36C25620R0112 0002.docx

36C25620R0112 0002

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 06-30-2020 598-20-4-8317-0056 Y 36C256 Department of Veterans Affairs Veterans Health Administration Network Contracting Office 16 2575 Keystone Crossing Fayetteville

AR

72703 Y 36C256 Department of Veterans Affairs Veterans Healthcare System of the Ozarks Network Contracting Office 16 2575 Keystone Crossing Fayetteville

AR

72703 To all Offerors/Bidders

36C25620R0112 06-30-2020

X X X

JULY 17, 2020 12:00PM NOON

See CONTINUATION Page The Purpose of this Amendment is to issue clarification to the RFQ from questions proposed:

A. See Attachment 1 for Questions and Answers. NOTE: Highlightlighted areas for answers.

B. This RFQ is based on the Revised SOW and Price/Cost Schedule attached.

C. SITE VISIT scheduled for Tuesday, July 7, 2020 at 9:00AM CST; location: Bldg 1 Parking Lot (West side), 2200 Fort Roots Dr, North Little Rock, AR 72114. POC: Brian Green, Brian Green3@va.gov; 501-257-1137.

D. Please bring all credentials identifying 100% SDVOSB.

JOSEPH L WARREN

Contracting Officer

CONTINUATION PAGE

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

NLR CAMPUS - 40 YARD OPEN TOP (2) RECYCLE -

ESTIMATE 20 TONS PER MONTH

Refer to Trash Service Schedule

Contract Period: Base POP Begin: 08-01-2020 POP End: 07-31-2021

LOCAL STOCK NUMBER: 4881.50

LR CAMPUS - 40 YARD OPEN TOP (1) RECYCLE -

ESTIMATE 29 TONS PER MONTH

Refer to Trash Service Schedule Contract Period: Base POP Begin: 08-01-2020

NLR CAMPUS, 30/40 YARD OPEN TOP (3)

C&D/TRASH ESTIMATE 42 TONS PER MONTH

Refer to Trash Service Schedule Contract Period: Base POP Begin: 08-01-2020

NLR AND LR CAMPUS - 30/40 YARD OPEN TOP (1) -

C&D/TRASH, ESTIMATE 5 TONS PER MONTH

Refer to Trash Service Schedule Contract Period: Base POP Begin: 08-01-2020

LOCAL STOCK NUMBER: 866.67

NLR CAMPUS - 8 CY DUMPSTER, RECYCLING 13 CONTINERS,

ESTIMATE 10 TONS PER MONTH

Refer to Trash Service Schedule Contract Period: Base

NLR CAMPUS - 8 CY DUMPSTER - TRASH 17 CONTAINERS,

ESTIMATED 64 TONS PER MONTH

Refer to Trash Service Schedule Contract Period: Base POP Begin: 08-01-2020

LOCAL STOCK NUMBER: 4387.50

NLR CAMPUS - 4 YARD DUMPSTER W/CASTERS -

RECYCLING FIVE CONTAINERS,

ESTIMATED 2 TONS PER MONTH.

Refer to Trash Service Schedule Contract Period: Base

LR CAMPUS - 30-40 YARD SELF CONTAINED COMPACTOR

TRASH/C&D, ESTIMATED 55 TONS PER MONTH

Refer to Trash Service Schedule Contract Period: Base

NLR CAMPUS - 4-6 YARD - COMPOSTING,

ESTIMATED 0.25 TONS PER MONTH

Refer to Trash Service Schedule Contract Period: Base POP Begin: 08-01-2020

LR CAMPUS - 4-6 YARD - COMPOSTING,

Refer to Trash Service Schedule Contract Period: Base

NLR AND LR CAMPUS - SITE CLEAN-UP (2 FT PERIMATER)

