36C25619R0118-007.pdf

CLASSIFICATION: UNCLASSIFIED

STATEMENT OF WORK FOR PROJECT

CLEAN-DIRTY HVAC

CONTROL SYSTEM

598-18-101

Central Arkansas Veterans Healthcare System

VISN 16, Group 598

North Little Rock, Arkansas

Prepared By

CAVHS Planning and Design Office

22 March 2019

GENERAL REQUIREMENTS 01 00 00 - 2

DIVISION TABLE OF CONTENTS

DIVISION TABLE OF CONTENTS

DIVISION 01 – GENERAL REQUIREMENTS

SECTION 01 00 00 - GENERAL REQUIREMENTS

SECTION 01 32 16.15 - PROJECT SCHEDULES (Small Projects – D/B/B)

SECTION 01 33 23 – SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES

SECTION 01 35 26 - SAFETY REQUIREMENTS

SECTION 01 45 00 - QUALITY CONTROL

SECTION 01 74 19 - CONSTRUCTION WASTE MANAGEMENT

SECTION 01 91 00 – GENERAL COMMISSIONING REQUIREMENTS

GENERAL REQUIREMENTS 01 00 00 - 3

DIVISION 01 – GENERAL REQUIREMENTS

SECTION 01 00 00 - GENERAL REQUIREMENTS

PART 1 - GENERAL

1.01 SAFETY REQUIREMENTS

A. Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.02 GENERAL INTENTION

A. Contractor shall evaluate HVAC distribution and controls currently in place in all Clean Utility and Soiled Utility rooms listed, furnish labor and materials to perform the work necessary to upgrade Clean-Dirty HVAC and Control System at CAVHS Little Rock, Arkansas as required by specifications.

B. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

1.03 STATEMENT OF BID ITEM(S)

A. ITEM I, Work includes all labor, material, equipment and supervision to perform the required survey and Mechanical – Digital Control work on this project to bring rooms into compliance with VA Directives as outlined in the specifications and Statement of Work.

1.04 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense.

1.05 STATEMENT OF WORK

598-18-101 Clean - Dirty HVAC Control System

C&A requirements do not apply. A Security Accreditation is not required.

This project is to upgrade the HVAC/DDC system within the Clean Utility and Soiled Utility rooms and ensure that those rooms at JLM VA Medical Center meet the VA Standard as outlined below. The contractor shall conduct a survey of the rooms listed on the attached documents to determine the requirement within each room to attain the standard. The contractor shall furnish all material, labor, tools, expertise, and supervision to bring each room into compliance. The ceiling grid will be marked with a label having a clear background and black letters to mark the location of the VAV and TEC. If a room lacks a supply or exhaust grille, one shall be installed. All supply grilles shall be 2’ x 2’ two step Hart and Cooley p# FPD R6 or equal as approved. All exhaust/return grilles shall be Hart and Cooley P# 94AT or equal as approved. A TAB shall be conducted on each room following revision to document compliance with the standard. The contractor shall document with a graphic the layout of the finished system in each room depicting the location of the VAV’s, T-stat, and duct work. All redline shop drawings and documents will be provided to the HVAC shop supervisor in a binder at the end of the project. The contractor shall provide and install one (1) network panel per pod on “A” pod, “B” pod, “C”

GENERAL REQUIREMENTS 01 00 00 - 4

pod, “D” pod and “E” pod on the third floor. The network panel must be connected to emergency power. The network panels must be compatible with the current building automation system. All boxes will be programmed and trended to automatically report on a weekly basis on RT, RH, ACH, and PSIG. Each room will have alarms for RT, RH, ACH, and PSIG. The following is a list of other requirements to be met:

1. All exhaust or returns must have a VAV box.

2. All high-pressure duct feeding the VAV shall be metallic hard piping.

3. All low-pressure duct shall be metallic hard piping to within three (3) feet of the supply grille.

4. All supplies shall be dedicated and the VAV boxes must have reheat coils.

5. All power supplies for the control devices will be in the electrical closet on the same floor and pod they serve.

6. All rooms shall read room temperature.

7. All rooms shall read room humidity.

8. All rooms shall read room supply temperature.

9. All rooms shall read room supply CFM.

10. All rooms shall read room ACH.

11. All rooms shall read room exhaust/return CFM.

12. All rooms shall read room pressure.

13. All rooms shall have a room pressure monitor at all doors entering the space.

14. All rooms shall have a door switch on all doors that enter the space.

15. All rooms shall have a room pressure sensor above the door frame mounted into the wall.

16. All DDC shall be connected to existing building automation system.

Summary of HVAC requirements:

System operation 24/7

Clean Linen / Clean Utility

Airflow: single positive (+)

Minimum air change: 4 (2 if the space is larger than 100 SF)

Recirculation permitted / no dedicated exhaust system

Minimum outside air change: 2

Temperature range: 66 degrees F – 72 degrees F

Relative humidity: 20% - 60%

Supply air filtration required / pre-filters: PF 1 =MERV 7 PF 2 =MERV 11 No final filter

System operation 24/7

Soiled Utility

Airflow: Single negative (-)

Minimum air change: 6

GENERAL REQUIREMENTS 01 00 00 - 5

General exhaust (unfiltered)

Temperature: 66 degrees F – 72 degrees F

Relative humidity: 60%

1.06 PROJECT AREA LIMITATIONS

A. All work shall be performed within the confines of the Clean – Dirty rooms on the attached list. All ICRA requirements shall always be enforced. A HEPA cart or equivalent enclosure with negative air pressure is required for work in a ceiling.

