on the evaluation of offers, the Government will assign a performance confidence rating for each proposal at the factor level. The evaluation will consider the sub-factors as described herein. Following assignment of the performance confidence rating for each proposal, each offeror will receive a final risk rating for performance based on the cumulative rating of performance currency, trends and relevancy

Factor 3 — Price:

· The purpose of the price evaluation is to determine fair and reasonable pricing in relation to the solicitation requirements. Offerors shall submit pricing in the Schedule and on the SF1442 Back as a part of their price proposal.

1.2 GENERAL PROPOSAL INFORMATION

Project: 520-22-162 Medical Gas Expansion, Building 15, Biloxi Issuing Office: Network Contracting Office 16 Location of Project: GCVHCS, 400 Veterans Ave, Biloxi, MS 39531 Point of Contact: Cynthia Kinsman, Contracting Officer, NCO 16 – Biloxi, MS E-mail: Cynthia.Kinsman@va.gov

1. Service-Disabled Veteran-Owned Small Business Verification: This action is a 100% set aside for verified Service Disabled Veteran Owned Small Businesses (SDVOSB). The award of this solicitation shall not be delayed due to loss of SDVOSB verification. Proposals submitted by non-verified SDVOSB shall be excluded from award consideration.

1. Joint Ventures must be verified SDVOSB and registered in SAM.

1. VETS-4212: Title 38, USC Section 4212(d) and Public Law 105-339, requires that federal contractors report, at least annually, the number and category of veterans who are within their workforce. This VETS-4212 report can be submitted per the instructions at https://www.dol.gov/agencies/vets/programs/vets4212. For assistance contact VETS-4212 customer support at 1-866-237-0275 or vets4212-customersupport@dolncc.dol.gov For procurement awards in excess of $150,000, this report must be completed and accepted prior to any Federal contract award. Therefore, all potential contractors are encouraged to file every year.

3. Past Safety Record: VHA DIRECTIVE 7715 SAFETY AND HEALTH DURING CONSTRUCTION requires that Contracting Officers evaluate and consider past safety records of prospective contractors in awarding contracts.