Refer to Trash Service Schedule Contract Period: Base POP Begin: 08-01-2020

LOCAL STOCK NUMBER: 210.00

NLR AND LR CAMPUS - RETURN/REJECT FEE

Contract Period: Base

LR CAMPUS - COMPACTOR RENTAL

Contract Period: Base

NLR CAMPUS - 40 YARD OPEN TOP (2) RECYCLE -

Refer to Trash Service Schedule

Contract Period: Option 1 POP Begin: 08-01-2021 POP End: 07-31-2022

LR CAMPUS - 40 YARD OPEN TOP (1) RECYCLE -

Refer to Trash Service Schedule Contract Period: Option 1 POP Begin: 08-01-2021

NLR CAMPUS, 30/40 YARD OPEN TOP (3) C&D/TRASH

ESTIMATE 42 TONS PER MONTH

Refer to Trash Service Schedule Contract Period: Option 1

NLR AND LR CAMPUS - 30/40 YARD OPEN TOP (1) - C&D/TRASH,

ESTIMATE 5 TONS PER MONTH

Refer to Trash Service Schedule Contract Period: Option 1 POP Begin: 08-01-2021

NLR CAMPUS - 8 CY DUMPSTER, RECYCLING 13 CONTINERS,

Refer to Trash Service Schedule Contract Period: Option 1

NLR CAMPUS - 8 CY DUMPSTER - TRASH 17 CONTAINERS,

Refer to Trash Service Schedule Contract Period: Option 1 POP Begin: 08-01-2021

NLR CAMPUS - 4 YARD DUMPSTER W/CASTERS -

ESTIMATED 2 TONS PER MONTH.

Refer to Trash Service Schedule Contract Period: Option 1

LR CAMPUS - 30-40 YARD SELF CONTAINED COMPACTOR

Refer to Trash Service Schedule Contract Period: Option 1

NLR CAMPUS - 4-6 YARD - COMPOSTING,

Refer to Trash Service Schedule Contract Period: Option 1 POP Begin: 08-01-2021

LR CAMPUS - 4-6 YARD - COMPOSTING,

Refer to Trash Service Schedule Contract Period: Option 1

NLR AND LR CAMPUS - SITE CLEAN-UP (2 FT PERIMATER)

Contract Period: Option 1 POP Begin: 08-01-2021

NLR AND LR CAMPUS - RETURN/REJECT FEE

Contract Period: Option 1

LR CAMPUS - COMPACTOR RENTAL

Contract Period: Option 1

NLR CAMPUS - 40 YARD OPEN TOP (2) RECYCLE -

Refer to Trash Service Schedule Contract Period: Option 2 POP Begin: 08-01-2022 POP End: 07-31-2023

LR CAMPUS - 40 YARD OPEN TOP (1) RECYCLE -

Refer to Trash Service Schedule Contract Period: Option 2 POP Begin: 08-01-2022

NLR CAMPUS, 30/40 YARD OPEN TOP (3) C&D/TRASH

Refer to Trash Service Schedule Contract Period: Option 2 POP Begin: 08-01-2022

NLR AND LR CAMPUS - 30/40 YARD OPEN TOP (1) -

Refer to Trash Service Schedule Contract Period: Option 2 POP Begin: 08-01-2022

NLR CAMPUS - 8 CY DUMPSTER, RECYCLING 13 CONTINERS,

Refer to Trash Service Schedule Contract Period: Option 2

NLR CAMPUS - 8 CY DUMPSTER - TRASH 17 CONTAINERS,

Refer to Trash Service Schedule Contract Period: Option 2 POP Begin: 08-01-2022

NLR CAMPUS - 4 YARD DUMPSTER W/CASTERS -

ESTIMATED 2 TONS PER MONTH.

Refer to Trash Service Schedule Contract Period: Option 2

LR CAMPUS - 30-40 YARD SELF CONTAINED COMPACTOR

Refer to Trash Service Schedule Contract Period: Option 2

NLR CAMPUS - 4-6 YARD - COMPOSTING,

Refer to Trash Service Schedule Contract Period: Option 2 POP Begin: 08-01-2022

LR CAMPUS - 4-6 YARD - COMPOSTING,

Refer to Trash Service Schedule Contract Period: Option 2

NLR AND LR CAMPUS - SITE CLEAN-UP (2 FT PERIMATER)

Contract Period: Option 2 POP Begin: 08-01-2022

NLR AND LR CAMPUS - RETURN/REJECT FEE

Contract Period: Option 2

LR CAMPUS - COMPACTOR RENTAL

Contract Period: Option 2

NLR CAMPUS - 40 YARD OPEN TOP (2) RECYCLE -

Refer to Trash Service Schedule Contract Period: Option 3 POP Begin: 08-01-2023 POP End: 07-31-2024

LR CAMPUS - 40 YARD OPEN TOP (1) RECYCLE

Refer to Trash Service Schedule Contract Period: Option 3 POP Begin: 08-01-2023

NLR CAMPUS, 30/40 YARD OPEN TOP (3) C&D/TRASH

Refer to Trash Service Schedule Contract Period: Option 3 POP Begin: 08-01-2023

NLR AND LR CAMPUS - 30/40 YARD OPEN TOP (1) -

Refer to Trash Service Schedule Contract Period: Option 3 POP Begin: 08-01-2023

NLR CAMPUS - 8 CY DUMPSTER, RECYCLING 13 CONTINERS,

Refer to Trash Service Schedule Contract Period: Option 3

NLR CAMPUS - 8 CY DUMPSTER - TRASH 17 CONTAINERS,

Refer to Trash Service Schedule Contract Period: Option 3 POP Begin: 08-01-2023

NLR CAMPUS - 4 YARD DUMPSTER W/CASTERS

ESTIMATED 2 TONS PER MONTH.