1.07 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge. Badges must always be worn and visible. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. Before starting work the General Contractor shall give one week’s notice to the Contracting Officer so that arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the Contracting Officer.

4. VA reserves the right to close or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer.

1.08 OPERATIONS AND STORAGE AREAS

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Workmen are subject to rules of Medical Center as applicable to their conduct.

C. Plan and execute the work with minimal impact to the normal functioning of Medical Center as a whole, including patient care, operations of utility services, fire protection systems and any existing equipment, and with work being done by others.

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by Department of Veterans Affairs in quantities sufficient for not more than two work days. Provide unobstructed access to Medical Center areas required to remain in operation.

D. Phasing:

GENERAL REQUIREMENTS 01 00 00 - 6

1. The Medical Center must maintain its operation 24 hours a day 7 days a week.

Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur. It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing at a minimum the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks.

2. To insure such executions, Contractor shall furnish the COR with a schedule of approximate dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof.

1.09 ALTERATIONS – Not used

1.10 DISPOSAL AND RETENTION – not used

1.11 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES,

AND IMPROVEMENTS – not used

1.12 RESTORATION – not used

1.13 PHYSICAL DATA – not used

1.14 PROFESSIONAL SURVEYING SERVICES – not used

1.15 LAYOUT OF WORK – not used

1.16 AS-BUILT DRAWINGS

A. The contractor shall maintain two sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications.

B. All variations shall be shown in the same general detail as used in the contract drawings. To insure compliance, as-built drawings shall be made available for the COR review, as requested.

C. Contractor shall deliver two (2) approved, completed sets of as-built drawings in the electronic version (scanned PDF) to the COR within 15 calendar days after each completed phase and after the acceptance of the project by the COR.

D. Paragraphs A, B, & C shall also apply to all shop drawings.

1.17 USE OF ROADWAYS – not used

1.18 RESIDENT ENGINEER'S FIELD OFFICE – not used

1.19 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT – not used

1.20 TEMPORARY USE OF EXISTING ELEVATORS – not used

1.21 TEMPORARY USE OF NEW ELEVATORS – not used

1.22 TEMPORARY TOILETS – not used

1.23 AVAILABILITY AND USE OF UTILITY SERVICES

A. The Government shall make all reasonably required amounts of utilities available to the Contractor from existing outlets and supplies, as specified in the contract. The Contractor shall carefully conserve any utilities furnished without charge.

B. The Contractor, at Contractor's expense and in a workmanlike manner, in compliance with code and as satisfactory to the Contracting Officer, shall install and maintain all

GENERAL REQUIREMENTS 01 00 00 - 7

necessary temporary connections and distribution lines. Before final acceptance of the work by the Government, the Contractor shall remove all the temporary connections, distribution lines, meters, and associated paraphernalia and repair restore the infrastructure as required.

1.24 NEW TELEPHONE EQUIPMENT – not used

1.25 TESTS

A. As per specification section 23 05 93 the contractor shall provide a written testing and commissioning plan complete with component level, equipment level, sub-system level and system level breakdowns. The plan will provide a schedule and a written sequence of what will be tested, how and what the expected outcome will be. This document will be submitted for approval prior to commencing work. The contractor shall document the results of the approved plan and submit for approval with the as built documentation.

B. Pre-test mechanical and electrical equipment and systems and make corrections required for proper operation of such systems before requesting final tests. Final test will not be conducted unless pre-tested.

C. Conduct final tests required in various sections of specifications in presence of an authorized representative of the Contracting Officer. Contractor shall furnish all labor, materials, equipment, instruments, and forms, to conduct and record such tests.

D. Mechanical and electrical systems shall be balanced, controlled and coordinated. A system is defined as the entire system which must be coordinated to work together during normal operation to produce results for which the system is designed. For example, air conditioning supply air is only one part of entire system which provides comfort conditions for a building. Other related components are return air, exhaust air, steam, chilled water, refrigerant, hot water, controls and electricity, etc. Another example of a system which involves several components of different disciplines is a boiler installation. Efficient and acceptable boiler operation depends upon the coordination and proper operation of fuel, combustion air, controls, steam, feedwater, condensate and other related components.

E. All related components as defined above shall be functioning when any system component is tested. Tests shall be completed within a reasonably period during which operating and environmental conditions remain reasonably constant and are typical of the design conditions.

F. Individual test result of any component, where required, will only be accepted when submitted with the test results of related components and of the entire system.

