36C25620Q0903_1.docx

36C25620Q0903

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

520-20-3-513-0404

07-28-2020

PAUL FILHIOL

318-990-4088 08-12-2020

NOON

Department of Veterans Affairs Overton Brooks VA Medical Center (90C) 510 East Stoner Avenue Shreveport LA 71101

X

541330 $16.5 Million

N/A

WHSE/INSIDE DELIVERY V.A. MEDICAL CENTER

Overton Brooks VA Medical Center

Overton Brooks VA Medical Center (90C)

Financial Services Center (667) PO Box 149971 Austin TX 78714-9971

See CONTINUATION Page

BREAKER TESTING AND ARC FLASH TESTING, GULF COAST VA HEALTH

CARE SYSTEM, PENSACOLA JACC, EGLIN CBOC, PANAMA CITY CBOC

See CONTINUATION Page

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C256

Overton Brooks VA Medical Center (90C) 510 East Stoner Avenue Shreveport LA 71101

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs Financial Services Center (667) PO Box 149971 Austin TX 78714-9971 ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

Page 1 of

ELECTRICAL CIRCUIT BREAKER AND ARC FLASH TESTING

FLORIDA COMMUNITY BASED OUTPATIENT CLINICS (CBOC)

VA GULF COAST VETERANS HEALTH CARE SYSTEM

SCOPE OF WORK

Furnish technical specialists and electrical mechanics along with necessary equipment to clean, inspect and test the following equipment at the Pensacola and Eglin and Panama City, Florida Community Based Outpatient Clinics. Perform infrared survey, oil analysis and arc flash testing as below.

1. Introduction:

A. This Statement of Work (SOW) describes the requirements for the maintenance, inspection, testing, and/or calibration of the Electrical Power Distribution System and all of its components. These work items are referenced as “Maintenance and Testing” in this document, hereafter.

B. This SOW describes the requirements for the Qualified Electrical Contract Professionals – known as “Contractors” in this document, hereafter. Contractors who are contracted by VA Medical Center to perform maintenance and testing of the Electrical Power Distribution System, and all of its components shall meet all requirements stated in Section 2 of this SOW.

C. This SOW describes the requirements to establish maintenance and testing reports.

2. Qualifications of Contractors:

A. Contractors shall be experienced Electrical Contractors, having properly trained and licensed permanent staff required to perform the proposed work. Electrical Contracting (i.e. the construction, repair, testing and maintenance of industrial and commercial electrical distribution systems) shall be the primary interest/specialty of the Contractor’s business.

B. Contractors shall be certified by the International Electrical Testing Association (NETA) or equivalent certifying organization as Certified Technicians with each having completed the Occupational Safety & Health Administration (OSHA) approved 10-hour construction safety training. Project superintendent/foreman or person responsible for oversight of the work being performed shall provide certification of having taken the OSHA 30-hour construction safety training course.

C. Contractors shall have technical training and demonstrable track records of working experience in maintenance, inspection, and testing of the Electrical Power Distribution Systems and related components in healthcare, industrial, educational, and commercial facilities for a minimum of five (5) continuous years. This experience shall also include coordination with the local utility provider and the local utility provider-controlled interfaces. Electrical components on which the Contractors have experience shall include, but not be limited to, switchboards & switchgear (low and medium voltage i.e. 120V, 240V, 480V, 12kV, 23kV); low voltage controls; emergency and standby generators; automatic transfer switches, wiring, transformers, meters, and other electrical appurtenances.

D. Contractors shall have safety trainings – either on-the-job or class-room type - in electrical safety outlined in the OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S – Electrical, and the NFPA 70E – Standard for Electrical Safety in the Workplace. Training certification shall be provided indicating each technician is a Qualified Person as defined by NFPA 70E. Training certifications shall be submitted to the VA Contracting Officer prior to work.

E. Contractors shall have ready access to the latest versions of the following references:

1) NFPA 70, National Electrical Code.

2) NFPA 70B, Recommended Practice for Electrical Equipment Maintenance.

3) NFPA 70E, Standard for Electrical Safety for the Workplace.

4) NFPA 110, Standard for Emergency and Standby Power System.

5) OSHA Standard 29 CFR 1910, Subparts I & S.