Refer to Trash Service Schedule Contract Period: Option 3

LR CAMPUS - 30-40 YARD SELF CONTAINED COMPACTOR

Refer to Trash Service Schedule Contract Period: Option 3

NLR CAMPUS - 4-6 YARD - COMPOSTING,

Refer to Trash Service Schedule Contract Period: Option 3 POP Begin: 08-01-2023

LR CAMPUS - 4-6 YARD - COMPOSTING,

Refer to Trash Service Schedule Contract Period: Option 3

NLR AND LR CAMPUS - SITE CLEAN-UP (2 FT PERIMATER)

Contract Period: Option 3 POP Begin: 08-01-2023

NLR AND LR CAMPUS - RETURN/REJECT FEE

Contract Period: Option 3

LR CAMPUS - COMPACTOR RENTAL

Contract Period: Option 3

NLR CAMPUS - 40 YARD OPEN TOP (2) RECYCLE

Refer to Trash Service Schedule Contract Period: Option 4 POP Begin: 08-01-2024 POP End: 07-31-2025

LR CAMPUS - 40 YARD OPEN TOP (1) RECYCLE

Refer to Trash Service Schedule Contract Period: Option 4 POP Begin: 08-01-2024

NLR CAMPUS, 30/40 YARD OPEN TOP (3) C&D/TRASH

Refer to Trash Service Schedule Contract Period: Option 4 POP Begin: 08-01-2024

NLR AND LR CAMPUS - 30/40 YARD OPEN TOP (1) -

Refer to Trash Service Schedule Contract Period: Option 4 POP Begin: 08-01-2024

NLR CAMPUS - 8 CY DUMPSTER, RECYCLING 13 CONTINERS,

Refer to Trash Service Schedule Contract Period: Option 4

NLR CAMPUS - 8 CY DUMPSTER - TRASH 17 CONTAINERS,

Refer to Trash Service Schedule Contract Period: Option 4 POP Begin: 08-01-2024

NLR CAMPUS - 4 YARD DUMPSTER W/CASTERS

ESTIMATED 2 TONS PER MONTH

Refer to Trash Service Schedule Contract Period: Option 4

LR CAMPUS - 30-40 YARD SELF CONTAINED COMPACTOR

Refer to Trash Service Schedule Contract Period: Option 4

NLR CAMPUS - 4-6 YARD - COMPOSTING,

Refer to Trash Service Schedule Contract Period: Option 4 POP Begin: 08-01-2024

LR CAMPUS - 4-6 YARD - COMPOSTING,

Refer to Trash Service Schedule Contract Period: Option 4

NLR AND LR CAMPUS - SITE CLEAN-UP (2 FT PERIMATER)

Contract Period: Option 4 POP Begin: 08-01-2024

NLR AND LR CAMPUS - RETURN/REJECT FEE

Contract Period: Option 4

LR CAMPUS - COMPACTOR RENTAL

Contract Period: Option 4

B.3 STATEMENT OF WORK

REVISED June 16, 2020 Municipal Solid Waste, Disposal, and Recycling for CAVHS A. GENERAL: Contractor shall be responsible for allocating all equipment and personnel, including back-up resources, to meet all requirements for the comprehensive management of the solid waste, construction and debris, composting, and recycling programs, at the Central Arkansas Veterans Healthcare System in Central Little Rock and North Little Rock and all affiliated facilities. The comprehensive waste services shall not only include the collection and disposal of the waste and support required to ensure compliance with all Federal, State, and Local regulations. The Contractor must have relevant experience in providing comprehensive waste management services. The ability to provide waste audits and to properly separate waste streams is crucial to this requirement. The Contractor must be able to assist the facilities in properly profiling their waste and reducing the volumes of waste, while increasing recycling services. The Contractor shall clearly show a plan that will easily measure the reductions in volumes on a monthly basis. It shall be the responsibility of the Contractor to provide the tracking and reports in a timely manner, and action plans to address any shortfalls.