1.26 INSTRUCTIONS

A. Contractor shall furnish Maintenance and Operating manuals (hard copies and electronic) and verbal instructions when required by the various sections of the specifications and as hereinafter specified.

B. Manuals: Maintenance and operating manuals and one compact disc (Two hard copies and one electronic copy each) for each type of equipment shall be delivered to the COR coincidental with the delivery of the equipment to the job site. Manuals shall be complete, detailed guides for the maintenance and operation of equipment. They shall include complete information necessary for starting, adjusting, maintaining in continuous operation for long periods of time and dismantling and reassembling of the

GENERAL REQUIREMENTS 01 00 00 - 8

complete units and sub-assembly components. Manuals shall include an index covering all component parts clearly cross-referenced to diagrams and illustrations.

Illustrations shall include "exploded" views showing and identifying each separate item.

Emphasis shall be placed on the use of special tools and instruments. The function of each piece of equipment, component, accessory and control shall be clearly and thoroughly explained. All necessary precautions for the operation of the equipment and the reason for each precaution shall be clearly set forth. Manuals must reference the exact model, style and size of the piece of equipment and system being furnished.

Manuals referencing equipment similar to but of a different model, style, and size than that furnished will not be accepted.

C. Instructions: Contractor shall provide detailed training to assigned Department of Veterans Affairs personnel in the operation and complete maintenance for each piece of equipment. All such training will be at the job site. These requirements are more specifically detailed in the various technical sections. All instruction periods shall be at such times as scheduled by the COR.

1.27 GOVERNMENT-FURNISHED PROPERTY – not used

1.28 RELOCATED // EQUIPMENT // ITEMS // - not used

1.29 STORAGE SPACE FOR DEPARTMENT OF VETERANS AFFAIRS EQUIPMENT – not used

1.30 CONSTRUCTION SIGN – not used

1.31 SAFETY SIGN – not used

1.32 PHOTOGRAPHIC DOCUMENTATION – not used

1.33 FINAL ELEVATION DIGITAL IMAGES – not used

1.34 HISTORIC PRESERVATION – not used

1.35 VA TRIRIGA CPMS – not used

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION – GENERAL REQUIREMENTS

PROJECT SCHEDULES 01 32 16.15 - 9

SECTION 01 32 16.15 - PROJECT SCHEDULES (Small Projects – D/B/B)

PART 1 - GENERAL

1.01 DESCRIPTION:

A. The Contractor shall develop a Critical Path Method (CPM) plan and schedule demonstrating fulfillment of the contract requirements (Project Schedule), and shall keep the Project Schedule up-to-date in accordance with the requirements of this section and shall utilize the plan for scheduling, coordinating and monitoring work under this contract (including all activities of subcontractors, equipment vendors and suppliers). Conventional Critical Path Method (CPM) technique shall be utilized to satisfy both time and cost applications.

1.02 CONTRACTOR'S REPRESENTATIVE:

A. The Contractor shall designate an authorized representative responsible for the Project Schedule including preparation, review and progress reporting with and to the Contracting Officer's Representative (COR).

B. The Contractor's representative shall have direct project control and complete authority to act on behalf of the Contractor in fulfilling the requirements of this specification section.

C. The Contractor’s representative shall have the option of developing the project schedule within their organization or to engage the services of an outside consultant. If an outside scheduling consultant is utilized, Section 1.3 of this specification will apply.

1.03 CONTRACTOR'S CONSULTANT: - not used

1.04 COMPUTER PRODUCED SCHEDULES

A. The contractor shall provide monthly, to the Department of Veterans Affairs (VA), a computer-produced time/cost schedule generated from monthly project updates. These must be submitted with and substantively support the contractor’s monthly payment request and the signed look ahead report.

B. The contractor shall be responsible for the correctness and timeliness of the computer-produced reports. The Contractor shall also responsible for the accurate and timely submittal of the updated project schedule and all CPM data necessary to produce the computer reports and payment request that is specified.

C. The VA will report errors in computer-produced reports to the Contractor’s representative within ten calendar days from receipt of reports. The Contractor shall reprocess the computer-produced reports when requested by the Contracting Officer’s representative, to correct errors which affect the payment and schedule for the project.

1.05 THE COMPLETE PROJECT SCHEDULE SUBMITTAL

A. Within 45 calendar days after receipt of Notice to Proceed, the Contractor shall submit for the Contracting Officer's review blue line copies of the interim schedule and an electronic file in the previously approved CPM schedule program. The submittal shall also include a computer-produced schedule showing project duration, phase completion dates, and other data, including event costs. Each activity/event on the computer-produced schedule shall contain as a minimum, but not limited to, activity/event ID, activity/event description, duration, budget amount, early start date, PROJECT SCHEDULES 01 32 16.15 - 10 early finish date, late start date, late finish date and total float. Work activity/event relationships shall be restricted to finish-to-start or start-to-start without lead or lag constraints. The contractor shall make a separate written detailed request to the Contracting Officer identifying these date constraints and secure the Contracting Officer’s written approval before incorporating them into the network diagram. The Contracting Officer’s separate approval of the Project Schedule shall not excuse the contractor of this requirement. Within 30 calendar days after receipt of the complete project interim Project Schedule and the complete final Project Schedule, the Contracting Officer or his representative, will do one or both of the following:

1. Notify the Contractor concerning his actions, opinions, and objections.

2. A meeting with the Contractor at or near the job site for joint review, correction or adjustment of the proposed plan will be scheduled if required. Within 14 calendar days after the joint review, the Contractor shall revise and shall submit three blue line copies of the revised Project Schedule, three copies of the revised computer-produced activity/event ID schedule and a revised electronic file as specified by the Contracting Officer. The revised submission will be reviewed by the Contracting Officer and, if found to be as previously agreed upon, will be approved.

