S06 FINAL Amendment 36C25621Q1327 A0004 Answer Solcitation Questions Extend Response Date To 08-11-2021.pdf

Amendment to a Previous Combined Solicitation

SUBJECT* Amendment (Answer Solicitation Questions)-Drain Maintenance Services G.V. "Sonny" Montgomery VA Medical Center

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 39531

SOLICITATION NUMBER* 36C25621Q1327

RESPONSE DATE/TIME/ZONE 08-11-2021 15:00 EASTERN TIME, NEW YORK,

USA

ARCHIVE 99 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SDVOSBC

PRODUCT SERVICE CODE* J045

NAICS CODE* 561790

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue BLDG T102 Biloxi MS 39531

POINT OF CONTACT*

C.Robert Oravetz / Contracting Officer Department of Veterans Affairs Network Contracting Office 16 Gulf Coast Veterans Health Care System 400 Veterans Avenue BLDG T102 Biloxi, MS 39531

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs G.V. "Sonny" Montgomery VA Medical Center Facilities Management Service 1500 E Woodrow Wilson Avenue Jackson, MS 39216

POSTAL CODE

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov/

URL DESCRIPTION VA

AGENCY CONTACT’S EMAIL ADDRESS christopher.oravetz@va.gov EMAIL DESCRIPTION CO e-mail address

DESCRIPTION

The purpose of this amendment is the following:

1). Answer contractor questions about this solicitation. Please refer to the pages that follow. No additional questions or requests for information about this solicitation will be accepted.

2). Extend date and time for contractor responses (i.e. submission of quotes/offers) to this solicitation. See below.

CHANGE FROM: 08-10-2021 1300 EASTERN TIME, NEW YORK, USA

CHANGE TO: 08-11-2021 1500 EASTERN TIME, NEW YORK, USA

No additional extensions to this solicitation are planned. Contractor offers/quotes are to be submitted no later than 08-11-2021 by 1500 hours (Eastern Time).

All other terms and conditions of this solicitation remain the same unless changed or updated with subsequent amendments.

FINAL Master List Vendor Questions and Responses Solicitation 36C25621Q1327 / Drain Maintenance Services

G.V (Sonny) Montgomery VA Medical Center Jackson, MS 39216

# Contractor

Question Government Response

1. Is this a new requirement or an existing (or follow on) contract with an incumbent contractor?

Please refer to the Performance Work Statement Item 1 (Objective) which states:

“Services of this nature have been performed before at the facility by an incumbent contractor. A new contract is needed to accommodate these required services that are recurring.”

2. Is there a site visit scheduled for this solicitation?

No, a site visit is not scheduled for this solicitation. In lieu of a site visit, additional information will be provided about this requirement to assist interested contractors.

3. (What is) the current condition of every drain to include:

1) Free flowing or clogged

2) Has a current dispenser (Y/N)

3) Dispenser is working (Y/N)

1) Free flowing or clogged:

Free Flowing: Nursing Home / CLC HB-02, HB-112

Free Flowing / Grease build up in lines:

(Main) Nutrition and Food F101, F110, F- 111, F117, B-111C Free Flowing: Grease Trap (Outside Canteen Kitchen) Free Flowing / Grease build up in lines:

Canteen Kitchen E-161, E-161A, E160

2) Has a current dispenser (Y/N):

The (Main) Nutrition and Food kitchen, Canteen Kitchen and Nursing home / CLC have current dispensers that pump Devour on timers feeding into the floor drains.

3) Dispenser is working (Y/N):

The (Main) Nutrition and Food kitchen, Canteen Kitchen and Nursing home / CLC have working dispensers that are routinely checked and buckets that are changed.

4. (What are) the specifications for each drain to include:

1) Size of drain

2) Type of Drain (Cast iron, Copper, etc.)

1) Size of drain:

The drains should all be 2” battery going into 4” pipe that’s going into 6’’ pipe into 8’’ pipe and 11’’ pipe going out to the main sewer line. The lines are mostly made up of Cast iron piping for Nursing home, Canteen

Kitchen and (Main) Nutrition and Food Kitchen. The lines under the building for the Canteen kitchen that lead into physical therapy and down under the building, need to be replaced. The Main Kitchen lines that lead into Bio Medical in the basement and that go out under all the Shops and out to the main sewer line need to be replaced due to grease build up in the lines.

2) Type of Drain (Cast iron, Copper, PVC etc.)

The drain lines for the Nursing home, Canteen Kitchen and (Main) Nutrition and Food kitchen are all Cast iron pipe. There are only sections of PVC that have been replaced due to pipes breaking in certain sections.

5. (Describe) the grease trap. (What are?)

1) Dimensions

2) Thickness in inches of current grease

3) Last time grease trap was pumped out

1) Dimensions:

5,000 Gallon Grease Interceptor

2) Thickness in inches of current grease:

Less than 25% of the current capacity of the Grease Trap.

3) Last time grease trap was pumped out:

This is currently on a 3 Month pump schedule, May 12, 2021 was the most recent service on the Grease Trap.

6. Is a sole source option available for this procurement?

No. Market research indicates that multiple contractors are available who could potentially support this requirement.

Regulatory guidance mandates that competitive acquisition procedures be utilized whenever possible by the government.

7. Can you provide an onsite office/warehouse space to store chemicals and certain hand tools to expedite the preventive maintenance schedule and unscheduled repair activity? No mention is made in the PWS or elsewhere of any accommodations for the contractor.

No. Due to space limitations, associated space availability, security rules, and liability concerns onsite office and/or warehouse space cannot be provided to the contractor by the government

8. The bid calls for a treatment of 11 different locations. I need to know in those 11 locations, how many drains at each location wanting to be treated?”

10 drains require treatment at the specified locations to include a grease trap. A break down is listed below

Nursing Home Care Unit (HB-02 & HB-112) -One (1) drain per floor; Two (2) floors in total. Total=Two (2)

Canteen Kitchen (E-161, E161A, E-160, Grease Trap (Behind Canteen kitchen) Total = Four (4)

Four (4) total, minus the grease trap. One for each service sink behind the serving lines.

This includes: one(1) 3 compartment sink and three (3) 2 compartment sinks. The grease trap will need to be treated by pouring the treatment into the trap itself if there are any issues occurring. Pumping out the grease trap every 3 months to contain waste build up is recommended.

Nutrition & Food: (F-101, F110, F-111, F-117, B-111C) Four (4) total.

The first is F-111 that has one (1) 2 compartment sink in the salad prep room.

The rest of the room numbers (F-101, F110, F-117, B-111C) aren’t clearly labeled (and need renumbering). From the general area where treatment is required the following is noted: The dishwashing machine floor drain will need one (1) drain treatment setup to help with flow. The last few sinks consist of one (1) 2 compartment sink and one (1) 3 compartment sink. These sinks are adjacent to the steam kettles in the middle of the kitchen.

End of Document