36C25621Q1481.docx

36C25621Q1481

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

36C25621Q1481 James Rasco 318-466-4633 08-18-2021 3:00

CDT

00502

ALEXANDRIA VA HEALTH CARE SYSTEM

NETWORK CONTRACTING OFFICE 16

ALEXANDRIA VA HEALTH CARE SYSTEM

PO BOX 69004

ALEXANDRIA LA 71306-9004

X X Y 541690 $16.5 Million N/A X 00502

00502

DEPARTMENT OF VETERANS AFFAIRS

NETWORK CONTRACTING OFFICE 16

ALEXANDRIA VA HEALTH CARE SYSTEM

2495 SHREVEPORT HIGHWAY

PINEVILLE LA 71360-4004

FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 invoice must be submitted electronically 1-877-489-6135 See CONTINUATION Page This solicitation is a Request for Quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-0 Dated 0 /2021.

This solicitation is set aside 100% for Service-Disabled Veterans Owned Small Businesses (100% SDVOSB set aside).

The Southeast Louisiana VA HCS is seeking a LOCKOUT/TAGOUT (LOTO) program with real-time updating capability.

See CONTINUATION Page X Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C256

ALEXANDRIA VA HEALTH CARE SYSTEM

NETWORK CONTRACTING OFFICE 16

ALEXANDRIA VA HEALTH CARE SYSTEM

PO BOX 69004

ALEXANDRIA LA 71306-9004

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 invoice must be submitted electronically

PERFORMANCE WORK STATEMENT (PWS)

LOCKOUT/TAGOUT (LOTO) PROGRAM

Southeast Louisiana Veterans Health Care System, Facility Management Service

Part 1 General Information

1. GENERAL: This is a non-personnel services contract to provide LOCKOUT/TAGOUT (LOTO) program with real-time updating capability via a tablet or other electronic mobile device. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personnel services necessary to furnish a LOCKOUT/TAGOUT program as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Background: Furnish a LOTO program for equipment with multiple (2 or more) energy sources. The program addresses the practices and procedures necessary to disable machinery or equipment, thereby preventing the release of hazardous energy while the employees perform servicing and maintenance activities. The real-time updating capability feature enables the user the ability to update LOTO procedures and collect data in the field or onsite.

1.3. Objectives: * Identify equipment or systems that are subject to LOTO (up to 20,000)

1.4. Scope: LOCKOUT/TAGOUT procedures to be developed includes the isolation of any prime movers, machinery and equipment from mechanical, hydraulic, pneumatic, chemical, electrical, thermal or other energy sources.

1.5. Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and two (2) 12-month option to extend. The Period of Performance reads as follows:

Base Year: EFFECTIVE ONE YEAR AFTER DATE OF AWARD Option Year 1: EFFECTIVE ONE YEAR AFTER THE END OF BASE YEAR Option Year 2: EFFECTIVE ONE YEAR AFTER THE END OF OPTION YEAR 1

1.6. General Information

1.6.1. Quality Control: The contractor shall develop and maintain an effective Quality Control System (QCS) which includes a written Quality Control Plan (QCP) to ensure services are performed in accordance with this PWS. The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The Contractor’s QCP must contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the Government. The QCP, as a minimum, shall address continuous process improvement, procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances; procedures for collecting and addressing customer feedback/complaints. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The QCP is to be delivered in the contractor’s proposal. Upon approval by the Contracting Officer Representative, the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his Quality Control System (QCS).

1.6.2. Quality Assurance: The Contracting Officer Representative (COR) shall develop the Quality Assurance Surveillance Plan (QASP) to evaluate the contractor’s performance under this contract. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3. Recognized Holidays: The contractor is not required to perform services on recognized federal holidays.

1.6.4. Hours of Operation: The contractor is responsible for conducting business, between the hours of 7:30 am – 4:00 pm Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5. Place of Performance: The work to be performed under this contract will be performed at 2400 Canal St., New Orleans, SLVHCS.

1.6.6. Type of Contract: The government will award a firm, fixed-priced contract.

1.6.7. Security Requirements: Contractor personnel performing work under this contract will be required to obtain a security clearance. The site supervisor will be required to get a non-PIV badge in order to perform work unescorted.

