Questions and Answers.docx

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J041--36C256-21-Q-0359 Combined Synopsis/Solicitation PM for Boiler and Chiller
Solicitation number
36C25621Q0359
Issued by

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This document contains a combined synopsis and solicitation for commercial items from the Department of Veterans Affairs Veterans Health Administration seeking preventative maintenance and repair services for boilers, chillers, cooling towers, and related equipment at the Southeast Louisiana Veterans Health Care System in New Orleans. Quotes are due no later than February 12, 2021 and must be submitted electronically. The solicitation is set aside 100% for service-disabled veteran-owned small businesses. Services required include chemical treatment, preventative maintenance, routine and emergency repair work, and on-the-job training. A site visit is scheduled for February 4, 2021 to inspect equipment including four 500-600 HP boilers, six 1,500 ton chillers, cooling towers, an RO unit, and carbon filters. Questions must be submitted by February 4 and responses will be provided to all offerors.

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Other files

File Type Posted
36C25621Q0359 0003_1.docx DOCX document
Questions and Answers v2.docx DOCX document
Legionella Prevention Plan 5-20-18 rev1 (002).pdf PDF
36C25621Q0359 0002_1.docx DOCX document
36C25621Q0359 0001 Amendment v2.docx DOCX document
36C25621Q0359 0001_1.docx DOCX document
36C25621Q0359_1.docx DOCX document
VA Directive 2017-02-06.pdf PDF
Wage Determination 2015-5189 Rev 17.pdf PDF
36C25621Q0359.docx DOCX document

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Q1. Is this a new requirement, or is there an incumbent contractor? If existing, can you provide me the contractor and award amount?

A1. This is a new requirement.

Q2. Do we need to charge you sales tax on this project?

A2. The contract will be exempt from additional taxes and the awardee will receive a tax-exempt certificate if they require one.

Q3.

•Will a site visit be scheduled? Yes.
•Boilers
oWhat is the horsepower for the cleaver brooks boilers? 4WI 500-600 HP
oWhat is the average load percent? Boiler is rated for 20,700 of steam per hour. So roughly 10,000 to 15,000 per hour depending on demand.
oCondensate Return percentage? About 70% of condensate is returned.
oWhat type of pretreatment (softeners, RO, etc)? We have 1 media prefilter, 1 carbon prefilter, and 3 softeners. Also, a small 9 membrane RO unit that runs about 35gpm.
oDo you have any annual water consumption documentation? 6000 to 9,000 per day depending on demand
oWhat are the pressures that these are run at? Boilers are currently running at 110psi
oFeedwater quality, i.e. hardness, alkalinity, iron, conductivity? Feedwater is 8.8-9.7pH, 0 hardness, 0-50conductivity
•Cooling Tower
oDo the towers have a common header/equalizer line? Yes
oWhat are the dimensions of the towers? See below
Each cell: (Without Options)
Length
13’ – 10 ¾”
Width
22’ – 5”
Height
22’ – 7 ¼”

Per 4-cell tower: with options)

Length
61’ – 7 9/16”
Width
22’ – 5”
Height
25’ – 8 5/16”

o What is the average recirculation rate? 4500 GPM

•Chillers
oWhat is the nominal tonnages of the 6 chillers? 1500 per chiller
•Chilled Loop
oWhat is the estimated volume of the chilled loop? Estimating 115,000 gallons.
•RO Unit
oWhat is the make and model of the RO unit? CRANE EPRO 57K
oHow many membranes are there? 9 membranes
oWhat is the average flow rate? 35 gpm
System
Production
M3/D
Max 3rd year operating psi
Inlet
# of 8”x40”
Designed

Recovery Motor HP 3 phase

GPM
GPD
Size
Elements
60 Hz
50 Hz
EPRO 57K
40
57600
218
224
2”
8
65-75%
15
15
•Carbon Filter
oWhat is the make and model of the carbon filter? Model FCF-200-200 Carbon Filter. Pentair Composite Filter, CH33421, 264
oWhat is the average flow rate? Average is 7000-9000gal/day

Q4

•Is there a site visit scheduled for this project, and if so, when will that be? Yes. 4 February 2021 at 10:00AM CST at 2400 Canal Street, New Orleans, LA 70112.
•Will remediation and retesting be included in this contract, in the event of a positive Legionella test? There will be a modification to add those services, if required and if prices can be determined to be fair and reasonable.
•Are tower cleanings to be included in this contract? Yes

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