Updated PWS 36C256-20-Q-0587.pdf

36C25620Q0587, Amednment 0001, Updated PWS

PERFORMANCE WORK STATEMENT (PWS)

HVAC DUCT AND DIFFUSER REGISTER CLEANING

MICHAEL E. DEBAKEY VA MEDICAL CENTER

The Michael E. DeBakey VA Medical Center has a non-personnel services contract to provide required ductwork and diffuser/register, exhaust hoods, kitchen hood systems, adjoining ducts and all equipment related to the exhaust systems. All equipment is located on campus at throughout Building 100 at the Michael E. DeBakey VA Medical Center. The contractor shall perform to the standards in the contract as well as all Federal, State, local, and commercial standards.

1. DESCRIPTION OF SERVICES

1.0. PERIOD OF PERFORMANCE

The period of performance is for a base period of 12 months with four 12-month option periods exercisable at the discretion of the Government.

Base Period: June 24, 2020 – June 23, 2021 Option Period 1: June 24, 2021 – June 23, 2022 Option Period 2: June 24, 2022 – June 23, 2023 Option Period 3: June 24, 2023 – June 23, 2024 Option Period 4: June 24, 2024 – June 23, 2025

1.0.1. PLACE OF PERFORMANCE

Michael E. DeBakey VA Medical Center 2002 Holcombe Blvd., Building 100 Houston, Texas 77030-4298

1.0.2. HOURS OF OPERATION

Normal hours of operation for facilities under this contract vary due to the usage and services provided. The contractor must be able to perform a flexible schedule that may include working weekends to complete all work required under this PWS. The Contractor must also perform in the evenings as some of the work can only be completed in the evenings.This schedule may exclude Federal holidays once provided by the COR. If Federal holidays are excluded from the schedule, the Federal holidays are provided below.

The following are Federal holidays:

New Year’s Day January 01 Martin Luther King’s Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Independence Day July 04 Labor Day First Monday in September Columbus Day Second Monday in October Veteran’s Day November 11

36C25620Q0587

Thanksgiving Day Fourth Thursday in November Christmas Day December 25

If the holiday falls on a Sunday, the following Monday will be observed as a National holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National holiday by U.S. Government Agencies, and any other day specifically declared by the President of the United States.

In addition to the days designated as holidays, the Government observes the following days:

Any other day designated by Federal Statute Any other day designated by Executive Order Any other day designated by the President’s Proclamation

It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation. In the event the Contractor works during the holiday, it will be considered part of the normal schedule of work.

1.0.3. GENERAL INFORMATION

The Contractor shall be responsible for:

a. Workers’ compensation and employer’s liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes.

b. General Liability: Contractors are required to have Bodily Injury Liability Insurance coverage written on the comprehensive form of policy of at least $500,000.00 per occurrence.

c. Property Damage Liability: Contractors are required to have Property Damage Liability insurance coverage of at least $20,000.00.

d. Automobile Liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

Changes to the PWS Any changes to this PWS shall be authorized and approved only through written correspondence from the Contracting Officer (CO). A copy of each change will be kept in a project folder along with all other products of the project. Cost incurred by the contractor through the actions of parties other than the CO shall be borne by the Contractor. Any such change shall be reflected in a written modification to this contract, signed by the Contractor and contracting officer.

1.1 SPECIFIC REQUIREMENTS

The following areas on the Michael E. DeBakey VA Medical Center Campus are to be cleaned on and inspected on an annual basis:

1.1 ALL WORK IN THIS SECTION IS PERFORMED ON AN ANNUAL BASIS:

EQUIP LOCATION UNITS ANNUAL

EFFORT

NOTES

Diffusers and Grilles

BLDG

Approximately 15,000

Cleaning (i.e.

vacuumed and washed

Adjacent ceiling tile shall be cleaned or replaced as necessary. VA will provide a new one to replace it with and the old one given back to the VA.

If the vent or diffuser is too rusty to clean the Supply registers are 2’ x 2’, exhaust registers are 1’ x 1’, and all registers by windows are slot diffusers. These are supplied by 110 Air Handling Units of various sizes and approximately 60 return air fans and 210 exhaust fans

1.2 ANNUAL SERVICE (cleaning of all the Supply, Return and Exhaust Grilles, Registers and diffusers of the heating, ventilation and air conditioning systems throughout the medical center).