B. The approved baseline schedule and the computer-produced schedule(s) generated there from shall constitute the approved baseline schedule until subsequently revised in accordance with the requirements of this section.

1.06 WORK ACTIVITY/EVENT COST DATA – not used

1.07 PROJECT SCHEDULE REQUIREMENTS

A. Show on the project schedule the sequence of work activities/events required for complete performance of all items of work. The Contractor Shall:

1. Show activities/events as:

a. Contractor's time required for submittal of shop drawings, templates, fabrication, delivery and similar pre-construction work.

b. Contracting Officer's and Architect-Engineer's review and approval of shop drawings, equipment schedules, samples, template, or similar items.

c. Interruption of VA Facilities utilities, delivery of Government furnished equipment, and rough-in drawings, project phasing and any other specification requirements.

d. Test, balance and adjust various systems and pieces of equipment, maintenance and operation manuals, instructions and preventive maintenance tasks.

e. VA inspection and acceptance activity/event with a minimum duration of five work days at the end of each phase and immediately preceding any VA move activity/event required by the contract phasing for that phase.

2. Show not only the activities/events for actual construction work for each trade category of the project, but also trade relationships to indicate the movement of trades from one area, floor, or building, to another area, floor, or building, for at least five trades who are performing major work under this contract.

3. Break up the work into activities/events of a duration no longer than 20 work days each or one reporting period, except as to non-construction activities/events (i.e., procurement of

PROJECT SCHEDULES 01 32 16.15 - 11

materials, delivery of equipment, concrete and asphalt curing) and any other activities/events for which the COR may approve the showing of a longer duration. The duration for VA approval of any required submittal, shop drawing, or other submittals will not be less than 20 work days.

4. Describe work activities/events clearly, so the work is readily identifiable for assessment of completion. Activities/events labeled "start," "continue," or "completion," are not specific and will not be allowed. Lead and lag time activities will not be acceptable.

5. The schedule shall be generally numbered in such a way to reflect either discipline, phase or location of the work.

B. The Contractor shall submit the following supporting data in addition to the project schedule:

1. The appropriate project calendar including working days and holidays.

2. The planned number of shifts per day.

3. The number of hours per shift.

4. Failure of the Contractor to include this data shall delay the review of the submittal until the Contracting Officer is in receipt of the missing data.

C. To the extent that the Project Schedule or any revised Project Schedule shows anything not jointly agreed upon, it shall not be deemed to have been approved by the COR. Failure to include any element of work required for the performance of this contract shall not excuse the Contractor from completing all work required within any applicable completion date of each phase regardless of the COR’s approval of the Project Schedule.

D. Compact Disk Requirements and CPM Activity/Event Record Specifications: Submit to the VA an electronic file(s) containing one file of the data required to produce a schedule, reflecting all the activities/events of the complete project schedule being submitted.

1.08 PAYMENT TO THE CONTRACTOR:

A. Contractor shall have access to the contracting website: VA’s Electronic Invoice Presentment and Payment System (See Website at http://www.fsc.va.gov/einvoice.asp) for processing invoices for work submitted.

B. Monthly, the contractor shall submit an application and certificate for payment using VA Form 10-6001 reflecting updated schedule activities and cost data in accordance with the provisions of the following Article, PAYMENT AND PROGRESS REPORTING, as the basis upon which progress payments will be made pursuant to Article, FAR 52.232

– 5 (PAYMENT UNDER FIXED-PRICE CONSTRUCTION CONTRACTS) and VAAR

852.236 – 83 (PAYMENT UNDER FIXED-PRICE CONSTRUCTION CONTRACTS).

The Contractor shall be entitled to a monthly progress payment upon approval of estimates as determined from the currently approved updated project schedule.

Monthly payment requests shall include: a listing of all agreed upon project schedule changes and associated data; and an electronic file (s) of the resulting monthly updated schedule.

C. Approval of the Contractor’s monthly Application for Payment shall be contingent, among other factors, on the submittal of a satisfactory monthly update of the project schedule.

http://www.fsc.va.gov/einvoice.asp

PROJECT SCHEDULES 01 32 16.15 - 12

1.09 PAYMENT AND PROGRESS REPORTING

A. Monthly schedule update meetings will be held on dates mutually agreed to by the COR and the Contractor. Contractor shall attend all monthly schedule update meetings.

