36C25621Q0947.docx

Combined Synopsis-Solicitation for Commercial Items

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 16 Michael E. DeBakey VA Medical Center 2002 Holcombe BLVD Houston TX 77030 4298

POINT OF CONTACT*

PLACE OF PERFORMANCE

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular: 2021-05, 3-10-2021.

This solicitation is set-aside for Service-Disabled Veteran Owned Business (SDVOSB).

The associated North American Industrial Classification System (NAICS) code for this procurement is 339112, with a small business size standard of 1,250. The FSC/PSC is 6165.

1.1. The NCO 16 is seeking a source to provide all labor, materials, hardware, software (if needed), for Cath Lab Booms. The Michael E. DeBakey VA Medical Center (MEDVAMC) Gastroenterology section is requesting to purchase booms, lights, lead shields, and video integration equipment for GI and Pulmonary sections. The current boom integration equipment is end of life and that the existing booms are due for replacement. Standardization with SACC/OR/Cath Lab booms which have already been replaced or awarded under Stryker. Requesting to replace the existing booms for five GI and one Pulmonary procedure rooms.

1.2. BOOMS MUST BE COMPATIBLE WITH THE STRYKER PRODUCT PREVIOUSLY PURCHASED. PLEASE PROVIDE PROOF OF COMPATIBILITY IN THE RESPONSE TO THIS RFQ.

All interested companies shall provide quotations for the following:

Supplies/Services

STATEMENT OF WORK (SOW

Background: The Michael E. DeBakey VA Medical Center (MEDVAMC) Gastroenterology section is requesting to purchase booms, lights, lead shields, and video integration equipment for GI and Pulmonary sections. The current boom integration equipment is end of life and that the existing booms are due for replacement. Standardization with SACC/OR/Cath Lab booms which have already been replaced or awarded under Stryker. Requesting to replace the existing booms for five GI and one Pulmonary procedure rooms.

1. Project Scope:

PAIR

INSTALL KIT

Kit

WITH 12 HOSPITAL-GRADE OUTLETS

INSTALL KIT

Kit

2. Supply Specifications – Requirements:

· Capacitive touch brake control provides an intuitive one-step operation with “grab and go” handles

· Full electric brake system eliminates the need to pipe N20/Air specifically for brake control

· Powered and manual vertical articulating arm options

· Ability to combine an all-electric brake system with vertical articulation

· 330˚ rotation

· Meets NFPA 70 2011, NFPA 99 2012, and UL 60601-1 standards

· Footprint no larger than 12” on each side

· 175lbs shelf weight capacity

· One-tool easy access panel for servicing and post-install changes

· Gas services in at least three manufacturers

· Variety of connection and high-voltage outlet types (color and connection)

· Gas hose assemblies are UL1331 compliant

· Ability to free pull low-voltage Stryker cables for increased throat capacity in the boom

· KEZR and KEXS isolated power

· Triple Redundant ground system

· TC Integrated Mounting Suspension utilizes a single mounting location for multiple booms, light, and flat panel combinations, reducing initial construction costs by minimizing need for additional structure

· Arms (vertical & horizontal) are customized for OR design and needs

· In-field replaceable service head

· Expandable gas and data capabilities allows services to be added to installed boom in the field

· Three different shelving options

· Over 400 accessory options

· Capable of complete platform integration when connected to the Stryker integration and voice activated device control system

· 104 LED’s (F628) with 650 overlapping beams of light

· 3600K, 4000K, 4500K and 5000K color temperature settings

· 360-degree light head rotation for unparalleled clinical maneuverability

· Built in ambient light and guide light feature for MIS environment

· SWKI Class 5 laminar flow compliance

· IP 53 ingress protection from dust & water

· Optional intuitive wall control with real time visual feedback

· Medical grade glass surgical lens material

· Sterile focus control

· Compatible with in-light camera with 1080p resolution, 32x zoom, and over 600 degrees of rotation

· 540˚ of rotation for optimal maneuverability

· Flexible design system will accommodate 19” – 32” monitors

· Allows display to be rotated laterally and lifted out of the way when not in use to maximize workspace

· Features a protective cover that shields monitor cables and provides a smooth, clean surface

· 4X the resolution of a 1080p image

· 4K pixel density offers a bright, colorful viewing experience

· 23.1 lbs. for easy installation in both integrated and cart-based rooms

· Multiple input options for use with a variety of visualization equipment

· Full integration with 1688 4K System to control surgeon profiles to include monitor settings and on screen displays for a consistent, seamless OR experience.

· 9 preset surgical specialties

· Integrated device control software compatible with the Connected OR Hub for sterile field control of monitor including picture in picture and picture by picture.

· Future ready platform allows for scalable video routing (SD, HD, 4K, 3D and more).

· IP System that has been designed for medical use. Allows for uncompressed, pixel-perfect video and a true 4K video signal by utilizing smart encoders and decoders that seamlessly connect to your devices.