Contractor shall use high efficiency vacuum with HEPA filtration with 99.97% collection efficiency at 0.3-micron particle size as per standard (ACR) The National Air Duct Cleaners Association (NADCA) Standard for assessment, Cleaning, and Restoration of HVAC systems.

All surfaces of Grilles, Registers and diffusers will be cleaned and any that are hinged or clipped will be opened and cleaned. Some disassembly may be required.

Work requires the cleaning of supply air, return air grilles, register units, all grills and registers throughout the facility.

Contractor must be in compliance with all Occupational Safety and Health Administration (OSHA) and all safety requirements.

The Air Handling Units, exhaust plenums, discharge screens exiting the facility, the outside air ductwork, intake plenums and screens will not be cleaned during this project.

1.2.1 ALL WORK IN THIS SECTION IS PERFORMED ON A SEMI-ANNUAL

BASIS:

EQUIP LOCATION UNITS SEMI-

ANNUAL

EFFORT

NOTES

Cooking hoods and associated ductwork up to the fan housing

BLDG 100 Approximately 9 Clean and inspect

Hood and duct cleaning shall meet the requirements of National Fire Protection Association NFPA 96, paragraph 8.3.

1.2.2 PRE‐PROJECT REPORT

1.3.1 Prior any cleaning the contractor shall perform a survey or inspection of entire Exhaust System and provide the following report:

a. Photo images current conditions.

b. System areas found to be damaged and/or in need of repair.

c. Any applicable readings or measurements of quality of pre‐existing condition.

d. Written plan of action cleaning the Exhaust System and associated components.

e. Outline of milestone dates for cleaning within the operation constraints of the facility.

The contractor shall submit this report to COR for review and discussion. This requirement is part of the PWS and is included with your quote. The pre-project report is not an opportunity to request an increase to your quoted price. The entire exhaust system‐to include all associated components shall be cleaned in accordance with latest NFPA 96 and ANSI/IKECA I10: Standard for the Methodology for Inspection of Commercial Kitchen Exhaust Systems.

**fire retardant is prohibited on the hoods louvers in Nutrition & Food Service exhaust hood system**

1.2.3. The following is a general outline of the principle features of the work to be performed. This outline is intended only to establish the broad scope of the work and does not in any way limit the responsibility of the Contractor who shall be required to perform all operations necessary to meet the requirements as established in this PWS.

The kitchen will be vacant during service.

Gas and diesel engines are not allowed within the building, however, they can be set up outside of the buildings.

Generated waste can be discarded down sanitary sewer lines as long as it is within

EPA and TCEQ guidelines.

All of the kitchen hood fire suppression systems are current on maintenance and inspection requirements. Accidental discharge of one of these systems is the sole responsibility of the Contractor.

Clean all grease and residue accumulation off the hood and ducting systems. This cleaning includes the metal hood section, ducting, vents, fans, louvers, filters, bates and exterior walls, roofs, etc., where system exhaust to the outside.

All surfaces of the hood, ducts and associated fans shall be cleaned to bare metal.

Contractor shall be required to disassemble the fan shrouds as necessary to clean the fan. After cleaning and inspection, the fan shrouds shall be replaced as they were prior to being disassembled.

The Contractor shall provide and install a temporary shroud connected to the outside of the hood, on all accessible sides, and shall extend to the floor. The shroud shall be taped to the walls and hood surfaces during the cleaning operation. The shroud shall be installed so that it minimizes the amount of debris and water, which could splash onto adjacent equipment and walls. When the pressure washing, cleaning operation is complete, the shroud and tape shall be removed and any tape residue, which may remain on the walls or hood surfaces, shall be removed and cleaned.

The Contractor shall provide protection to cooking equipment from falling debris and clean any debris that has fallen on the floor, equipment or that has splashed onto any nearby equipment or walls. The facility shall be returned to the level of cleanliness that it was before work started, prior to leaving the facility.

At the start of the cleaning, electrical switches, detecting devices, and system components that may be accidentally activated shall be locked, pinned, protectively covered, and/or sealed. When cleaning procedures are completed, all system components that have been pinned, sealed, etc., shall be returned to an operable state.

The Contractor shall be responsible for servicing the fire suppression systems at no additional cost to the Government, in the event of a discharge caused by the Contractor. The Contractor shall be responsible for cleaning up all residues from a discharge.

The Contractor shall wait until the hood and duct system has been inspected and accepted to reinstall any components of the system, including fan shrouds, which were removed to facilitate cleaning.

Flammable solvents or other flammable desired aids shall not be used.