1.6.7.1. Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.8. Special Qualifications: The contractor is responsible for ensuring all employees possess and maintain current professional certification during the execution of this contract. All work described in this PWS shall be conducted by qualified personnel. Minimum qualifications consist of one of the following certifications: Occupational Health and Safety Technologist (OHST), Certified Safety Professional or holds an institutional degree(s) in Mechanical and/or Electrical Engineering. They must have a minimum of 3 years’ experience in developing Lock Out-Tag Out procedures and have experience in database building. All technicians must have expert knowledge (minimum of 3 years’ experience) in lockout/tagout procedures as mandate by OSHA and working knowledge of building and campus utility systems and be capable of gathering, interpreting, and utilizing electrical and mechanical information as well as energy source data when necessary by inspections, tracing lines, and referencing diagrams.

1.6.9. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10. Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11. Key Personnel: The follow personnel are considered key personnel by the government (to be provided upon award): contract manager, site superintendent, LOTO instructor. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 7:00 am – 4:00 pm, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. The site superintendent shall oversee day to day equipment surveying and be responsible for and provide escort for any other contractors and subcontractors. An alternate site supervisor may be necessary in case the site supervisor is out. This will place the burden of escorting contractor staff on the contractor and not on VA personnel. The LOTO instructor will provide training to VA personnel at the discretion of the VA.

1.6.12. Identification of Contractor Employees: The Contractor shall provide each employee an Identification (ID) Badge, which includes at a minimum the Company Name, the Employee name, and indicate their job title. ID Badges shall be worn at all times during which the employee is performing work under this contract. Each Contractor employees shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor shall be responsible for the collection of ID Badges upon completion of the contract or termination of employee. A listing of issued identification cards shall be furnished to the COR prior to the contract performance date and updated as needed to reflect Contractor personnel changes. All contract personnel attending meetings and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

2.1. Definitions:

2.1.1. Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. Contracting Officer. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement (PWS).

2.1.5. Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. Physical Security. Actions that prevent the loss or damage of Government property.

2.1.8. Quality Assurance (QA). The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. Quality Assurance Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. Quality Control (QC). All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. Subcontractor. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. Work Week. Monday through Friday, unless specified otherwise.

2.2. Acronyms:

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Government Furnished Items and Services:

3.1. Services: The Government will provide access to areas not accessible by the site superintendent’s non-PIV badge.

3.3. Utilities: The Government will make all utilities in the facility available for the contractor’s use in performance of tasks outlined in this PWS. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Items and Responsibilities:

4.1. General: The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Computer: The Contractor shall provide a computer for installation of Lockout/Tagout software program. The computer operating system is Windows 10 based with Microsoft Office Professional Plus 2013 or newer.

4.2.1 Software: the LOTO program software will be Microsoft based and be approved by VA OIT prior to install.

PART 5

SPECIFIC TASKS

5. Specific Tasks: The contractor shall provide services for the implementation of a LOCKOUT/TAGOUT program at the New Orleans VA Medical Center, New Orleans, LA. Program shall address all of the following elements:

5.1. Phase I: Equipment/System and Energy Source Identification

5.1.1. To include building assessment of site equipment to determine energy source information for identification.

5.1.2. Information shall be submitted in an electronic format indicating at a minimum: Equipment name, name used for use, specific identifier, model number and serial number, manufacturer, location, hazards matrix to be addressed through procedure, date identified.

5.1.3. Submission shall be an excel or spreadsheet document.

5.1.4. Complete within ninety (90) calendar days after award.

5.1.5. The site supervisor must remain on site until this phase is completed

5.2. Phase II: Development of Machine/Equipment Specific LOTO Procedures

5.2.1. All procedures shall adhere to OSHA requirements

5.2.2. No procedures may violate building codes, equipment manufacturer maintenance or use requirements/recommendations, NFPA, ASME, ASSE, ANSI, or any other regulatory body pertaining to the maintenance and use of the equipment

5.2.3. Procedures

5.2.3.1. Must identify all equipment at the New Orleans VA campus (New Orleans, LA) that requires LOTO procedures (2 or more energy sources present).