6) International Electrical Testing Association, Inc. (NETA) – Maintenance and Testing Specifications.

7) Operating/Maintenance manuals, and specifications of the electrical equipment to be maintained and tested. These documents may be obtained from the VHA Medical Center, or the equipment manufacturers.

8) VHA Directive 1028, Electrical Power Distribution System

E. Contractors shall have and provide all necessary manpower, tools, equipment, supplies, transportation, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely. Tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I, and NFPA 70E. Prior to initiating work, Contractor shall provide documentation that all instruments, test equipment, tools and PPE have current calibration. Dated calibration labels shall be visible on all instruments, test equipment, tools and PPE as appropriate.

3. Summary of Work:

A. The Contractor shall provide a proposed schedule with their bid proposal. The schedule shall be in the form of a progress chart of suitable scale to indicate the work scheduled for completion by any given date during the work period, per section D below. This work will be performed on a medical center campus requiring minimal, coordinated power outages carried out at times that minimize the impact to patient care services. The proposed schedule shall be reviewed by the VAMC Engineering Service; any requirements for adjusting the schedule (e.g. to minimize disruption to the VAMC) shall be incorporated by the Contractor.

B. Contractors shall report deficiencies that are deemed critical or catastrophic immediately to the Contracting Officer and Chief of Engineering Service for immediate action.

C. Work items, definitions, and references shall comply with the latest edition of the NETA – Maintenance Testing Specifications (MTS 2015) and with the VHA Directive, Electrical Power Distribution System (included document as 1028_D2014_07_25). Below is an example list of equipment that must be maintained and tested; additional equipment may be necessary:

D. Work to be in compliance with NETA – Maintenance Testing Specifications (MTS 2015) standards and typical medical center breaker testing work. Electrical equipment (including, but not limited to switchgears, switchboards, distribution panels, motor control centers, and all related components) is inspected, tested, maintained, and/or calibrated every 36 months, and all work must be documented. Typical examples of work to comply with but not limited to:

(a) Use lint-free rags to clean conductors, contact points between the circuit breakers and main buss bars, buss bars and interior of the electrical equipment. Use a vacuum cleaner to remove large debris; compressed air is not to be used for this purpose. Visually inspect for signs of overheating, misaligned contacts, damaged insulation, or lose lugs.

(b) Lubricate all moving parts with manufacturer’s approved lubricants.

(c)Test and exercise circuit breakers located in switchgears, switchboard, and distribution panels to ensure operation under overload, and short circuit conditions.

(d) Test ground fault protection devices for proper function if they are installed in the Electrical Power Distribution System.

(e) Inspect and tighten ground connections. Test ground resistance for the entire facility grounding system.

(f) Identify the hot spots in the electrical equipment by using infra-red thermal detecting equipment. Tighten problem connections to meet equipment manufacturers’ specification using a torque wrench or other approved devices.

(g) Calibrate and maintain adjustable protective relays.

(h) Test all control systems equipment for proper operation after maintenance is performed and before placing them back in normal service.

(i) To ensure access is limited to qualified persons, electrical equipment is to be secured. For example, electrical panels located in corridors or other public areas are to be locked or otherwise secured.

JACC – Pensacola Primary Electrical Room, 1B180

· 3 EA. MDS-632 Metal Clad Circuit Breakers

· 5 EA. MDS-616 Metal Clad Circuit Breakers

· 3 EA. MDS-608 Metal Clad Circuit Breakers

· 11 EA. 250A HJD65 Insulated Case Circuit Breakers

· 3 EA. 400A HKD65K Insulated Case Circuit Breakers

· 2 EA. 600A HLD65K Insulated Case Circuit Breakers

· Inspect & Clean the Cubicles & Buss Compartments of all Metal Clad Switchgear

Generator Room, 1B180A

· 4 EA. ASKO 7000 Series Automatic Transfer Switches

· 2 EA. 400A KD35K Insulated Case Circuit Breakers in Panel EDP

· 1 EA. 600A LK35K Insulated Case Circuit Breaker in Panel EDP

· 1 EA. 1200A ND50K Insulated Case Circuit Breaker in Panel EDP

Generator Room – Outdoor

· 2 EA. 2000KVA Oil-Filled Transformers – Numbers 11969 & 11970

· 1 EA. Fire Pump Automatic Transfer Switch

Room 2C169

· 1 EA. 400A KD35K Insulated Case Circuit Breaker

3rd Floor Panel DPPH

· 5 EA. 250A HJD65K Insulated Case Circuit Breakers

· 1 EA. 400A HKD65K Insulated Case Circuit Breakers Miscellaneous

(1) each PG1200 Generator Main, (2) each S6H for Chillers 1 & 2, and (1) extra DS Magnum breaker.