· IP-based integration system allows for a more intuitive user experience and the ability to create digital assets, analytics, Artificial Intelligence, machine learning and more.

· Install the IP system In-room, adjacent, or remotely. Network-based platform provides faster service and more uptime.

· Custom Surgeon Profiles provide a one touch functionality that enacts surgeon-specific video routes and device presets

· Electronic, customizable surgical timeout feature silences music and commands the OR with automatic routing option to all monitors. Upon completion, a PDF can be sent to EMR or printed for physical storage

· Device Control allows the clinical team to remotely control the digital capture device, camera, light source, insufflator, surgical lights, etc. all from the touch panel

· Voice Control feature controls all Stryker devices with the sound of the user’s voice, including video routing

· Stryker Live Video allows for bi-directional audio and video transmission with both on and off-site capabilities

· Telestration function allows users to draw, annotate, and highlight anatomic landmarks on the operative image

· Text Messaging feature provides one-directional, secure message communication from the touch panel to mobile devices of hospital staff and -patient family

· The Preference Card Management system is controlled from the touch panel and allows clinical team to manage preference cards at surgeon request

· Repair Requests function allows for messaging to biomed, SPD, and vendor representatives regarding broken instrumentation directly from the touch panel

· Medical grade router with a Class II medical device clearance and FDA 510k

· Windows 10 operating system

· “One Touch” button turns the Suite on and off

· Customized surgical timeout silences music and automatically routes to all monitors

· Digital capture interface control through touch panel

· QUAD, Picture‐in‐Picture (PIP) and Picture‐by‐Picture (PBP)

· Open‐architecture framework is vendor neutral

· Keyboard/Video/Mouse (KVM) solution for PCs (Nurse PC, PACS PC, etc.)

· Able to connect to multiple room speakers to provide audio from multiple sources including iPod, satellite radio, etc.

· Centralizes audio, video, and data sources to a single point where they may be controlled and routed using a touch panel monitor

· Cisco integration

· Surgeon presets for devices and video routes that can be controlled remotely and stored in the cloud server

· Store number of prints and prints per page with surgeon profiles

· Controls monitor resolution settings

· Lock patient identifiers when pulling information from the EMR so staff does not accidentally edit them mid-case

· Export media to multiple destinations with a single touch of a button

· Displays critical device status on monitors for insufflator, light source, arthroscopy pump, shaver, and other devices

· Controls Stryker clinical devices including the camera, light source, and insufflator through multiple control modalities such as Voice or Device Control

· Captures, records, streams, and prints with 4K or HD

· 4K image compression saves faster

· Standby mode for smart power cycling

· 4K picture-in-picture, picture-by-picture, QUAD

· Integrates surgical media with existing hospital information systems to directly link to patient’s record

· Improved device hardware with focus on operating room applications and increased resolution allows for future software and technology upgrades

· USB 3.0 improves saving speed

· Bi-directional communication between operating rooms and conference rooms, pathology, and off- site app or desktop-based users

· Integrates into the current hospital video conferencing network

· Maintains a custom list of recently dialed endpoints and contacts

· Video calls are managed directly from COR IP System

· Utilizes one interface to orchestrate all OR video activity

· Privacy mode available that will disable all video connectivity with the OR at any time

· Customizable view of other video participants

· Desktop and app-based viewing and calling shows a list of desktop participants into the operating room

Turnkey Installation

The vendor must coordinate their turnkey installation efforts with the general contractor for the 2 hybrid operating rooms, as well as the general contractor for the general operating room and facilities management project manager.

Warranty and Support:

The warranty and support must cover all components of the requirement in accordance with standard manufacturer’s warranty

Delivery Location:

Gastroenterology Section (3A-300) Michael E. DeBakey VA Medical Center 2002 Holcombe Boulevard Houston, TX 77030

Delivery shall be provided "no later than 30 days after receipt of order (ARO).

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” www.sam.gov registration is required to be complete at time of submission of response.]

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders

The following subparagraphs of FAR 52.212-5 are applicable:

All quoters shall submit the following: Price Proposal

All quotes shall be sent to the kever.swafford@va.gov

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors: Lowest Price Technically Acceptable (LPTA)

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

Submission of your response shall be received not later than June 13, 2021 at 11:30 AM, CST kever.swafford@va.gov hand delivery will not be accepted.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact

KEVER L. SWAFFORD, CONTRACTING OFFICER

Kever.swafford@va.gov

THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF QUOTES. IT IS THE CONTRACTOR'S RESPONSIBILITY TO REQUEST AND RECEIVE A CONFIRMATION OF THE QUOTE RECEIPT.

VHAPM Part 813.106 SAP: Soliciting Competition & Evaluation of Quotations SOP Page 19 of 19 Original Date: 10/12/17 Revision 04 Date: 06/10/20