B. DESCRIPTION OF SERVICES:

1. The contractor shall furnish all reports, labor, management, equipment, supplies, transportation, applicable licenses, permits, other items and services necessary to perform municipal solid waste (trash) removal services and recycling for:

Central Arkansas Veterans Healthcare Systems (CAVHS) locations:

4300 West 7th Street Little Rock, AR 72205 2200 Fort Roots Dr. North Little Rock, AR 72114.

a. When feasible, all waste will be recycled/reused and diverted from landfills.

b. ALL equipment, maintenance and services will be supplied by the contractor or sub-contractor.

c. The containers must be numbered to insure appropriate response for requests of service.

d. The self-contained compactor shall be a minimum of 30yd and have dock level service.

e. Waste collection services must be routinely provided to reduce the potential for insect and vermin harborage, microorganism growth, odor generation, and for safety, security, and aesthetic considerations.

f. All dumpsters/containers are positioned at locations on the Department of Veterans Affairs Central Arkansas Veterans Health Care (CAVHS) Campuses, (refer to the CAVHS Trash Service Schedule):

1) 4300 West 7th Street Little Rock, AR 72205

2) 2200 Fort Roots Dr. North Little Rock, AR 72114.

g. The Contractor shall perform to the standards in the contract as well as all local, state, and federal regulations. All landfill fees shall be paid by the Contractor. The Waste Removal Service deals with refuse and trash collection, sorting, single stream recycling, recycling, composting, transportation, removal and disposal/recycling. It is the Contractor’s responsibility to clean up and remove any debris that has fallen from any containers/or transportation vehicles.

h. Upon notification by the Contracting Officer or the Contracting Officer’s Representative (COR), the Contractor shall perform non- scheduled refuse and trash removal or recycling removal in areas covered under this contract. Additional containers may be provided at the request of the COR to be “spotted” at locations to be identified by the COR at a later-time with at least 24 hours prior notice.

2.

FREQUENCY OF SCHEDULE SERVICES:

Central Arkansas Veterans Healthcare System Trash Service Schedule and site maps. Container locations are subject to change depending on facility need or usage.

CAVHS Trash Service Schedule

Cubic Yards Service FREQUENCY

EQUIPMENT(Container)

TYPE

TYPE OF WASTE

(Trash, C&D, Recycle, Compost)

CAMPUS NAME

(NLR/LR)

LOCATION

(Building #, Other Description)

are allowable

3 X WK= M/W/F

4 X WK=N/A

5 X WK= M-F

Dirty dock Clean Dock

3. NORMAL WORK HOURS: The service schedule is provided above. Generally, work will be performed prior to the start of the Medical Center’s workday so that trucks and service will not interfere with the facility's functions. It is preferred that all service is performed prior to 6am. Saturday Service is not required unless an emergent situation arises.

4. FEDERAL HOLIDAYS: The ten holidays observed by the Federal Government are:

New Year's Day Martin Luther King's Birthday President's Day Memorial Day Independence Day Labor Day Columbus Day Veteran's Day Thanksgiving Day Christmas Day Any other day specifically declared by the President of the United States to be a national holiday.

a. CAVHS is open and operational seven days per week, 24 hour per day and service may occur on all holidays.

b. At the beginning of the contract and prior to each Option year, the Contractor shall provide the COR the contingency plan for all holidays of that contract year.

5. PERFORMANCE REQUIREMENTS:

a. The contractor shall provide creative, efficient and innovative solutions that demonstrate the contractor’s ability to properly understand and perform the services of this requirement.

b. The contractor shall demonstrate technical solutions and approaches that exhibit the contractor’s experience and qualifications in providing these services.

c. The contractor shall be required to provide a demonstration of the resources, equipment and qualified personnel that are available to commit to this requirement.

d. The contractor shall provide all labor, supplies, equipment, and disposal for the following services:

1) Solid waste disposal services and recycling services

2) Recycling Services:

a) Scrap Metal

b) Pallets

c) Plastic HPDE 1-5

d) Single stream recycling

Waste audits

6. COLLECTION REQUIREMENTS:

a. Remove Refuse and Trash: The Contractor shall perform removal of refuse, trash and other non-regulated waste, construction and debris (C&D), composting and recycling as identified by the Government. The Contractor’s responsibilities shall include, but not be limited to clean up and remove any debris that has fallen from any containers while the exchange is being made, replace container to designated locations not blocking traffic or pathways and provide monthly tonnage reports to the COR.