The Contractor shall accurately update the Project Schedule and all other data required and provide this information to the COR three work days in advance of the schedule update meeting. Job progress will be reviewed to verify:

1. Actual start and/or finish dates for updated/completed activities/events.

2. Remaining duration for each activity/event started, or scheduled to start, but not completed.

3. Logic, time and cost data for change orders, and supplemental agreements that are to be incorporated into the Project Schedule.

4. Changes in activity/event sequence and/or duration which have been made, pursuant to the provisions of following Article, ADJUSTMENT OF CONTRACT COMPLETION.

5. Completion percentage for all completed and partially completed activities/events.

6. Logic and duration revisions required by this section of the specifications.

7. Activity/event duration and percent complete shall be updated independently.

B. The main emphasis shall be to address work activities to avoid slippage of project schedule and to identify any necessary actions required to maintain project schedule during the reporting period. If the project is behind schedule, discussions should include ways to prevent further slippage as well as ways to improve the project schedule status, when appropriate.

1.10 RESPONSIBILITY FOR COMPLETION

A. If it becomes apparent from the current revised monthly progress schedule that phasing or contract completion dates will not be met, the Contractor shall execute some or all the following remedial actions:

1. Increase construction manpower in such quantities and crafts as necessary to eliminate the backlog of work.

2. Increase the number of working hours per shift, shifts per working day, working days per week, the amount of construction equipment, or any combination of the foregoing to eliminate the backlog of work.

3. Reschedule the work in conformance with the specification requirements.

B. Prior to proceeding with any of the above actions, the Contractor shall notify and obtain approval from the COR for the proposed schedule changes. If such actions are approved, the representative schedule revisions shall be incorporated by the Contractor into the Project Schedule before the next update, at no additional cost to the Government.

1.11 CHANGES TO THE SCHEDULE

A. Within 30 calendar days after VA acceptance and approval of any updated project schedule, the Contractor shall submit a revised electronic file (s) and a list of any activity/event changes including predecessors and successors for any of the following reasons:

PROJECT SCHEDULES 01 32 16.15 - 13

1. Delay in completion of any activity/event or group of activities/events, which may be involved with contract changes, strikes, unusual weather, and other delays will not relieve the Contractor from the requirements specified unless the conditions are shown on the CPM as the direct cause for delaying the project beyond the acceptable limits.

2. Delays in submittals, or deliveries, or work stoppage are encountered which make rescheduling of the work necessary.

3. The schedule does not represent the actual prosecution and progress of the project.

4. When there is, or has been, a substantial revision to the activity/event costs regardless of the cause for these revisions.

B. CPM revisions made under this paragraph which affect the previously approved computer-produced schedules for Government furnished equipment, vacating of areas by the VA Facility, contract phase(s) and sub phase(s), utilities furnished by the Government to the Contractor, or any other previously contracted item, shall be furnished in writing to the Contracting Officer for approval.

C. Contracting Officer's approval for the revised project schedule and all relevant data is contingent upon compliance with all other paragraphs of this section and any other previous agreements by the Contracting Officer or the VA representative.

D. The cost of revisions to the project schedule resulting from contract changes will be included in the proposal for changes in work as specified in FAR 52.243 – 4 (Changes) and VAAR 852.236 – 88 (Changes – Supplemental), and will be based on the complexity of the revision or contract change, man hours expended in analyzing the change, and the total cost of the change.

E. The cost of revisions to the Project Schedule not resulting from contract changes is the responsibility of the Contractor.

1.12 ADJUSTMENT OF CONTRACT COMPLETION

A. The contract completion time will be adjusted only for causes specified in this contract.

Request for an extension of the contract completion date by the Contractor shall be supported with a justification, CPM data and supporting evidence as the COR may deem necessary for determination as to whether the Contractor is entitled to an extension of time under the provisions of the contract. Submission of proof based on revised activity/event logic, durations (in work days) and costs is obligatory to any approvals. The schedule must clearly display that the Contractor has used, in full, all the float time available for the work involved in this request. The Contracting Officer's determination as to the total number of days of contract extension will be based upon the current computer-produced calendar-dated schedule for the period in question and all other relevant information.

B. Actual delays in activities/events which, according to the computer- produced calendar-dated schedule, do not affect the extended and predicted contract completion dates shown by the critical path in the network, will not be the basis for a change to the contract completion date. The Contracting Officer will within a reasonable time after receipt of such justification and supporting evidence, review the facts and advise the Contractor in writing of the Contracting Officer's decision.

C. The Contractor shall submit each request for a change in the contract completion date to the Contracting Officer in accordance with the provisions specified under FAR

52.243 – 4 (Changes) and VAAR 852.236 – 88 (Changes – Supplemental). The

PROJECT SCHEDULES 01 32 16.15 - 14

Contractor shall include, as a part of each change order proposal, a sketch showing all CPM logic revisions, duration (in work days) changes, and cost changes, for work in question and its relationship to other activities on the approved network diagram.