5.2.3.2. Procedures must be written in compliance with relevant energy isolation and lockout-tag out sections of 29 CFR 1910

5.2.3.3. Must be developed for machine-specific use (procedures developed for individual pieces of equipment; not generic procedures)

5.2.3.4. Must be mounted at point of use

5.2.3.5. Must be created in a non-proprietary format (like MS Excel, MS Word, etc.)

5.2.3.6. Must deliver all source files (example: 1 unique MS Excel file for each procedure created)

5.2.3.7. Outdoor or rugged environment procedure placard format

5.2.3.7.1. Must come with 5+ year warranty

5.2.3.7.2. Must have a 100 lb. or greater pull force to protect in high winds

5.2.3.7.3. Must have stainless steel mounting hardware to protect from elements

5.2.4. Content Minimums of LOTO Procedure

5.2.4.1. Definitions clearly outlined

5.2.4.2. Stipulations for Authorization of use

5.2.4.3. Lock out Procedure and Techniques

5.2.4.4. Steps for system/equipment shutdowns

5.2.4.5. Steps for system/equipment Isolations of energy

5.2.4.6. Steps for system/equipment Lockout Device Application

5.2.4.7. Steps for system/equipment identification of Stored Energy

5.2.4.8. Verification of Isolation

5.2.4.9. Steps for system/equipment Removal of Lockout Devices and restoration of equipment

5.2.4.10. Location of disconnects identified and noted

5.2.4.11. Listing of the specific lockout device required

5.2.4.12. Description of the equipment being evaluated with unique identifier (asset number or equipment number)

5.2.4.13. Source to isolated for the specific equipment

5.2.4.14. Location

5.2.4.15. Date of Procedure

5.2.4.16. Date of last procedure review

5.2.4.17. Pictures of the equipment in question

5.2.4.18. Equipment Identifier

5.2.4.19. Equipment Name

5.2.4.20. Equipment location

5.2.4.21. Building Identifier

5.2.5. Policy Minimum Content

5.2.5.1. Processes for shift changes, outside contractors

5.2.5.2. Training

5.2.5.3. Retraining

5.2.5.4. Inspections

5.2.5.5. Hazardous Analysis method

5.2.5.6. Tag out Procedures

5.2.5.7. Evaluation sheets for all noted inspections including but not limited to:

5.2.5.7.1.1. Periodic Inspection Checklist

5.2.5.7.1.2. Specific energy control procedures

5.2.5.7.1.2.1. Identified by number of unique identifier for each procedure

5.2.5.7.1.3. Energy Source Evaluation

5.2.5.7.1.4. Hazardous Energy Control procedures

5.2.5.7.1.5. Control hazardous energy written procedure evaluation

5.2.5.7.1.6. All evaluation sheets shall be submitted for approval prior to implementation

5.2.5.7.1.6.1. Word document or word processing document. PDF is not allowed for draft submissions

5.2.5.7.1.6.2. Submittal sheet for each submission indicating the submission being made, who drafted it and basis of draft, date of draft, indication of revisions.

5.3. Six (6) binders of all procedures and policy shall be submitted as a deliverable to the VA in addition to an electronic copy annually (to include updates).

5.3.1. Complete within ninety (90) calendar days after Phase I

5.4. Phase III: Customer Review

5.4.1. Upon approved customer reviews for each procedure, the contractor may proceed to the next phase for that procedure (i.e. the contractor does not have to wait until all procedures have been reviewed and approved before moving to the next phase).

5.4.2. Contractor shall have staff available to meet with VA for review of the procedures as developed and presented. This may include: visits to the equipment itself, face to face meetings, virtual meetings, teleconferences, etc. The contractor shall maintain minutes from each meeting and indicated all revisions and suggestions made by VA in minutes. Minutes shall be submitted for approval to VA prior to implementation.

5.4.3. Complete within forty-five (45) calendar days after Phase II

5.5. Phase IV: Generate LOTO Procedures (equipment/machine specific) and Policy

5.5.1.1.1.1. Font: Times New Roman, size 10 to 12, black

5.5.2. Complete within eighty (80) calendar days after Phase II

5.6. Phase V: Attach LOTO Procedures and Devices to Equipment

5.6.1.1. The contract shall install all developed procedures to the equipment assessed.

5.6.2. Complete within thirty (30) calendar days after Phase IV

5.7. Phase VI: Provide electronic LOTO program (software, hardware/application) and desktop policy.

5.7.1. Proposed software/hardware application must be submitted to the VA for approval prior to implementation. A 6550 Security document will need to be submitted and the system vetted through VA OIT for approval. The contractor is encouraged to submit this software request as soon as possible as the approval times on this system may exceed three (3) months.