b. Monthly Report: The Contractor provide a monthly tracking reporting system that shall allow for the CAVHS to track all wastes from the point of generation to identify waste poundage and classification. This report shall clearly demonstrate the facilities classification of wastes and opportunities for reduction. The report shall track all waste streams-solid waste, recycling and plastic diversion. The report shall also provide recycling factoids (i.e., pounds). The Contractor shall be responsible to submit to the COR and a sample of the proposed report required for the approval of the COR. This sample shall be submitted within ten (10) calendar days of receipt of the Notice of Award.

c. All dumpsters/containers hauled by the Contractor shall be contained, tied, or enclosed to prevent leaking, spilling, or blowing off during transport. The contractor shall have enough personnel and containers/dumpsters, licensed vehicles with appropriate permits, expendable and durable goods to perform the duties required without additional support from CAVHS. CAVHS is a Healthcare Facility and is open 24 hours per day, seven days per week with trash service being an integral part of Patient Care.

d. The Contractor shall provide CAVHS a contingency plan for equipment failures (i.e. vehicle breakdown, compactor failure) and inclement weather to allow for adjustments to be made by Government staff in lieu of an issue. It is preferred that all trash serviced is performed prior to 6am. Saturday Service is not required unless an emergent situation arises.

e. Classification of Refuse and Trash. Examples of refuse and trash to be recycled /disposed include but are not limited to the following:

f. Combustible and non-combustible materials.

g. Vegetation such as leaves, branches, uprooted shrubs, and trees.

h. Inert environmental refuse and trash such as dirt, mud, rocks, and sand.

i. Construction refuse and trash such as asphalt, blinds, brick, carpet, concrete, drywall, electrical wires, lamps, glass, insulation materials, copper, steel, aluminum, tile, pipe, plastic, vinyl, and wood.

j. Any non-regulated waste.

k. Food remnants and edible or non-edible garbage but not limited to coffee grounds, tea leaves, eggshells, banana peels, citrus fruit rinds, onion hulls, table scraps, and similar materials.

l. Miscellaneous Trash such as paper, wrappings, plastic bags, cartons, metal, glass, floor sweepings, waste products of coal and other fuels, wastepaper, lumber, non-repairable wooden items and construction debris.

m. Non-Regulated Patient Care Waste including but not limited to miscellaneous trash in the patient areas, such as tissues, papers, and similar materials used by the patients and for the patients.

n. Carcasses of Small (less than 10 lbs) dead animals.

o. Ashes burned refuse from combustible materials.

7. CLASSIFICATION OF SINGLE STREAM RECYCLING. Examples of recycling for removal include but are not limited to the following:

a. Personal items such as cardboard, magazines, books, papers, clothing, and cooking utensils.

b. Other refuse such as tin cans, metal, refuse, trash, plastics.

c. Other materials that maybe listed as recyclable materials.

d. Scrap metals.

8. CLASSIFICATION OF COMPOST. Examples of composting include but are not limited to the following:

a. Food scraps

b. Leaves, grass clippings, small tree debris

c. Food soiled cardboard containers

d. Other materials that maybe listed as compostable materials.

9. UNSCHEDULED COLLECTIONS - EMERGENCIES OR SPECIAL EVENT SERVICES.

a. Unscheduled collections should occur if/when any container is visibly overflowing, the Government has an emergent need arise or if the Government has a special event (i.e. America Recycles Day).

b. Inclement Weather Schedule. The Contractor shall collect refuse material during periods of inclement weather. In cases of severe weather, the Contracting Officer may authorize exceptions. When exceptions are granted, the Contractor shall make up all missed collections within 24 hours after the severe weather has terminated, unless the contracting officer or COR authorizes additional time.

c. Points of Collection. The Contractor shall position all containers in their designated locations and for Government staff to easily access.

d. Cubic Yard Capacity. Proposed capacity of containers is indicated in “Description of Service”. The Government reserves the right to change the cubic yard capacity at any collection station or change the number of collection stations as needed. The Government may also reduce or increase the frequency of collections.

e. Government-Approved Containers. Collection of trash and garbage and recyclable items must occur in all areas shall be in Government-approved containers. Containers must be fully enclosed or covered (for transport), reasonably leak-proof, steel construction, and kept clean. Containers shall have easily closeable and lockable lids, where required. Containers shall be maintained in an acceptable appearance, including finish, free of excessive rust, holes, etc.