The Contractor must contact the COR immediately upon completion of hood and duct cleanings for inspection and quality assurance purposes.

1.3 AIR DUCT SYSTEM CLEANING – ONE-TIME CLEANING

EQUIPMENT LOCATION UNITS EFFORT NOTES

All ductwork in Building 100.

BLDG 100 Estimated Units:

110 Air Handling Units of various sizes, approximately 60 return air fans and 210 exhaust fans

Clean and inspect

Contractors will bid on the drawings provided although actual “as-is” conditions may vary from the drawings.

1.3.1 AIR DUCT SYSTEMS

The contractor shall complete a one-time air duct system cleaning to remove all non‐adhered substances so that they are capable of passing NADCA cleanliness verification tests. All duct system cleaning shall be completed within the period of performance for the base period of performance. Alternate schedules and time extensions will not be allowed.

Access air ducts through service openings in the system that are large enough to accommodate mechanical cleaning procedures and allow for cleanliness verification.

Use mechanical agitation methods to remove particulate, debris, and surface contamination.

Capture dislodged substances with a vacuum collection device.

The Contractor shall not use any cleaning methods that will damage any HVAC components.

The Contractor shall utilize the existing service openings already installed in the HVAC system where possible. Other openings shall be created where needed, with prior approval from the Contracting Officer’s Representative, and they must be created so they can be sealed in accordance with industry codes and standards.

Mark the position of dampers and any air‐directional mechanical devices inside the HVAC system prior to cleaning and, upon completion, restore them to their marked position.

Only the 84 general exhaust fans shown on the drawings are included under the one-time duct cleaning as well as the 62 return fans.

No fume hoods are included as part of this project.

Make-up units are included in the air duct system cleaning.

The cleaning of the air duct system is considered a non-permit required confined space.

Only 110-volt power outlets are available at each lamp fixture in the interstitials.

All AHU’s have water access near them.

Some of the ductwork has been modified from the original construction of the building.

None of the ductwork other than the kitchen hoods has previously been cleaned.

The kitchen hood ductwork was last cleaned in September 2019.

Ladders are capable of reaching elevated areas. The Contractor may provide their own lift as long as it is electrically powered.

The Contractor shall verify cleanliness after cleaning for each HVAC System component as stated above, performed as described in NADCA Standard ACR. The contractor shall discuss with Contracting Officer Representative (COR) which method would be most advantageous for the given component and apply that verification to ensure cleanliness. The contractor will document that which method was utilize and any resulted measures reading if applicable.

The contractor shall clean hoods and ducts systems in accordance with (IAW) National Fire Protection Association (NFPA) 96, Standard for Ventilation Control and Fire Protection of Commercial Cooking Operation, OSHA, manufacturer’s requirements, and local, state, and federal laws.

Property Protection. The contractor shall take all necessary precautions to protect Government and private property. Damage caused by the contractor shall be repaired to the satisfaction of the Contracting Officer (CO) or designated representative without additional cost to the Government.

1.3.2 PERSONNEL EXPERIENCE

The contractor shall have one On-Site Project Manager that is certified and on-site at all times, in accordance with the PWS and all Contract Line Item Numbers. All additional employees are Technicians and must be supervised by the certified On-Site Project Manager at all times. A resume and copy of the current certifications in certificate or license form of all employees providing services under this contract shall be submitted with the quote. After award of the contract, the certificate must be kept updated and current with the Contracting Officer Representative (COR) assigned.

Project Manager (On-site)

The Contractor shall identify one on-site Project Manager with at least three (3) years of experience within the past ten (10) years performing projects in accordance with Performance Work Statement, to include sections 1.1, 1.2, and 1.3. The on-site Project Manager shall have a current and active certification from the International Kitchen Exhaust Cleaning Association (IKECA), Certified Hood and Duct Cleaning Association (CHDCA) or the National Air Duct Cleaners Association (NADCA). The Contractor shall submit a resume by the solicitation due date demonstrating the on-site Project’s Manager’s three (3) years of experience. The Contractor shall submit the current and active certification from IKECA, CHDCA, or NADCA in certificate or license form by the solicitation due date. The Contractor shall include any documentation of related training or experience of their on-site Project Manager which is relevant and current. A certified Project Manager shall be present at all times during performance of this requirement.