D. All delays due to non-work activities/events such as RFI’s, WEATHER, STRIKES, and similar non-work activities/events shall be analyzed on a month by month basis.

PART 2 - PRODUCTS (Not Used)

END OF SECTION – PROJECT SCHEDULES

SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES 01 33 23 - 15

SECTION 01 33 23 – SHOP DRAWINGS, PRODUCT DATA,

AND SAMPLES

PART 1 - GENERAL

1.01 1.1 DESCRIPTION

A. This specification defines the general requirements and procedures for submittals. A submittal is information submitted for VA review to establish compliance with the contract documents.

B. Detailed submittal requirements are found in the technical sections of the contract specifications. The Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective technical specifications at no additional cost to the government.

C. VA approval of a submittal does not relieve the Contractor of the responsibility for any error which may exist. The Contractor is responsible for fully complying with all contract requirements and the satisfactory construction of all work, including the need to check, confirm, and coordinate the work of all subcontractors for the project. Non-compliant material incorporated in the work will be removed and replaced at the Contractor’s expense.

1.02 DEFINITIONS

A. Preconstruction Submittals: Submittals which are required prior to issuing contract notice to proceed or starting construction. For example, Certificates of insurance;

Surety bonds; Site-specific safety plan; Construction progress schedule; Schedule of values; Submittal register; List of proposed subcontractors.

B. Shop Drawings: Drawings, diagrams, and schedules specifically prepared to illustrate some portion of the work. Drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be integrated and coordinated.

C. Product Data: Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions, and brochures, which describe and illustrate size, physical appearance, and other characteristics of materials, systems, or equipment for some portion of the work. Samples of warranty language when the contract requires extended product warranties.

D. Samples: Physical examples of materials, equipment, or workmanship that illustrate functional and aesthetic characteristics of a material or product and establish standards by which the work can be judged. Color samples from the manufacturer's standard line (or custom color samples if specified) to be used in selecting or approving colors for the project. Field samples and mock-ups constructed to establish standards by which the ensuing work can be judged.

E. Design Data: Calculations, mix designs, analyses, or other data pertaining to a part of work.

F. Test Reports: Report which includes findings of a test required to be performed by the Contractor on an actual portion of the work. Report which includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES 01 33 23 - 16

G. Certificates: Document required of Contractor, or of a manufacturer, supplier, installer, or subcontractor through Contractor. The purpose is to document procedures, acceptability of methods, or personnel qualifications for a portion of the work.

H. Manufacturer's Instructions: Pre-printed material describing installation of a product, system, or material, including special notices and MSDS concerning impedances, hazards, and safety precautions.

I. Manufacturer's Field Reports: Documentation of the testing and verification actions taken by manufacturer's representative at the job site on a portion of the work, during or after installation, to confirm compliance with manufacturer's standards or instructions. The documentation must indicate whether the material, product, or system has passed or failed the test.

J. Operation and Maintenance Data: Manufacturer data that is required to operate, maintain, troubleshoot, and repair equipment, including manufacturer's help, parts list, and product line documentation. This data shall be incorporated in an operations and maintenance manual.

K. Closeout Submittals: Documentation necessary to properly close out a construction contract. For example, Record Drawings and as-built drawings. Also, submittal requirements necessary to properly close out a phase of construction on a multi-phase contract.

1.03 SUBMITTAL REGISTER

A. The submittal register will list items of equipment and materials for which submittals are required by the specifications. This list may not be all inclusive and additional submittals may be required by the specifications. The Contractor is not relieved from supplying submittals required by the contract documents but which have been omitted from the submittal register.

B. The submittal register will serve as a scheduling document for submittals and will be used to control submittal actions throughout the contract period.

C. The VA will provide the initial submittal register in electronic format. Thereafter, the Contractor shall track all submittals by maintaining a complete list, including completion of all data columns, including dates on which submittals are received and returned by the VA.

D. The Contractor shall update the submittal register as submittal actions occur and maintain the submittal register at the project site until final acceptance of all work by Contracting Officer.

E. The Contractor shall submit formal monthly updates to the submittal register in electronic format. Each monthly update shall document actual submission and approval dates for each submittal.

1.04 SUBMITTAL SCHEDULING

A. Submittals are to be scheduled, submitted, reviewed, and approved prior to the acquisition of the material or equipment.

B. Coordinate scheduling, sequencing, preparing, and processing of submittals with performance of work so that work will not be delayed by submittal processing. Allow time for potential resubmittal.

SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES 01 33 23 - 17

C. No delay costs or time extensions will be allowed for time lost in late submittals or resubmittals.

D. All submittals are required to be approved prior to the start of the specified work activity.

1.05 SUBMITTAL PREPARATION

A. Each submittal is to be complete and in enough detail to allow ready determination of compliance with contract requirements.

B. Collect required data for each specific material, product, unit of work, or system into a single submittal. Prominently mark choices, options, and portions applicable to the submittal. Partial submittals will not be accepted for expedition of construction effort.

Submittal will be returned without review if incomplete.