f. Washing of Contractor Furnished Containers. Containers shall be cleaned, steamed, disinfected and sanitized as needed with VA approved germicide (this will be on a semi-annual basis or more frequently if needed). The containers shall be kept neat in appearance, repaired and painted when warranted (i.e. appearance of rust spots, stains, excessively chipped areas, etc.) and replaced immediately if broken or non-functional, the trailers will be road worthy and free of holes in the roof and floors.

g. Maintaining Containers and Collection Area. The Contractor shall return the containers, on the same day collected, to their original location after servicing. The Contractor will also be responsible for immediately cleaning up any spills, debris, etc., which may occur during servicing of containers. All refuse on the ground within 2 feet of the container, whether spilled by the Contractor or not shall be picked up by the Contractor during collection. Contractor shall provide maintenance and repair of contracted equipment, including parts replacement and labor. In the event of a breakdown, emergency service shall be rendered within twenty-four (24) hours or an alternative service must be provided to ensure uninterrupted service.

10. DISPOSAL:

a. Off-Site Disposal. The Contractor shall transport and dispose of all municipal solid waste at a licensed off-site disposal facility selected by the Contractor. Disposal shall be in accordance with existing local, state, and federal regulations. The Contractor must use an Environmental Protection Agency (EPA) approved landfill for disposal of all municipal solid waste and submit appropriate certificates validating compliance to this requirement. The Contractor shall be responsible for any permit or fees associated with the use of off-site disposal locations.

b. Disposal of Non-Marketable Materials. Disposal of non-marketable materials from processing recyclable materials at an offsite facility shall be the responsibility of the Contractor. This includes any recyclable material rejected for any reason.

c. Equipment Maintenance. Trucks and trailers used for hauling and collecting shall be washed as required to ensure they are free of odor, dirt, debris, and pests.

11. GENERAL INFORMATION.

a. Quality Control. The successful Contractor shall develop and maintain a quality program to ensure refuse services are performed in accordance with commonly accepted commercial practices. The successful Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services to include sorting of items.

b. Quality Assurance. The COR will periodically evaluate the Contractor’s performance to ensure that contracted services are received. The COR will evaluate the Contractor’s performance through intermittent on-site inspections of the Contractor's quality control program and receipt of complaints from CAVHS personnel. The Government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the Government may decrease the number of quality control inspections if performance dictates. The Government will also receive and investigate complaints from various customers located at CAVHS. The Government shall be responsible for initially validating customer complaints. The COR shall make final determination of the validity of customer complaint(s) in cases of disagreement with customer(s). It is expected that the Contractor will visit the site bi-annually for inspection and review.

c. Government Remedies. The contracting officer shall follow FAR 52.212.4, Contract Terms and Conditions-Commercial Items (Sept 2005), for Contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

d. Conformance Standards. Contract service shall ensure that all work is performed in accordance with Joint Commission, DNR, EPA, DOT, OSHA, and governing federal, local and state regulations and guidelines. Copies of the Contractor's state, local and federal permits and licenses MUST be provided to the CO with the signed quote as noted the addendum to FAR 52.212-1.

12. RESPONSIBILITY:

a. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

b. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

c. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created during performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by enough technical documentation to permit understanding and use of the records and data.

d. Central Arkansas Veterans Healthcare System and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of Central Arkansas Veterans Healthcare system or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to Central Arkansas Veterans Healthcare system. The agency must report promptly to NARA in accordance with 36 CFR 1230.

e. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government's behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to Central Arkansas Veterans Healthcare system control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand-carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

f. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and Central Arkansas Veterans Healthcare system guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

g. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with Central Arkansas Veterans Healthcare system policy.

h. The Contractor shall not create or maintain any records containing any non-public Central Arkansas Veterans Healthcare system information that are not specifically tied to or authorized by the contract.

i. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

j. The Central Arkansas Veterans Healthcare system owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which Central Arkansas Veterans Healthcare system shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

k. Training. All Contractor employees assigned to this contract who create, work with or otherwise handle records are required to take [Agency]-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

l. Reporting Required Services Beyond the Contract Scope: The Contractor shall immediately, but no later than 24 (twenty four) consecutive hours after discovery, notify the CO and COR (in writing) of the existence or the development of any instances which the Contractor believe he/she is not responsible for under the terms of the contract.