Technician The Contractor shall identify all other personnel not identified as the Project Manager as Technicians. The Technicians shall demonstrate at least two (2) years of experience within the past ten (ten) years performing projects in accordance with Performance Work Statement, to include sections 1.1, 1.2, and 1.3. The Contractor shall submit a resume by the solicitation due date demonstrating the Technician’s two (2) years of experience. The Contractor shall include any documentation of related training or experience of their Technicians which is relevant and current. The Contractor shall identify the number of Technicians that will be performing on this requirement and provide a resume for each Technician. A Technician shall not perform without the presence of a certified on-site Project Manager during performance of this requirement. The Technician(s) is not required to have a IKECA, CHDCA, or NADCA certification.

1.3.3 CONTRACTOR’S EXPERIENCE

The prime Contractor shall have a minimum of three (3) years of experience performing as the prime Contractor in accordance with PWS, to include sections 1.1, 1.2, and 1.3. The Contractor’s experience shall include two (2) projects where the Contractor performed as the prime Contractor, completed within the last ten (10) years and be the same or similar in size, scope, and complexity as the PWS. A same or similar project is defined as a project which covers all of the requirements of the PWS, each project was valued above $500,000.00, each project was performed within the past ten (10) years, and each project was for an active hospital above 500,000 square feet. The Contractor shall be certified by the IKECA, CHDCA, or NADCA. The Contractor shall maintain an active and current certification evidence in certificate or license form from IKECA, CHDCA, or the NADCA.

2. SCHEDULING

The contractor shall schedule with the COR at least five (5) business days before commencing work.

2.1. Facility Manager (FM/COR). Contractor will work with the appropriate COR to ensure timely cleaning and ensure the cleaning does not interfere with daily activities of the facility. The COR is responsible for ensuring space access is granted to identified space after an approved schedule is accepted between both parties.

2.1.1. Access to the facility may/may not require additional paperwork and may take up to 1 week for access. See COR for guidance.

2.1.2. Rescheduling. In the event rescheduling is necessary; the contractor shall give the COR 48 hours’ notice. The contractor shall notify the COR if the monthly cleaning schedule cannot be met and shall reschedule so that work is completed within 10 days after the originally scheduled date.

2.1.3. Government Delays. Should the COR determine that the Contractor incurred a work stoppage or could not begin work as scheduled, and that the stoppage or delay was caused by the Government, after 60 minutes, the Contractor will be paid for delays which result in verifiable loss of progress. Such costs shall include crew, labor, and equipment time lost during normal work hours and shall not include evenings, Saturdays, Sundays, Winter Exclusion, or Federal Holidays. Government Delays.

2.2. Reports and Records. The contractor shall provide an invoice for all services rendered within the respective month in OB10 following the accepted service(s). The contractor shall attach a copy of the Contractor Cleaning Report (2.2.2) and the Hood and Duct Cleaning Checklist (2.2.1).

2.2.1. Inspection and Reports. Upon completion of cleaning and before leaving each facility or site, the contractor shall contact the COR for final inspection. The contractor shall remain on site until the COR completes acceptance inspection. The COR will inspect the contractor’s work in accordance with NFPA 96 and provide the contractor and the CONTRACTOR With a copy of the FPO Hood and Duct Cleaning Checklist. Government delay in starting inspections after more than 60 minutes Government delay claim.

2.2.2. Contractor Cleaning Report. The contractor shall create a Contractor Cleaning Report which shall include, but not limited to the following information:

• Building number

• Location of the exhaust hood

• Type of hood, exhaust fan(s), ductwork

• Items cleaned (such as filters, ducts, drip pans, fan blades, wiring, access panels etc.).

• Name of company

• Address

• Name of person performing cleaning/work

• Date cleaned

• Description of any discrepancies found during cleaning (such as any nonworking parts, repairs needed, NFPA or Codes violations)

FACILITY CLEANING SCHEDULE

BLDG

ROOM# Oct Nov Dec Jan Feb Mar Apr May June Jul Aug Sep

2.2.3. Submission of Reports. Copies of the Contractor Cleaning Report, and any other related documentation, of each (*******) serviced shall be submitted to the respective COR no later than three (3) business days following the day of service.

2.2.4. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via an excel spread sheet. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year.

2.2.5. The facility will not provide an area for temporary offices, trailers, containers, or to store additional equipment.

3. SERVICE SUMMARY

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. The performance thresholds are critical to mission success.

Performance Objective PWS Section Performance Threshold Perform Scheduled cleaning in accordance with the established schedule.

COR TO APPROVE

SCHEDULE BI-WEEKLY

No more than 1 missed cleaning monthly.