5.7.2. The contractor shall provide staff as necessary to provide documentation and meet with OIT staff to determine networking capabilities and system requirements.

5.7.3. The contractor shall include licenses for up to 100 machines (desktop or tablets).

5.7.4. Administrative rights for the software will be transferred to the VA no later fourteen (14) calendar days after “go live” date. The contractor shall allow for no fewer than 5 administrators for the system. Administrator training shall occur on the system no less ten (10) calendar days prior to “go live” date.

5.7.5. Any equipment required to implements the system including but limited to: infrastructure, (network cabling), server, server licenses, monitors, peripherals, power, uninterruptible power supply, rack, etc. shall be provided by the contractor.

5.7.6. Policy submission must be reviewed by VA prior to implementation. Policy must be a Microsoft Word or Word processing document (no pdf), size 10 – 12 font, black, Times New Roman font.

5.7.7. System support shall be provided by the contractor on a per month basis after go live date until the anniversary of the base contract. Subsequent services for system support (license updates, 24/7 end user support (person or telephone), quarterly system maintenance, warranty items).

5.7.8. All support systems shall include warranty for one (1) year or shall adhere to manufacturer warranty, whichever is greater.

5.7.9. Must allow for tracking of auditing records of procedures

5.7.10. Must allow for tracking of auditing records of authorized employees

5.7.11. Must allow for updates and changes

5.7.12. Must track the lockout-tagout process (what equipment is locked out, by who, how long did process take, how long was equipment in service, how long did it take to restore equipment to service)

5.7.13. Must be exportable – meaning all the audit data collected must be able to be exported to a common format (MS Excel or MS Word for example)

5.7.14. System must be sustainable and manageable

5.7.15. Complete within eighty (80) calendar days after Phase II

5.8. Phase VII: Provide LOTO training to SLVHCS Staff (up to 100 employees) over multiple sessions

5.8.1. Documentation.

5.8.1.1. All training shall be documented via sign in sheets. All VA staff participating in the training must print and sign the attendance sheet. The Contractor shall be responsible for ensuring that all VA staff in attendance sign the attendance sheet at: the beginning of the training; returning from lunch breaks.

5.8.1.2. The Contractor shall provide a testing means to demonstrate adeptness of students with the subject material. All attendees must pass with a percentage of 80% or higher. Should the contractor have their own means of testing aptitude and subject knowledge, method and sample of testing shall be given to the VA for review and approval. Testing must be given the final day of the class.

5.8.1.3. The VA shall disclose, at the conclusion of the review, those who have viewed the materials in order to preserve the integrity of the materials should the Contractor choose to reuse the materials. Those who have viewed the materials and are included in the training must receive a different testing method or material.

5.8.1.4. All students who participate in the training and pass the final examination shall be given certified documents by the trainer. This can be in the form of a certificate that shall note the following at a minimum:

5.8.1.4.1. Name of the Student

5.8.1.4.2. Name of the Instructor and Instructor Certification (Qualification)

5.8.1.4.3. Dates of Class

5.8.1.4.4. Brief description of the class

5.8.1.5. The Contractor shall submit a copy of the training material as well as training schedule and syllabus, divided by topics, to the VA for approval.

5.8.1.6. Electronic copies of all documents shall be provided via a CD or via email. All electronic copies shall be followed by bound, hard copies.

5.8.2. Training shall be provided for no more than twenty (20) students in any given period.

5.8.2.1.1. All students must attend all sessions. Exceptions will be allowed at the discretion of the VA.

5.8.3. The Contractor may provide more than one trainer for any given session. This must be disclosed to the VA prior to beginning any training. A physical trainer must be present at all times.

5.8.3.1. At no point is it allowable for the training to be virtual. An instructor shall be on site at all times for the duration of the training sessions.

5.8.4. Syllabus. A detailed training syllabus outlining:

5.8.4.1. Topics of discussion

5.8.4.2. Number of examples to be presented

5.8.4.3. Estimated duration for each task

5.8.4.4. Training Schedule

5.8.5. Complete within fourteen (14) calendar days after Phase VI

5.9. Phase VIII: LOTO devices

5.9.1. The contractor shall provide an initial set of LOTO devices, that are not already in the VA inventory, and signage for use of VA staff.