13. TECHNICAL REQUIREMENTS: The Contractor shall schedule and perform all refuse and recycling collection and disposal services of garbage and trash for the CAVHCS in accordance with the contract, frequency and work schedule; the approved Contractor Quality Control Plan; and, the required reports in accordance with the Deliverables section. All areas, which are involved in the collection and disposal services, shall be maintained in a neat, clean, uniform and safe condition always. All power equipment shall be operated within the safety parameters as defined by OSHA. Equipment shall be operated with particular care when near pedestrians. Equipment shall be in working, safe, and good mechanical condition to operate on government property. There shall be no visible oil or refuse spills on the road due to contractor carelessness or inadequate equipment. Areas damaged by Contractor vehicles shall be repaired to meet the appearance of the surrounding area to the satisfaction of the COR at no additional cost to the Government.

14. SECURITY REQUIREMENTS

a. Physical Security. All vehicles/trucks utilized for pickup of trash and garbage must be properly identified with Contractor name.

b. Contractor Personnel. Contractor personnel must wear a common uniform or identification with the Contractor’s name printed in neat and professional manner to be easily visible and readable.

c. Information Security. The Privacy Officer, Info Security Officer and Records Manager’s statements:

d. Information Systems Officer, Information Protection:

1) The contractor will not have access to VA computers, nor will they have access to online resources belonging to the government while conducting services. If removal of equipment from the VA is required, any memory storage devices, such as hard drives, solid state drives and non-volatile memory units will remain in VA control and will not be removed from VA custody.

2) Privacy Officer: The contractor will not have access to protected Patient Health Information (PHI) nor will they have the capability of accessing patient information during the services provided to the VA and if removal of equipment from the VA is required, any memory storage devices, such as hard drives, solid state drives and non-volatile memory units will remain in VA control and will not be removed from VA custody. All research data available for Contractor analyses is de-identified.

15. SPECIAL CONTRACT REQUIREMENTS

a. QUALIFICATIONS:

1. Contractor shall have demonstrated at least three years’ experience servicing at least three similar size hospitals by submitting a list of references including telephone numbers, addresses, and contact names.

2. Contractor shall provide a plan to demonstrate that they can provide ongoing requirements and services in the event of service disruptions for any reason. Contractor shall provide information for primary and back-up sites for the following: solid waste disposal services, and recycling services.

3. Contractor shall provide a complete background of their company as well as any company utilized to sustain this contract. Information will include but is not limited to: company’s full legal name, primary business address, all other office locations (city and state), and history, along with the number of years in business.

4. Contractor shall demonstrate their ability to convert the VA locations to their services immediately after award of the contract.

5. Contractor shall have in place and maintain a valid contingency plan to meet the requirements of the contract. Contractor shall incur all cost associated with fulfilling this contingency plan at no additional expense to the Government. Contractor shall be liable for all expenses incurred by the Government due to the contractor's inability to perform in accordance with these requirements.

6. Contractor is required to identify any subcontractors and suppliers. Contractor is responsible for supervision, contract compliance and obtaining any necessary documentation from their subcontractors or supplies performing under this contract. If the contractor intends to utilize subcontractors and suppliers other than those initially identified, operating licenses, permits, certificates and any other forms required by regulatory agencies for the new facility must be submitted to the Contracting Officer no later than thirty (30) days prior to change. Any and all cost increases to meet additional regulatory requirements caused by such change of disposal facilities or any other contractor action relative to transport, and/or disposal of waste shall be borne by the contractor.

b. CONTRACTOR PERSONNEL:

1. The contractor shall provide a contract manager who is responsible for the performance/coordination of work defined in this contract. The name and phone numbers (during and after hours) of this person and alternate(s), who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer Representative no later than fifteen (15) days prior to the contract start date. The contract manager and alternate(s) shall be able to understand, read, fluently speak, and legibly write the English language. This person may perform services under this contract in addition to contract management duties. The contract manager or alternate shall have full authority to act for the contractor in all contractual matters relating to daily operation of this contract. All changes must be provided in writing to the Contracting Officer no later than forty-eight (48) hours prior to the implementation of such changes.

2. The technician shall be dressed neatly in appropriate uniform and wear an identification badge at all times when servicing at the VA facility.

3. The contractor shall ensure that all employees understand the risks involved with solid waste and are trained in specific procedures to handle spills on the VAMC premises, and en-route to the disposal facility.

c. PERSONNEL POLICY:

The Contractor shall assume full responsibility for protection of the personnel furnishing services under this contract. To carry out this responsibility, the Contractor shall provide the following for these personnel:

· Workers compensation

· General liability insurance in a minimum amount of $500,000.00.