Perform an Infrared Survey throughout the facility to include all circuit breaker panels (approximately 92), starter buckets, and all transformers (oil insulated and dry type).

Perform an Oil Analysis on two oil-filled transformers (2). Analytic methods shall include Dissolved Gas Analysis (D-3612), Moisture-in-Oil (D-1533a), Interfacial Tension (D-971), Acid Number (D-974), Color Number (D-1500), Visual (D-1524), Dielectric Breakdown (D-877), and Specific Gravity (D-1298).

OPC – Eglin Primary Building, Room 193

New Expansion Building Room 251 & 252

· 1 EA. GE Zenith ZTE Automatic Transfer Switch

· 1 EA. Surge Protector, GE Tranquell

Perform an Oil Analysis on two oil-filled transformers (2). Analytic methods shall include Dissolved Gas Analysis (D-3612), Moisture-in-Oil (D-1533a), Interfacial Tension (D-971), Acid Number (D-974), Color Number (D-1500), Visual (D-1524), Dielectric Breakdown (D-877), and Specific Gravity (D-1298).

Perform an Infrared Survey throughout the facility to include all circuit breaker panels (approximately 21), starter buckets, and all 4 transformers (oil insulated and dry type).

OPC – Panama City Beach Main Electrical Room, Room 1D117

· 1 EA. 200A QD200, SQ D Insulated Case Circuit Breaker

· 1 EA 1200A CK1200N, Merlin Gerin Circuit Breaker associated with the Emergency Generator.

· 2 EA 225A JG250 SQ D Insulated Case Circuit Breaker associated with the transformer panel by Gen

The electrical scope associated with producing an arc flash study for the referenced building will include the following components:

Coordination Meeting with the Facilities Operations Manager

· Review client expectations.

· Review safety procedures to be observed while in the presence of energized electrical equipment.

· Coordinate access and/or escort requirements while on site.

Gathering of System Topography

· Detailed analysis of existing system conditions.

· Walkthroughs and panel access will be required.

· Identification of electrical equipment locations.

· All on-site work will be accomplished in strict accordance with safety policies, NFPA 70E safety guidelines, and industry standard safety practices.

Development of a One-Line Diagram in Easy Power Software

· Connection details for the electrical distribution system.

· Detail will be extended to the branch distribution panel level.

· Each panel / switchboard / MCC will include the name, voltage, arc flash potential rating, arc flash category, available short circuit current, and room numbers.

· Each feeder will include the size, quantity per phase, and estimated length.

· Each transformer will include the primary voltage, secondary voltage, kVA, and impedance.

· Additional busses shall be added to the model that calculate and indicate both the line and load side ratings for the protective device (i.e. main disconnecting means off service transformers) where appropriate.

Development of Electrical Floor Plans

· Location of each panel / switchboard / MCC / transformer / ATS / UPS and other major electrical equipment.

Incident Energy Analysis / Arc Flash Risk Mitigation

· Perform a detailed analysis of the incident energy level at each switchboard / panel / MCC / ATS / UPS / generator, and other major electrical equipment in accordance with NFPA 70E and IEEE-1584.

· A narrative description of any deficiencies or recommended upgrades.

Labeling

· A label will be provided for each piece of documented equipment which indicates the arc flash boundary, shock approach boundary, working distance, incident energy, required protective equipment class, available short circuit current, and date.

· Labels will be laminated with adhesive surface for any outdoor or extreme environmental conditions.

· Labels will be designed in accordance with the VA’s standard.

· Labels will be installed by Gulf Power Company in coordination with the VA.