C. If available product data is incomplete, provide Contractor-prepared documentation to supplement product data and satisfy submittal requirements.

D. All irrelevant or unnecessary data shall be removed from the submittal to facilitate accuracy and timely processing. Submittals that contain the excessive amount of irrelevant or unnecessary data will be returned with review.

E. Provide a transmittal form for each submittal with the following information:

1. Project title, location and number.

2. Construction contract number.

3. Date of the drawings and revisions.

4. Name, address, and telephone number of the subcontractor, supplier, manufacturer, and any other subcontractor associated with the submittal.

5. List paragraph number of the specification section and sheet number of the contract drawings by which the submittal is required.

6. When a resubmission, add alphabetic suffix on submittal description. For example, submittal 18 would become 18A, to indicate resubmission.

7. Product identification and location in project.

F. The Contractor is responsible for reviewing and certifying that all submittals follow contract requirements before submitting for VA review. Proposed deviations from the contract requirements are to be clearly identified. All deviations submitted must include a side by side comparison of item being proposed against item specified. Failure to point out deviations will result in the VA requiring removal and replacement of such work at the Contractor's expense.

G. Stamp, sign, and date each submittal transmittal form indicating action taken.

1.06 SUBMITTAL FORMAT AND TRANSMISSION

A. Provide submittals in electronic format, with the exception of material samples. Use PDF as the electronic format, unless otherwise specified or directed by the Contracting Officer.

B. Compile the electronic submittal file as a single, complete document. Name the electronic submittal file specifically according to its contents.

SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES 01 33 23 - 18

C. Electronic files must be of sufficient quality that all information is legible. Generate PDF files from original documents so that the text included in the PDF file is both searchable and can be copied. If documents are scanned, Optical Character Resolution (OCR) routines are required.

D. E-mail electronic submittal documents smaller than 5MB in size to e-mail addresses as directed by the Contracting Officer.

E. Provide electronic documents over 5MB through an electronic FTP file sharing system.

Confirm that the electronic FTP file sharing system can be accessed from the VA computer network. The Contractor is responsible for setting up, providing, and maintaining the electronic FTP file sharing system for the construction contract period of performance.

F. Provide hard copies of submittals when requested by the Contracting Officer. Up to 3 additional hard copies of any submittal may be requested at the discretion of the Contracting Officer, at no additional cost to the VA.

1.07 SAMPLES

A. Submit two sets of physical samples showing range of variation, for each required item.

B. Where samples are specified for selection of color, finish, pattern, or texture, submit the full set of available choices for the material or product specified.

C. When color, texture, or pattern is specified by naming a particular manufacturer and style, include one sample of that manufacturer and style, for comparison.

D. Before submitting samples, the Contractor is to ensure that the materials or equipment will be available in quantities required in the project. No change or substitution will be permitted after a sample has been approved.

E. The VA reserves the right to disapprove any material or equipment which previously has proven unsatisfactory in service.

F. Physical samples supplied maybe requested back for use in the project after reviewed and approved.

1.08 OPERATION AND MAINTENANCE DATA

A. Submit data specified for a given item within 30 calendar days after the item is delivered to the contract site.

B. In the event the Contractor fails to deliver O&M Data within the time limits specified, the Contracting Officer may withhold from progress payments 50 percent of the price of the item with which such O&M Data are applicable.

1.09 TEST REPORTS

1.10 VA REVIEW OF SUBMITTALS AND RFIs

A. The VA will review all submittals for compliance with the technical requirements of the contract documents. The Architect-Engineer for this project will assist the VA in reviewing all submittals and determining contractual compliance. Review will be only for conformance with the applicable codes, standards and contract requirements.

B. Period of review for submittals begins when the VA COR receives submittal from the Contractor.

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C. Period of review for each resubmittal is the same as for initial submittal.

D. VA review period is 15 working days for submittals.

E. VA review period is 10 working days for RFIs.

F. The VA will return submittals to the Contractor with the following notations:

G. "Approved": authorizes the Contractor to proceed with the work covered.

H. "Approved as noted": authorizes the Contractor to proceed with the work covered provided the Contractor incorporates the noted comments and makes the noted corrections.

I. "Disapproved, revise and resubmit": indicates noncompliance with the contract requirements or that submittal is incomplete. Resubmit with appropriate changes and corrections. No work shall proceed for this item until resubmittal is approved.

J. "Not reviewed": indicates submittal does not have evidence of being reviewed and approved by Contractor or is not complete. A submittal marked "not reviewed" will be returned with an explanation of the reason it is not reviewed. Resubmit submittals after taking appropriate action.

1.11 APPROVED SUBMITTALS

A. The VA approval of submittals is not to be construed as a complete check, and indicates only that the general method of construction, materials, detailing, and other information are satisfactory.

B. VA approval of a submittal does not relieve the Contractor of the responsibility for any error which may exist. The Contractor is responsible for fully complying with all contract requirements and the satisfactory construction of all work, including the need to check, confirm, and coordinate the work of all subcontractors for the project. Non-compliant material incorporated in the work will be removed and replaced at the Contractor’s expense.