· Income tax withholding, and

· Social security payments

16. PROTECTION OF GOVERNMENT PROPERTY:

a. During work execution, the Contractor shall take special care to protect Government property including exterior buildings, furniture, and other surfaces. Damage resulting from Contractor operations shall be repaired by the Contractor, including painting, refinishing, or replacement (if necessary), at no additional cost to the Government.

b. Contractor shall be responsible to meet all OSHA/Safety requirements in the performance of the work. This shall include but not be limited to taking all the necessary precautions to protect the patients, visitors and/or staff at each location. Contractor shall be held responsible for any injuries and/or damage, which may be caused as a result of the Contractors failure to adhere to these requirements.

17. PERMITS AND RESPONSIBILITIES:

The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any applicable Federal, State, and Municipal laws, codes, and regulations in connection with the prosecution of the work. This includes acquiring any installation listed in this contract. He shall be similarly responsible for all damages to persons or property. He shall take proper safety and health precautions to protect the work, the workers, the public and the property of others. He shall also be responsible for all materials delivered and work per-formed until completion and acceptance of the entire work.

18. QUALITY ASSURANCE PLAN:

The ability to successfully provide the number and types of services required daily over an extended period of time requires a good Quality Assurance Plan. The required services shall be delivered prior to 6am (preferred/requested) but if situations arise that doesn’t allow the contractor to provide the services, the services may be provided after 6am. The Contractor shall identify the methods and procedures to be used to ensure that the quality standards are met for solid waste, recycling, composting, construction and debris, and scrap metal. The Contractor shall focus on delivering the primary services of collections, consolidation, transportation, and disposal in a manner the meets the requirements.

19. COMMUNICATION:

The contractor shall explain the communication plan for employees and subcontractors. Highly functional and efficient data and voice communications are critical for successfully performing the contract requirements. The Contractor must be capable of sending and receiving e-mails and faxes, communicate with the COR, communicate with service vehicles regularly to determine locations and relay service-related messages, and send/receive electronic data files. Communication shall be critical in ensuring no interruption of services. Communication shall include how waste will be collected and disposed. The communication shall be very important to ensure compliance.

20. HEALTH & SAFETY:

Due to the health and safety risks associated with this requirement, the Contractor’s methods, procedures, training and other controls that are proposed must allow the performance of the tasks with no adverse effects from the risk factors. The Health and Safety plan shall demonstrate a good working knowledge of the US DOT, US Occupational Health and Safety (OSHA), State of Arkansas Department of Health and other applicable regulations that govern the health and safety risks involved in the handling and shipping of solid waste. All tasks with potential health and safety risks shall be identified along with the proposed control measures to ensure minimal exposure to minimize risk. The Contractor agrees that his personnel and equipment are subject to safety inspections by Government personnel while on Federal property. The Contractor shall ensure that all personnel involved in the handling, repackaging, and transportation of the items listed herein shall be trained in the areas of spills, and general first aid procedures.

21. REPORTS:

a. The Contractor must demonstrate the reports that shall be provided to measure the reductions that are achieved in the volumes of waste. The Contractor shall provide this/these report(s) monthly. The report(s) must demonstrate the objectives that are being met, and action plans for the objectives that have not been achieved.

b. The Contractor must explain how this shall be measured to ensure tracking that is consistent and accurate. The contractor shall be required to provide a waste audit report at least once per year. This report shall identify opportunities for reduction, health & safety risks, equipment reviews, and training requirements to achieve opportunities identified in the audit.

c. The Contractor must demonstrate the training records and reporting that shall be provided. This must comply with the regulations as defined in the “Training” section.

22. CAPABILITIES AND RELEVANT CORPORATE EXPERIENCE:

a. The contractor shall describe the abilities of the contractor and any subcontractors to perform this work plus relevant experience. References to current or previous clients to whom similar services were or are being provided shall be included. Experience most relevant to this solicitation would be managing and providing a comprehensive waste and recycling services program, including the required training and compliance services, like this requirement. Experience providing a comprehensive waste management program for an industrial generator or a residential area is less relevant; the services should be specific to a Hospital due to the unique needs and training requirements that face these facilities.

b. Capabilities shall be described in terms of equipment, management experience, qualified personnel, knowledge of the business and an organizational…