Deliverables:

Deliverables for this project will be as follows:

· Three final hard copies of the report in a 3-ring binder

· One CD-ROM or DVD containing the following data:

Exclusions:

· The project scope will not include developing panel schedules for the branch distribution and lighting panels as shown on the supplied riser diagram.

· The scope will not include developing the grounding riser or grounding information.

· Coordination with the utility’s relay settings will not be part of the scope.

· Any deficiency mitigation designs will be addressed outside of this proposal.

· Mechanical equipment disconnects are excluded. Any equipment under 25HP is specifically excluded. Motors 25HP and over will be included in the model for accurate short circuit calculations but will not be evaluated for arc flash protection.

· The project scope excludes medium voltage and low voltage equipment testing as given in item 2 of the Detailed Scope of Work. The riser diagram provided is unclear of the quantity of medium and low voltage equipment that is required to be tested. This is based on the 277/480 service provided to the facility through Gulf Power owned transformers.

Assumptions and Clarifications:

· The study will start at the utility’s service entrance and continue through all major electrical equipment.

· Provided work is coordinated during the VA Breaker Testing, Gulf Power will supply qualified electrical personnel to physically open the panels for proper inspection and documentation.

· Work required to complete this project involves gaining access to the interiors of the energized electrical equipment. Due to the hazards involved, all personnel in the vicinity of exposed energized electrical equipment will wear full protective gear, including Category 2 PPE arc flash protective clothing, safety shoes, hand protection, ear protection, face shield, and safety glasses.

· The VA Office of Facilities Management will provide electronic floor plans of each building in AutoCAD format.

· Gulf Power will confirm the existing field conditions as permitted while maintaining safe electrical work practices. Data that can be confirmed while equipment is energized will be obtained during regular working hours. For conditions which cannot be confirmed while energized, Gulf Power will coordinate with the JACC client to determine whether to schedule an equipment outage, make assumptions based on typical industry standards, or use existing documented unverified conditions.

· All work will be completed in the JACC located in Pensacola, FL, the OPC located on Eglin AFB, FL, and the OPC located in Panama City Beach, FL.

Proposed Project Schedule:

· Final Report and Labels to be delivered within 180-days of Contract Signing / Notice to Proceed Perform an Infrared Survey throughout the facility to include all circuit breaker panels (approximately 12), starter buckets, and all 4 transformers (oil insulated and dry type).

Perform an Oil Analysis on two oil-filled transformers (2). Analytic methods shall include Dissolved Gas Analysis (D-3612), Moisture-in-Oil (D-1533a), Interfacial Tension (D-971), Acid Number (D-974), Color Number (D-1500), Visual (D-1524), Dielectric Breakdown (D-877), and Specific Gravity (D-1298).

· 1EA 480V Generator Rental

Contractor shall provide, setup and utilize a 100kW generator for 480V circuit breaker testing to power contractor test equipment.

Contractor shall perform a site survey with VA Engineer prior to commencement of work.

4. Results of Work:

A. A complete written report of the work performed shall be provided to the VA within 7 days of completion. Information shown in the report shall be as following:

a. Company’s name, addresses, telephone, & FAX numbers.

b. Name and signature of contractors who perform the maintenance and testing.

c. VA Work Contract Number, name and number of VA Contracting Officer.

d. Date and Time of work.

e. Copies of contractors’ valid licenses, professional and training certificates.

f. Descriptions and model number of specialized tools and equipment used, such as torque wrench or infra-red scanning camera.

g. Location, Type, Name, and nameplate information of electrical equipment to be maintained and tested.

h. Descriptions of work items.

i. Test data.

j. Reference materials such as equipment manufacturer’s specifications, coordination study, etc.

k. Remarks on conditions of electrical equipment. List all deficiencies, if any.

l. Recommended corrective actions, if any.

B. : Submit four (4) hard copies of the complete written report, and one (1) CD-ROM or DVD of the electronic version of the report in Microsoft Word format to the Chief of Engineering Service within seven (7) calendar days of visit. All reference materials shall be included in the electronic version of the report, either through scanning or other means of electronic text import methods.