Provide Contractor Cleaning Report to FM/COR within 3 business days.

2.2.3 Provide a completed report at

the required time in accordance with the PWS with 100% accuracy .

Comply with AFI 91-203 and NFPA 96 requirements.

1.2. Comply in accordance with the

standards at 100% accuracy.

The Contractor shall perform in accordance with PWS section 1.

1.1 Comply in accordance with the

PWS at 98% performance.

Corrective action completed with 2 days to meet 100% accepted performance.

The Contractor shall perform in accordance with PWS section 2.

1.2 Comply in accordance with the

PWS at 98% performance.

Corrective action completed with 2 days to meet 100% accepted performance.

The Contractor shall perform in accordance with PWS section 3.

1.3 Comply in accordance with the

PWS at 98% performance.

Corrective action completed with

2 days to meet 100% accepted performance.

3.1. PERFORMANCE ASSESSMENT

3.1.1. 100% Surveillance Inspections. The COR will conduct a 100% surveillance inspection of work requirements and services for subject contract. After the completion of each scheduled cleaning and before leaving the site, the Contractor shall contact the COR for surveillance inspection. The inspector will document and sign off inspection results on locally developed Hood and Duct Cleaning Checklist. The inspector will inform the contractor of inspection results and any unacceptable result shall require re-performance at no additional cost to the Government. The contractor will be provided with a copy of Hood and Duct Cleaning Checklist. Any unsatisfactory inspection (defect) result shall be reported to the CO. Exceeding the performance threshold limitations for any performance objectives may result in a warning or letter of concern from the CO. Exceeding the performance threshold limitations of the performance objectives may constitute an immediate Progress Meeting with the Multi-Functional Team. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

3.1.2. Customer Complaints. The COR will receive and investigate complaints. The CO shall make final determination of the validity of customer complaint(s) in cases of disagreement with the COR and the contractor. Validated customer complaints shall be re-performed after notification by the COR.

3.1.3. Periodic Progress Meetings. The contractor, CO, COR and other Government personnel may periodically meet to discuss the contract performance. The following issues may be discussed; opportunities to improve the contract, any contract modifications required, unsatisfactory inspections, customer complaints and quality control measures taken by the contractor to ensure performance requirements continue to be met. The contractor and the COR will identify unsatisfactory inspections, customer complaints and favorable and/or unfavorable trends. The COR has the responsibility of writing the meeting minutes. The minutes will be signed off by the CO and others as deemed appropriate. The minutes will be distributed to the contractor and a copy will be kept in the official contract and the COR files. Should the contractor not concur with the minutes, the contractor will provide a written notification to the Contracting Office identifying areas of non-concurrence for resolution.

4. GOVERNMENT FURNISHED PROPERTY AND

SERVICES The Government will provide the following:

Government Utilities. The Government will furnish electricity and water for the contractor’s use incidental to contract performance at the location being serviced.

The Government will not provide an area for the Contractor to store equipment used to complete the requirements under the contract.

Toilet and washrooms for the technicians employed by the Contractor in the performance of this contract.

Contractor will be allowed to use the VA Canteen Service for breaks and lunches.

Contractor will not use any other location throughout the facility for such purposes.

Contractor will be allowed to use Warehouse dock area to unload equipment.

Coordination with the COR required 24 hours priors to loading and unloading.

Contractor will be allowed to use service elevators for transportation of equipment, materials, tools and waste.

Materials: The Contractor will provide all supplies to perform the duties prescribed within. The government will furnish registers and diffusers to replace those that cannot be cleaned. Removed units must be turned over to the government. On a limited basis the government will furnish broken ceiling tiles or damaged radiant panels.

Note* On-site parking will be in Lot W adjacent to the parking garage on a space available basis. Contractor will be allowed to load and unload at the dock(s) as needed for performance under the contract.

5. QUALITY CONTROL

5.1. Quality Control. The contractor shall develop, submit and maintain a Quality Control Plan to ensure that all services are performed IAW the contract, federal, state, local requirements and commonly accepted commercial practices and standards prior to the contract start date. Contractor records shall be kept and made available to the Government throughout the contract performance periods.

5.1.1. Quality Control Manager. The contractor shall appoint and submit the name and contact information of the Quality Control Manager prior to the contract start date. The Quality Control Manager shall ensure daily operations are on schedule and completed within specified timelines. Contractor quality control procedures and practices shall be independent from the Government quality control surveillance/inspections.