5.9.2. Minimum devices to be included in this contract:

5.9.2.1. Red lock out Padlock, different key type, thermoplastic body material, clearly stamped on lock that it is a safety lock out device – Qty 100

5.9.2.2. Circuit Breaker Lockout 120/277, clamp on lockout, steel – Qty 50

5.9.2.3. Lockout Hasp – Qty 100

5.9.2.4. Single Pole Breaker Lockout, Clamp on – Qty 50

5.9.2.5. Plug Lockout, Polypropylene, 220/550 Voltage, 1" Max. Cord Dia. – Qty 50

5.9.2.6. Ball Valve Lockout, Polypropylene, Red – Qty 20

5.9.2.7. Cable Lockout, Thermoplastic Polyurethane, 6 ft., Adjustable Cable Lockout Style – Qty 50

5.9.2.8. DIN Style Miniature Breaker Lockout, 120/277, Pin-Out, Standard Lockout Type, Nylon – Qty 20

5.9.2.9. Butterfly Valve Lockout, Red, Fits Handle Size: 2" to 4" Thickness, Nylon – Qty 20

5.9.2.10. Gate Valve Lockout, Polypropylene, Red – Qty 20

5.9.2.11. Plug Lockout, Thermoplastic, 125/250/600 Voltage, 1-1/4" Max. Cord Dia. – Qty 20

5.9.2.12. Circuit Breaker Lockout, 480/600, Clamp-On Lockout Type, Polypropylene and Nylon – Qty 20

5.9.2.13. Lockout Cinch Sack Cover; Fits Odd Size and Large Electrical Connectors and Hoist Controls – Qty 20

5.9.2.14. Battery/Cable Connector Lockout, Polycarbonate, 12V, 18V, 24V, 36V, 48V, 72V, 80V Voltage – Qty 15

5.9.2.15. Multi-Pole Breaker Lockout, 120/240, Bar Clamp Lockout Type, Steel/Plastic – Qty 15

5.9.2.16. Group Lock Box – Qty 12

5.9.2.17. Push Button Lockout, Fits Button Dia. 22.5mm, Steel, Acrylic, Silver – Qty 15

5.9.2.18. Air Line Regulator Lockout, Max. Number of Padlocks 1, Padlock Shackle Max. Dia. 9/32" – Qty 10

5.9.2.19. Lock out Kits are an acceptable substitute and shall be included as a potential option. Acceptable Kit options are:

5.9.2.19.1. Electrical – Qty 10

5.9.2.19.2. Mechanical/Valve – Qty 20

5.9.2.19.3. Electrical/Mechanical combination kit – Qty 40

5.9.2.20. All kits shall include toolbox for holding all materials

5.9.3. Additional devices may be quoted separately upon completion of assessment and equipment recommendations.

5.9.4. This list is subject to change based on recommendations from the completed assessment.

5.9.5. LOTO Stations – Custom designed storage locker/station for each of the shops (5 each)

5.10. Phase IX: LOTO Annual Program Audit & Reporting Results

5.10.1. Minimum Requirements:

5.10.1.1. Review of Usage

5.10.1.2. Areas of mitigation required

5.10.1.3. Modifications required

5.10.1.4. Additional systems identified that need to be added

5.10.2. To be complete in Option Period after institution of program

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Edition)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1.1 Control of Hazardous Energy (Lockout/Tagout) – 29 CFR 1910.147

6.1.2 Lockout/Tagout Electrical Safe Work Practice Standard – 19 CFR 1910.333

6.1.3. US Department of Health and Human Services (DHHS), National Institute for Occupational Safety and Health (NIOSH) Publication 83-125 (1983, September)

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

1. Attachment/Technical Exhibit List:

0. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

B.4 SCHEDULE OF SERVICES AND PRICING

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform LOCKOUT/TAGOUT program as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Equipment/System and Energy Source Identification

Development of Machine/Equipment Specific LOTO Procedures

Generate LOTO Procedures (equipment/machine specific) and Policy

Attach LOTO Procedures and Devices to Equipment

Provide electronic LOTO program (software, hardware/application) and desktop policy.

LOTO Program Maintenance

LOTO devices part rider

Provide LOTO training to SLVHCS Staff (up to 100 employees)

LOTO Annual Audit and Reporting Results - Option Year 1

LOTO Annual Audit and Reporting Results - Option Year 2

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for…