5. PERFORMANCE REQUIREMENTS:

a. The Contractor shall furnish all necessary labor, material, parts, transportation, components, tools, supplies, test equipment and diagnostics to perform all tests, including : Dielectric Breakdown (D-877); Interfacial Tension (D-971); Moisture (D-1533b); Neutralization Number (D-974); Dissolved Gas in Oil (D-3612); Color (D-1500).

b. All work shall be in strict compliance with the National Electric Code, NFPA 70E, NEMA, ANSI, NFPA and VA standards. ANSI/NEMA AB 4 GUIDELINES FOR INSPECTION AND PREVENTIVE MAINTENANCE OF MOLDED CASE CIRCUIT BREAKERS USED IN COMMERCIAL AND INDUSTRIAL

c. Schedule: Work is only to occur during consecutive night shifts Monday thru Friday beginning at 6:00 PM and completing each night at 4:00 AM exclusive of federal holidays. Field work of testing, inspecting and cleaning the identified equipment is to take no longer than 10 working days. Coordinate work with the Contracting Officer Representative. The approved schedule must be adhered to minimize impact to patient care. Work within this schedule may begin building shutdowns at 6:00 pm, with inpatient area shutdowns to be scheduled from 11:00 pm to 4:00 am ONLY. Inpatient buildings include 3, 14, 15, 19, 25 and 30. See section 3.E. Equipment above. Provide sufficient manpower to meet these time frames. Work closely with Medical Center staff who will provide coordination within buildings.

d. The Contractor shall provide a proposed work schedule with their proposal. The schedule shall be in the form of a progress chart to indicate the work scheduled for completion by any given date during the work period. The proposed schedule shall be reviewed by the Medical Center and any requirements for adjusting the schedule to minimize disruption shall be incorporated by the Contractor. An alternate schedule may be approved, if more efficient use of man power and less impact to patient care than schedule in 3.D. above.

6. Special Considerations by the Contractor

a. All sampling, testing and inspection shall be done in accordance to all NEC, NETA – Maintenance Testing Specifications (MTS 2015) and NFPA Codes and use of industry standard methods for the subject described work herein. The contractors shall have and provide all necessary tools, equipment, and Personal Protective Equipment (PPE) to perform the work herein safely, effectively and timely. Tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I, and NFPA 70E. Prior to initiating work, Contractor shall provide documentation that all instruments, test equipment, tools and PPE have current calibration. Dated calibration labels shall be visible on all instruments, test equipment, tools and PPE as appropriate.

b. The contractor will be responsible for the cleanliness of the building area both interior and exterior to associated buildings.

c. The contractor’s workmen shall provide and utilize all safety requirements in accordance with all applicable NFPA and OSHA regulations. As a required example of work, provide PPE and training certification to rack in/out breakers. Refer to Section 2. Qualification for Contractors for additional requirements.

d. Contractor’s workmen are subject to rules and practices, which comply with national and local safety codes. All maintenance and testing shall be done on equipment de-energized from the AC source as possible. Where temporary feed for power is required to keep vital circuits in operation, provisions shall be made to isolate these circuits from the equipment being serviced. Circuits that will require being de-energized prior to work will require a Utility Shutdown that must be coordinated with the project COR or designated representative before start of work. Prior to any testing all circuit conductors shall be checked to determine that the temporary leads are not feeding back into equipment being serviced.

e. Contractor shall notify the COR two weeks in advance of the proposed date of starting work in each specific area of campus. Arrange such dates to ensure accomplishments of this work in successive phases mutually agreeable to the Medical Center Director, COR and Contractor.

f. The contractor will not be allowed to use Government tools, materials, PPE and/or labor for this effort.

7. Warranty:

a. Shall include all labor and materials for electrical systems/operation impacted by this project, shall be warranted for a period one year from completion of contract.

2. Organizations, names and phone numbers of persons to call for warranty service.

3. Typical response time and repair time expected for various warranted equipment.

SAFETY CONSIDERATIONS: Contractor’s workmen shall follow all safety requirements in accordance with OSHA regulations and EM 385, the Army Corps of Engineer Safety Manual, during all phases of work.

WORK HOURS: Infrared survey work can be performed during the normal hours of 8:00 AM and 4:30 PM, weekdays, exclusive of federal holidays. All other work shall be after normal hours and on Saturdays, with no work on Sunday.