5.2. Quality Assurance. The Government shall inspect and evaluate the contractor’s performance to ensure services are received IAW requirements set forth in this contract.

The COR will evaluate the contractor’s performance through 100% surveillance inspections, investigating customer complaints and conferring whether or not performance meets the standards. Results of the surveillance inspections become the official record of the contractor’s performance. When a performance threshold has not been met the COR will initiate and provide the CO a Contract Discrepancy Report (CDR), DD Form 2772, for issuance to the contractor. The contractor shall respond to the CDR IAW instructions provided and return it to the CO.

5.3. Hours of Operation. Normal hours of operation for facilities under this contract vary due to the usage and services provided. The contractor must be able to perform a flexible schedule that may include working weekends to complete all work required under this

PWS.

5.3.1. Federal Holidays. Unless required by the CO, the contractor shall not provide routine services on the following holidays recognized

New Year’s Day Labor Day Martin Luther King Day Columbus Day Presidents Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

6. SAFETY REQUIREMENTS AND REPORTS

The contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence. The contractor shall comply with all State and Federal OSHA and NFPA 96 requirements at all times.

Care shall be exercised in operation of vehicles and other equipment on the site. The contractor shall provide required safety barriers and equipment. Ladders, scaffolding and other equipment shall not be left unattended at the job site.

7. ENVIRONMENTAL CONTROLS

The contractor shall be knowledgeable of and comply with all applicable Federal, State, Interstate, and local laws and permits, regulations, and requirements regarding environmental protection. This includes regulations, operating procedures and permit conditions. Contractor operations are subject to environmental compliance inspections without notice. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect.

7.1. Clean-up. The contractor shall take all necessary precautions to protect Government and private property. Damage caused by the contractor shall be repaired to the satisfaction of the Contracting Officer or designated representative without additional cost to the Government. All waste water shall be disposed of through drains that have grease traps or grease interceptors to capture the grease. Disposing of water through the floor drain, in most facilities, is an acceptable method of disposal. The contractor shall verify with the COR.

Contractor shall ensure the site is returned to the same conditions it was in prior to the start of work.

7.1.1. Protection of Property: The contractor shall leave the work area in a clean and safe condition and in the same condition the facility was in prior to cleaning hoods. The contractor shall dispose of all waste and materials that was accumulated at their own expense and IAW federal and state law.

7.1.2. Hazardous Material Identification. SDSs are required as specified in the latest version of Federal Standard No. 313 (including revisions adopted during the term of the contract) for any other material designated by a government technical representative as potentially hazardous and requiring safety controls. SDSs must be submitted by the Contractor upon contract award. Failure to provide SDSs or certificate when requested could result in the Contractor being considered non-responsive and result in termination of the contract.

7.1.3. HazMat. The Government may inspect all chemicals that the contractor brings on to the facility.

7.1.4. Spill Response. The contractor will be briefed of the spill response procedures at the pre- performance conference. The contractor is responsible to report and promptly cleanup all spills in a manner consistent with current environmental regulations, in the event that it is necessary to utilize Government material, equipment or personnel to clean up a contractor caused spill, the contractor shall be required to reimburse the Government for all associated costs.

7.1.5. Hazardous Material/ Waste Management. The contractor will be briefed on of the Hazardous Material / Waste Management Plan at the pre-performance conference.

7.1.6. Hazardous Material Handling. The contractor shall abide by all OSHA safety standards for the purchasing, handling, using, and storing any chemicals, solvents, lubricants, and other products that require MSDSs. The contractor shall maintain on site one copy of the MSDSs for each hazardous material line item used within the work center. The contractor shall not use products that are or contain Extremely Hazardous Substances (EHS), Ozone Depleting Substances (ODS), and/or Persistent Bio accumulative and Toxic (PBT) chemicals. Contractor shall submit to the government all Material Safety Data Sheets (MSDS) for all chemical products proposed to be used in the cleaning process.

7.1.7 The contractor shall observe and comply with at all times the Medical Center Lockout/Tagout Policies and procedures. Copies of these will be provided at t e post contract award meeting and reviewed at the pre- work commencement safety meeting.

8. INVOICE INSTRUCTIONS

VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten, Vendor Electronic Invoice Submission Methods. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests. Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods below:

• VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission.

Please go to this website: http://www.tungstennetwork.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge.

• A system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) chartered by the American National Standards Institute (ANSI). The X12 EDI Web site (http://www.x12.org).

END OF THE PERFORMANCE WORK STATEMENT