C. After submittals have been approved, no resubmittal for the purpose of substituting materials or equipment will be considered unless accompanied by an explanation of why a substitution is necessary.

D. Retain a copy of all approved submittals at project site, including approved samples.

1.12 WITHHOLDING OF PAYMENT

A. Payment for materials incorporated in the work will not be made if required approvals have not been obtained

PART 2 - PRODUCTS (Not Used)

END OF SECTION – SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES

SAFETY REQUIREMENTS 01 35 26 - 20

SECTION 01 35 26 - SAFETY REQUIREMENTS

PART 1 - GENERAL

1.01 APPLICABLE PUBLICATIONS:

A. Latest publications listed below form part of this Article to extent referenced.

Publications are referenced in text by basic designations only.

B. American Society of Safety Engineers (ASSE):

C. A10.1-2011 Pre-Project & Pre-Task Safety and Health Planning

D. A10.34-2012 Protection of the Public on or Adjacent to Construction Sites

E. A10.38-2013 Basic Elements of an Employer’s Program to Provide a Safe and Healthful Work Environment American National Standard Construction and Demolition Operations

F. American Society for Testing and Materials (ASTM):

G. E84-2013 Surface Burning Characteristics of Building Materials

H. The Facilities Guidelines Institute (FGI):

I. FGI Guidelines-2010Guidelines for Design and Construction of Healthcare Facilities

J. National Fire Protection Association (NFPA):

K. 10-2013 Standard for Portable Fire Extinguishers

L. 30-2012 Flammable and Combustible Liquids Code

M. 51B-2014 Standard for Fire Prevention During Welding, Cutting and Other Hot Work

N. 70-2014 National Electrical Code

O. 70B-2013 Recommended Practice for Electrical Equipment Maintenance

P. 70E-2015 Standard for Electrical Safety in the Workplace

Q. 99-2012 Health Care Facilities Code

R. 241-2013 Standard for Safeguarding Construction, Alteration, and Demolition Operations

S. The Joint Commission (TJC)

T. TJC Manual Comprehensive Accreditation and Certification Manual

U. U.S. Nuclear Regulatory Commission

V. 10 CFR 20 Standards for Protection Against Radiation

W. U.S. Occupational Safety and Health Administration (OSHA):

X. 29 CFR 1904 Reporting and Recording Injuries & Illnesses

Y. 29 CFR 1910 Safety and Health Regulations for General Industry

Z. 29 CFR 1926 Safety and Health Regulations for Construction Industry

AA. CPL 2-0.124 Multi-Employer Citation Policy

BB. VHA Directive 2005-007

SAFETY REQUIREMENTS 01 35 26 - 21

1.02 DEFINITIONS:

A. Critical Lift. A lift with the hoisted load exceeding 75% of the crane’s maximum capacity; lifts made out of the view of the operator (blind picks); lifts involving two or more cranes; personnel being hoisted; and special hazards such as lifts over occupied facilities, loads lifted close to power-lines, and lifts in high winds or where other adverse environmental conditions exist; and any lift which the crane operator believes is critical.

B. OSHA “Competent Person” (CP). One who is capable of identifying existing and predictable hazards in the surroundings and working conditions which are unsanitary, hazardous or dangerous to employees, and who has the authorization to take prompt corrective measures to eliminate them (see 29 CFR 1926.32(f)).

C. "Qualified Person" means one who, by possession of a recognized degree, certificate, or professional standing, or who by extensive knowledge, training and experience, has successfully demonstrated his ability to solve or resolve problems relating to the subject matter, the work, or the project.

D. High Visibility Accident. Any mishap which may generate publicity or high visibility.

E. Accident/Incident Criticality Categories:

1. No impact – near miss incidents that should be investigated but are not required to be reported to the VA;

2. Minor incident/impact – incidents that require first aid or result in minor equipment damage (less than $5000). These incidents must be investigated but are not required to be reported to the VA;

3. Moderate incident/impact – Any work-related injury or illness that results in:

a. Days away from work (any time lost after day of injury/illness onset);

b. Restricted work;

c. Transfer to another job;

d. Medical treatment beyond first aid;

e. Loss of consciousness;

f. A significant injury or illness diagnosed by a physician or other licensed health care professional, even if it did not result in (1) through (5) above or, any incident that leads to major equipment damage (greater than $5000).

F. These incidents must be investigated and are required to be reported to the VA;

G. Major incident/impact – Any mishap that leads to fatalities, hospitalizations, amputations, and losses of an eye because of contractors’ activities. Or any incident which leads to major property damage (greater than $20,000) and/or may generate publicity or high visibility. These incidents must be investigated and are required to be reported to the VA as soon as practical, but not later than 2 hours after the incident.

H. Medical Treatment. Treatment administered by a physician or by registered professional personnel under the standing orders of a physician. Medical treatment does not include first aid treatment even through provided by physician or registered personnel.

SAFETY REQUIREMENTS 01 35 26 - 22

1.03 1.3 REGULATORY REQUIREMENTS:

A…