PERIOD OF PERFORMANCE: Thirty (30) calendar days after notice to proceed is received.

All construction and all adjacent property shall be kept clean and free from debris at all times and contractor shall remove debris daily from all affected property. Contractor will not be allowed use of government materials and/or labor for this project.

All work is to be performed in strict compliance with drawings and specifications. All work, access, scheduling, and final inspection shall be coordinated with VA, M&O Supervisor, Joe Furiate.

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Furnish technical specialists and electrical mechanics along with necessary equipment to clean, inspect and test the breaker equipment and perform infrared survey, oil analysis and arc flash testing at the Pensacola and Eglin and Panama City, Florida Community Based Outpatient Clinics.

B.3 DELIVERY SCHEDULE

Joint Ambulatory Care Center 790 Veterans Way Pensacola, FL 32507

USA

850 912-2580 Joseph.Furiate@va.gov

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause) ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

(a) The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The following provisions and clauses that have been checked by the Contracting Officer are incorporated by reference.

[X] 852.203–70, Commercial Advertising.

[] 852.209–70, Organizational Conflicts of Interest.

[] 852.211–70, Equipment Operation and Maintenance Manuals.

[] 852.214–71, Restrictions on Alternate Item(s).

[] 852.214–72, Alternate Item(s). [Note: this is a fillable clause.] [] 852.214–73, Alternate Packaging and Packing.

[] 852.214–74, Marking of Bid Samples.

[] 852.215–70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors.

[] 852.215–71, Evaluation Factor Commitments.

[] 852.216–71, Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–72, Proportional Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–73, Economic Price Adjustment—State Nursing Home Care for Veterans.

[] 852.216–74, Economic Price Adjustment—Medicaid Labor Rates.

[] 852.216–75, Economic Price Adjustment—Fuel Surcharge.

[] 852.219–9, VA Small Business Subcontracting Plan Minimum Requirements.

[X] 852.219–10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside.

[] 852.219–11, VA Notice of Total Veteran-Owned Small Business Set-Aside.

[] 852.222–70, Contract Work Hours and Safety Standards—Nursing Home Care for Veterans.

[] 852.228–70, Bond Premium Adjustment.

[] 852.228–71, Indemnification and Insurance.

[] 852.228–72, Assisting Service-Disabled Veteran-Owned and Veteran-Owned Small Businesses in Obtaining Bonds.

[X] 852.232–72, Electronic Submission of Payment Requests.

[] 852.233–70, Protest Content/Alternative Dispute Resolution.

[] 852.233–71, Alternate Protest Procedure.

[] 852.237–70, Indemnification and Medical Liability Insurance.

[] 852.246–71, Rejected Goods.

[] 852.246–72, Frozen Processed Foods.

[] 852.246–73, Noncompliance with Packaging, Packing, and/or Marking Requirements.

[] 852.270–1, Representatives of Contracting Officers.

[] 852.271–72, Time Spent by Counselee in Counseling Process.

[] 852.271–73, Use and Publication of Counseling Results.

[] 852.271–74, Inspection.

[] 852.271–75, Extension of Contract Period.

[] 852.273–70, Late Offers.

[] 852.273–71, Alternative Negotiation Techniques.

[] 852.273–72, Alternative Evaluation.

[] 852.273–73, Evaluation—Health-Care Resources.

[] 852.273–74, Award without Exchanges.

(b) All requests for quotations, solicitations, and contracts for commercial item services to be provided to beneficiaries must include the following clause:

[] 852.237–74, Nondiscrimination in Service Delivery.

(End of Clause) C.3 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND COMPLIANCE (JUL 2018)

(a) This solicitation includes VAAR 852.219-10 VA Notice of Total Service- Disabled Veteran-Owned Small Business Set-Aside.

(b) Accordingly, any contract resulting from this solicitation is subject to the limitation on subcontracting requirements in 13 CFR 125.6, or the limitations on subcontracting requirements in the FAR clause, as applicable. The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) retained by VA to assist in assessing the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to Contractor's offices where the Contractor's business records or other proprietary data are retained and to review such business records regarding the Contractor's compliance with this requirement.

(c) All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the Contractor's business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs.

(d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b).